RFP_SOL-687-13-000015_--_OMS.pdf

SOL-687-13-000015

SOLICITATION, OFFER AND AWARD

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(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

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OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

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AWARD (To be completed by government)

CODE

REQ-687-13-00004607/24/2013

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MADAGASCAR

USAID Madagascar

0800 LT 08/14/2013

Oleg Polozov 261 80 opolozov@usaid.gov

334-4327

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PAGE(S)

Leona Sasinkova

AUTHORIZED FOR LOCAL REPRODUCTION

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

SOL-687-13-000015

(A) (B) (C) (D) (E) (F)

Collect baseline data for the HPN programs Delivery Location Code: MADAGASCAR USAID/Madagascar Lot 207A, Point Liberty, Andranoro-Antehiroka Antananarivo 105 Madagascar

0001 HPN Outcome Monitoring Survey FY 2013

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

RFP NO. SOL-687-13-000015

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to secure technical services to conduct the Outreach Monitoring Survey (OMS) of the USAID/Madagascar Health Programs.

B.2 CONTRACT TYPE AND SERVICES

This is a Firm, Fixed-Price Contract. The Contractor must perform the services set forth in Section C, at a price consistent with Section B.3 of the Contract. For the consideration set forth in the contract, the Contractor shall provide the deliverables or outputs described in Section F and comply with all contract requirements.

B.3 CONTRACT PRICE

The total Firm-Fixed Price of this contract is $_____________. The Contractor will not be paid any sum in excess of this amount.

B.4 PAYMENT

The paying office is provided in Section G.3.

B.5 PAYMENT SCHEDULE

Payment of the fixed price shall be made on the schedule specified below:

Deliverable Payment Amount

1. Survey Methodology and Survey Plan (10%) $___________

2. Completion of Fieldwork (50%) $___________

3. Draft Report (10%) $___________

4. Final Report (30%) $___________

END OF SECTION B

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PURPOSE OF THE OUTCOME MONITORING SURVEY

The purpose of the Outcome Monitoring Survey (OMS) is to track systematically internal performance metrics across all sectors relevant to the USAID/Madagascar Health, Population and Nutrition (HPN) programs. Consistently monitoring conditions towards the targeted goals will help USAID/Madagascar team assess activity progress in a timely manner and improve organizational decision-making.

The gathered information from this survey that serves as a baseline for the USAID health programs will provide accurate information, statistics, and judgments that help USAID/Madagascar to understand where it has been and where it is going. USAID/Madagascar will use the results of the ongoing annual survey for its Performance Plan and Report to Washington, and its internal portfolio review. The gathered information will complement the information and data monitoring of activities from USAID-funded projects that will be captured through the USAID Geographic Information System (GIS) database project. It also presents a more focused and more frequent measures of the changes on the use of its selected health services and products by the programs targeted populations, as a result of the USG assistance compared to the national data from the Demographic and Health Survey (DHS) and Malaria Indicator Survey (MIS).

For FY 2013, the OMS will collect baseline data and information for USAID/Madagascar on the key selected indicators listed in table one below and will ask whether the selected sample of households is willing to be part of a panel that will provide continuous health information to USAID for the next five years.

C.2 OBJECTIVES OF THE OUTCOME MONITORING SURVEY

The objectives of the Outcome Monitoring Survey are:

a. To get in a timely manner reliable data and information at the program level for the key selected indicators;

b. To allow regular tracking and monitoring of USAID/Madagascar health achievements, so that the Mission has an overview of its people-level impacts;

c. To complement the monitoring data directly collected from USAID-funded partners for a better management of USAID health programs;

d. To establish the basis for a panel of households that will provide continuous and rapid health information to the Mission.

C.3 BACKGROUND INFORMATION

C.3.1 IDENTIFYING INFORMATION

The main objective of the USAID/Madagascar health programs is to increase the use of selected health services and products and improve practices that aim to contribute to the reduction of maternal and child morbidity and mortality rates in Madagascar. In FY 2013, USAID/Madagascar HPN has supported 17 ongoing projects comprising three bilateral projects, one centrally funded food security project, and 13 field support projects.

