CSML_QR_072014-092014.pdf

CSML

Civil Society and Media Leadership Program

QUARTERLY REPORT

July to September 2014

Submitted to USAID/Liberia

Award Number: 669-A-00-10-00074-00 Grantee: IREX

Contacts:

IREX Washington Jill Miller 1275 K Street, NW Suite 600 Washington, DC 20005 U.S.A.

1 202-628-8188

IREX Liberia Bill Burke Payne Avenue & 15th Street Sinkor, Monrovia Liberia 231(0)88-060-1859

CSML July-September 2014 Quarterly Report Page 2

TABLE OF CONTENTS

1. EXECUTIVE SUMMARY

2. PROGRAM PURPOSE

3. PROGRAM RESULTS

4. PROGRAM ACTIVITIES

4.1. MANAGEMENT OVERVIEW

4.2. FINANCE, ADMINISTRATION AND IT

4.2.1. FINANCE

4.2.2. ADMINISTRATION

4.2.3. INFORMATION TECHNOLOGY

5. TECHNICAL ASSISTANCE AND CAPACITY BUILDING FOR CSOS AND FOR INDEPENDENT MEDIA (Workplan 1.)

5.1. FULLY INTEGRATE CSML PARTNERS AND ENHANCE COLLABORATION (WORKPLAN 1.1.)

5.1.1. ENHANCE COLLABORATION WITHIN CSML (WORKPLAN 1.1.1.)

5.2. OBJECTIVE ONE: (WORKPLAN 1.2.)

5.2.1. ENHANCE INSTITUTIONAL CAPACITY OF RESOURCE PARTNERS (RPS) (WORKPLAN 1.2.1)

5.2.2. ENHANCE THE INSTITUTIONAL CAPACITY OF CIVIL SOCIETY ORGANIZATIONS (CSOS) (WORKPLAN

1.2.2.) 12

5.2.3. PROMOTE RECONCILIATION AMONG CITIZENS THROUGH CSO LED ACTIVITIES (WORKPLAN 1.2.3.) ... 12

5.3 OBJECTIVE TWO: ADVOCACY CSOS HAVE CAPACITY TO MONITOR GOVERNMENT POLICY, PERFORMANCE

AND EXPENDITURES (WORKPLAN 1.3)

5.3.1. PROMOTE ADVOCACY AND ADDRESS CORRUPTION THROUGH CSO LED ACTIVITIES (WORKPLAN 1.3.1.) .. 14

5.3. OBJECTIVE THREE: ENHANCE PERCEPTIONS OF CSOS BY GOVERNMENT AND OF THE GOVERNMENT AND

CSOS BY CITIZENS (WORKPLAN 1.4.)

5.3.2. IMPROVE CITIZENS’ DIALOGUE WITH THEIR LEADERS THROUGH CSO LED ACTIVITIES (WORKPLAN

1.4.1.) 15

5.3.1. TCC SUPPORT TO THE NATIONAL TRADITIONAL COUNCIL (WORKPLAN 1.4.2.)

5.4. OBJECTIVE FOUR: (WORKPLAN 1.5.)

5.4.1. ENHANCE INSTITUTIONAL CAPACITY OF MEDIA MAIN PARTNERS (MMP) (WORKPLAN 1.5.1.)

5.4.2. SPECIALIZED CONSULTING AND BUSINESS DEVELOPMENT INITIATIVE (WORKPLAN 1.5.2.)

5.4.3. SOL PLAATJE MEDIA LEADERSHIP TRAINING PROGRAM (WORKPLAN 1.5.3.)

5.4.4. WOMEN’S MEDIA INITIATIVE (WORKPLAN 1.5.4.)

5.4.5. HIGH SCHOOL TO JOURNALISM INITIATIVE (WORKPLAN 1.5.5.)

5.4.6. INVESTIGATIVE JOURNALISM INITIATIVE (WORKPLAN 1.5.6.)

5.4.7. ON-LINE MEDIA RESOURCES CLEARINGHOUSE (WORKPLAN 1.5.7.)

5.5. OBJECTIVE FIVE: (WORKPLAN 1.6.)

5.5.1. ENHANCE MEDIA CONTENT OF PARTNER CRSS (WORKPLAN 1.6.1.)

5.5.2. ENHANCE TECHNICAL SUSTAINABILITY OF CRSS (WORKPLAN 1.6.4.)

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5.5.2.2. ENHANCE THE INSTITUTIONAL CAPACITY OF ALICOR (WORKPLAN 1.6.4.3.)

5.6. OBJECTIVE SIX: (WORKPLAN 1.7.)

5.6.1. ENSURE EFFECTIVE USE OF SMS SYSTEM (WORKPLAN 1.7.1.)

5.6.2. INCREASE CITIZEN AWARENESS AND USAGE OF SMS (WORKPLAN 1.7.3.)

5.6.3. SHARE LESSONS LEARNED WITH OTHER IREX/USAID PROJECTS (WORKPLAN 1.7.5.)

5.7. OBJECTIVE SEVEN: (WORKPLAN 1.8.)

5.7.1. CONTINUE DEVELOPING AND MAINTAINING AN FOI TRACKING SYSTEM (WORKPLAN 1.8.1.)

5.7.2. PROVIDE FOI TRAINING FOR CSO NETWORK LEADERS (WORKPLAN 1.8.2.)

5.7.3. SUPPORT COUNTY FOI NETWORKS TO ENCOURAGE USE OF FOI LAW (WORKPLAN 1.8.3.)

5.7.4. PROVIDE SUPPORT TO CSOS TO UNDERGO THEMATIC CAMPAIGNS (WORKPLAN 1.8.4.)

5.7.5. COMMUNICATE REQUESTS FOR INFORMATION AND RESPONSES ON AN ONGOING BASIS TO GENERAL

PUBLIC (WORKPLAN 1.8.5.)

