IDIQC_SOL-688-14-000001.pdf

Issuance Date: September 9, 2014 Deadline for Questions: September 23, 2014, 9:00 p.m. Washington DC time Responses to Questions: September 26, 2014 Proposals Due: October 21, 2014, 9:00 p.m. Washington DC time

Subject: Request for Proposals (RFP) No. SOL-688-14-000001, MALI PERFORMANCE MONITORING AND EVALUATION (M&E) PLATFORM

The United States Agency for International Development (USAID) is seeking proposals to establish and implement the USAID/MALI PERFORMANCE MONITORING AND EVALUATION (M&E) “PLATFORM” to support the USAID/Mali’s management information capacity building needs, facilitate program management decisions, and shape long-term strategic direction and decision-making as further described under Statement of Work, Section C – of the RFP. The primary objective of the contract is to establish and implement an M&E platform that will provide USAID/Mali with continued services in performance monitoring, verification, and impact and performance evaluations.

Additionally, the contractor will conduct assessments, special studies, and surveys that will help inform the design of individual activities and/or larger projects

This Indefinite Delivery Indefinite Quantity Contract (IDIQC) will be awarded through a competitive process and work will be delivered through Firm-Fixed-Price and/or Cost Plus Fixed Fee (Completion/Term) task orders. USAID anticipates the award of one five-year ( IDIQC) with a maximum ordering limit for contracts of $21 million over a five-year period. Task Order 1, with a maximum estimated cost of $13 million, will be issued simultaneously with the award of the IDIQC. USAID has determined that only one IDIQC will be issued since the projected task orders are so integrally related.

USAID/Mali OAA invites all interested and qualified organizations to submit proposals in accordance with the requirements of this RFP. U.S. and non-U.S. (including Malian) for-profit firms and non-governmental organizations (NGOs) meeting USAID source and nationality geographic code 935 are eligible to submit proposals for this RFP. In support of USAID’s interest in expanding the number and sustainability of development partners, USAID/Mali encourages proposals from U.S. small businesses and potential new local partners as prime or sub-contractors.

Exclusive contracts or exclusive teaming agreements with local organizations in Mali are prohibited given the limited pool of partner organizations fitting the criteria for a locally-controlled organization.

Please refer to Section L for information regarding proposal requirements and all instructions for the preparation and submission of required proposal contents, including critical dates/times for submission of questions, proposal submission closing date and time. Offerors should take into account the expected delivery time required by the email transmission method, and they are responsible to ensure that proposals are received at USAID by the due date and time as specified above. Failure to comply with the submission date and email transmission method will deem any submission unacceptable and it will not be reviewed or evaluated. Section M states the criteria by which proposals will be evaluated. Oral explanations or instructions given before award of the contract will not be binding. It is expected that the proposals in response to this solicitation will be valid for 60 days minimum (unless a different period is proposed by the Offeror).

If your organization decides to submit a proposal in response to this solicitation, it must be submitted by the designated date and time indicated in Block 9 of the RFP (Standard Form 33). Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 15.208. Only electronic submissions will be accepted.

Please note that the designated initial point of entry to the government infrastructure for proposal submissions is the USAID internet server. Please pay careful attention to, and complete in full, RFP section K – Representations, Certifications, and Statements of Offerors. Offerors should also carefully consider section L – Instructions to Offerors, and section M – Evaluation Factors for Award. Sections B through I of the solicitation will become the substantive part of the anticipated contract with blanks to be completed by the Contracting Officer upon award. Proposals must be signed by an official authorized to bind the Offeror’s organization.

U.S. Agency for International Development (USAID) ACI 2000 Tel: (223) 2070-23-00 Rue 243 Porte 297 Fax: (223) 2022-39-33 P.O. Box 34 Bamako, Mali Website: http://mali.usaid.gov http://mali.usaid.gov/

SOL-688-14-000001

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 3

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232.8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME

AND

ADDRESS

OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15

RATING PAGE OF PAGES

3 135

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SOL-688-14-000001

4. TYPE OF

SOLICITATION

SEALED BID (IFB)

5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7) USAID/Mali - Acquisition and Assistance Office Email: bamakoaao@usaid.gov

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in see Section L

PROPOSALS ARE DUE ELECTRONICALLY TO THE ADDRESS

INDICATED IN SECTION L

Until 9:00 PM D.C. time (Hour)

10-21-2014 (Date)

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

bamakoaao@usaid.gov

AREA CODE NUMBER EXT.

11. TABLE OF CONTENTS: See Attached Table of Contents

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE

X G CONTRACT ADMINISTRATION DATA X L INSTRS., CONDS., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

AWARD (To be completed by government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253 (c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice. AUTHORIZED FOR LOCAL REPRODUCTION Previous edition is unusable STANDARD FORM 33 (Rev. 9-97) mailto:mtelevantos@usaid.gov

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 4

TERMS AND ACRONYMS

The following terms and acronyms are used in this IQC and subsequent task orders with meanings as reflected below:

Term/Acronym Meaning ADS USAID Automated Directives System Malian Firm A Malian Firm is (1) an entity with a valid Mali business license and ownership of at least 51% of the entity by one or more Mali citizen (s) resident in Mali or (2) a joint venture which includes substantial and material participation of a Mali Firm.