Beside the social marketing project, which intervenes at the national level, activities of the other USAID projects are more focused on the regional level and are being implemented in 12 regions, 46 districts, or about 600 communes of Madagascar. The HPN programs specifically target pregnant women, women in reproductive age (15-49 years old), children under five years of age, and youth living in remote and difficult to reach zones. USAID health assistance programs include Family Planning and Reproductive Health (FP/RH), Maternal and Child Health (MCH), Nutrition, Malaria, Water Supply, Sanitation, and Hygiene (WSSH). To support community-based health care system, USAID, through its health funded-projects, works with community health volunteers (CHVs) in rural and remote areas located more than five kilometers from the nearest health facility. CHVs have been trained on basic health services related to the areas above, equipped with tools, materials and selected health products and supervised on a regular basis.

Services provided by CHVs include prevention and treatment of child under five years of old with non-severe disease that includes diarrhea, pneumonia, malaria, safe motherhood, essential nutrition actions, hygiene and sanitation promotion, family planning and reproductive health promotion and education, referral for vaccination and other primary health services. An integrated social marketing project covering the national level distributes selected health products through an expanding network of commodity supply points.

C.3.2 HPN RESULT FRAMEWORK AND RELATED INDICATORS

During the USAID/Madagascar 2012 Portfolio Review, USAID discussed the HPN Result Framework and related indicators to measure the outputs, outcomes, and impacts of its health programs. The Figure 1 below shows the HPN Result Framework in its 2010 Performance and Monitoring Plan.

Figure 1 – Health Population and Nutrition Result Framework

USAID/Madagascar identified specific lower level indicators related to each of the different levels of the result framework. Those indicators are not captured by the implementing partners’ monitoring activities. The nationwide survey such as Demographic Health Survey (DHS) and Management Information System (MIS) will provide information on some of these indicators but with two caveats:

(i) Data from the DHS survey are only available every five years, depending on the availability of funds from donors and every two years for the MIS, resulting gaps in tracking continuously the achievements of the USAID/Madagascar health programs;

(ii) The USAID health programs have other specific indicators that are not captured by these two surveys.

The Table 1 below shows the name of the indicators needed to measure the USAID health program performance and sources.

Increased the Use of Selected Health Services and Products and Improved Practices

Increased Demand for

Selected Health Services and

Products

Increased Availability of Selected Health

Services and Products

Improved Quality of Health

Products and Services

Improved Institutional Capacity to

Implement and Evaluate Programs

Improved Health Status of the Targeted Malagasy Population

Table 1 – List of indicators

Program Element

Title of the indicators

MALARIA 1. Percent of households with at least one insecticide-treated net (ITN) MALARIA 2. Percent of CU5 who slept under ITN the previous night or in a house sprayed with IRS in the last 12 months MALARIA 3. Percent of pregnant women who slept under ITN the previous night or in a house sprayed with IRS in the last 12 months MALARIA 4. Percent of CU5 with fever in the last 2 weeks who had a finger or heel stick MALARIA 5. Percent of women who received 2 doses of SP for IPTp during last pregnancy within the last 2 years MALARIA 6. Percent of USG assisted service delivery points reporting stock-outs of ACT for more than one week during the last three months MCH 7. Percent of children under five (CU5) with diarrhea in the last 2 weeks treated with ORS+ZINC within 24 hours after onset of symptoms MCH 8. Percent of USG assisted service delivery points reporting stock-outs of

ORS+ZINC for more than one week during the last three months MCH 9. Percent of CU5 with chest cough/pneumonia in last 2 weeks treated within 24 hours with Cotrimoxazole MCH 10. Percent of CU5 with pneumonia seeking care at health facility or health provider MCH 11. Percent of newborns receiving postnatal health check within two days of birth FP/RH 12. Contraceptive Prevalence Rate FP/RH 13. Percent of mothers of children under one year of age expressing a desire to wait at least 24 months before being pregnant again FP/RH 14. Percent of USG assisted service delivery points reporting stock-outs of Depo