5.7.6. INTERNATIONAL RIGHT TO KNOW DAY CELEBRATION (WORKPLAN 1.8.6.)

5.8. OBJECTIVE EIGHT (WORKPLAN 1.9.)

5.8.1. HOLD MONTHLY ELECTION COORDINATION MEETINGS (WORKPLAN 1.9.1.)

5.8.2. VOTE SMART VANS (WORKPLAN 1.9.2.)

5.8.3. SPECIAL ELECTION GRANTS (WORKPLAN 1.9.3.)

5.8.4. JOURNALISM TRAININGS (WORKPLAN 1.9.4.)

5.8.5. ELECTION REPORTING CENTER (WORKPLAN 1.9.5.)

5.8.6. TAKING THE CANDIDATES TO THE PEOPLE AND THE PEOPLE TO THE CANDIDATES (WORKPLAN 1.9.6.)

5.8.7. WOMEN'S EMPOWERMENT (WORKPLAN 1.9.7.)

5.8.8. ELECTION COORDINATION COMMITTEE (WORKPLAN 1.9.8.)

5.9. OBJECTIVE NINE: (WORKPLAN 1.10.)

5.9.1. ENSURE EFFECTIVE IMPLEMENTATION OF SOCIAL ENTERPRISES (WORKPLAN 1.10.1.)

5.9.2. PROMOTE ORGANIZATIONAL DEVELOPMENT OF PARTNER CSOS/CRSS(WORKPLAN 1.10.2.)

5.9.3. ENHANCE IMPACT OF THE REGIONAL SUPPORT CENTER (WORKPLAN 1.10.3.)

5.9.4. SPECIAL ELECTION GRANTS (WORKPLAN 1.10.4.)

6. GENDER AND YOUTH (WORKPLAN 2.)

6.1. ENSURE EFFECTIVE IMPLEMENTATION OF THE GENDER AND YOUTH MAINSTREAMING STRATEGIES

(WORKPLAN 2.1)

6.1.1. PRODUCE GENDER TRAINING TOOLKIT (WORKPLAN 2.1.4.)

6.1.2. WORK WITH LIWOMAC TO PROVIDE TECHNICAL SUPPORT TO FEJAL TO ROLL OUT SEA

PREVENTION/AWARENESS CAMPAIGN IN THE MEDIA (WORKPLAN 2.1.5.)

6.1.3. CONDUCT GENDER MAINSTREAMING TRAINING WITH LIWOMAC AND LMC STAFF (WORKPLAN 2.1.9.)

7. GRANTS (WORKPLAN 3.)

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7.1. ENSURE COMPLIANCE WITH USAID AND IREX POLICIES (WORKPLAN 3.1)

7.1.1. ENSURE ALL SUBGRANT DOCUMENTS ARE PROPERLY FILED IN LINE WITH CSML CLOSEOUT SCHEDULE

(WORKPLAN 3.1.1.)

7.1.2. ENSURE ALL SUBGRANT INFORMATION IS POSTED INTO IKNOW TRACKING SYSTEM REGULARLY

(WORKPLAN 3.1.2.)

7.2. PROVIDE SUPPORT TO CS, MEDIA, RSC, AND GENDER & YOUTH DEPARTMENTS AS NEEDED (WORKPLAN

3.2.) 39

7.3. ADMINISTER GRANTS (WORKPLAN 3.3.)

8. MONITORING AND EVALUATION (Workplan 4.)

8.1. PERFORMANCE MANAGEMENT PLAN (WORKPLAN 4.1.)

8.1.1. ADMINISTER THE PMP (WORKPLAN 4.1.1.)

8.1.2. IMPROVE CENTRALIZED SYSTEM FOR DATA COLLECTION (WORKPLAN 4.1.2.)

8.1.3. CONDUCT FINAL SURVEY OF PERCEPTIONS (WORKPLAN 4.1.3.)

8.1.4. CONDUCT ASSESSMENTS (WORKPLAN 4.1.5.)

8.2. TRAINING AND TOOLS (WORKPLAN 4.2.)

8.2.1. PROVIDE TECHNICAL ASSISTANCE TO MAIN PARTNERS FOR PROGRESS IN M&E SYSTEMS (WORKPLAN

4.2.1.) 41

9. ATTACHMENTS

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1. EXECUTIVE SUMMARY

What began as a typical quarter in July subsequently evolved into one of the most challenging times in the history of the CSML program, let alone in Liberia’s recent history. The Ebola Virus Disease (EVD) was mentioned in the previous Quarterly Report as leading to a temporary restriction on travel to Lofa County. By late July, Liberians were increasingly fearful of a virus that had reached unprecedented numbers and geographic scale. Incidences of Ebola rose from the dozens to the hundreds and eventually to the thousands throughout the course of this quarter— resulting in significant adjustments in programming, management approach, and in the everyday movement and mindset of people throughout the country. This quarterly report captures the transition from full roll-out of activities in anticipation of the Special Senatorial Election planned for October 14th, to a nearly full transition to

Ebola-related activities, just as all organizations and individuals in Liberia were forced to re-assess, and target their energies and efforts towards ending this crisis.

In July, Election-related activities were well underway, including nationwide civic education outreach via the Vote

Smart Van initiative implemented by National Youth Movement for Transparent Elections (NAYMOTE). The Election

Coordinating Committee (ECC) completed a training for campaign monitors, and the Women NGO’s Secretariat of

Liberia (WONGOSOL) held two of their planned four Regional Forums across the country to engage citizens and community leaders in discussion and debate around the proposed 30% quota bill to promote women’s political participation. The Liberia Media Center (LMC) was actively preparing their staff and office to host the Elections

Reporting Center (ERC) and CSML’s civil society Resource Partners (RP) were focused on reviewing and distributing grant opportunities to CSOs throughout the country to conduct awareness activities focused on the upcoming election and the Constitutional Review process.

As the Ebola crisis worsened toward the end of July, the CSML program quickly reassessed circumstances to ensure the safety and well-being of staff while simultaneously ensuring that a new plan for activities to combat the crisis could be rolled out. This programmatic shift towards Ebola-related activities was made possible by our existing partnerships with capable and driven civil society and media partners and through the flexibility and support of the teams at USAID and IREX Headquarters in DC. By August an Ebola Response Plan (see Attachment 1) was devised and by September many of CSML’s partners received grants to implement the plan. To make the grants possible, funds were reallocated from the election modification budget (see Attachment 2). Many of the activities represent a natural transition from skills and networks established over CSML’s five years of implementation—including civil society-led community leader forums to promote dialogue and sustain peace and enhanced training and mentoring for journalists to ensure responsible reporting on this important national priority. New approaches and partnerships have also emerged as key components in combatting the crisis; they include engaging the National Civil Society

Council and Inter-Religious Council as important intermediaries between citizens and government, and installation of a Situation Room at the LMC which will allow for monitoring of the government, international efforts, and the media.