Substantial participation means performance of at least 60% of the contract work, measured by contract/task order value, by the Mali Firm’s own forces.

AIDAR USAID Acquisition Regulation AOR Agreement Officer’s Representative BIP Branding Implementation Plan CO Contracting Officer COM Chief of Mission COP Chief of Party COR Contracting Officer’s Representative CST Contractor Salary Threshold CSO Civil Society Organizations DEC Development Experience Clearinghouse DO Development Objective FFP Firm-Fixed-Price

GPS

IDIQ

IDIQC

Global Positioning System Indefinite Delivery-Indefinite Quantity Indefinite Delivery-Indefinite Quantity Contract

IR Intermediate Result IVR Interactive Voice Response M&E Monitoring and Evaluation MOA/MOU Memorandum of Agreement/Memorandum of Understanding MP Marking Plan MSP Monitoring Support Project NGO Non-Governmental Organization NICRA Negotiated Indirect Cost Rate Agreement ODC Other Direct Cost OP Operational Plan PMP Performance Management Plan PPR Performance Plan and Report PSC Private Security Contractors RFP Request for Proposal RFTOP Request for Task Order Proposals SMS Short Message Service SOW Scope of Work TCN Third Country National TO Task Order TOCO Task Order Contracting Officers TOCOR Task Order Contracting Officer’s Representative USAID United States Agency for International Development USG United States Government

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 5

TABLE OF CONTENT

Page

ACRONYMS………………………………………………………………………………………………………… 4

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 MAXIMUM CONTRACT CEILING

B.4 MINIMUM OBLIGATED AMOUNT

B.5 FIXED FEE CEILING AND PAYMENT

B.6 APPROVED MAJOR SUBCONTRACTORS

B.7 IDIQC MANAGEMENT

B.8 INDIRECT COSTS AND ADVANCED UNDERSTANDING ON CEILINGS

SECTION C - STATEMENT OF WORK………………….………………………………………………………..12

C.1 OBJECTIVES

C.2 BACKGROUND

C.3 USAID/MALI PROGRAM OVERVIEW

C.4 TASKS

C.5 PERSONNEL

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (January 1993)

D.2 BRANDING STRATEGY, IMPLEMENTATION PLAN AND MARKING PLAN

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-1-2 -- Solicitation Provisions and Clauses Incorporated by Reference

E.2 INSPECTION AND ACCEPTANCE

E.3 RESPONSIBLE OFFICIAL

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERFORMANCE AND ORDERING PERIODS

F.2 PLACE OF PERFORMANCE

F.3 PERFORMANCE MONITORING AND STANDARDS

F.4 COMPLIANCE WITH USAID ENVIRONMENTAL REGULATIONS

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

F.6 TASK ORDERS ORDERING PROCEDURES – REQUESTS FOR PROPOSALS, AWARD AND

ADMINISTRATION

F.7 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS

(SEPT 2013) (Class Deviation OAA-DEV-13-01c)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 PAYMENT AND VOUCHERS

G.3 CONTRACTING OFFICER

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.5 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.6 CONTRACTOR'S PAYING OFFICE/PAYMENT ADDRESS OR LETTER OF CREDIT NUMBER29

G.7 ACCOUNTING AND APPROPRIATION DATA

G.8 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 6

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.3 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.4 CFR 228.03 AUTHORIZED GEOGRAPHIC CODE

Identification of the authorized principal geographic procurement codes

H.5 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

(CLASS DEVIATION NO. OAA-DEV-12-01C)

H.6 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.9 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JULY 2007)

H.10 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.11 LANGUAGE REQUIREMENTS

H.12 ENVIRONMENTAL COMPLIANCE

H.13 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.14 AUTHORIZED WORK WEEK

H.15 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

H.16 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HG EMPLOYEES (OCT 1998)

H.17 EXECUTIVE ORDER ON TERRORISM FINANCING

H.18 REPORTING OF FOREIGN TAXES

H.19 USAID DISABILITY POLICY - ACQUISITION (DECEMBER 2004)

H.20 ORGANIZATIONAL CONFLICT OF INTEREST

H.21 CONFLICTS OF INTEREST

H.22 STANDARDS OF CONDUCT -- IMPROPER BUSINESS PRACTICES

H.23 752.7025 APPROVALS (APR 1984)

H.24 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUGUST 2013)

H.25 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (JAN 1990) 41

H.26 BUSINESS CLASS TRAVEL

H.27 CONTRACTOR’S USE OF PROJECT VEHICLES AND LIABILITY INSURANCE REQUIREMENTS FOR

PRIVATELY OWNED VEHICLES

H.28 DISCLOSURE OF INFORMATION

H.29 GOVERNMENT OF MALI LABOR MARKET POLICY

H.30 NONDISCRIMINATION (JUN 2012)

H.31 USAID DISABILITY POLICY (DEC 2004)

H.32 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION REAUTHORIZATION ACT .. 43

