Mali_SMS_Solicitation.pdf

U.S. Agency for International Development

ACI 2000

Rue 243 Porte 297 P.O. Box 34 Bamako, Mali

Tel: (223) 2070-23-00 Fax: (223) 2022-39-33 http://mali.usaid.gov

U.S. Agency for International Development (USAID) Bamako Place - AAO 1300 Pennsylvania Avenue Washington, D.C. 20523-2050

Solicitation Number: SOL-688-13-000016 Issuance Date: September 16, 2013 Closing Date/Time: October 7, 2013, 6:00 P.M. Mali time Position Title: D/EXO - Senior Management Specialist (United States/Third Country Nationals Personal

Service Contractor (US/TCN PSC) Market Value: GS-14 Equivalent: $84,697 - $110,104 Position Location: Bamako, Mali

Dear Prospective Applicants:

The United States Government, represented by the United States Agency for International Development Mali, is seeking applications from qualified individuals U.S. Citizens and Third Country Nationals interested in providing Personal Services Contractor (US/TCN PSC) services as described in the attached solicitation.

Submission must be in accordance with the attached detailed information, and at the place and time specified above and in 9 below.

The following attachments are applicable to this solicitation:

- Attachment A: Position Description and Requirements, and instructions for applying,

- Attachment B: PSC Contractor Forms and Benefits,

- Attachment C: Dual Citizenship Policy, and

- Attachment D: PSC Medical Expense Payment Responsibility

USAID Mali anticipates awarding one (1) Personal Service Contract as a result of this solicitation.

Please note that this does not constitute any guarantee that a PSC will be awarded as result of this Solicitation nor does it constitute any authorization by USAID to reimburse costs incurred in preparation of an application. Only short listed candidates will be contacted.

Sincerely, Aaron Ruble Contracting Officer

SOL-688-13-000016 - D-EXO/Senior Management Specialist

Specific responsibilities include, but are not limited to, the following:

(Bulleted duties listed in each major category below are by no means exhaustive but are representative of the range of duties and responsibilities.)

General Administrative Direction (25%) Ensure effective and timely delivery of quality services by all Executive office units, through:

* Coordination of activities of Executive office toward the achievement of common Objectives;

* Identification and implementation of productivity-enhancing delivery systems;

* Targeted training for service-delivery staff;

* Publication and updating of clear guidelines for customers;

* Conducting and analyzing periodic customer satisfaction surveys;

* Maintenance of adequate internal controls to protect USAID assets and monitor internal Procedures.

Human Resources Management (25%)

Provide direction for all human resources services, including:

* Workforce planning and recruitment for all non-USDH staff.

* Timely and accurate classification of all FSN- , TCN- and USPSC positions.

* Career development and in-service training programs.

* Performance management systems.

* New employee support and orientation.

Budget and Procurement (20%)

Provide oversight in the preparation and implementation of the annual administrative procurement budget, to include:

* Solicitation and analysis/approval of acquisition projections of all USAID/Mali operating units.

* Maintenance of appropriate system of checks and balances from initial requisition through final disposition of property.

* Provision of adequate competition for requirements.

* Adherence to FAR/AIDAR requirements.

Safety and Security Programs (15%)

Management of Mission’s safety and security program, including:

* Maintenance of emergency notification systems covering all US, TCN and FSN employees, TDY visitors, and institutional contractor/grantee staff.

* Office evacuation equipment and procedures.

* Periodic safety training of employees.

* Compliance, upgrades, and operation of all physical security systems.

* Liaison with RSO and AID/SEC.

Contractor Support (5%)

Monitor the provision of guidance and support to all institutional contractors and grantees, including:

* Documentation authorizing duty-free import and export of project commodities and personal effects

* Informational notice system advising contractors and grantees of important management-related issues

* Liaison with government offices on any EXO-related service area, including taxes

Other Activities (10%)

* Explore and, if feasible, enhance opportunities for USAID customers through the ICASS system

* May represent USAID in interagency committees.

d. Position Elements

Supervision Received: The Senior Management Specialist reports to the Supervisory Executive Officer and/or Mission Director or designee.