Much of the latter part of this quarter was spent brainstorming ideas, developing grant agreements, and preparing for these activities which will undoubtedly serve as part of a global effort to end this epidemic.

In the midst of a busy quarter and what will surely be an intense time ahead, the CSML team must also reflect on the tragic human impact that this crisis has already had in Liberia. The virus has spread to all 15 counties and has taken the lives of many individuals—from a prominent government consultant who cared for his ailing sister to a young man in West Point who was sent to purchase food and got caught in a violent demonstration. The eventual cumulative impact of this crisis will be tremendous. The CSML team has already suffered the loss of family and friends. It is with this backdrop of tragedy and loss that we strive to work cooperatively with national and international partners to help bring an end to this crisis, and strive for a return to peace in our beloved Liberia.

2. PROGRAM PURPOSE

To sustain peace in Liberia through greater inclusion, giving a voice to, informing and engaging Liberian citizens.

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3. PROGRAM RESULTS

Continuing a new feature that began in the final Quarterly Report of Year Four, we highlight below key impact stories that emerged from IREX’s program activities during this quarter:

Community Mobilization and Local Government Engagement Contribute to Successful Civic Education Efforts

Previous to the escalation of the Ebola crisis, CSML-supported civic education efforts were well underway in the 15 counties to prepare

Liberians to vote responsibly in the 2014 Special Senatorial Elections.

National Youth Movement for Transparent Elections (NAYMOTE), CSML’s partner for the Vote Smart Van (VSV) Initiative, travelled to 15 counties throughout July with the support of two vans and a network of 175 volunteers. Combining documentary screening, cultural performance, and effective public speaking, the NAYMOTE team attracted crowds well over 200 people at each stop. Part of the success of their efforts is linked to their proactive engagement with county-level election magistrates in all 15 counties—informing the county officials of their planned activities, inviting their participation and support, and engendering a symbiotic relationship that ensures greater sustainability and support for their efforts. In ten of the 15 counties, NAYMOTE directly engaged with 34,879 eligible voters, including

18,717 women.

WMI Mentees Improve Confidence and Job Prospects as a Result of Two-Day Career Development Workshop

Female journalists face various barriers to successful career development in Liberia, including a precedent of male dominance in the sector, lack of formal journalistic training, and consequently a lack of professionalism.

Scholarship and job opportunities exist, but the requirements are often extensive and the process unfamiliar and intimidating to budding journalists, in particular these largely disenfranchised and marginalized young women. In July, 16 women who are part of the Women’s Media

Initiative (WMI) implemented by the Liberia Women Media Action

Committee (LIWOMAC) participated in a two-day career development workshop, guiding them through the process of writing a resume, personal statement, and cover letter. Several of the young women revealed their previous hesitancy to apply for jobs or scholarships because they did not fully understand what was being asked of them. As a result of this workshop, these women expressed commitment to applying for new opportunities and not allowing previous insecurities or fears to hold them back.

SMS Platform Identifies Community Priorities Leading to Heightened Security Measures

The four community radio hubs trained in the SMS Platform are using the opinion poll component to gauge community perception and influence community, district, and county-wide decision making. Many of the polls produced this quarter asked citizens to weigh in the quality of government response efforts, the effectiveness of traditional medicine to combat Ebola, and preferred strategies for containing the crisis in their communities. The hub operator at Radio Kintoma who is also a journalist observed that county health authorities were indecisive as to whether to quarantine the community of Kpasaguziah, where increasing incidences of Ebola were reported. He conducted the poll and respondents overwhelmingly supported quarantining the community. These findings were shared with county authorities, who used the information in conjunction with broader consultation with other key stakeholders to quarantine the community for 21 days.

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CSML-Trained Reporters Reveal Important Prevention Lapses in National Response Effort

CSML is working with LIWOMAC and the Liberia Media Center (LMC) to foster responsible, sensitive, and factual reporting on the Ebola crisis. To broaden reporters’ coverage and experience, LMC conducted Reporting

Trips with Monrovia-based journlaists throughout the quarter to Bomi, Margibi, and rural Montserrado Counties. During one of these trips, reporters from the Daily Observer and Women Voices newspapers reported on the Ebola screening process at the Clay checkpoint, one of the quarantined communities near Monrovia. The reporting showed that health care workers were using three manual thermometers to take the temperatures of the thousands of people who lined up at the checkpoint, inserting the same thermometers into the mouths of citizens, resulting in increased risk for Ebola transmission and creating understandable fear among citizens. Soon after these stories were published, and in response in-part to the public response to these stories, a non-IREX affiliated international partner delivered digital thermometers to the checkpoint, which are now being used in place of the more dangerous manual alternative.

Civil Society Institutions Support Development of Ebola Messaging with Support from Liberian Government

Extensive research on the media sector in Liberia and five years of the CSML program have pointed to the important role that radio plays to disseminate information and influence perception among

Liberian citizens in both Monrovia and in the Counties. As the Ebola crisis worsened in late July the need for effective and clear messaging to increase awareness of the virus and prevention methods was paramount, as incidences quickly snowballed and misinformation was rampant both on and off public radio. CSML partners LIWOMAC and Center for Media Studies and Peacebuilding

(CEMESP) coordinated with the Ministry of Information, Cultural Affairs and Tourism (MICAT) and the Ministry of

Health and Social Welfare (MOHSW) to develop targeted messages to be distributed to CSML’s community radio network and other stations across the country. As some of the first radio messages developed in Liberia in response to the crisis, these messages served an important role in both increasing widespread awareness and highlighting the potential for government, civil society, and media sector collaboration towards achieving shared goals.