Provera for more than one week during the last three months FP/RH 15. Percent of USG assisted service delivery sites providing FP counseling a/o services FP/RH 16. Percent of households receiving visit of peer educators for FP/RH FP/RH 17. Percent of women of reproductive age seeking counseling/treatment from

CHWs for family planning and reproductive health WSSH 18. Percent of households with soap and water at a hand washing station commonly used by family members WSSH 19. Percent of households in target areas practicing correct use of recommended household water treatment technologies WSSH 20. Percent of households using an improved drinking water source WSSH 21. Percent of households using an improved sanitation facility NUTRITION 22. Percent of households with moderate or severe hunger

NUTRITION 23. Percent of children 6-23 months receiving a minimum acceptable diet NUTRITION 24. Prevalence of anemia among children 6-59 months NUTRITION 25. Percent of children reached by USG-supported nutrition programs NUTRITION 26. Percent of stunted children NUTRITION 27. Percent of wasted children NUTRITION 28. Percent of underweight children CROSS 29. Percent of households covered by USG-supported health finance schemes CROSS 30. Percent of audience who recall hearing or seeing specific USG-supported health message CROSS 31. Percent of households visited by CHWs for health-related interpersonal communication in the past three months CROSS 32. Percent of caretakers satisfied of CHWs quality care CROSS 33. Percent of caretakers satisfied on the availability of selected products at

CHWs CROSS 34. Percent of caretakers taking their children to GMP CROSS 35. Percent of caretakers bringing their children to CHWs in case of illnesses CROSS 36. Percent of target population reporting increased agreement with the concept that males and females should have equal access to social, economic, and political

C.3.3 EXISTING INFORMATION

The COR will provide the following documents to the Contractor within two work days of award:

1. 2013 List and location of USAID health projects

2. 2010 Outcome Monitoring Survey Report

3. 2009 Outcome Monitoring Survey Report

C.3.4 AUDIENCE OF THE OMS REPORT AND THE INTENDED USE

The main audience of the OMS report will be the USAID/Madagascar staff, the HPN-funded partners, and USAID/Washington.

USAID/Madagascar will use the results of this survey to adjust the baseline of the USAID health programs, to identify indicators with poor performance that require additional effort for better results, and to set subsequent years’ targets for the selected indicators.

C.4 SCOPE OF WORK FOR THE OMS

C.4.1 TASKS

The Contractor shall collect primary data for the selected indicators presented in table one and information on surrounding factors. The Contractor shall implement six structured surveys:

a) Household

b) Women aged 15-49

c) Caretakers of children under five years of age

d) Community Health Volunteers (CHVs)

e) Point of Sales (POS)

f) Villages

For each survey, the tasks are sub-divided into the followings:

Review USAID overall health programs and performance measurement;

Develop a comprehensive data collection tools and materials needed for the data collection. This includes study protocol, relevant questionnaires, standard operation procedures, and data collection plan;

Hire staff and train them on the needed skills to effectively accomplish the assigned tasks;

Conduct pre-test of data collection tools and materials in the field and make adjustment as needed prior to the survey implementation;

Develop and test the migration of questionnaires from paper-based to the tablet-electronic format;

Test data transmission from tablet to the headquarter;

Collect data on all the indicators shown in table one;

Collect information on the surrounding environment in each population sampling unit;

Ensure daily review of collected data and identify any gaps for corrective actions;

Conduct field operations supervision to coordinate field data gathering activities, field operations and safety personnel to assist with gathering samples, and to ensure quality of collected data;

Ensure the overall data collection process including data entry, verification, cleaning, analysis, and storage;

Ensure data quality during the entire survey process;

Conduct an oral presentation of preliminary results to USAID staff;

Submit a preliminary draft report to USAID for review and clearance. The report must include narrative that best explains the gathered information;

Submit final approved report that includes responses of USAID’s comments and feedback.

C.4.2 METHODOLOGY OF THE OMS

C.4.2.a SAMPLING METHODS

The data collection will take place in sites randomly selected by the Contractor and approved by USAID/Madagascar. The Contractor team may contact, if deemed necessary, USAID implementing partners for additional information on the characteristics of the intervention sites.