Supervision exercised: The incumbent will be required to supervise staff in the Executive Office in the absence of the Supervisory Executive Officer Employee Guidelines: The individual will be expected to be adept in his/her field, and be able to independently obtain USAID policy guidance and USG/USAID administrative, acquisition and assistance regulations as necessary to perform his/her duties.

Exercise of Judgment: The incumbent will handle all work independently, according to policies, previous training and accepted practices. S/he must be able to set priorities and initiate and complete tasks in a timely manner and with minimal supervision. The incumbent will make program decisions based on expert knowledge and judgment.

Nature, Level, and Purpose of Contacts: The incumbent will work with all levels of staff in USAID Mali Offices. The incumbent will develop working contacts with relevant USAID/Washington staff, US Embassy staff in Mali, and other USG agencies at post.

Authority to Make Commitments: The incumbent is responsible for budget planning and the administrative approval of procurement requests.

Physical demands and logistical arrangements: The work is generally sedentary and does not pose undue physical demands. The position provides for USAID provision of office space, computer and telephone, fax, and email.

Work environment and travel: The primary place of work is USAID/Mali located in Bamako. The work is generally performed in an office environment. However, the position also requires travel through Bamako and or throughout Mali, which may additionally involve special safety and/security precautions.

Start Date and Length of Assignment: Preferably by on or about October 21, 2013 for a period of one year, with options, contingent on Facility/Computer Access Only (HSPD-12), security, and health clearances being granted.". This start date is contingent on Facility/Computer Access Only (HSPD-12) security and health clearances being granted.

Education/Experience required for this position: The incumbent must be able to perform the full range of duties upon arrival at Post. See detailed instructions for demonstrating Education/Experience under “Applying”

Point of contact: See Section 9, Document Submittals, for contact details.

7. SELECTION PROCESS

After the closing date for receipt of applications, a committee will be convened to review applications and evaluate them in accordance with the evaluation factors/criteria. Applications from candidates who do not meet the required selection factors will not be scored.

Selection factors:

(Used to determine basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

Complete and hand-signed federal form OF-612 submitted (see detailed instructions under 8 and 9 below);

Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted;

Satisfactory verification of academic credentials.

Evaluation factors and rating system:

(Used to determine the competitive ranking of qualified applicants in comparison to other applicants)

Applicants meeting the required selection factors will be evaluated based on information presented in the application and obtained through reference checks. Following are the evaluation factors and points for this position:

Knowledge (30 pts) Work Experience (25 pts) Skills and Abilities (25 points) Education (10 pts) Language Proficiency (10 pts)

Total Possible Points – 100 points

Basis of Rating:

Applicants are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the

Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, USAID reserves the right to forego the interview process. Reference checks will be made only for applicants considered as finalists.

If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter and USAID will delay such reference check pending communication with the applicant. Only finalists will be contacted by USAID with respect to their applications.

Medical & Security clearances:

The apparently successful applicant will be required to obtain a Facility/Computer Access Only (HSPD-12) security clearance/authorization and a medical certification proving aptitude to work in Mali. Receipt of security authorization, medical clearance and medical evaluation insurance are pre-conditions for employment.

The final selected candidates must obtain security and medical clearances within a reasonable period of time (USAID will provide details regarding these clearances to the selected candidates). A substantial delay in obtaining either required clearance will make the applicant ineligible for selection.

The Medical evacuation insurance can be provided through any chosen service provider. Most USPSC are under MEDEX (Work: 410-453-6330; 800-527-0218; Fax: 410-453-6301; E-mail: info@medexassist.com or Website:

www.medexassist.com) 9515 Deereco Road, 4th Floor, POB 5375. Timonium, MD 21904-5375.