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4. PROGRAM ACTIVITIES

4.1. MANAGEMENT OVERVIEW

This quarter saw the most challenging period to date for the CSML program and staff. The Ebola crisis which first emerged in March 2014 and reemerged and worsened in late July forced the CSML team—along with all entities working in Liberia—to reassess activities, office hours, staffing, and overall management approach to adjust to this challenging new reality.

In mid-July as concerns over Ebola increased, the IREX team took precautions to reduce risk for staff exposure including halting all up-country travel and providing hand sanitizing materials in all vehicles and on all staff desks.

With the situation quickly worsening, in late July the four expatriate staff temporarily relocated to Washington, DC where they worked out of IREX Headquarters while national staff remained in Monrovia, and worked from home.

Twice per week national staff who served on the Senior Management Team (SMT) worked from the IREX office for four hours per day, and once per week all national staff met in the Monrovia office for an all-staff Skype meeting with the DC-based expatriate staff. Senior Management Team meetings were also held via Skype once per week, as were Program Team meetings (see section 5.1.1.1.). To avoid contact with potential infected persons using public transportation, IREX arranged for drivers and vehicles to transport National staff to and from the office based on the schedule mentioned above.

The National staff in Monrovia, expatriate staff in DC, and HQ-based support staff (including Program support staff, senior management, and Field Operations) worked together more collaboratively than ever to monitor the evolving crisis and provide ongoing support and communication to all staff and their families.

After monitoring the crisis through August and September, the Chief of Party returned to Monrovia in mid-

September. Also at that time, work hours resumed to five days per week, with a shortened daily schedule to ensure that staff travelled within the parameters of the national curfew, and to allow IREX drivers to continue to transport all staff to and from work. In late September, the Senior Program Manager returned to Monrovia, with the two remaining staff expected to return in the first week of October.

Though a five-day work week resumed, several protocol have been put in place to enhance the safety of all IREX staff and visitors, they include installing a hand-washing station at the entrance to the compound and entrance to the

IREX office; taking and recording the temperature of all staff and visitors upon arrival to the office; using disposable plates, cups, and cutlery in place of reusable items; and holding all meetings in the conference room to allow for distance between participants. Additionally, travel up-country remained restricted throughout the quarter, though when deemed necessary, special precautions were taken including providing drivers with IREX-owned mattresses and sheets to reduce risk of transmission while sleeping in hotels in the counties. These practices will be continued indefinitely, and new precautions and/or procedures will be implemented as deemed necessary.

4.2. FINANCE, ADMINISTRATION AND IT

4.2.1. FINANCE

4.2.1.1. PERFORM ROUTINE FINANCIAL ACTIVITIES

4.2.1.1.1. Ensure ongoing financial management of CSML

In spite of the Ebola crisis, the program continued to maintain its burn rate as payments were made on several subgrants, contracts, Ebola-related, and other program activities. Total expenditure for the quarter amounted to

US$692,000.00, representing approximately 27% of the annual budget of US$2,482,000.00.

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4.2.1.1.2. Perform ongoing support to subgrantees on financial management

The Finance Office worked with Grants and Program Departments to process payments for 25 subgrants for implementation of milestone activities outlined in various subgrant agreements during the quarter.

4.2.1.2. PREPARE FOR PROGRAM CLOSEOUT

4.2.1.2.1. Develop a close-out checklist for finance, administration, and grants

During the reporting period, the Finance Office completed the drafting of a close-out checklist for the Finance, Administration, and Grants departments. The checklist, when approved, will serve as a guide for those Offices’ closeout activities.

4.2.2. ADMINISTRATION

4.2.2.1. ENSURE THAT US-HIRES’ DOCUMENTATION IS UP-TO-DATE

During this reporting period, the Administration Office submitted IREX’s second semi-annual report on the number of expat staff working with IREX-Liberia and statistics on local staff wages to the Bureau of Immigration and

Naturalization.

The Administration Office also renewed three expat staff and one expat staff spouse residence and re-entry visa permits at the Bureau of Immigration and Naturalization.

4.2.2.2. RENEW SERVICE CONTRACTS AND OFFICE LEASE AGREEMENT

The Administration Office renewed two annual contracts: the catering service (Cathy’s Collection & Catering

Services) for IREX trainings and events and the health insurance benefit contract with (Insurance Company of Africa) for local staff and dependent’s medical coverage. Administration also serviced eight fire extinguishers for the office and vehicles at the National Fire Service of Liberia.

The Administration Office renewed the registration documents for two vehicles (one used by IREX and the other by partner DEN-L) at the Ministry of Transportation.

4.2.2.3. ENSURE IKFO IS UPDATED ON A TIMELY BASIS

During this quarter one staff (Emmanuel Flomo, Driver) contract was terminated and the Administration Office successfully uploaded the departure Personnel Action Form into iKFO.

4.2.2.4. PROVIDE SUPPORT TO OTHER DEPARTMENTS AS NEEDED

The Administration Office provided support to the Media team to facilitate transport of community radio equipment from Roberts International Airport. Additionally, the Administration Office ensured that all routine administrative activities were carried out successfully throughout the quarter.

4.2.3. INFORMATION TECHNOLOGY

4.2.3.1. PROVIDE ONGOING IT SUPPORT AND MAINTENANCE TO IREX

During the quarter, the IT Officer provided routine computer maintenance to the IREX team. This includes working extensively with IREX’s Internet Service Provider (ISP) to improve the internet speed and consistency at the office. He also supported the Media Team to purchase computers for the Election Reporting Center (ERC) implemented in partnership with the Liberia Media Center (LMC) (see section 5.9.5.).

4.2.3.2. PROVIDE IT SUPPORT TO CSML PARTNERS

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4.2.3.2.1. Provide support to PUL with OMRCH

The IT Officer also provided support to the Online Media Resources Clearing House (OMRCH) during the quarter.

Stories are still being uploaded on the site and all other components of the site are being monitored by the webmaster and the IT Officer to ensure the site is fully functional. Activity and interest on Social Media sites including Facebook and Twitter continues to increase. The site has received a total of fifteen thousand hits as of the end of the quarter (see section 5.4.7.).