Given the geographic locations of the USAID projects, the Contractor and team may be required to travel to remote sites, on poor roads and possibly on foot.

The Contractor will collect data from a probabilistic representative sample of households within the USAID/Madagascar intervention zones. The Contractor must use the sampling framework based on “fokontany” as primary sampling units (PSUs). Because USAID mostly works in rural remote areas, the sampled PSUs must exclude all chef-lieu of communes and villages located less than five kilometers from the nearest basic health centers (CSBs). The use of “fokontany” as PSU has the advantage of being consistent with the official administrative boundary, which is the basis for the community health system in Madagascar.

The Contractor shall use two-stage cluster sampling. The administrative regions constitute the clusters; therefore, there will be 12 clusters.

The first stage consists of randomly selecting PSUs among the list of eligible villages of interventions within each cluster.

The second stage is a probabilistic-proportional to size sampling of households within the selected PSUs. The overall sample size must be close to 3,600 households distributed across the 12 USAID intervention regions.

The Contractor must collect information on all CHVs, point of sales in the sampled villages, and community data at the village level.

C.4.2.b DATA COLLECTION

The Contractor will collect data on the selected households, all members of the households, women aged 15 to 49 years old, and caretakers of children under five years old. If the indicator is identical to the DHS or MIS, then the Contractor must use the survey protocol of the DHS or MIS to ensure consistency of collected information.

The Contractor shall use tablet computers provided by USAID to collect data [the quantity will depend on the need and will be determined at the time of award]. The goal is to ensure high quality and effective monitoring of data collection, and to reduce the time spent on data entry, processing, and analysis. However, it is the responsibility of the Contractor to train its staff on the proper use of this equipment.

C.4.2.c DATA ANALYSIS METHODS

The Contractor must develop and present a data analysis plan to USAID. The plan details the process to enter, process, and analyze quantitative data. The analysis plan should include a list of all possible descriptive tables that the Contractor will produce from the collected information. If statistically valid, the results must be broken down by administrative region.

Any indicators involving people must be disaggregated by gender.

C.5 DELIVERABLES

The Contractor is required to deliver the following deliverables and reports:

1. Survey Methodology and Survey Plan

2. Completion of Fieldwork

3. Draft Report

4. Final Report

C.5.1. SURVEY METHODOLOGY AND SURVEY PLAN

No later than 20 work days after the award date, the Contractor submits a draft Survey Methodology and Survey Plan, either in English or in French, to the USAID Contracting Officer’s Representative (COR) for approval.

No later than 5 work days after receiving the Survey Methodology and Survey Plan, USAID will organize a meeting with the Contractor team for additional clarification as needed, and validation.

After this meeting, the Contractor has 5 work days to revise the draft document and submit the final version to USAID/COR for approval.

The fieldwork must not begin until the USAID/COR approves the final Survey Methodology and Survey Plan. The Survey Methodology and Survey Plan must not exceed 20 pages, excluding the Annexes. The plan will include at a minimum the following:

A detailed methodology that includes the sampling process, data collection methods, presentation of data collection instruments, and any limitation of the methodology (up to 10 pages);

A presentation of the process for quality control: Assessments and Management (up to 2 pages);

A detailed method of data analysis (up to 5 pages);

A presentation of key implementation challenges and risks related to the baseline study process (1 page);

A detailed timeline for the baseline information study (up to 2 pages)

Annexes that includes:

A map and list of sampled villages for the survey;

A list of contact information;

Data collection instruments;

Other related documents.

C.5.2 COMPLETION OF FIELDWORK

The fieldwork will take 60 work days, including recruitment and training of enumerators and supervisors; pre-testing of survey and interview tools; testing of the system using tablets for data collection. In addition, this timeline includes travel and courtesy call to local authorities.