8. HOW TO APPLY:

Applicants interested in applying for this position MUST submit the following materials¨

a. A complete U.S. Government Optional Form 612 with hand-written signature, including OF-612 continuation sheets as needed (downloadable forms are available at http://www.usaid.gov/forms)

NOTE: Submission of a curriculum vitae or most recent resume in addition to the required forms is encouraged. A submitted resume, however, is considered supplemental application material. Submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and continuation sheets and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment.

All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF- 612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. Dates (months/years) and locations for all field experience must also be detailed.

b. Supplemental required documents:

- A cover letter or written statement of not more than three (03) pages that describes accurately what experience, training, education and/or awards that are relevant to each of the Evaluation/Selection Criteria in this solicitation. Failure to specifically address the Selection and/or Evaluation Factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

- A salary history for the prior three years;

- Three (3) to five (5) professional references with complete contact information including email address and telephone numbers. References should have knowledge of the candidate’s ability to perform the duties set forth in the application and must not be family members or relatives

9. DOCUMENT SUBMITTALS

Applications will be submitted by email to: bamakoaao@usaid.gov .

The closing date and time is: October 7, 2013, 6:00 P.M. Mali time

To ensure that the application is considered for the intended position, please reference the solicitation number on your application, and as the subject line in any email, cover letter and any other attached pages. The highest rated applicants may be selected for interviews; for that reason, be sure to include your name and the announcement number at the top of each additional page.

Any attachments provided via email shall be Microsoft Word or PDF and not zipped. Note that attachments to email must not exceed 2 MB. Late applications will not be accepted and will be handled in accordance with Federal Acquisition Regulations (FAR) 52.215.1.

Applications must be received by the closing date and time specified above. Please confirm that all documents submitted were received prior to the closing date and time of this notice. Applications received after the date and time will be considered late and will be considered at the discretion of the Contracting Officer.

Equipment and network failures at USAID or by the applicant’s network are not acceptable reasons for late submission.

Applicants must provide their full mailing address with telephone and email address and should retain for their records copies of all enclosures that accompany their submissions.

10. NOTES

a. Please note in your document submittal where you heard about this position.

b. If a security clearance is not obtained within four months after offer acceptance, the offer may be rescinded.

c. The incumbent must obtain Department of State medical clearance within four months after offer acceptance. If medical clearance is not obtained within this period, the offer may be rescinded.

d. Note regarding government obligations for this solicitation: This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

e. Note regarding data universal numbering system (DUNS) numbers: All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) at:

https://www.acquisition.gov/far/current/html/52_200_206.html

End of ATTACHMENT A

ATTACHMENT B - PSC CONTRACTOR FORMS AND BENEFITS

1. List of required forms for PSCs

Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Optional Form 612.

2. Medical History and Examination Form (DS-6561). **

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

6. Employment Eligibility Verification (I-9 Form). **

** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

2. Contract Information Bulletins (CIBs) and Acquisition & Assistance Policy Directives (AAPDs) pertaining to PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

The AAPD 06-10 – PSC Medical Payment Responsibility, is hereby incorporated as Attachment D to the solicitation.

3. Benefits/Allowances

As a matter of policy, and as appropriate, an individual meeting the requirements of offshore hire USPSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

Other Benefits: Additional benefits are available for individuals hired from outside Mali in accord with the AIDAR, e.g., international airfare from place of residence, R&R, international shipment of personal effects, furnished housing and educational allowances for dependent children.

4. Federal Taxes: USPSCs are not exempt from payment of Federal Income taxes.

- End of ATTACHMENT B –

ATTACHMENT C - DUAL CITIZENSHIP POLICY

USAID/General Notice - POLICY-REMINDER SEC 05/16/2002

Subject: Dual Citizenship Policy

1. The purpose of this notice is to explain existing national and USAID policy for all employees and to inform potential applicants for Civil Service, Foreign Service and USAID contract positions of the possible effects of dual citizenship on security clearance determinations. Dual citizenship can present a security issue in whether to permit access to classified information, thereby affecting recruitment, employment and assignments. The general information herein may also be found in State 54446, dated March 21, 2002 which outlines Department of State and Diplomatic Security policy as it concerns dual citizenship in personnel security matters.

