SOL-687-143-000005_--_OMS_MAHEFA.pdf

Issuance Date: May 2, 2014 Pre-Proposal Meeting: May 9, 2014, 09:00 a.m. – 11:00 a.m. Antananarivo local time Questions Due Date: May 14, 2014, 4:00 p.m. Antananarivo local time Closing Date & Time: June 16, 2014, 4:00 p.m. Antananarivo local time

SUBJECT: Request for Proposal (RFP) No.: SOL-687-14-000005, Outcome Monitoring Survey (OMS) in the USAID/MAHEFA Intervention Zones

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking proposals from qualified local organizations interested in conducting the mid-review outcome monitoring survey as described in the attached solicitation.

The Government expects to award one Firm, Fixed Price purchase order by August 1, 2014. The estimated period of performance is seven (7) months from the effective award date. Code 937 (the United States, the recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source) is the authorized USAID Principal Geographic Code for the procurement of commodities and services under this contract.

The Government will hold a pre-proposal meeting from 09:00 a.m. to 11:00 a.m. Antananarivo local time on May 9, 2014 at the U.S. Embassy which all interested parties may attend with prior registration (those parties that fail to submit the required information by the time/date stated below will not get access). The following information for the registration must be submitted to Ms. Verohantan’Iaina Rabemanantsoa at verabemanantsoa@usaid.gov no later than 3:00 p.m.

Antananarivo local time on May 6, 2014 for each planned participant: full name, date of birth, identity number, vehicle information (make/model, license tag #) if applicable. Those parties that did not attend the pre-proposal conference may still submit a proposal.

Any questions regarding the RFP requirements must be submitted via email to antananarivoco@usaid.gov no later than 4:00 p.m. Antananarivo local time on May 14, 2014. The Government will respond to all potential offerors by COB May 19, 2014. Oral instructions or guidance from any USAID source prior to the award of the contract shall not be binding.

Proposals must be received by the Government on or before 4:00 p.m. Antananarivo local time on June 16, 2014, to be considered. They must be sent electronically to antananarivoco@usaid.gov; submission of hard copies is not required.

Offerors must comply with any page limitations described in Section L of the solicitation, as well as with any other proposal submission requirements; any pages in excess of the established limit mailto:verabemanantsoa@usaid.gov mailto:antananarivoco@usaid.gov mailto:antananarivoco@usaid.gov will not be evaluated. The budget in the Cost Proposal must follow the format provided in this RFP and is to include fixed prices for the deliverables specified in this solicitation. The prices must be based on costs that are realistic and reasonable for the services to be provided. The cost proposals shall be evaluated as part of the best value determination for contract award.

This request in no way obligates the U.S Agency for International Development to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal in response hereto. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the Government. The award is subject to availability of funds.

Sincerely, "/s/"

Michael Ashkouri Regional Contracting Officer USAID/Southern Africa

RFP NO. SOL-687-14-000005

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to conduct the Outreach Monitoring Survey (OMS) in the USAID|MAHEFA project’s intervention zones.

B.2 CONTRACT TYPE

This is a Firm, Fixed Price Contract. The Contractor must perform the services set forth in Section C, at a price consistent with Section B.3 of the Contract. For the consideration set forth in the contract, the Contractor shall provide the deliverables or outputs described in Section F and comply with all contract requirements.

B.3 CONTRACT PRICE

The total Firm Fixed Price of this contract is $_____________. The Contractor will not be paid any sum in excess of this amount.

B.4 PAYMENT SCHEDULE

Payment shall be made upon acceptance by the Government of the each of the deliverables individually priced as follows:

Deliverable Payment Amount

1. Inception Report $___________

2. Completion of Fieldwork Report and Raw Datasets $___________

3. Draft Report $___________

4. Final Report $___________

END OF SECTION B

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. PURPOSE

USAID/Madagascar Program Office seeks to have year-to-year comparable achievements for the USAID-funded activities in Madagascar. The purpose of the Outcome Monitoring Survey (OMS) in the USAID|MAHEFA zones is to measure the current status (end of fiscal year 2014) of key health indicators in the zones of interventions of the MAHEFA project. These data collection include indicators related to the MAHEFA activities and higher outcome indicators identified in the USAID/Madagascar Health, Nutrition, and Population (HPN) Results Framework.

C.2. OBJECTIVES

The gathered data from this survey will provide information, statistics, and judgments that help USAID/Madagascar to get the magnitude of the changes and better understanding of the effects of the project’s activities on beneficiaries as of August 2014. USAID/Madagascar will use the results of the survey for the annual Performance Plan and Report to Washington, and for the annual Portfolio Reviews. It complements the data monitoring of activities presented in the quarterly and annual reports of USAID|MAHEFA and other data collected through nation-wide surveys.