No later than 5 work days after the end of the fieldwork, the Contractor will provide the USAID/COR a report showing the completion of the fieldwork. The completion report can be submitted either in English or in French. The report must include at a minimum the list of the selected villages with the number of surveyed households, the proportion of refusal and replacement. A brief description of each PSU such as infrastructure, access to media and social services, and other socio-economic characteristics must be presented as an Annex.

USAID has to either approve or reject the completion report within 5 work days after submission.

C.5.3. DRAFT REPORT

No later than 45 work days after the completion of the fieldwork, a draft report must be submitted to the USAID/COR. The written draft report must be submitted in either English or French. The report must clearly describe findings, conclusions, and recommendations.

USAID has to either to approve or reject the final report within 15 work days after submission.

The draft report must follow the USAID requirements below:

The Contractor must provide a full description of the methodology used to collect the data and conduct the data analysis. All tools used in conducting the evaluation such as questionnaires, checklists and discussion guides are required to be included in the Annex of the report.

All sources of information need to be properly listed in the Annex of the report.

Conclusions for each indicator must be presented based on the evidence collected by the Contractor team. They must be consistent and logical from the analysis of gathered data.

C.5.4 FINAL REPORT

No later than 20 work days after USAID approves the draft report, the Contractor submits a final report that incorporates the Contractor team responses to Mission’s comments and suggestions.

The final report must be submitted in English, electronically.

USAID has to either approve or reject the final report within 15 work days after submission.

The final report must follow the USAID standard branding guidelines. The USAID Graphic Standards Manual is available at http://pdf.usaid.gov/pdf_docs/PNADB334.pdf. The report should not exceed 30 pages in length in its body, excluding cover page; table of contents; list of acronyms; references; usage of space for tables, graphs, charts, pictures, and annexes.

The final report must include:

Executive Summary (3-5 pages)

Context and Justification of the Survey (1 page)

List of Indicators Collected by the Study (1-2 pages)

Methodologies, Analysis, and Limitations (1-2 pages)

Results and narratives of each indicator (15-20 pages)

In addition, the final report must also include the list of acronyms, and, at a minimum, the following annexes:

Statement of Work

Location and map of sites visited during the survey

Detailed methodologies and limitations

Data collection instruments

Source of information such as bibliography of document reviewed

Disclosure of any conflicts of interest for the two key personnel

No later than 10 work days after USAID approval of the final report, the Contractor shall submit 10 hardcopies (all in English) and two electronic copies of the USAID approved final report to USAID/Madagascar (one in English and one in French). The electronic copies of the final report shall be in both PDF and MS Word format. The Contractor will also send an electronic copy of the English version of the final report to the Development Experience Clearinghouse (DEC) for archival within 90 days of the final report approval.

Data collected through this study will become the property of USAID and should be made available to the public barring rare exception. The Contractor will also submit to USAID (with the final report) all instruments and tools used in implementation of this study and all collected data --on appropriate storage devices such as flash drive, compact discs, etc. The database will be provided in an electronic file, formatted in STATA, SPSS and TAB-delimited. It will be organized and fully documented (codebook) for use by those not fully familiar with the data.

C.6 TEAM COMPOSITION AND SKILLS

The Contractor’s team shall consist of two key personnel. The Contractor’s team shall be external consultants, outside USAID and outside the implementing partners.

The Team Leader must have a graduate degree in public health, economics, international development, or similar disciplines; and must have at least ten years of experience in managing quantitative surveys. The Team Leader must have a strong understanding of data collection and quantitative data analysis methodology. The Team Leader is the primary point of contact with USAID and, thus, must have excellent communications skills. The Team Leader will ensure that the deliverables are completed in a timely manner and are responsive to the scope of work and USAID comments. The Team Leader will provide leadership for the Contractor team and coordinate activities.

The Senior Data Analyst must have a graduate degree in statistics, economics, public health, international development, or similar disciplines; and should have at least five-year experience in analyzing quantitative data. The Senior Data Analyst must have experience in designing data entry form, collecting information, and setting up data quality control using tablet computers. The Senior Data Analyst must be able to travel and test the performance and functionality of the system in remote areas of the sampled sites; and is responsible for the training of the enumerators and supervisors on the use of the tablet for data collection and in organizing data transmission and data quality monitoring during the fieldwork. The Senior Data Analyst must be fluent in using statistical software either STATA or SPSS.