4.2.3.2.2. Provide support to LMC with implementation of SMS initiative

The IT Officer provided Technical support to the SMS initiative platform hosted at the Liberia Media Center (LMC) during the quarter. Communication with Hub Operator’s continued during the quarter to ensure opinion polls were actively created and utilized to assess citizen perceptions and priorities in regards to Ebola. The IT Officer also spoke with the SMS manager to ensure that hub operators received salaries and internet modems were replenished regularly. During the quarter, the Grand Bassa Hub at Magic FM experienced technical problems with their computer and were unable to develop questions. The IT Officer and LMC team travelled to Grand Bassa to repair the computer, reinstall programs, and setup all configurations.

5. TECHNICAL ASSISTANCE AND CAPACITY BUILDING FOR CSOS AND FOR

INDEPENDENT MEDIA (WORKPLAN 1.)

5.1. FULLY INTEGRATE CSML PARTNERS AND ENHANCE COLLABORATION

(WORKPLAN 1.1.)

5.1.1. ENHANCE COLLABORATION WITHIN CSML (WORKPLAN 1.1.1.)

5.1.1.1. HOST WEEKLY PROGRAM MEETINGS (WORKPLAN 1.1.1.1.)

As referenced in the Management Overview (4.1.), Program Meetings were held throughout the quarter, though logistics were adjusted in light of the Ebola crisis. During the time that the four expatriate staff were based in

Washington D.C., Program Meetings were held via Skype at 1pm in Liberia/9am EST on Wednesdays. Meetings will return to their regular scheduled Tuesdays at 9am upon the return of all expatriate staff to Monrovia by early

October. As per usual, the weekly program meetings enable the Program staff to share their planned activities for the coming week and coordinate accordingly. With new and increasing Ebola-related activities developing throughout the quarter, these meetings were particularly useful throughout this challenging and busy period.

5.2. OBJECTIVE ONE: (WORKPLAN 1.2.)

5.2.1. ENHANCE INSTITUTIONAL CAPACITY OF RESOURCE PARTNERS (RPS) (WORKPLAN 1.2.1)

5.2.1.1. ENHANCE MONITORING AND EVALUATION CAPACITY OF MAIN PARTNERS

(WORKPLAN 1.2.1.2.)

5.2.1.1.1. Conduct training for other program staff persons (WORKPLAN 1.2.1.2.1.)

Twenty-four (24) program staff and two EDs of Main Partners (12 males and 12 females) received training in M&E

One of the best ways for M&E Coordinators to have integrated M&E systems is for all program staff and Executive

Directors (EDs) to understand its importance. Twenty-four program staff and two EDs attended the M&E training facilitated by Maureen Taylor, consultant of Social Impact (SI) in July. The training was planned to allow program staff and M&E Coordinators to interact, share, and practice using M&E information already existing within their organizations. The M&E Coordinators also made presentations to their EDs and program staff explaining their M&E systems, the kinds of collaboration they needed from them, and why an integrated system is important. They then took part in M&E exercises that demonstrated the regular interaction that was needed. The goal was to help program staff understand their role and responsibilities in maintaining a good M&E system.

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5.2.1.2. STRENGTHEN RPS’ GRANT MENTORING SKILLS (WORKPLAN 1.2.1.3.)

5.2.1.2.1. Administer increased number of grants to RPs for CSOs (WORKPLAN 1.2.1.3.1.)

RPs and the RSC worked with 36 (thirty-six) CSOs on 31 (thirty-one) election related proposals and with nine (9) CSOs on Ebola-related proposals.

Prior to the government’s announcement of the increasing number of Ebola infections, the state of emergency, and banning of large gatherings, the RPs and RSC mentored 36 CSOs on 31 election related grants. Six of those proposals were approved by the CS Team for the RPs/RSC to develop FOG agreements, and two more projects were to begin implementation when the state of emergency began.

In August the CS Team contributed to development of the CSML Ebola Response Plan (Attachment 1) and began managing two kinds of CSO Ebola grants through the RPs: the community leaders’ forums and CSO community outreach. Grant opportunities for community leaders’ forums were offered to five main partners and two selected

CSOs to provide a platform for community leaders to share their concerns and fears as they relate to Ebola and discuss the risks of possible civil unrest and potential strategies to ensure that citizens’ opinions are heard without resorting to violence (see section 5.2.3.1.). The citizen participation and community outreach grants were available for all partner CSOs to hold various targeted outreach activities (see section 5.3.1.1.). An RFP and a shortened proposal template to speed up the process were sent to the main partners with information about these and other grant opportunities.

Prison Fellowship Liberia (PFL) submitted a request to the U.S. Embassy for funding to purchase Ebola related supplies and deliver Ebola training to prison staff to reduce the risk of spreading the disease within the prison system. A meeting was held between USAID, PFL, and CSML, and PFL was encouraged to submit a proposal. However when it was learned that training was being delivered to prison staff through the Ministry of Health, the CS Team suggested that PFL write a proposal to hold community forums; PFL did this and included Monrovia Central Prison as one of its communities.

5.2.1.3. ENHANCE RPS’ FINANCIAL SUSTAINABILITY (WORKPLAN 1.2.1.4.)

5.2.1.3.1. Build on skills acquired during proposal writing training through mentoring

(WORKPLAN 1.2.1.4.1.)

After RP mentoring, eleven (11) election or Constitution proposals were approved for funding

With the hold on elections activities, the RPs and CS Team agreed that RPs/RSC would provide phone mentoring to their groups working on proposals so that they would have all the proposals ready by the time the National Election

Commission (NEC) was ready to move forward with elections activities. This method was used to provide feedback on proposals for elections and Constitutional Review related grants. The RPs continued to send CSOs’ proposals to the CS Team, which also provided feedback, and the CSOs’ worked on corrections. RPs also developed FOGs and sent them to the CS Team for review and feedback. These eleven proposals and those from the previous quarter are on standby for implementation as soon as NEC releases a new timetable for election, and the remaining FOGs will be finalized. Further descriptions of the completed proposals are in sections 5.2.3.1., 5.3.1.1., and 5.4.1.1.