Findings will help the Mission to get the status of key health outcome indicators; identify and understand successes, under-performing interventions and problems that need to be addressed.

Specifically for the USAID|MAHEFA project, findings will help set the course for the remaining duration of the project.

C.3. BACKGROUND INFORMATION

C.3.1. THE USAID/MAHEFA PROJECT

USAID|MAHEFA is a community-based healthcare project of USAID/Madagascar Award Number 687-A-11-00013-00. The project started on May 23, 2011 and will end on May 22, 2016.

The project life of award budget is estimated at $35 million. The project implements activities in six regions1, targeting 275 communes within 24 districts (see Map of intervention zones in Annex A).

USAID|MAHEFA project is implemented by JSI Research and Training Institute with two international partners: the MANOFF Group and TRANSAID. The objective of the project is to

1 SAVA, DIANA, SOFIA, BOENY, MENABE, MELAKY

increase the use of proven community-based interventions and essential products among underserved populations in six northern and western regions of Madagascar. This objective is subsequent to the achievement of the following three intermediate results:

1. Increase demand for high quality services and products:

The project conducted rapid barriers and needs assessment; used trial of improved practices for small doable important actions (PAFIs); conducted community mobilization and participation for “Healthy Champion Commune” (KMS) implementation and advocacy platform; worked with Community Health Volunteers (CHVs) in Behavior Change Communication (BCC), counseling and setting community norms; improved the capacity of local non-Governmental Organizations (NGOs) for behavior change implementation and community mobilization.

2. Increase availability of high quality services and products:

The project implements range of high-impact services in integrated packages;

increase availability of potable water and sanitation infrastructure and products, improve supply chain and community logistics, establish community financing to increase financial access, implement appropriate range of services with wide range of actors reaching remote populations.

3. Improve quality of services and products through community health agents:

The project set up CHV quality of care program protocol and standardized materials, provided formative supervision to CHVs, implemented quality as part of community monitoring and management, provided community logistics, Health Management Information System (HMIS) for community health, job aids, and launch kits for CHVs

C.3.2. LIST OF INDICATORS

The following five (5) tables present the list of indicators to be collected with this OMS activity.

These tables show the list of indicators related to the USAID|MAHEFA project and the list of indicators at higher-level of the USAID/Madagascar HPN Results Framework, by type of respondents.

Table 1 – Indicators related to Households

Households

1.01 % of households using improved sanitation

1.02 % of households with improved drinking water source

1.03 % of households with at least one ITN provided by USAID

1.04 % of houses sprayed with IRS in the last 12 months

1.05 % of households with soap and water at hand washing station commonly used by family members

1.06 % of households practicing open defecation

1.07 % of households that are practicing effective household water treatment

1.08 % of household head reporting increased agreement with the concept that male and females should have equal access to social, economic, and political opportunities

1.09 % of households practicing correct use of recommended water treatment technologies

1.10 % of households covered by USG-supported community health financing arrangement

1.11 % of households having access to USG-supported emergency transportation system

1.12 % of households having used USG-supported emergency transportation system

1.13 % of households visited by CHVs for health-related IPC in the past 3 months

1.40 % of households who know the three message of DIORANO WASH

1.15 % of households having a cellphone

1.16 % of households willing to participate in a phone interview

1.17 % of households having access to electricity at home

1.18 % of households with moderate or severe hunger

1.19 % of households visited by CHVs for health-related IPC in the past 3 months

Table 2 – Indicators related to Woman of Reproductive Age

Women of Reproductive Age

2.01 Modern contraceptive Rate

2.02 % of women with unmet FP need

2.03 % of women exposed to IEC/BCC FP message

2.04 % of women who received 2 doses of SP for IPTp during last pregnancy within the last two years

2.05 % of WRA seeking counseling or treatment from CHVs for FP/RH

2.06 % of WRA satisfied of CHVs' quality care

2.07 % of females who report increased self-efficacy at the conclusion of USG-supported training

2.08 % of women seen at ANC at least 4 times during their pregnancy with a live birth

2.09 % of women who receive two tetanus toxoid shot (or equivalent) during their last pregnancy

2.10 % of birth attended by a doctor, nurse, or trained midwife

2.11 % of women who state they received iron folate supplement during their last pregnancy

2.12 % of mother and children aged less than 12 months who stated a desire to wait at least 24 months to have another children

2.13 % of WRA who reported increased self-efficacy at the conclusion of an USG-supported training

2.14 % of women reporting no myths or misconceptions regarding modern FP methods

2.15 % of WRA who perceive that their partner support them to use modern contraceptives

2.16 % of women who slept under ITN three previous night or in a house sprayed with IRS in the last 12 months

2.17 % of pregnant women who know to go to CSB to receive two doses of ItPt during pregnancy