Language Requirements:

The Team Leader must be proficient in English to facilitate the discussion with USAID and to ensure the quality of the study report.

The two key personnel must be proficient in French. English is also more than an asset to facilitate communication and writing.

C.7. EVALUATION MANAGEMENT

C.7.1 LOGISTICS

The Contractor is responsible for:

Hiring of all required staff, including logisticians, supervisors and enumerators;

Arranging site visits and meetings as it deems necessary;

Arranging vehicle rental and drivers as needed for site visits;

Procuring its own work/office space, computers (except for the tablets computers provided by the government), internet access, software, printing, and photocopying.

C.7.2 QUALITY CONTROL

USAID staff will participate as observers during the field implementation. The Contractor will present its own quality control process in the Methodology and Survey Plan. If necessary, the Contractor will request approval of the data collection tools by the Ministry of Health ethics committee.

C.7.3 SCHEDULING

The following is an illustrative schedule for the survey.

Activities Estimated number of work days

Award Date D0 Desk review Writing the Survey Methodology and Survey Plan Submit Draft Survey Methodology and Survey Plan to USAID (20 days) D20 Survey Methodology and Survey Plan approved by USAID (5+5 days) D30

FIELD WORK

Prepare for the field work: logistics, pre-testing of survey instruments, training of field staff, design of data collection tools using tablet (15 days) Start field work (data collection expected to last for 45 working days) End of field work D90 Submit Completion of Fieldwork Report D95 Completion of Fieldwork Report approved by USAID (5+5 days) D105

DRAFT REPORT

Submit a draft report to USAID (30 days after end of field work) D135 Draft report approved by USAID (15 days) D150

FINAL REPORT

Revise and finalize report (20 days after receiving USAID comments) Submit final report to USAID D170 Final report approved by USAID (15 days) D185 Submit 10 hardcopies (all in English) and two electronic copies of the USAID approved final report to USAID/Madagascar (one in English and one in French)(10 days after approval of the final report)

D195

END OF SECTION C

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

In accordance with provision D.1 above, and where applicable, the Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

D.3 BRANDING STRATEGY

Per ADS 320.3.2.1, the Branding Strategy for this contract is as follows:

Project Name:

PERFORMANCE MONITORING: USAID/Madagascar Outcome Monitoring Survey, Fiscal Year 2013

How the materials and communications will be positioned:

All materials and communications under this contract will be position as from the American people and will be marked exclusively with the USAID Standard Graphic Identity.

Desired level of visibility:

The USAID identity must be used on all project-related reports, communications and printed materials. Direct local language translation of the USAID identity and project name should be used as appropriate. The Contractor is prohibited to use the USAID Identity on its business cards and/or on any communications that are strictly administrative, rather than programmatic, in nature. No project specific name or logo will be developed or used for this activity.

Other organizations to be acknowledged:

No other organizations will be acknowledged. Disclaimer:

Since evaluations are not USAID authored, the following statement must be in the cover: “This publication was produced at the request of the United States Agency for International Development. It was prepared independently by <organizations involved in the preparation of the report>.”

The following disclaimer must be clearly visible at the beginning of the report: “The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government.”

Restrictions:

Currently, the U.S. Government does not recognize the Government of Madagascar. Therefore, neither USAID nor its implementing partners will co-brand with the Government of Madagascar;

and, USAID funding will not be used to produce co-branded materials.

END OF SECTION D

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.246-4 Inspection of Services – Fixed-Price (AUG 1996)

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID/Madagascar or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR identified in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

END OF SECTION E

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) AIDAR (48 CFR Chapter 7)

52.242-15 Stop-Work Order (AUG 1989) 752.242-70 Periodic Progress Reports (OCT 2007)

F.2 PERIOD OF PERFORMANCE

The period of performance for this contract is nine (9) months from the effective award date.

F.3 PLACE OF PERFORMANCE

The Contractor shall perform the services described in Section C in Madagascar.