H.33 AIDAR 752.245-71 TITLE TO AND CARE OF PROPERTY (APR 1984)

H.34 LOGISTIC SUPPORT

H.35 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY RESOURCES

H.36 MOBILE BANKING

H.37 GENDER CONSIDERATION

H.38 SUBCONTRACTING PLAN REPORT FOR INDIVIDUAL CONTRACTS

H.39 CONSENT TO SUBCONTRACTS

H.40 SUBCONTRACTING REPORT

H.41 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS (ADS 206)

H.42 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 7

H.43 FACILITIES USED FOR RELIGIOUS ACTIVITIES

H.44 USAID-FINANCED THIRD-PARTY WEBSITES (AUGUST 2013)

SECTION I - CONTRACT CLAUSES

FAR CLAUSES

I.1 FAR 52.252-1-2 -- Solicitation Provisions and Clauses Incorporated by Reference. (FEB 1998)

FAR CLAUSES

I.3 52.216-18 ORDERING (OCT 1995)

I.5 FAR 52.216-22 INDEFINTE QUANTITY (Oct 1995) I.9 FAR 52.232-99 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS - SUBCONTRACTORS

(DEVIATION) (AUG 2012)

I.10 FAR 52.232-22 LIMITATION OF FUNDS (APR 1984)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF THE OFFEROR

K.2 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JUL 2013)

K4. FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

K.5 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.11 FAR 752.226-1 DISADVANTAGED ENTERPRISE REPRESENTATION (APR 1991)

K.12 INSURANCE IMMUNITY FROM TORT LIABILITY

K.13 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.14 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L.1 FAR 52.252-1-2 -- Solicitation Provisions and Clauses Incorporated by Reference

L.2 FAR 52.215-1 INSTRUCTIONS TO OFFERORS - COMPETITIVE ACQUISITION (JAN 2004)

L.7 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.8 GOVERNMENT OBLIGATION

L.9 GENERAL INSTRUCTIONS

L.10 DELIVERY INSTRUCTIONS

L.11 FORMAT AND PRESENTATION

L.12 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.13 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

L.14 INSTRUCTIONS FOR THE PREPARATION OF BRANDING IMPLEMENTATION AND MARKING

PLANS

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION CRITERIA

M.3 COST/PRICE EVALUATION

M.4 DETERMINATION OF COMPETITIVE RANGE

M.5 SOURCE SELECTION

ATTACHMENT J.1 - TASK ORDER 1

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 BUDGET

SECTION C – STATEMENT OF WORK

C.1 OBJECTIVES

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 8

C.2 BACKGROUND

C.3 USAID/MALI PROGRAM OVERVIEW

C.4 TASKS

C.5 PERSONNEL

SECTION D – PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

F.1 INCORPORATION OF IDIQC PROVISIONS AND CLAUSES

F.1 PERIOD OF PERFORMANCE

F.2 PLACE OF PERFORMANCE

F.3 PERFORMANCE MONITORING AND STANDARDS

F.4 COMPLIANCE WITH USAID ENVIRONMENTAL REGULATIONS

F.5 DELIVERABLES AND REPORTING REQUIREMENTS

F.7 SUMMARY OF REQUIRED REPORTS– TASK ORDER #1

F.8 KEY PERSONNEL

SECTION G – TASK ORDER ADMINISTRATION DATA

G.2 CONTRACTING OFFICER

G.3 TASK ORDER CONTRACTING OFFICER’S REPRESENTATIVE (TOCOR)

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.5 CONTRACTOR'S PAYING OFFICE/PAYMENT ADDRESS OR LETTER OF CREDIT NUMBER ..120

G.6 TECHNICAL DIRECTION

SECTION H – SPECIAL TASK ORDER REQUIREMENTS

Section H of the IDIQC is incorporated by reference

SECTION I – TASK ORDER PROVISIONS AND CLAUSES

ATTACHMENT J-2 – INITIAL ENVIRONMENTAL EVALUATION (IEE)

ATTACHMENT J.3 BUDGET PROPOSAL FORMAT (FOLLOWING 4 PAGES)

ATTACHMENT J.4 – AID 1420-17 BIOGRAPHICAL DATA FORM

ATTACHMENT J.5 – SF LLL – DISCLOSURE OF LOBBYING ACTIVITIES

ATTACHMENT J.6 – SMALL BUSINESS SUBCONTRACTING PLAN TEMPLATE

ATTACHMENT J.7 ILLUSTRATIVE LOCAL COMPENSATION PLAN

ATTACHMENT J.8 – MAP OF USAID PROJECTS AND ACTIVITIES

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 9

SECTION A – SOLICITATION/CONTRACT FORM

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The contractor will provide the services that fall within the scope of the Statement of Work (SOO) specified in Section C for implementing the USAID/Mali Performance Monitoring and Evaluation (M&E) “Platform” activity. The USAID Contracting Officer will request the work through the issuance of task orders during the ordering period specified in Section F.2 of this contract.

B.2 CONTRACT TYPE AND SERVICES

This is a single award Indefinite Delivery Indefinite Quantity (IDIQ) type contract.