Table 3 – Indicators related to Caretaker or Mother of child

Caretaker of Children

3.01 % of children fully immunized

3.02 CU5 diarrhea prevalence

3.03 CU5 pneumonia prevalence

3.04 CU5 malaria prevalence

3.05 % of CU5 with fever treated by CHVs

3.06 % of CU5 with chest-related cough and fast and/or difficult breathing in the last 2 weeks receiving appropriate care

3.07 % of CU5 with diarrhea treated by CHVs

3.08 % of CU5 with diarrhea in the past 2 weeks who were treated with ORS and/or zinc supplement

3.09 % of CU5 testing RDT positive, who receive ACT

3.10 % of people exposed to IEC/BCC MCH messages

3.11 % of people exposed to IEC/BCC Malaria messages

3.12 % of people exposed to IEC/BCC Nutrition messages

3.13 % of CU5 who slept under ITN the previous night or in house sprayed with IRS in the last 12 months

3.14 % of newborn receiving essential newborn care through USG-supported programs

3.15 % of CU5 with fever in last 2 weeks who received ACT treatment within 24 hours from onset of fever

3.16 % of caretaker of CU5 satisfied with quality of care of CHV

3.17 % of caretaker of CU5 who know two ways to prevent diarrhea

3.18 % of caretaker of CU5 who cite that diarrhea treatment with ORS and Zinc is effective

3.19 % of caretaker of CU5 who cite cough and rapid breathing as that main symptoms for ARI/Pneumonia

3.20 % of caretaker of CU5 who cite that sleeping under an ITN every night prevents them from getting malaria

3.21 % of children 0 - 6 months exclusively breastfed for 6 months

3.22 % of children 0-6 months exclusively breastfed in past 24 hours

3.23 % of CU2 weighted during GMP in the last 2 months

3.24 % of mother of CU1 expressing a desire to wait at least 24 months before being pregnant again

3.25 % of children between 12-23 months of age who received their 3rd dose of DPT

3.26 % of CU6-23 months fed according to a minimum standard of infant and young child feeding practices

3.27 % of children 6-59 months receiving vitamin A supplement during the last 6 months

3.28 % of children in the red, yellow, green MUAC zones

Table 4 – Indicator related to Individual CHV

CHV

4.01 % of CHVs with increased saving

4.02 % of CHVs with access to credit provided by COSAN savings and loans

4.03 % of CHVs attending monthly CCDS meeting

4.04 % of CHVs that have no stock-outs of selected commodities (broken down by commodities)

4.05 % of CHVs aware of LAPM service availability

4.06 % of CHVs members of microfinance group

4.07 % of CHVs achieving minimum quality score for community-case management

4.08 % of CHVs receiving a passing score on a regular knowledge assessment

4.09 % of certified CHVs by type of certification: PF4, IMCI, Depo…

4.10 % of CHVs receiving supervision in the last 2 months

4.11 % of CHVs practicing adequate disposal of hazard materials and equipment

4.12 % of CHVs with soap and water for hand washing

4.13 % of CHVs providing FP/RH counseling or services including STI prevention and referral

Table 5 – Indicators related to Individual Point of Sales

Point of Sales

5.01 Duration of stock-out in months for health products during the past 3 months

5.02 Number of days of absence of POS during last 3 months

5.03 Total number of CHVs re-supplying from the POS

5.04 Number of CHVs re-supplying from the POS during the last 3 months

5.05 % of POS who received health technical training in the past year

5.06 % of POS who received management training in the past 3 months

5.07 % of POS who attended at least one meeting with CHVs in the past three months

5.08 % of POS regularly receiving update on list of FP/Depo certified CHV

5.09 % of POS with adequate health product storage equipment

5.10 % of POS having expired products (breakdown by product)

5.11 % of POS getting promotional items from PSI

5.12 Average monthly sales of health products (breakdown by product)

C.4. EXISTING INFORMATION

USAID/Madagascar will provide the following documents to the Contractor within three (3) days after the effective award date:

1. 2009 and 2010 OMS reports

2. Performance Monitoring and Evaluation Plan of the USAID|MAHEFA project

3. Baseline data collection report for the USAID|MAHEFA project

4. List and location of USAID|MAHEFA project activities

C.5. AUDIENCE AND INTENDED USE

The main audience for this report will be the USAID/Madagascar Mission, its implementing partners, and USAID/Washington.

USAID/Madagascar will use the results of this survey to get information on selected health outcome indicators; those directly related to the USAID health interventions’ beneficiaries. For the USAID|MAHEFA project, the results will complement the findings from a qualitative mid-term evaluation, also planned for this FY 2014, so that the Mission can get full understanding of the progress status of the project.