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor’s overall performance shall be conducted, in accordance with the performance standards set forth in FAR 42.15, Contractor Performance Information, and corresponding contract Sections C and F. This report, conducted jointly by the Contracting Officer Representative (COR) and the Contracting Officer, shall form the basis of the Contractor's permanent performance record with regard to this contract.

F.5 KEY PERSONNEL

(a) The Contractor shall furnish key personnel as stated below [names to be filled in at award]:

- _____________, Team Leader

- _____________, Senior Data Analyst

(b) The key personnel specified above are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor shall immediately notify both the Contracting Officer and USAID COR reasonably in advance and shall submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement of key personnel shall be made by the Contractor without the written consent of the Contracting Officer.

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

The Contractor shall furnish reports and deliverables described in Section C and below to the USAID/Madagascar COR:

DELIVERABLE DEADLINE

Draft Survey Methodology and Survey Plan

20 work days after award

Final Survey Methodology and Survey Plan 5 work days after USAID comments

Completion of Field Work 90 work days after approval of the SM&SP by the COR

Completion of Field Work Report 5 work days after completion of field work

Draft Report 30 work days after completion of field work

Final Report 20 work days after approval of the draft report

10 hardcopies (all in English) and two electronic copies of the USAID approved final report to USAID/Madagascar (one in English and one in French)

10 work days after approval of the Final Report

F.7 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (JAN 2004) (ACQUISITION AND ASSISTANCE

POLICY DIRECTIVE 04-06, ISSUED FEB. 26, 2004)

(a) Contract Reports and information/Intellectual Products.

(1) The Contractor shall submit to USAID's Development Experience Clearinghouse (DEC) copies of reports and information products which describe, communicate or organize program/project development assistance activities , methods, technologies, management, research, results and experience as outlined in the Agency's ADS Chapter 540. Information may be obtained from the COR. These reports include: assessments, evaluations, studies, development experience documents, technical reports and annual reports. The Contractor shall also submit copies of information products including training materials, publications, databases, computer programs, videos and other intellectual deliverable materials required under the Contract Schedule.

Time-sensitive materials such as newsletters, brochures, bulletins or periodic reports covering periods of less than a year are not to be submitted.

(2) Upon contract completion, the contractor shall submit to DEC an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements.

(1) Distribution.

(i) At the same time submission is made to the COR, the contractor shall submit contract reports and information/ intellectual products (referenced in paragraph (a)(1) of this clause) in either electronic (preferred) or paper form to the Development Experience Clearinghouse as follows:

USAID Development Experience Clearinghouse

M/CIO/KM

RRB M.01

U.S. Agency for International Development Washington DC 20523 Fax: (202) 216-3515 Phone: (202) 712-0579 E-mail: docsubmit@usaid.gov Online: http://dec.usaid.gov/index.cfm

(ii) The contractor shall submit the reports index referenced in paragraph (a)(2) of this clause and any reports referenced in paragraph (a)(1) of this clause that have not been previously submitted to DEC, within 30 days after completion of the contract to one of the address cited in paragraph (b)(1)(1) of this clause.

(2) Format.

(i) Descriptive information is required for all Contractor products submitted. The title page of all reports and information products shall include the contract number(s), contractor name(s), name of the USAID cognizant technical office, the publication or issuance date of the document, document title, author name(s), and activity title and associated number. In addition, all materials submitted in accordance with this clause shall have attached on a separate cover sheet the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

(ii) The report in paper form shall be prepared using non-glossy paper (preferably recycled and white or off-white) using black ink. Elaborate art work, multicolor printing and expensive bindings are not to be used. Whenever possible, pages shall be printed on both sides.

(iii) The electronic document submitted shall consist of only one electronic file which comprises the complete and final equivalent of the paper copy.

(iv) Acceptable software formats for electronic documents include WordPerfect, Microsoft Word, and Portable Document Format (PDF). Submission in PDF is encouraged.

(v) The electronic document submission shall include the following descriptive information:

(A) Name and version of the application software used to create the file, e.g., WordPerfect Version 9.0 or Acrobat Version 5.0.