The Government will issue task orders that are either Firm Fixed Priced or Cost Reimbursement types. The attached Task Order 1 is a Cost Plus Fixed Fee (CPFF). The Government intends to make maximum use of FFP task orders or task orders that are FFP with some cost reimbursable line items. The Contractor must perform the services set forth in task orders at prices consistent with section B of this contract. Cost-type task orders will indicate if they are completion or term form.

B.3 MAXIMUM CONTRACT CEILING

This is a single award Indefinite Delivery Indefinite Quantity contract (IDIQC) with an overall ceiling price of $21,000,000.

The maximum aggregate dollar value of task orders awarded cannot exceed the contract ceiling.

B.4 MINIMUM OBLIGATED AMOUNT

As stated in FAR §16.504(a)(1), USAID is required to order, and the Contractor is required to furnish, the minimum order amount of services.

For the purpose of this IDIQC, the Government is awarding Task Order 1 at same time as the IDIQC and obligates a minimum of $2,000,000 in the Task Order. Therefore the basic contract includes an initial obligation of funds through Task Order 1 to cover the minimum order guarantee. The initial obligation will also be used as part of the funding for Task Order 1 awarded under this contract.

B.5 FIXED FEE CEILING AND PAYMENT

(a) For each CPFF task order issued under this IDIQC, the TOCO and Contractor agree to negotiate a set dollar amount for fixed fee, when applicable. In negotiating the fixed dollar amount for fee, the TOCO must consider the policies and factors for establishing fee in FAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount. In no event, however, may the amount of fixed fee in any individual task order exceed ___ percent [TBD at time of award] of the task order’s estimated cost, excluding fee. This fee must not be applied in addition to sub-contract fees (if applicable) which has a separate ceiling established below. The fee ceiling applies to the prime contractor and any subcontractors.

(b) For each CPFF task order issued under this IQC, the Contractor shall negotiate set dollar amounts for subcontractor fixed fees. In negotiating the fixed dollar amount for fee, the Contractor shall consider the policies and factors for establishing fee in FAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount. In no event, however, may the amount of subcontractor fixed fee in any individual task order for (name subcontractor(s)) exceed (TBD at time of award) percent of the subcontractor's estimated cost, excluding fee.

(c) The fixed fee for any subcontractor not listed above, whether a new subcontractor approved by the IQC Contracting Officer or TOCO or included as a non-major subcontractor in the Contractor’s original teaming arrangement, shall not exceed the prime Contractor’s fee ceiling.

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 10

Fixed Fee Payment:

Depending on whether a CPFF task order issued under this contract is term or completion type, a reasonable portion of the Fixed Fee will be paid by USAID as specified in the schedule of each Task Order. The Fixed Fee payment schedule in each task order must be commensurate with progress made to justify payment, up to the total agreed amount of Fixed Fee.

Because the clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR 52.216-8) are incorporated into this contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty five percent (85%) of the total fixed fee.

B.6 APPROVED MAJOR SUBCONTRACTORS

Major subcontractors are those expected to perform at least 20% or a prominent part of the technical effort and approved by the IDIQC in accordance with FAR part 52.244-2 and part 44.202-2.

Name Ceiling

TOCO may grant separate subcontract approvals for subcontractors not listed above for task orders in accordance with FAR part 52.244-2 and 44.202-2.

B.7 IDIQC MANAGEMENT

The IDIQC Contractor will be responsible for all central management functions under the base IDIQC and Task Orders.

The labor and associated costs for this management will be included either as part of the Contractor’s indirect costs, or as a percentage of an individual position’s effort under each task order’s budget to the extent the functions are allocable to the particular task orders. The Contractor will clearly state in each Task Order proposal how it intends to allocate these central management costs.

B.8 INDIRECT COSTS AND ADVANCED UNDERSTANDING ON CEILINGS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for prime contractors and their major subcontractors (“major subcontractors” are those subcontractors expected to perform at least 20% or a prominent part of the technical effort):

Offeror Fringe Rate

Fringe Ceiling Rate %

Overhead Rate %

Overhead Ceiling Rate%

G&A Rate

G&A Ceiling Rate %

PRIME

MAJOR

SUBCONTRACTOR(S)

NOTE 1: For Firm-Fixed-Price (FFP) Task Orders, the overhead ceilings serve as the basis for negotiation only.

NOTE 2: Insert additional indirect rates as needed for all primes and major subcontractors in the above table.

NOTE 3: Ceiling rates are not applicable to small business primes.

*Special Note: The un-shaded columns in the indirect cost table are the current approved indirect cost rates for the prime and major subcontractor(s).

PRIME

Description Rate Base Type Period

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 11

1/ 1/ 1/ 2/ 2/ 2/

3/ 3/ 3/

1/Base of Application: Type of Rate:

Period:

Source:

2/Base of Application: Type of Rate:

3/Base of Application: Type of Rate:

MAJOR SUBCONTRACTOR(S)

Description Rate Base Type Period 1/ 1/ 1/ 2/ 2/ 2/

3/ 3/ 3/

1/Base of Application: Type of Rate:

2/Base of Application: Type of Rate:

3/Base of Application: Type of Rate:

Contractors are allowed to recover applicable indirect cost (i.e., overhead, G&A, etc.) on other direct cost (ODCs) if it is part of the Contractor's usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA). The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer and OAA/CAS.