C.6. SCOPE OF WORK

C.6.1. TASKS

C.6.1.1. Document Reviews

1. Review all documents listed in C.4. These shall be the basis of the data collection and data analysis.

C.6.1.2. Pre-Field Tasks

2. Develop comprehensive data collection tools and materials for data collection. This includes study protocol: questionnaires; standard operation procedures; data collection manual; data collection; processing, and analysis plans

3. Hire the necessary staff to conduct the data collection and data analysis

4. Train hired staff on the sampling, addressing questionnaires, interviewing, and supervising

5. Conduct pre-test of data collection tools and materials, make adjustment as needed prior to the implementation

6. Develop electronic data entry mask and test the migration of questionnaires from paper-based to the tablet-electronic format

7. Test data transmission from tablet to the headquarter

C.6.1.3. Sampling

8. Randomly select sept (7) fokontany (5 samples and 2 replacements) within each of the 24 districts of interventions, using probability proportional to size method. The Contractor shall use the list of fokontany visited by the MAHEFA project during the baseline data collection.

9. Map the communes related to the sampled fokontany

C.6.1.4. Data Collection

10. Collect primary information for the selected USAID health indicators presented in Table 1 through Table 6 (C.3.2) and socio-economic and demographic characteristics of the household using the following five structured surveys:

• Households (see Annex B for a list of variables to collect)

• Women of Reproductive Age (WRA) including subsample of pregnant women

• Caretaker of CU5 including subsample of caretakers of CU1, CU2, CU6-23 months, and CU 0-6 months

• CHVs

• Point of Sales of health products (POS)

11. Collect information on surrounding factors at the village and commune levels (see

Annexes C and D for a list of variables to collect).

C.6.1.5. Data Quality Assurance

12. Conduct field operations supervision to coordinate field data gathering activities, field operations and safety personnel

13. Ensure the quality overall data collection process including data entry, verification, cleaning, analysis, and storage; identify gaps and take necessary corrections

C.6.1.6. Data Analysis and Report Writing

14. Process and analyze data

15. Organize final data so that it is easy for other people to use the database

C.6.2. METHODOLOGY

C.6.2.1. SAMPLING METHODS

(1) Sampling procedures

The Contractor will collect data from a probabilistic representative sample of households and CHVs within the current USAID|MAHEFA zone of interventions. Because the project had collected its baseline data in late 2012 using representative method, the Contractor shall use the list of fokontany sampled in 2012 as a basis for the sampling of the current activity. The data collection shall be limited to the updated regions of intervention of the MAHEFA project, comprising the following 24 districts within six administrative regions:

Table 6 – List of Regions and Districts of Interventions of the Project

Region Districts Diana (5) Antsiranana I, Antsiranana II, Nosy-Be, Ambanja, Ambilobe Sava (1) Vohemar Sofia (6) Antsohihy, Bealanana, Analalava, Befandriana, Boriziny, Mandritsara Boeny (2) Mitsinjo, Soalala Melaky (5) Maintirano, Besalampy, Antsalova, Ambatomainty, Morafenobe Menabe (5) Morondava, Mahabo, Manja, Miandrivazo, Belo

For the analysis, fokontany is the primary cluster in this OMS data collection. This approach has the advantage of being consistent with the official administrative boundary, which is the basis for the community health system in Madagascar.

For the first stage, in each of the 24 districts, select (sept) 7 fokontany2 among the list of fokontany visited by the MAHEFA baseline study in 2012. For the sampling, use the Probability Proportional to Size (PPS) method to ensure that large fokontany with higher number of households will have bigger probability of being sampled.

The second stage is a systematic random sampling of a same number (S) of households within each selected fokontany. At this stage, individual in large fokontany have smaller probability of being sampled. This compensates the first stage; so that each individual in the population has the same probability of being sampled. A trade-off has to be made between logistical considerations in reducing travel time between fokontany (selecting more households per fokontany and few fokontany overall) and minimizing potential intra-cluster correlation (selecting few households per fokontany and more fokontany overall). Taking this into account, the Contractor shall interview 20 households (S=20) in 5 fokontany in each district, resulting in a sample size of 100 households per district, thus 2,400 households for the 24 districts / 6 regions within the MAHEFA intervention zones.

In addition, since USAID population targets are mostly CU5 and WRA, the inclusion criteria is either household with CU5, or with WRA, or both. This approach will increase the precision of the results. Ideally, the Contractor should use a fokontany-level frame which exhaustively lists all households (N) in the fokontany without repetition. The list could be from the CHVs. For this data collection activity, the sampled households may differ from the sample selected during the 2012 MAHEFA baseline.

2 Two fokontany are for replacement, which is only authorized if some of the initially drawn fokontany are not reachable because of security issues and flooding.

(2) Sampling with a list of household within the fokontany

If the list of all households within the fokontany is available, then the Contractor uses the following steps:

1. Based on the number (N) of all households in the fokontany, the Contractor determines the sampling interval by dividing (N) by (S) such as:

Sampling Interval = Integer (N/S).