2. USAID security clearance evaluations and determinations are the responsibility of the USAID Office of Security (SEC).

SEC is required to consider dual citizenship in conducting personnel security investigations and making security clearance evaluations/determinations in accordance with Executive Order (E.O.) 10450, E.O. 12968, and the March 24, 1997 Adjudicative Guidelines.

3. Security clearance evaluations/determinations must ensure that access to classified information for a specific individual is "clearly consistent with the interests of national security." Under the adjudicative guidelines, "any doubt as to whether access to classified information is clearly consistent with national security will be resolved in favor of the national security."

When making such a determination, SEC must consider all available information, both positive and negative. This is the "whole person" concept. Dual nationality is a relevant element in some cases. While U.S. citizenship is a basic eligibility requirement to be considered for access to classified information, it does not automatically confer the right to a security clearance. Dual citizenship must be considered in context of other circumstances in an individual's background.

4. USAID has not implemented, and does not intend to implement, a "blanket rule" regarding dual citizenship. In making security clearance determinations, SEC will continue to evaluate dual citizenship issues on a case-by-case basis.

Applicants will be required to complete a Dual Citizenship Questionnaire as part of their application and may answer questions about these issues during a subject interview. Current employees will not generally be questioned about any foreign citizenship until the regularly scheduled periodic reinvestigation when they will also be required to complete a Dual Citizenship Questionnaire. Should an event trigger a review of an employee's access eligibility before their routine update, any foreign citizenship will be addressed at that time.

5. Facts about any subject's conduct and behavior developed through required background investigation are weighed against criteria in the adjudicative guidelines. SEC must be able to determine that granting access to classified information is clearly in the national security interest. A fundamental adjudicative principle is that the mere absence of derogatory information is not sufficient grounds to grant a security clearance. The government must, through an appropriate investigation and evaluation, establish a personal and professional history that positively affirms the individual's judgment, reliability, trustworthiness and loyalty to the United States. If there is any doubt about unquestioned preference for and allegiance to the United States, unencumbered by any undue foreign influence, SEC must render a determination in favor of the national security and determine the individual ineligible for access. These same adjudicative principles are used in all federal personnel security programs.

6. The evaluation element presented by dual citizenship is that it could raise an issue of possible divided loyalty to the United States. Title 32 C.F.R. 174.5, Adjudicative Guideline C, Foreign Preference, provides:

(a) The concern: When an individual acts in such a way as to indicate a preference for a foreign country over the United States, then he or she may be prone to provide information or make decisions that are harmful to the interests of the United States.

(b) Conditions that could raise a security concern and may be disqualifying include:

(1) The exercise of dual citizenship;

(2) Possession and/or use of a foreign passport;

(3) Military service or a willingness to bear arms for a foreign country

(4) Accepting educational, medical or other benefits, such as retirement and social welfare, from a foreign country;

(5) Residence in a foreign country to meet citizenship requirements;

(6) Using foreign citizenship to protect financial or business interests in another country;

(7) Seeking or holding political office in the foreign country;

(8) Voting in foreign elections;

(9) Performing or attempting to perform duties, or otherwise acting, so as to serve the interests of another government in preference to the interests of the United States.

(c) Conditions that could mitigate security concerns include:

(1) Dual-citizenship is based solely on parents' citizenship or birth in a foreign country;

(2) Indicators of possible foreign preference (e.g., foreign military service) Occurred before obtaining United States citizenship;

(3) Activity is sanctioned by the United States;

(4) Individual has expressed a willingness to renounce dual citizenship.