RPs and RSC also mentored CSOs on the Ebola related projects. Of nine received, three were brought to completion and received approval to begin work during the quarter.

Three main partners (YMCA, WANEP and DEN-L) requested grants to create Ebola related awareness in Bong and

Montserrado Counties in August. The CS Team coordinated with them on selection of communities so they wouldn’t duplicate activities in the same communities. The three partners held meetings with the leadership in these communities to get their buy in before beginning awareness activities. Two communities were reported to be in

CSML July-September 2014 Quarterly Report Page 12 complete denial of the existence of the virus and were not taking the necessary measures when the activities began.

The three partners worked in the following communities:

WANEP: Slipway, Perry Street, Buzzy Quarter, Sayetown, Jallah Town and PHP communities

DEN-L: Gbarnga, Kokoya, and Sanoyea Districts

YMCA: Doe Community and Clara Town

5.2.2. ENHANCE THE INSTITUTIONAL CAPACITY OF CIVIL SOCIETY ORGANIZATIONS (CSOS)

(WORKPLAN 1.2.2.)

5.2.2.1. ENHANCE MENTORING PROVIDED TO CSOS BY RPS (WORKPLAN 1.2.2.1.)

As discussed in section 5.2.1.3.1., it was agreed that mentors and MTs should stay away from group or one-on-one mentoring and instead use phone mentoring as the primary approach. This allowed for proposal mentoring, but most other kinds of mentoring had to be put on hold.

5.2.2.1.1. Provide mentoring on proposal development and grants implementation

(WORKPLAN 1.2.2.1.2.)

As discussed in section 5.2.1.2.1., the RPs mentored 36 CSOs on 31 election related proposals and nine CSOs on

Ebola related proposals. With feedback from the CS Team, the RPs were able to mentor 11 of the CSOs to develop final proposals approved by the CS Team before the end of the quarter; their FOG agreements were signed and implementation begun.

5.2.3. PROMOTE RECONCILIATION AMONG CITIZENS THROUGH CSO LED ACTIVITIES

(WORKPLAN 1.2.3.)

5.2.3.1. PROVIDE GRANTS PROMOTING HARMONY AND NON-VIOLENCE AROUND ELECTION

(WORKPLAN 1.2.3.1.)

Six (6) FOGs were signed to promote harmony and non-violence around the Special Senatorial Election, and CSOs developed ten (10) new proposals.

Of the 31 election proposals on which the RPs and RSC mentored during the quarter, 15 were focused on promoting non-violence at election time. Of those, six had FOG agreements signed during the quarter under review and were ready to implement when the work was halted by the EVD crisis. The grant planned by Society for Women and AIDS in Africa (SWAA) was unique in that it would work through Monrovia sex workers to raise awareness on violence prevention among other hard-to-reach youth. All six were discussed in the April-June Quarterly Report; they are as follows:

Prison Fellowship Liberia (PFL)

Society for Women and AIDS in Africa (SWAA)

Community Empowerment and Sustainable Program (CESP)

African Network for the Prevention and Protection against Child Abuse and Neglect (ANPPCAN)

Humanitarian Initiative for Community Development (HICOD) and Common Action Liberia (CAL)

Southeastern Women Development Association (SEWODA) – submitted revised proposal to work independently from SAMFU

Ten additional proposals to promote non-violent elections were in progress in July, as follows:

Inter-Visionary Artists (IVA) – recruitment and selection of 150 youth of voting age for 2-day trainings about the election and election violence, using video and other activities, and formation of voluntary Youth

Community Watch groups in Ganta

CSML July-September 2014 Quarterly Report Page 13

Community Safety Initiative (CSI) – town hall meetings and awareness in Lofa County schools and market places to provide better understanding and enhance trust of the election system in order to mitigate violence

Peace Building Resource Centre (PBRC) – sports tournament, town hall meeting, and radio programming to increase trust in the election system and thereby reduce violence in six communities in three districts of

Gbarpolu County

Flomo Theatre – hold roundtable discussions, screen mobile theatres, and present cultural performances on violence prevention.

Gbarzon Youth Development Association (GBAYDA) and Feeding House Organization (FHO) – work with eight youth groups to hold sports matches and eight women’s groups to hold roundtable meetings in Grand

Gedeh County and use community radio to enhance understanding of the election process and promote non-violence

We Care - provide accurate information about the Special Senatorial Election through dialogues and interactions with youth in twelve communities in Montserrado County and provide an environment where they can debate on the 2014 Special Senatorial Election free of violence and molestation.

Liberia Motor Transport Union (LMTU) Ganta Branch – promote non-violent elections to youth through a community parade followed by an indoor program; organize youth into a club to monitor early warning signs of election violence

BOTPAL – create awareness of the threat of violence through a consultative forum with community leaders and focus groups with youth and women

CAP – hold focus group discussions and debates among young people, facilitate town hall meetings among the elders, hold debates among the young people on their participation in violence-free elections, and conduct cultural performances on violence-free elections.

FLY – organize a sports tournament and youth forums to draw attention to the problem of violence at election time.

When work halted on the election, the CS Team offered grant opportunities for five main partners and two selected

CSOs to hold community leaders forums as part of CSML’s Ebola Response Plan. These were designed to provide community leaders the space to share their concerns and fears as they relate to Ebola and discuss the risks of possible civil unrest and potential strategies to ensure that citizens’ opinions are heard without resorting to violence.

The Team coordinated the community locations so that 49 communities in 11 counties would be reached. Following is the distribution:

Actions for Genuine Democratic Alternatives (AGENDA) - Montserrado county (6)

Center for Media Studies and Peacebuilding (CEMESP) – Montserrado (3)

Development Education Network – Liberia (DEN-L) – Bong (4), Nimba (4)

Liberia Women Media Action Committee (LIWOMAC) – Montserrado (4), Bomi (2), Gbarpolu (1)

NAYMOTE Partners for Democratic Development (NAYMOTE) – Montserrado (3)Bong (1), Lofa (1), Margibi

(1)

West Africa Network for Peacebuilding (WANEP) - Montserrado: (3), Grand Gedeh: (2), River Gee (1), Maryland (1) , Grand Kru (1)

Women NGOs Secretariat of Liberia (WONGOSOL) – Montserrado (3), Grand Bassa (4)

Young Men’s Christian Association (YMCA) – Montserrado (3), Lofa (5), Grand Cape Mount (2)

The forums will provide leaders the space to voice concerns about unintended consequences of Ebola policies such as the curfew, quarantine, and school closings.