2. Next, the supervisor shall randomly select the Starting Point (P), which is a random number inferior to the sampling interval (S).

3. It follows that the sample will consist of households ranked P, P+S, P+2S, etc.

4. For non-response and households not fitting the above criteria, the replacement sample shall be P+S-1 then P+S+1 then P+S-2 then P+S+2 and so on.

(3) Sampling without a list of household within the fokontany

If the fokontany-level frame does not exist, the Contractor shall follow the steps below:

1. Work with the president of the fokontany and/or leaders to:

a. Get the list of all villages within the fokontany

b. Estimate the number of households (n) in each village, which will be summed to get the total number of households at the fokontany (N = ∑n).

2. Proceed with step 1 to 4 presented in C.6.2.1- a.

3. Because the list of households does not exist, the Contractor shall establish an itinerary comprising all the villages in the fokontany and will use random walk method to select households.

(4) Inclusion and exclusion criteria:

The inclusion criteria for households are:

• Households with at least one CU5

• Household with at least one WRA

• Informed consent given by caretaker of CU5 or by WRA

The exclusion criteria for households are:

• Household without CU5 or without WRA

• Refusal or inability to provide informed consent

(5) Number of samples

This sampling methodology corresponds to a final number of interviews of:

1. 2,400 households

2. All caretaker of children under 5 in each household

3. All women of reproductive age including pregnant women, in each household

4. About 240 CHVs based on two CHVs per fokontany

5. 120 POS assuming one POS in each commune related to the sampled fokontany

6. 120 fokontany secondary data

An attempt should be made to collect information on all members of a particular sampling group in relation to the indicators that are relevant to that group. For example, once a household is selected for interviewing, the Contractor collects information on all eligible population within the households (mother of CU0-6 months, CU6-23 months, CU1, CU2, CU5; WRA; and pregnant women). It follows that respondent may or may not be the same individual implicated in the sampling group; a caregiver may provide information on CU5 whereas another WRA might provide information on herself in relation to pregnancy or use of contraceptives.

C.6.2.2. DATA COLLECTION

The Contractor shall use tablet computers to collect data. USAID will NOT provide this equipment. The goal is to ensure high quality and effective monitoring of data collection, and to reduce the time spent on data entry, processing, and analysis. It is the responsibility of the Contractor to train its staff on the proper use of the equipment.

The Contractor shall use Global Positioning System (GPS) to geo locate each interviewed household.

The Contractor shall hire the service of enumerators, supervisors, and guides to conduct the data collection. The enumerators shall conduct interviews at the beneficiaries; the supervisors shall administer the survey at CHVs and POS, as well as collect secondary data at the fokontany. The guide is needed to minimize the time spent in locating the fokontany and villages.

C.6.2.3. DATA ANALYSIS METHODS

The Contractor must develop and present a data analysis plan, as part of the Inception Report to USAID. The plan details the process to enter, process, and analyze quantitative data. The analysis plan should include a list of all possible descriptive tables that the Contractor will produce from the collected information. For each indicator or group of indicators, the Contractor shall produce maps showing the situation by district or by region as appropriate.

If statistically valid, the results must be presented in cross-tabulation showing the districts, regions, and overall sample in the rows and indicators in the columns. The confidence interval for all results must be presented in the tables. The Contractor shall map the results using GIS tools. In addition, by USAID policy, any indicators involving people must be disaggregated by gender whenever possible.

C.7. DELIVERABLES

The Contractor is required to deliver the following deliverables and reports:

1. Inception Report

2. Completion of fieldwork report and raw dataset

3. Draft Report

4. Final Report

C.7.1. INCEPTION REPORT

The schedule uses calendar days to determine the timeline.

No later than 21 days after the award, the Contractor submits the Inception Report, in English, to the USAID/COR for approval.

No later than 10 days after receiving the Inception Report, the USAID/COR will organize a meeting with the contractor for validation. The Contractor has 7 days after the meeting to revise the document and submit the final version to USAID/COR for approval.

The fieldwork must not begin until the USAID/COR approves the Inception Report; the USAID/COR should approve the Inception Report within 5 days after receiving the revised Inception report.

The Inception Report shall not exceed 25 pages, excluding Annexes. The Inception Report will include at a minimum:

• An introduction: a brief background of the project, purpose and scope of the OMS survey (up to 5 pages)

• A detailed sampling process and presentation of data collection instruments, and any limitation (up to 10 pages)

• A presentation of the process for quality control: assessments and management (up to 2 pages)

• A detailed data analysis methods (up to 5 pages)

• A presentation of key implementation challenges and risks related to the OMS data collection (1 page)

• A detailed schedule for the OMS data collection (up to 2 pages)

• Annexes including

A map and a list of sampled villages for the survey;

A list of the people contacted during the preparation of the Inception

Report;

A questionnaire for each of the five structured surveys;

A questionnaire to collect data at the fokontany level;

Other documents as needed.