7. To illustrate the SEC evaluation process regarding dual citizenship, some examples that have arisen recently are provided below. SEC's goal is to maintain consistency in its determinations. There may appear to be many similarities between cases, however, individual circumstances vary greatly and may not be known to the hiring entity. While not all inclusive, the following examples give an indication of how such factors are evaluated and determinations made:

Example A: A subject derived foreign citizenship from his or her parents. In this case, SEC would examine whether or not the subject has exercised the foreign citizenship: by accepting educational, medical or social welfare benefits for himself/herself or family; possessing and using the foreign passport; serving in the foreign military; working for the foreign government; etc. In the absence of the subject's exercising foreign citizenship, and if subject's current and past actions consistently demonstrated preference for and allegiance to the United States, then dual citizenship would not preclude a security clearance.

Example B: A subject only recently became a naturalized U.S. citizen through marriage and has no previous ties to the United States. In this case, SEC could not likely grant an immediate security clearance, since the demonstrated loyalty requirement could not be satisfied immediately. Eligibility for access could be reconsidered after a passage of time during which the subject would have the opportunity to clearly demonstrate preference for and unquestioned allegiance to the United States, and in the absence of any undue conflicting influence, as required by the referenced guidelines.

Example C: A subject was born in the U.S. as the child of foreign visitors. The subject left the U.S. in infancy, never returned and has no ties or history which indicates a preference for and allegiance to the United States. SEC would not have the background information required to grant a security clearance.

Example D: A subject is a naturalized U.S. citizen and dual national who is willing to relinquish his foreign passport but is not/not willing to renounce foreign citizenship of birth. The subject explains that the reason for this position is: (1) So that children can continue to enjoy free foreign education benefits; (2) For possible future employment opportunities; and (3) For foreign inheritance purposes: SEC would not be able to clearly determine the individual's preference for the United States, sufficient to grant a security clearance.

8. SEC will continue adjudicating security clearances pursuant to the "whole person" concept. The fact that a person holds citizenship with another country, as well as citizenship with the United States, does not automatically result in a security clearance denial. Conversely, the simple renunciation of foreign citizenship would not necessarily result in granting a clearance. An individual must demonstrate unquestioned allegiance to the United States, preference for the United States over any other country and also be free from any undue foreign influence. If this cannot be established, a security clearance cannot be granted. Where a newly naturalized citizen is seeking USAID employment, SEC may be unable to adequately investigate the person's background in the country of origin or elsewhere to make this determination. When SEC is unable to clear a new entrant, SEC will so inform HR, and HR will take steps to withdraw the offer.

9. Should SEC make an unfavorable determination on a security clearance, E.O. 12968 guarantees appeal rights to applicants and employees alike. In cases of appeal, the Agency's final clearance determination is rendered by a panel consisting of the Director of Security (D/SEC), the Deputy Assistant Administrator for Human Resources (DAA/M/HR) and the Assistant General Counsel for Ethics and Administration (GC/EA). Information on the Agency's appeal process can be found in ADS 566.3.12.2.

10. Dual citizenship also presents an issue in the assignment of staff to overseas posts. For example, the Vienna Convention on Diplomatic Relations does not provide diplomatic privileges and immunities for dual nationals; most countries do not unilaterally grant such privileges and immunities. An AD 566.3.12.1 also describes the potential for exclusion from assignments due to conflicts of interest related to an individual's foreign connections.

11. Human Resources and appropriate Mission staff should ensure that these policies are made known to potential applicants at the earliest possible stage of the recruitment process.

Point of Contact: Any questions concerning this Notice may be directed to Jeff Denale, Branch Chief, SEC/PIDS/PS, (202)

712-1264.

- End of ATTACHMENT C -

ATTACHMENT D – PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

The Contractor will be required to obtain a medical clearance prior to service overseas. Also, a temporary employment authorization security clearance must be initiated prior to travel to post of duty. AAPD No. 06-10 on PSC medical payment responsibility is hereby incorporated as Attachment 1 to the solicitation.

ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 - PSC MEDICAL EXPENSE PAYMENT

RESPONSIBILITY

General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at:

http://www.state.gov/m/a/dir/regs/fam/c23002.htm

Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

- End ATTACHMENT D -