CSML July-September 2014 Quarterly Report Page 14

In addition to the leaders forums, Society for Women and AIDS in Africa (SWAA) applied for the citizen participation and community outreach grant to work with leaders in West Point through a two-day working session with block leaders, tribal leaders, Township Commissioner, District 7 Representative, and representatives of women and youth groups to reconcile various points of view on the crisis that occurred in that community in August.

5.3 OBJECTIVE TWO: ADVOCACY CSOS HAVE CAPACITY TO MONITOR

GOVERNMENT POLICY, PERFORMANCE AND EXPENDITURES (WORKPLAN 1.3)

5.3.1. PROMOTE ADVOCACY AND ADDRESS CORRUPTION THROUGH CSO LED ACTIVITIES

(WORKPLAN 1.3.1.)

5.3.1.1. PROVIDE GRANTS IN SUPPORT OF CIVIC EDUCATION—ELECTIONS AND

CONSTITUTIONAL REVIEW PROCESS—AND MENTOR CSOS IN GRANT PLANNING AND

IMPLEMENTATION (WORKPLAN 1.3.1.1.)

Four (4) proposals were submitted in July for civic education around the Special Senatorial Election, and three (3) submitted earlier received signed FOGs to implement activities.

Of the CSO proposals submitted for election related activities before the Ebola crisis, four were for civic education on the elections process, as follows:

Liberia Christian Handicapped Organization (LICHO) – create awareness among people with physical disabilities in Lofa County about their right to receive assistance in order to vote.

Self Help Initiative for Sustainable Development (SHIFSD) – focus on helping under-educated people understand the voting process through dramas, ccultural performances, and dances in Grand Gedeh County.

Rural Human Rights Activists Programme (RHRAP) - educational workshops for Citizens Action Committee members of Gbarpolu County on voting and ballot procedures.

Center for Justice and Peace Studies (CJPS) - town hall meetings and civic and voter education workshops in

Bong County.

In addition, three projects submitted to the CS Team in the preceding quarter were approved in July:

Bassa Women Development Association (BAWODA) - encourage citizens to consider women candidates.

Buchanan Child Community Based Care (BUCCOBAC) – “How to select a Candidate Wisely” through town hall meeting and radio drama.

Bong Youth Association (BYA) - “Know Your Candidates and Vote Wisely” through information put together by BYA on the Bong County candidates through interviews and research and interactive fora with the candidates.

In addition, five CSOs submitted proposals to RPs to implement grants in citizens’ participation and community outreach for Ebola. A draft FOG was developed and shared with the RPs to help them speed up the grant making process. These funds are already in the RPs year five grants for them to fund and oversee projects as part of their mentoring. The RPs have developed two FOGs and shared them with the CS Team; few corrections were needed.

Information about these five proposals is provided below:

Federation of Liberian Youth (FLY) Bong branch - facilitate a process leading to the formation of Community

Surveillance teams to help prevent the spread of the Ebola (with county health team)

CSML July-September 2014 Quarterly Report Page 15

Bong Youth Association (BYA) - strengthen the capacity of local leaders and surveillance teams and reinforce communities’ awareness and knowledge about the disease in five communities in Bong County

Prison Fellowship Liberia (PFL) - engage community members including community leaders, health-workers, youths and government officials to discuss preventive measure on Ebola and the role of the community;

Engaging prison authorities including health workers, correctional officers, inmates and prison monitors/mediators to dialogue on preventive measure for possible Ebola outbreak

Community Empowerment and Sustainable Program (CESP) - develop “Community Ebola eradication and prevention Action Plans” for four communities with ideas generated by the communities and finalize them through community dialogue forums

Community Development and Research Agency (CODRA) - reduce the stigmatization of people infected with

EVD in five communities within Salala and Jorquelleh #1 in Bong County, working with zonal heads, tribal governors, women and youths groups

5.3. OBJECTIVE THREE: ENHANCE PERCEPTIONS OF CSOS BY GOVERNMENT AND

OF THE GOVERNMENT AND CSOS BY CITIZENS (WORKPLAN 1.4.)

5.3.2. IMPROVE CITIZENS’ DIALOGUE WITH THEIR LEADERS THROUGH CSO LED ACTIVITIES

(WORKPLAN 1.4.1.)

In line with the Ebola Response Plan, CSOs began developing proposals to address issues around possible conflict between local government officials and citizens in the management and response to the EVD. By the end of the quarter nine had been received, as follows:

Aiding Disadvantaged and Traumatized Women and Girls (ADWANGA) - Enhance Citizens and Government

Engagement

Bong Youth Association (BYA) strengthen the capacity of local leaders and surveillance teams in five communities in Bong County, reinforce communities’ awareness and knowledge about Ebola virus disease.

Prison Fellowship Liberia (PFL) - Engaging community members including community leaders, health-workers, youths and government officials to discuss preventive measure on Ebola and the role of the community;

Society for Women and AIDS in Africa (SWAAL) - is facilitating reconciliation of the people and leaders of

West Point through a two-day working session with block leaders, tribal leaders, Township Commissioner, District 7 Representative, and representatives of women and youth groups.

Community Empowerment & Sustainable Program (CESP) - “Community Ebola Eradication and Prevention Action Plan” 4 communities in Brewerville district; stakeholders (District Representative, traditional leader, religious leaders, community chair persons, leader of women groups, leader of men group and leader of youth group) for total of fifteen (15) participants per community

Community Development and Research Agency (CODRA) Reducing the Level of Stigmatization on People infected with the Ebola Virus Disease (EVD) within Ebola affected communities - Town Hall Meeting and

Community Engagement, five communities within Salala and Jorquelleh #1, radio talk show, work with local leaders in groups – zonal heads and quarter chiefs, women, youth

CSML gave a FOG directly to Liberia Media for Democratic Initiatives (LMDI) to organize twelve interactive forums in

Margibi, Bomi, Montserrado, Grand Cape Mount, and Lofa counties to promote transparency and dialogue among citizens and government officials on the Ebola crisis and specifically the government’s response to the crisis.