C.7.2. COMPLETION OF FIELD WORK REPORT AND DELIVERY OF

RAW DATASET

Fieldwork will take 49 days, including travel and 7 days for recruitment and training of enumerators and supervisors; pre-testing of survey and interview tools; testing of the system using tablets for data collection. In addition, this timeline includes travel and courtesy call to local authorities. No later than 7 days after the end of the fieldwork, the Contractor will provide the USAID/COR a report showing the completion of the fieldwork with the raw dataset containing the collected information.

The completion report may be submitted either in English. The report must include at a minimum the list of the selected villages with the number of surveyed households, the proportion of refusal and replacement. A brief description of each fokontany such as infrastructure, access to media and social services, and other socio-economic characteristics must be presented as an Annex. The Contractor shall submit to USAID/COR a copy of the raw dataset and the codebook for the five structured surveys, in STATA and tab-delimited format.

USAID has to either approve or reject the completion report and the dataset within 7 days after submission.

C.7.3. DRAFT REPORT

No later than 36 days after the end of the fieldwork, a draft report must be submitted to the USAID/COR. The written draft report must be submitted in English. For each indicator, the report must clearly describe the actual value and present narrative interpretations.

USAID has to either to approve or reject the final report within 14 days after submission.

The draft report must include:

• Executive Summary (3-5 pages)

• Methodologies, Analysis, and Limitations (2-4 pages)

• Results and narratives for each indicator (15-20 pages)

In addition, the draft report must also include the list of acronyms, and at minimum, the following annexes:

a) Tables and maps supporting the main report

b) Location and map of sites visited during the survey

c) Detailed methodologies and limitations

d) Data collection instruments

C.7.4. FINAL REPORT

No later than 21 days after USAID approves the draft report, the Contractor must submit a final report that incorporates the Contractor responses to Mission’s comments and suggestions. The final report will be submitted in English, electronically.

USAID has to either to approve or reject the final report within 21 days after submission.

The final report must follow the standard USAID branding guidelines. The USAID Graphic Standards Manual is available at http://pdf.usaid.gov/pdf_docs/PNADB334.pdf. The report should not exceed 30 pages in length in its body, not including title page; table of contents; list of acronyms; references; usage of space for tables, graphs, charts, or pictures; and annexes.

The final report must include:

• Executive Summary (3-5 pages)

• Methodologies, Analysis, and Limitations (2-4 pages)

• Results and narratives for each indicator (15-20 pages)

In addition, the final report must also include the list of acronyms, and at minimum, the following annexes:

e) Tables and maps supporting the main report

f) Statement of Work of this OMS activity

g) Location and map of sites visited during the survey

h) Detailed methodologies and limitations

i) Data collection instruments

j) Source of information such as bibliography of document reviewed, list of the people interviewed

k) Disclosure of any conflicts of interest for the two key personnel

No later than 14 days after the approval of the final report, the Contractor shall submit 10 hardcopies (all in English) and two electronic copies of the USAID approved final report (1 in English and 1 in French) to USAID/Madagascar. The electronic copies of the final report shall be in both PDF and MS Word format. The Contractor will also send an electronic copy of the English version of the final report to the Development Experience Clearinghouse for archival within three months of the approval of the final report by USAID.

Data collected through this study will become the property of USAID and should be made available to the public barring rare exception. The contractor will submit to USAID (with the final report) all instruments and tools used in implementation of this study and all collected data -- on appropriate storage devices, e.g., flash drive, compact discs, etc. The database will be provided in an electronic file, formatted in STATA and TAB-delimited; organized and fully documented (codebook) for use by those not fully familiar with the data.

C.8. TEAM COMPOSITION AND SKILLS

C.8.1. Key Personnel

The Contractor will provide one key personnel Team Leader. The Contractor shall be an external consultant, outside USAID and outside the implementing partners.

http://pdf.usaid.gov/pdf_docs/PNADB334.pdf

S/he must have a graduate degree in public health, economics, international development, or similar disciplines; and must have at least ten years of experience in managing quantitative surveys. The Team Leader must have a strong understanding of data collection and quantitative data analysis methodology. The Team Leader will be the primary point of contact between USAID and thus, must have excellent communications skills. The Team Leader will ensure that the deliverables are completed in a timely manner and are responsive to the Statement of Work and USAID comments. The Team Leader will provide leadership and coordinate activities.

S/he must be proficient in English to facilitate the discussion with USAID and to ensure the quality of the study report; s/he must be proficient in French.

C.8.2. Other Personnel

The Contractor may hire data analyst, data management specialist, logistician, and administrative assistant for this activity. In addition for the fieldwork, the Contractor should recruit and train at least 24 enumerators and 6 supervisors. All field workers shall have computer literacy and competence.