Reimbursement for indirect costs shall be at final negotiated rates, but not in excess of ceiling rates specified above.

The Government shall not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding shall not change any monetary ceiling, cost limitation, or obligation established in the contract.

END OF SECTION B

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 12

SECTION C - STATEMENT OF WORK

Title: USAID/MALI PERFORMANCE MONITORING AND EVALUATION (M&E) “PLATFORM”

C.1 OBJECTIVES

The goal of the USAID/Mali Performance Monitoring and Evaluation (M&E) “Platform” activity is to support USAID/Mali’s management information needs, facilitate program management decisions, and shape long-term strategic direction and decision-making.

The primary objective of the contract is to establish and implement an M&E platform that builds the capacity of USAID Mali A/CORs and selected implementing partners to perform high quality performance monitoring and verification.

Additionally, the contractor will design and conduct performance evaluations, assessments, special studies and surveys that will help inform the design of individual activities and/or larger projects. An overview of all sectors and projects can be found in C.3 and a map of their locations can be found in Attachment J.9.

C.2 BACKGROUND

USAID projects have taken on heightened complexity in recent years as (a) Presidential Initiatives and technical bureau directives have created special requirements for collecting and capturing data, (b) some technical teams have established or are considering establishing their own monitoring contracts, (c) the influx of Agency reforms and bureaucratic tasks has made it more difficult for program managers to conduct site visits and monitor programs, and (d) travel restrictions have made it difficult and/or impossible, in some cases, for USAID to effectively monitor its programs, especially in the North. The Mission currently relies almost entirely on implementers to report on their own performance, and the accuracy and validity of our programs’ performance is suspect.

The mission is now designing new projects for economic growth, health, education and governance programs. In addition to the performance monitoring needs, the mission will need 2-3 impact evaluations to be conducted to incorporate the findings in the new projects design. Also, when new activities start, the Mission will need to design and conduct baseline surveys. For optimal data collection and analysis, the evaluator will need to be in-country to collect data over the course of the project. It is best practice (and a requirement for all impact evaluations) that an independent evaluation contract be awarded before or at the same time as the implementing partner. These practices challenge the Mission’s current capacity to design, implement, and effectively utilize evaluation information.

For these reasons, the Mission decided to develop and contract out the development of a platform that will reinforce the capacity of its staff and selected implementing partners to meet its performance monitoring and evaluation needs.

The Platform must not be considered a substitution of the core monitoring and evaluation roles and responsibilities of the Mission’s A/CORs and M&E Specialists. It should rather be a complement in assisting to streamline processes, develop tools, strengthen capacity (of mission staff and/or Implementing Partners) and conduct, as directed, routine performance management tasks, so that by the end of this 5-year IDIQC, this Platform will no longer be needed.

C.3 USAID/MALI PROGRAM OVERVIEW

The USAID/Mali development portfolio is implemented by four technical teams, corresponding to its four areas of intervention – Health, Accelerated Economic Growth (AEG), Education, and Governance and Communications (GovCom) – and four support teams – Program Office, Office of Acquisitions and Assistance (AAO), Executive Office (EXO), and Office of Financial management. The Office of Disaster Assistance (OFDA) and Office to Transition Initiatives (OTI) are also represented in the Mission to better manage humanitarian and transition activities.

C.3.1. Health Program:

Since 2003, USAID/Mali has implemented its ten-year “High Impact Health Services” (HIHS) program that provides an integrated package of services to decrease child and maternal morbidity and mortality. The program focuses on increasing

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 13 access, availability, quality and coverage of these key health services, and promotes adherence to positive health behaviors in households that improve child survival and maternal health outcomes. Key communications, social marketing, logistics strengthening, and campaign activities are implemented nationwide, while integrated packages of health services are implemented through community and facility-based approaches in 35 priority districts. Other interventions, such as HIV/AIDS, target prevention activities with the most-at-risk populations.

All health activities, except for family planning assistance benefitting the government, have not-withstanding authority and are viewed as humanitarian, therefore having both policy and legal approval to continue during the current crisis in Mali. Under policy guidance to avoid government systems where possible, emphasis has been placed on assistance to community health centers.

The fiscal year 2011 health budget was $62 million, almost half of which was dedicated to combating malaria under the Presidential Malaria Initiative (PMI). The program was allotted $64M in FY 2012 but funds have not been allowed due to political uncertainty. USAID/W has recently approved the early release of $46M of FY 2012 funds for approved health activities, administrative and support costs.

Mali is a Global Health Initiative Plus country. While USAID implements the majority of USG health activities in Mali, GHI is a “whole of government” initiative. USAID coordinates the inter-agency effort. The inter-agency integration respects the leadership areas of each agency and moves toward more efficient use of each agency’s inherent capabilities and expertise.