Government representatives are invited to discuss their procedures and provide updates on the work of the Ebola

Taskforce, and community leaders and representatives are given a chance to air their grievances and in the end feel consulted and able to play their role. These meetings are air on community radio, Radio VERITAS, truth FM and the

Liberia broadcasting radio.

CSML July-September 2014 Quarterly Report Page 16

As part of IREX Ebola Response Plan activity the RSC Coordinator with the support of the CS Senior Program Officer facilitated three meetings of the Inter-Religious Council of Liberia (IRCL) and the National Civil Society Council of

Liberia (NCSCL) with the aim of supporting them to effectively respond to the Ebola crisis. Through these meetings the organizations sought to increase information sharing between themselves on Ebola interventions; improve interventions through critical analysis for enforcement and alternative solution; and strengthen engagement with government at policy and implementation levels.

The IRCL and NCSCL developed and submitted a proposal to IREX in September to achieve the above stated goals, which is expected to be approved and implementation initiated in October.

5.3.2.1. PROVIDE GRANTS TO PROMOTE CSOS’ INVOLVEMENT IN NATIONAL REFORM

PROCESSES SUCH AS THE CONSTITUTIONAL REVIEW PROCESS THROUGH MENTORING

AND GRANT ACTIVITIES (WORKPLAN 1.4.1.1.)

Two (2) FOGS were developed for CSOs planning projects related to the Constitutional Review, while three (3) others were under review

In July the RPs continued to work with CSOs on grant proposals for activities related to the Constitutional Review process. A proposal from Bassa Concerned Citizens Movement (BCCM) to involve citizens in the Constitutional

Review process was approved and WONGOSOL had prepared its FOG. The RSC likewise developed a FOG for the project of Community Development and Research Agency (CODRA). Three other CSOs—SAP and Ballet Gedeh

Rooster working together and NEP—were still working on proposal revisions, and one organization—SAMFU—had just sent a proposal. By early August it was clear that the RPs would not be traveling to their leeward counties and that work on the Constitutional Review process was on hold because of the epidemic. When the Constitutional work resumes, the CS Team will review all FOGS that the RPs had prepared, and the RPs will enter into agreement with the

CSOs to carry them out.

5.3.1. TCC SUPPORT TO THE NATIONAL TRADITIONAL COUNCIL (WORKPLAN 1.4.2.)

5.3.1.1. CONDUCT CAPACITY BUILDING TRAININGS FOR TRADITIONAL LEADERS (WORKPLAN

1.4.2.1.)

Forty-one (41) leaders (all female) participated in a two-day training led by TCC on legal issues, dispute resolution and social accountability to advance good governance

Approximately seventy-five (75) Chiefs and community leaders participated in three TCC and MOHSW-led trainings on health, security, and social mobilization in response to the Ebola crisis

Thirty-five (35) community leaders (30 males and 5 females) participated in a meeting with TCC, UNICEF and CDC in

Suakoko District to develop a district-wide awareness and prevention action plan

The Carter Center’s Access to Justice team (TCC/ATJ) continued its capacity building support to the National Council of Chiefs of Liberia (NCCL) throughout the quarter, with a focus on Ebola transmission and prevention awareness raising in support of Government’s efforts. During the reporting period, TCC/ATJ provided one training on laws, conflict resolution, and social accountability and several additional trainings on Ebola transmission and prevention awareness. This latter approach is as a result of a written request of the Minister of Internal Affairs, co-chair of the

National Ebola Taskforce, and the National Council of Chiefs and Elders (NCCL) to plan and implement a mobilization and awareness campaign for customary leaders to educate rural citizens about Ebola.

Training of Women Leaders on Legal, Conflict Resolution, and Social Accountability

CSML July-September 2014 Quarterly Report Page 17

On July 29th-30th, TCC/ATJ in continuation of its effort to strengthen the indigenous leaders on legal issues, dispute resolution and social accountability to advance good governance, held a two-day women’s training in Gbarnga city, Bong that convened 41 women leaders.

Legal topics facilitated at the training included: overview of the Liberian Constitution, the budget law, concession law, domestic Relations law, the concept of Gender-Based violence, and the criminal justice system of Liberia. These legal sessions were followed by conflict resolution methods and social accountability sessions which focus on arbitration and mediation, social accountability, and the role and duty of chief and traditional leader.

The women leaders participated meaningfully in the training but were clearly quite concerned about the evolving

Ebola crisis. The leaders closed the training by cautioning all to engage the Ebola situation from a one to one perspective to create awareness against the Ebola Virus and see the awareness as a collective initiative.

Training of Local Community Leaders on Ebola Messaging

As a result of a written request from the MIA and NCCL, on August 23rd-27th, TCC in consultation with the Ministry of

Health and Social Welfare (MOHSW), UNICEF, and the Centers for Disease Control and Prevention (CDC), supported an initial round of county trainings for chiefs and other community leaders by providing administrative, logistical, and financial support. Three teams of MIA, NCCL, and TCC/ATJ staff travelled simultaneously in three counties

(Bong, Lofa and Nimba), with each team spending one or two days in each of the counties. Approximately 20-25 people were trained in each county on health, security, and social mobilization. Trainees included senior chiefs, elders, women and youth leaders, local radio presenters, and other community leaders. Training was conducted by the County Health Coordinators or other MOHSW staff, as well as local security and county authorities, with support from the joint teams from the MIA, NCCL, and TCC. Following the trainings, the chiefs and other participants returned to their communities to disseminate the information directly with the help of megaphones provided by

TCC.

In addition, Chiefs and community leaders are making use of TCC/ATJ air time at various community radio stations across the country to inform their citizens about Ebola and how it can be prevented. This approach helps situate

Ebola prevention interventions within the community and ensures that citizens and their leaders see this as a collective effort to help reduce the spread.

Similarly on September 27th, TCC/ATJ collaborated with CDC and UNICEF on a small collaborative activity directed at piloting…