(B) The format for any graphic and/or image file submitted, e.g., TIFF-compatible.

(C) Any other necessary information, e.g. special backup or data compression routines, software used for storing/retrieving submitted data or program installation instructions.

END OF SECTION F

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 INVOICES AND PAYMENT

Claims for payment under this contract must be submitted to the USAID/Madagascar Controller's Office. The Contractor must submit a signed SF-1034 Public Voucher for Purchases, Services Other Than Personal, and SF-1034A continuation, (if necessary). Each voucher shall be identified by:

(a) Name of the contractor;

(b) Date and invoice number;

(c) USAID contract number;

(d) Description, price, quantity, period of services rendered;

(e) Contact name, telephone and fax number;

(f) Other substantiating documentation or information required by the contract.

Invoice with required supporting documents may be submitted either through paper or electronic in a Portable Document File (PDF) format through an electronic mailbox. The mailbox address is antan-invoices@usaid.gov. Electronic submission (PDF format) are encouraged and do not require subsequent transmittal of original paper invoices.

One copy of the voucher and the invoice shall also be submitted to the Contracting Officer and the

COR.

G.2 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

US Agency for International Development USAID/Southern Africa Regional Acquisition and Assistance Office (RAAO) 100 Totius Street PO Box 43, Groenkloof 0027, Pretoria, South Africa

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative (COR) for the contract will be appointed by the Contracting Officer in a separate designation letter. The COR is responsible for providing technical directions to the Contractor, as defined herein, accepting deliverables, and providing administrative approval for payment.

G.4 PAYING OFFICE

The paying office for this contract is:

U.S. Agency for International Development USAID/Madagascar

Lot 207 A Point Liberty Andranoro Antehiroka

Antananarivo 105 Madagascar

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

(a) Technical Directions is defined to include:

(1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

(b) The COR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

(1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents shall be signed as "Cognizant Technical Officer" with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(5) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

(6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of level of effort. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules will be made only by the Contracting Officer.

(c) The Contractor is required to meet at least monthly with the COR concerning performance under this contract and any other administration or technical issues. Telephonic reports may be made if no problems are being experienced. Problem areas should be brought to the immediate attention of the Contracting Officer.

(d) In the absence of the designated COR, the CO may designate someone to serve as COR in their place. However, such action to direct an individual to act in the COR’s stead shall immediately be communicated to the Contractor.

(e) Contractual Problems – Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor and the COR shall bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems.

The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

(f) Failure by the Contractor to report to the Administrative Contracting Office, any action by the Government considered to a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

G.6 ACCOUNTING AND APPROPRIATION DATA [to be filled in at the award]

Budget Fiscal Year:

Operating Unit:

Strategic Objective:

Team/Division:

Benefiting Geographic Area:

Expanded Object Class Code (EOCC):

Amount Obligated:

G.7 CONTRACTOR'S PAYMENT ADDRESS

END OF SECTION G

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

752.228-3 Worker’s Compensation Insurance (Defense Base Act)

H.2 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

(Class Deviation No. OAA-DEV-12-01c)

(a) Except as may be specifically approved by the Contracting Officer, the Contractor must procure all commodities (e.g., equipment, materials, vehicles, supplies) and services (including commodity transportation services) in accordance with the requirements at 22 CFR Part 228 “Rules on Procurement of Commodities and Services Financed by USAID Federal Program Funds.” The authorized source for procurement is Geographic Code 935 unless otherwise specified in the schedule of this contract. Guidance on eligibility of specific goods or services may be obtained from the Contracting Officer.

(b) Ineligible goods and services. The Contractor must not procure any of the following goods or services under this contract:

(1) Military equipment

(2) Surveillance equipment

(3) Commodities and services for support of police and other law enforcement activities

(4) Abortion equipment and services

(5) Luxury goods and gambling equipment, or

(6) Weather modification equipment.

(c) Restricted goods. The Contractor must obtain prior written approval of the Contracting Officer or comply with required procedures under an applicable waiver as provided by the Contracting Officer…