C.3.2. Accelerated Economic Growth (AEG) Program:

USAID/Mali’s Accelerated Economic Growth portfolio includes two Presidential Initiatives - Feed the Future (FtF) and Global Climate Change (GCC) - and a Food for Peace program.

• Feed the Future: USAID/Mali’s 5-year Feed the Future (FtF) program will launch a new generation of rural entrepreneurs through developing sustainable agricultural and health systems, delivering technology and knowledge, and by building local institutional capacity that will energize Government of Mali (GOM) abilities and spur a vibrant private sector-led approach to achieve economic and food security. FtF targets investments in three value chains: i) Millet and sorghum for food security and poverty reduction; ii) Rice for growth in household incomes and food security; and iii) Livestock for growth in household incomes, nutrition, and for national Gross Domestic Product growth.

• USAID/Mali also invests in preventive services conducted through social and behavior change and efforts to strengthen the nutrition service delivery system as the core of the strategy’s nutrition interventions.

• To focus investments for maximum impact, USAID/Mali originally concentrated its interventions in 143 targeted communes, comprised of 3.15 million people, in three of Mali’s eight regions – Sikasso, Mopti and Timbuktu — and the two communes in the Millennium Challenge Corporation intervention zones in the Alatona region of Ségou. USAID/Mali recently submitted a request to withdraw resources from northern Mali due to the recent conflict.

• An estimated 500,000 people in 143 communes will be directly targeted through FtF agriculture interventions. An estimated 1.26 million people will indirectly benefit from the agriculture programs. Targeted nutrition intervention will reach up to 600,000 mothers and children under five years old, contributing to the overall reduction of under-nutrition by 30% in the target areas.

• Global Climate Change: Using both best and worst case scenarios for climate change within Mali, McKinsey predicts that climate change could result in a drop of 6% to 15% in the value of the agricultural and livestock sectors between 2010 and 2030, translating into a loss of $120-300 million annually and a 30% loss of growth over that period. New activities are being designed based on recommendations from an assessment that identified interventions in: i) science and analysis for decision-making; ii) effective governance for climate change; and iii) implementation of climate change solutions. A vulnerability assessment that would inform project design was

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 14 recently approved and is being designed.

• Food for Peace: Food for Peace provides non-emergency programming in agriculture, food, nutritional, and other assistance to reach beneficiaries in food-insecure communities in northern Sikasso and northern Koulikoro. The programs were originally operating in the north, but relocated after security concerns in early 2012. The program is implemented through a consortium of NGOs including Africare, CRS, Helen Keller International, and Save the Children. The current agreement ends in 2013 but iterations of this type of program may be implemented over the next five years.

C.3.3. Education Program:

The education team manages a cross-sectoral, “Out-of-School Youth” program, aimed at empowering youth with basic education, work readiness skills and technical training needed to earn a living in their own communities. Under this program, 10,000 rural and peri-rural youth will be provided non-formal education, technical skills training, life skills education and social and leadership development.

The education team’s current focus is on designing a new five-year education project with multiple activities that focus on improving primary school student reading skills, and student access to education in post-conflict areas.

The new education project will not be starting from scratch. For the past fifty years, USAID/Mali has worked on improving education services for Malian children. There have been successes, most notably the exponential climb in child enrollment in primary school, from just 23% gross enrollment in 1971 to 59% in 2000, rising to 83% in the 2011-2012 school year. Unfortunately, Malians have not seen a climb in the quality of instruction, and Malian children now have some of the worst educational outcomes in the world. The current project being designed will be the latest step in USAID/Mali’s effort to help reverse this trend.

C.3.4. Governance and Communication (GovCom) Program:

The Governance and Communications (GovCom) program consolidates two formerly separate programs: Democratic Governance and Communications for Development. The current portfolio was designed to reinforce a decentralized system of shared democratic governance by strengthening the capacity of civil society actors, local elected authorities and communal councils so that each can effectively undertake their roles and responsibilities. Programs also reinforced peace and stability in the Northern Mali by increasing public access to quality development information and promoting local development. Finally, GovCom developed activities to support a vibrant civil society in Mali, as well as national and local elections. Most of the portfolio was suspended after the coup but new programs and activities are being designed.

• Trans Sahara Counter Terrorism Partnership (TSCTP): USAID TSCTP activities in Mali seek to mitigate longstanding drivers of instability characterized by economic under-development, state weakness and perceptions of political marginalization. A revitalized program will target conflict prevention and mitigation, youth engagement and employment, community governance, and civic engagement, with an emphasis on national reconciliation. Mali’s TSCTP program has traditionally focused on countering terrorism and violent extremism in the three northern regions of Kidal, Gao and Timbuktu.

