SOL-687-14-000006_Amendment_01.pdf

5. PROJECT NO.

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO. 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning _____1_____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC- KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

X is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 STANDARD FORM 30

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

SOL-687-14-000006

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

01 See Block 16c

USAID/Madagascar Lot 207 A, Point Liberty Andranoro – Antehiroka 105 Antananarivo

MADAGASCAR

Prospective Offerors

The purpose of this amendment is to (1) document the questions and answers during the pre-proposal conference, and (2) provide answers to the questions received by the USAID by the established deadline, and (3) revise the solicitation document.

Continued on page 2

Michael Ashkouri Contracting Officer, USAID/SA

(X)

X 6/06/2014

RFP No. SOL-687-14-000006 Amendment 01

A. Answers to the questions received during the pre-proposal conference:

QUESTION 1: What is the deadline for USAID to answer all the questions?

Answer: There is no established deadline. However, USAID will strive to provide answers as soon as possible to allow sufficient time for the offerors to reflect them in their proposals; if it takes longer USAID will consider extending the proposal submission deadline.

QUESTION 2: Is a consortium among the firms allowed?

Answer: Yes. However, the proposal needs to clearly identify the prime as USAID will award only to one firm.

QUESTION 3: What is the main target? CHV or the patients?

Answer: The work needs to be done at the CHV level.

QUESTION 4: Is it possible that the same CHV be observed both for the child and reproductive health?

Answer: It is advised not to draw the same CHV twice.

QUESTION 5: Are the dates in the schedule calendar days or working days?

Answer: They are calendar days.

QUESTION 6: Getting the agreement of the patient to be observed seems difficult. Is it possible to do the assessment without this agreement?

Answer: This was not an issue when conducting the same assessment in 2012. It is advised to get the patient agreement prior to the assessment.

QUESTION 7: What does “Gold Standard” mean?

Answer: “Gold Standard” refers to the treatment provided by a medical doctor who will also treat the sick child. His or her treatment is the “Gold Standard” used as benchmark for the treatment provided by CHVs.

QUESTION 8: What is the USAID consultant’s exact role?

Answer [During the pre-proposal conference, USAID responded that it would clarify the exact role to be played by the USAID Health Officer, and would inform the offerors accordingly]: The USAID Health Officer will participate as an observer. The section C.9.1 of the solicitation is amended accordingly.

QUESTION 9: If provision of the approval of the survey protocol by the National Ethics Committee of the Ministry of Health is delayed, what will be the impact on the performance? Can the 2012 approval be re-used since USAID has done similar assessment?

Answer: The USAID assessment on the malaria received National Ethics Committee approval from the Ministry of Health in 2014. Therefore, it is expected that this CHV evaluation will receive the approval within 15 days. If the National Ethics Committee’s approval is delayed beyond 15 days, USAID would revise the scheduling accordingly. The Section C.9.3 Scheduling is amended to add 15 days receipt of the approval.

B. Answers to the questions received by the established deadline:

QUESTION 10: What are the required qualifications for the “Expert Observer” and the “Gold Standard”?

Answer: “Expert Observer” and the “Gold Standard” staff could be medical doctors, mid-wives, nurses or "aide-sanitaires". However, these staff must be familiar with IMCI and FP/RH treatment provided by CHVs.

QUESTION 11: Can the “Expert Observer” be polyvalent (c-IMCI and FP/RH)?

Answer: Yes, “Expert Observer” may be polyvalent (c-IMCI and FP/RH)

C. Solicitation revisions:

1) The estimated period of performance in the solicitation cover page is nine months and a half (9.5) from the effective award date.

2) Section F.1 PERIOD OF PERFORMANCE is amended to read

“The period of performance for this contract is nine months and a half (9.5) from the effective award date.

3) Section C.9.1 DATA COLLECTION TEAM, paragraph 2 of the solicitation is amended to read:

“As part of the USAID/Forward, one USAID Health Officer will participate in the evaluation during the preparatory work and initial data collection. She will join the Data Collection Team in the capacity of an observer and will not be authorized to provide any technical directions or approvals. The USAID will be responsible for all costs associated with the USAID Health Officer participation in the evaluation.”

4) Section C.9.3 SCHEDULING is amended to read:

The following is the schedule for the survey in calendar days

Activities Estimated number of days

Days after effective Date

Award Date D0

DESK REVIEW

Submit the Inception Report to USAID 30 D30 Inception Report approved by USAID 15 D45 Get Approval of the Survey Protocol from the National Ethics Committee

15 D60

FIELD WORK

Start field work D61 Field work preparation includes: logistics, pre-testing of survey instruments, training of field staff, design of data collection tools using tablet

End of field work 60 D120 Completion of Field Work Report 10 D130 COF Approved 10 D140

DRAFT REPORT

Submit Draft Report to USAID 60 D200 Draft report approved by USAID 20 D220

FINAL REPORT

Submit final report to USAID 30 D250 Final report approved by USAID 15 D265 Submission of 10 hardcopies (all in English) and two electronic copies of the USAID approved final report to USAID/Madagascar (1 in English and 1 in French)

10 D275

5) In Section C.6 SCOPE OF WORK, the following statement is added:

"Once USAID completes internal processes implementing the lifting of restrictions to working with the GoM, the winning offeror will be required to consult with CSB Chief for certain activities such as conducting a third assessment of the child client. Additional clarification will be issued post award."

[END OF AMENDMENT 01]