C.9. DATA COLLECTION MANAGEMENT

C.9.1. LOGISTICS

The Contractor is responsible for:

• Hiring of all required staff, including logisticians, supervisors and enumerators;

• Arranging site visits and meetings as it deems necessary;

• Arranging vehicle rental and drivers as needed for site visits;

• Procuring its own work/office space, computers including tablets for data collection, internet access, software, printing, and photocopying.

C.9.2. QUALITY CONTROL

USAID staff will participate as observers during the field implementation. The Contractor will present its own quality control process in the Inception Report.

C.9.3. ETHICAL CONSIDERATIONS

The Contractor shall ensure protection of the confidentiality of the households and respondents from the data collection phase through data analysis to report writing. Electronic devices used for data collection, as well as storage devices for data transfer must be cleaned of the datasets, when the data processing ends.

If necessary, the Contractor will request approval of the data collection tools by the Ministry of Health Ethics Committee.

Field supervisors and enumerators shall be trained on ethical considerations. All respondents will receive a copy of the informed consent forms for the general household questionnaire and before gathering height and weight data. Data files shall be shared only between the enumerators and their field supervisors. Any staff involved in working with the database shall password protect the database files. Identifying information of the respondents will not be included in the database available for outside use by the data analysts.

C.9.4. SCHEDULING

The following is the schedule for the survey (based on calendar days).

Activities Estimated number of days Days after effective award date

Award Date D0

DESK REVIEW

Submit the Inception Report to USAID 21 D21

Inception Report approved by USAID 22 D43

FIELD WORK

Start field work D44

Field work preparation is include: logistics, pre-testing of survey instruments, training of field staff, design of data collection tools using tablet

End of field work 49 D92

Completion of Field Work Report and Raw Dataset

7 D97

COF Approved and Raw Data Received 7 D104

DRAFT REPORT

Submit Draft Report to USAID (5 days after submission of COF)

36 D140

Draft report approved by USAID 14 D154

FINAL REPORT

Submit final report to USAID 21 D175

Final report approved by USAID 21 D196

Submission of 10 hardcopies (all in English) and two electronic copies of the USAID approved final report (one in English and one in French)

14 D210

Annex A: Map of Intervention Zones for USAID|MAHEFA

Annex B - Information on Household Socio-Economic Characteristics

1. Geographic location: commune, nearest CSB, nearest CHV

2. Household head

a. Age, sex, education, marital status, main activity

3. Household Members

a. Age, sex, education, marital status, main activity

4. Household

a. Income

b. Source of income

c. Access to credit

d. Assets including land

Annex C -Information to Collect at the Sampled Commune

Information on Variables Characteristics of the fokontany within the commune

Identification Access Distance Specificity Number of CHVs

COSAN Existence Functionality

Services Public clinics including CSB Private clinics including Top Reseau, Bluestar Microfinance institutions Availability of means of transportation to nearest chef-lieu district Last passage of Marie Stopes Mobile vehicle National TV National Radio (FM) Local TV Local radio

Infrastructures Distance to nearest chef-lieu district (distance, time spent, costs) Quality of roads to nearest district (accessibility) Electricity Telephone networks Water network

Income generation activities

Existing firms/companies hiring more than 5 people Main activities of households Main crop/livestock produced Status of rice balance (Net importer, Net exporter, Neutral) Status of other food crop (cassava, maize…)

Annex D - Information to Collect at the Sampled Fokontany (CHV Interview)

Information on Variables Characteristics of the Village the Fokontany

Identification Access Distance Specificity Distance to nearest CHV

Services Public clinics including CSB Private clinics including Top Reseau, Bluestar Microfinance institutions Availability of means of transportation to commune (CSB) National TV National Radio (FM) Local TV Local radio

Infrastructures Distance to chef-lieu commune (distance, time spent, costs) Quality of roads to commune (accessibility) Electricity Telephone networks Water network

Income generation activities

Existing firms/companies hiring more than 5 people Main activities of households Main crop/livestock produced Status of rice balance (net importer, net exporter, neutral) Status of other food crop (cassava, maize…) Other issues

ACRONYMS LIST

ANC Ante-Natal Care

BCC Behavior Change Communication

CHV Community Health Volunteer

COR Contracting Officer’s Representative

CPR Contraceptive Prevalence Rate

CSB Basic Health Center (Public)

CU0-6 Child between 0 and 6 months

CU1 Children under one year of age

CU5 Children under 5 years of age

CU6-23 Child between 6 and 23 months of age

CU6-59 Child between 6 and 59 months of age

FP/RH Family Planning / Reproductive Health

GPS Global Positioning System

HMIS Health Management Information System

HPN Health, Population and Nutrition

IPTp Intermittent Preventive Therapy for Pregnant

IRS Indoor Residual spraying

ITN Insecticide-Treated Nets

JSI John Snow, Inc

KMS Healthy Champion Commune

NGO Non-Governmental Organization

OMS Outcome Monitoring Survey

PAFI Small Doable Important Action

POS Point of Sales

PPS Probability Proportional to Size

STI Sexually-Transmitted Infection

WRA Woman of Reproductive Age

END OF SECTION C

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

In accordance with provision D.1 above, and where applicable, the Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/sites/default/files/documents/1868/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