• Elections: USAID played a leading role in international community efforts to prepare for general elections in Mali in July 2013. Through its agreement with the Consortium for Elections and Political Process Strengthening (CEPPS), USAID is providing ongoing support through technical assistance to the electoral management bodies, political party poll-watcher training, voter education, promotion of a code of conduct among political parties, and support to a network of Malian civil society organizations for domestic elections monitoring during future legislative and communal elections. In addition to civic participation, longstanding grievances between groups in the north of the country will need to be addressed if a durable solution is to be found to both the governance and peace and security crises confronting the country today. Therefore, USAID will expand programming with activities related to civic education, national reconciliation and voting for displaced persons. The Office of Transition Initiatives (OTI) will complement this program by providing a rapid and flexible mechanism that will

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 15 be able to respond to unexpected opportunities and challenges that may arise leading up to elections. However this M&E platform will not cover OTI activities.

• OFDA: USAID's Office of U.S. Foreign Disaster Assistance (OFDA) is responsible for facilitating and coordinating U.S. Government (USG) emergency assistance overseas. In Mali, OFDA has recently responded to drought, flooding, and the effects of the conflict in the North. OFDA assistance includes the distribution of non-food items and humanitarian programs that work to restore livelihoods, provide emergency shelter and sanitation infrastructure, and ensure the provision of basic services, such as primary healthcare and safe drinking water. The M&E platform will not cover OFDA activities.

C.4 TASKS

C.4.1 IDIQC Management and Implementation

The contractor will manage and implement the IDIQC for Task Order 1 and all other Task Orders. The following, which is not an exhaustive list, outlines key components of IDIQC management and coordination that will be required:

• Set up a management structure and management information and communications systems that will ensure effective implementation of Task Order 1, plus other Task Orders that may subsequently be awarded.

• Maintain good, close collaboration with USAID/Mali.

• Provide support, training, and mentoring to USAID C/AORS and USAID Implementing Partners to plan and implement high-quality activities.

• Manage a flexible and efficient monitoring and evaluation system that meets the reporting requirements of

USAID.

As stated above, the labor and associated costs for this management will be included either as part of the Contractor’s indirect costs, or as a percentage of an individual position’s effort under each task order’s budget to the extent the functions are allocable to the particular task orders. The Contractor will clearly state in each Task Order proposal how it intends to allocate these central management costs.

C.4.2 IDIQC Capacity Building/Performance Monitoring, Evaluations and Special Studies

The work to be completed under this IDIQC is divided into three components, as follows:

• Component 1: Capacity Building/Performance Monitoring

• Component 2: Impact and Performance Evaluation Assistance

• Component 3: Special Studies, Assessments, and Surveys

C.4.2.1 Component 1: Capacity Building/Performance Monitoring – Task Order 1

The purpose of Component 1 – Task Order 1 - is to build the capacity of mission staff to develop and implement both mission-wide and project specific performance monitoring. Performance monitoring1 will reveal whether desired results are occurring and programs are on track to contribute to their respective DO outcomes. Monitoring builds greater transparency and accountability in program implementation. It is a continuous function that aims primarily to provide the managers and stakeholders of ongoing USAID programs with early indications of progress, or lack thereof, in the

1 Performance monitoring is the ongoing and routine collection of performance indicator data to reveal whether desired results are being achieved and whether implementation is on track. Performance monitoring continues throughout the life of an activity, a project, and a Mission’s Country Development Cooperation Strategy (CDCS). “Results” include Goals, Development Objectives, Intermediate Results, sub-Intermediate Results, Project Purpose and Project Outputs, as specified in a Mission’s CDCS or project Logical Framework (LogFrame), ADS 203.3.2.

Performance monitoring bridges and informs all components of the Program Cycle, from the CDCS to Project Design and implementation and evaluation. Project managers and Development Objective (DO) teams analyze performance by comparing actual results achieved against the targets initially set at the beginning of a project, activity, DO, etc. This analysis is critical in determining the progress made in achieving the impacts and outcomes identified in the CDCS results framework and/or project LogFrame. Missions should use this analysis and knowledge gained to confirm or refute the assumptions and hypotheses stated in the CDCS Results Framework or project LogFrame, in order to adapt projects and objectives as necessary. See ADS 203.3.2.

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 16 achievement of results. Performance monitoring will largely rely on pre-selected indicators to measure progress toward planned results in both Mission-level and project-level Results Frameworks.

The following are specific tasks to be completed by the Contractor (More details are provided in Task Order 1, Section C.4):

1. Develop training materials and train Mission staff (A/CORs, M&E Specialists) and selected implementing partners on topics that include but are not limited to the ones listed in Task Order 1, Section C.4.

2. Provide technical assistance to USAID/Mali C/AORs to develop, revise and/or update USAID/Mali’s Performance Management Plan (PMP)2 and Projects Monitoring Plans3 for 8-10 Projects.

3. Provide technical assistance to the development, the revision and/or updating of implementing partners’ (project-level) PMPs.

4. Review and provide recommendations on data collection instruments such as questionnaires, training forms, data sources, databases etc.

5. Conduct routine field monitoring and periodic Data Quality Assessments (DQAs)4, when requested by USAID/Mali, to meet management requirements for specific programmatic information.

C.4.2.2 Component 2: Impact and Performance Evaluation Assistance

The implementer of the Platform “the Contractor” will provide services that include performance evaluations5 and impact evaluations6. In particular, the Contractor will evaluate activities to assess the performance of USAID’s development programs, identify lessons learned, and provide recommendations based on evaluation findings for utilization and dissemination. This will include designing the evaluations (develop methodologies and approaches, involve stakeholders in the evaluation planning process, develop data collection methods and tools, define audiences of the intended users of evaluation and prepare materials for the intended users of the evaluation, etc.) and conducting several of the planned performance evaluations (see table in C.6 below).

The Contractor will design and conduct a minimum of four (4) performance evaluations and provide assistance in the design [only] of a minimum of two (2) impact evaluations and four (4) performance evaluations over the life of the project. The two impact evaluations envisioned include the Sustained Improvements in Health project and one in the governance sector. The performance evaluations include projects in various sectors: livestock, global climate change, education, governance and decentralization, peace and security, and health. The Contractor will, to the maximum degree possible, involve the Government of Mali, regional and/or local governments, local experts, and non-government stakeholders to use existing local knowledge about the relevant cultural and contextual factors and developing high quality local M&E capacities and competencies.

All evaluations under this mechanism will meet the Evaluations Standards as set forth by the Agency’s Evaluation Policy7

2 See ADS 203.3 3 See ADS 203.3.4 4 See ADS 203.3.2

5 USAID’s Evaluation Policy, January 2011, pg. 4, defines “performance evaluations” as follows: “Performance evaluations focus on descriptive and normative questions: what a particular project or program has achieved (either at an intermediate point in execution or at the conclusion of an implementation period); how it is being implemented; how it is perceived and valued; whether expected results are occurring; and other questions that are pertinent to program design, management and operational decision making. Performance evaluations often incorporate before-after comparisons, but generally lack a rigorously defined counterfactual.” See also

ADS 203.3.

6 “Impact evaluation” involves the use of random control trials or quasi-experimental design that allows for quantifying change caused by an intervention compared to the counterfactual case of what would have taken place without the intervention. “Impact assessment” involves systematic analysis of quantitative and/or qualitative data to reach an assessment of impact without calculating the counterfactual case within a quantifiable margin of error. MISTI’s ability to conduct an impact evaluation will depend on whether the information made available to MISTI by other stabilization programs allows it to perform a quantitative analysis of program efforts using a random control trial or quasi-experimental design. If such information is made available to MISTI in a timely manner, it will be able to perform an impact evaluation by pair-matching villages with interventions to counterfactual cases of “control” villages without interventions. If such information is not made timely available to MISTI by an implementing partner, it will perform an impact assessment. See also ADS 203.3.

7 http://inside.usaid.gov/PPL/offices/p/upload/PSPUSAIDEvaluationPolicy.pdf http://inside.usaid.gov/PPL/offices/p/upload/PSPUSAIDEvaluationPolicy.pdf

PERFORMANCE MONITORING AND EVALUATION PLATFORM Page 17

The specific tasks to be completed by the Contractor under this component will be provided in SOW/SOOs prepared by the Mission for the Contractor at the time of RFTOPs for subsequent Task Orders.

Illustrative Evaluation Plan Estimated numbers Year 1 Year 2 Year 3 Year 4 Year 5

COMPONENT 2

Performance Evaluations - Major Evaluations/Researches (requiring 3-4 consultants; qualitative and quantitative research; between 60 - 90 days)

Total : 8 Design only (do):4 Design and implement (di): 4

(do): 4 (di): 3

(di): 1

Impact Evaluations - Major Evaluations/Researches (requiring 3-4 consultants; qualitative and quantitative research; between 60 - 90 days)

Total: 3 Design only (do):3

(do): 2 (do): 1

C.4.3 Special Studies, Assessments and Surveys

In the past, USAID/Mali’s suffered from unreliable and absence or late baselines which set the reference data and enable adequate measurement of progress towards the implementation of its activities/projects. In addition, USAID Mali faces now a high demand for research, assessments, and studies among the technical teams that will help inform the design of individual activities and/or larger projects.

Under this component the contractor will receive requests for task order proposals that will be demand‐driven. The number of requests will depend on the needs of DO teams. The Contractor will provide this assistance on an “as-needed” basis so that technical teams have the most rigorous, reliable, data at their disposal with which to make informed decisions regarding their development activities. The Contractor will be expected to review any USAID/Mali sector—as directed and guided by the COR—in order to inform Mission strategic planning, decision‐making, and project implementation.

Specific details on the questions of interest will vary across assessments and will be provided in SOW/SOO prepared by the Mission for the Contractor at the time of RFTOPs for subsequent Task Orders. The Contractor may carry out thematic assessments (requiring a mixture of low, medium and high level of effort needs) on issues that are relevant to USAID/Mali interests. For example, the Contractor could conduct a gender analysis to assess gaps between men and women in Mali, focusing on different sectors, providing recommendations to empower the leadership and expertise of women and girls, and strategies for meeting their needs. Additional studies may focus on youth or resilience building of the most vulnerable populations.

Illustrative assessments, special studies, and survey tasks may include, but are not limited to the following:

• Design, conduct and report on data sets that will serve as a baseline for approximately eight (8) projects during the life of this Platform.