D.3 BRANDING STRATEGY

Per ADS 320.3.2.1, the Branding Strategy for this contract is as follows:

Project Name:

PERFORMANCE MONITORING: Outcome Monitoring Survey in the USAID|MAHEFA Intervention Zones

How the materials and communications will be positioned:

All materials and communications under this contract will be positioned as from the American people and will be marked exclusively with the USAID Standard Graphic Identity.

http://www.usaid.gov/sites/default/files/documents/1868/320.pdf http://www.usaid.gov/branding

Desired level of visibility:

The USAID identity must be used on all project-related reports, communications and printed materials. Direct local language translation of the USAID identity and project name should be used as appropriate. The Contractor is prohibited to use the USAID Identity on its business cards and/or on any communications that are strictly administrative, rather than programmatic, in nature. No project specific name or logo will be developed or used for this activity.

Other organizations to be acknowledged:

No other organizations will be acknowledged.

Disclaimer:

Since evaluations are not USAID authored, the following statement must be in the cover: “This publication was produced at the request of the United States Agency for International Development. It was prepared independently by <organizations involved in the preparation of the report>.”

The following disclaimer must be clearly visible at the beginning of the report: “The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government.”

Restrictions:

Currently, the U.S. Government does not recognize the Government of Madagascar. Therefore, neither USAID nor its implementing partners will co-brand with the Government of Madagascar;

and, USAID funding will not be used to produce co-branded materials.

END OF SECTION D

SECTION E – INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID/Madagascar or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR identified in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs. The Government will perform inspection and acceptance in accordance with clause 52.212-4 Contract Terms and Conditions—Commercial Items.

END OF SECTION E

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance for this contract is seven (7) months from the effective award date.

F.2 PLACE OF PERFORMANCE

The Contractor shall perform the services described in Section C in Madagascar.

F.3 KEY PERSONNEL

(a) The Contractor shall furnish key personnel as stated below [name to be filled in at award]:

- _____________, Team Leader

(b) The key personnel specified above are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor shall immediately notify both the Contracting Officer and USAID COR reasonably in advance and shall submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement of key personnel shall be made by the Contractor without the written consent of the Contracting Officer.

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

The Contractor shall furnish reports and deliverables described in Section C and below to the USAID/Madagascar COR:

DELIVERABLE DEADLINE

Draft Inception Report 21 days after award

Completion of Field Work Report and Raw Datasets 7 days after completion of field work

Draft Report 36 work days after completion of field work

Final Report 21 work days after approval of the draft report

10 hardcopies (all in English) and two electronic copies of the USAID approved final report (one in English and one in French) to USAID/Madagascar

14 days after approval of the Final Report

F.5 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEP 2013) (Class Deviation OAA-OEV-13-01 c)

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the Contracting Officer Representative's approval, the contractor must submit to USAID's Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that (1) describe the planning, design, implementation, evaluation, and results of development assistance; and (2) are generated during the life cycle of development assistance programs or activities.) The Contractor must also submit copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(i) Time-sensitive materials such as newsletters, brochures or bulletins.

(ii) The contractor's information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at: https//dec.usaid.gov.

(1) Standards.

(i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic (preferred) or paper form. Electronic documentation must comply with Section 508 of the Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. In the case of databases and computer software the submissions must also include necessary descriptive information, e.g., special backup or data compression routines, software used for storing/retrieving submitted data, or program installation instructions.

(v) Electronic documents must be in one of the National Archives and Records Administration (NARA)-approved formats as described in NARA guidelines related to the transfer of permanent E-records.

(See http://www.archives.gov/records-mgmt/initiatives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all Contractor products submitted. The title page of all reports and information products must include the contract number(s), contractor name(s), name of the USAID Contracting Officer's Representative, the publication or issuance date of the document, document title, (if non English, provide an English translation of the title), author name(s), and development objective or activity title (if non-English, provide a translation) and associated number, and language of the document (if non-English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

END OF SECTION F

http://www.archives.gov/records-mgmt/initiatives/transfer-to-nara.html

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 INVOICES AND PAYMENT

Claims for payment under this contract must be submitted to the USAID/Madagascar Controller's Office in accordance with clause 52.212-4 Contract Terms and Conditions—Commercial Items, (g). Invoice with required supporting documents may be submitted either through paper or electronic in a Portable Document File (PDF) format through an electronic mailbox. The mailbox address is antan-invoices@usaid.gov.