SOL-668-13-000002.pdf

Courier Address:

U.S Embassy

Juba, South Sudan

Pouch Address:

4420 Juba Place

Washington, DC 20521

Tel: +1 202 216 6279

Website: www.usaid.gov

RFP Issuance Date: January 16, 2013 Questions due date and time: January 30, 2013, 05:00 PM, Juba Time Responses Due: February 06, 2013 RFP Closing date and time: February 19, 2013, 05:00 PM, Juba Time

SUBJECT: Request for Proposal (RFP) No. SOL‐668‐13‐000002 USAID Monitoring and Evaluation Support Project (USAID M&E Support)) Project

Dear Potential Offerors:

The United States Government, represented by U.S. Agency for International Development (USAID), is soliciting proposals from qualified organizations for the performance of services detailed in the attached RFP to support a program that will be administered by USAID’s Program Office in Juba, South Sudan. This procurement is being conducted through full and open competition, for which the procedures for “contracting by negotiation, trade‐off process” method of procurement, as described in Part 15 of the Federal Acquisition Regulation (FAR),and AIDAR, will apply.

Subject to availability of funds, USAID/South Sudan contemplates award of a single-award, Indefinite-Delivery, Indefinite-Quantity (IDIQ) type contract to cover a five-year period of performance. The total estimated cost for the five‐year period is US$24,600,000 million. Offerors should not necessarily strive to meet the maximum amount.

Offerors must propose costs that it believes are realistic and reasonable for the work. Cost proposals will be evaluated as part of the Best‐Value procedure in determining contract award, including cost effective approaches to achieve the results.

The Request for Proposals is expected to result into an IDIQ contract with task orders funded individually post-award as cost-plus-fixed-fee (CPFF) awards.

It is the responsibility of the recipient of this solicitation document to ensure that it has been received in its entirety, including subsequent solicitation amendments, if any. USAID bears no responsibility for data errors resulting from transmission or conversion processes.

In addition to regularly checking the Federal Business Opportunity (FBO) website for important new information, potential offerors are encouraged to register to receive email notifications by going to the FBO page for the USAID Monitoring and Evaluation Support Project (USAID M&E Support) Project Indefinite Delivery Indefinite Quantity Contract, clicking on the "Watch This Opportunity" link, registering for an account to login, and following the instructions.

An interested vendors list is not included in this solicitation. Potential Offerors can register and use the interested vendors list by clicking on the "Add Me To Interested Vendors" link and following the instructions at the Federal Business Opportunities (http://www.fbo.gov) webpage so that interested firms and individuals can contact one another for consideration of teaming arrangements and/or small business subcontracting opportunities arising from this solicitation.

SOLICITATION # SOL‐668‐13‐000002

USAID Monitoring and Evaluation Support Project (M&E Support) Page 2 of 154

Questions, comments and requests for clarifications must be sent to M&ESouthSudan@usaid.gov no later than the date and time mentioned above.

USAID reserves the right to reject any or all proposals received. To this end, this RFP is being issued and consists of this cover letter and the text of the attached RFP. All Offerors are cautioned to carefully review this cover letter and the contents of the RFP.

Submission:

If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of the RFP at the designated place and time indicated in Block 9 of the RFP cover page (Standard Form 33). Any proposal not received via email in the designated office and email account listed below by the closing date and time will be handled in accordance with FAR 52.215-1.

Proposals and modifications thereto, must be submitted with the name and address of the offeror and the RFP number inscribed thereon to:

USAID/South Sudan/Office of Acquisition and Assistance Attn: Dennis Fuentes, Contracting Officer

SOL-668-13-00001

4420 Juba Place Washington, 20521-4420 Ph: +1.202.216.6279

All Proposals must be sent to the following email account: M&ESouthSudan@usaid.gov

Hard Copy and Facsimile submission of proposals is not authorized and will not be accepted.

Details associated with the submission requirements for Offerors’ proposals are outlined in Section L of this solicitation. Proposals must be signed by an official who is authorized to bind the organization and are to be submitted to USAID no later than the closing date and time stated above, at USAID/South Sudan in Juba, and not at the USAID offices in Washington, DC or any other location. Offerors should take account of the expected delivery time required by the proposal transmission of their choice and are responsible to ensure that proposals are received at USAID by the due date and time stated. The proposal shall be prepared in two separate parts: the Technical Proposal shall address technical aspects only while the Business (Cost) Proposal shall present the costs.

Proposals received after the closing time and date or are incomplete, will not be accepted nor considered unless authorized by the Contracting Officer.

The Offeror should carefully consider Section L - Instructions to Offeror and Section M – Evaluation Criteria for Award. Sections B through I of the solicitation will become the contract with blanks completed by the Contracting Officer.

Offerors are instructed to pay careful attention to, and complete in full, RFP Section K – Representation, Certifications and Acknowledgements. Offerors must comply with FAR clause 52.204‐7, Central Contractor Registration, and complete the annual representations and certifications electronically via the Online Representations and Certifications Application website at https://www.acquisition.gov mailto:M&ESouthSudan@usaid.gov mailto:M&ESouthSudan@usaid.gov

SOLICITATION # SOL‐668‐13‐000002 SECTION A – SOLICITATION/CONTRACT FORM

SOL-668-13-000002

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB) 01/16/2013 REQ-668-13-00072

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and ___________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until local time _______________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

See Section G.8: Accounting and Appropriation Data

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY

The Controller, Office of Financial Management USAID/South Sudan 4420 Juba Place Washington D.C, 20521-4420

CODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Dennis Fuentes

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

4 N/A 154

X

USAID/South Sudan

Office of Acquisition and Assistance

Washington D.C., 20521-4420

See Section L 1700 hours 02-19-2013

Dennis Fuentes +1-202-216-6279 341 dfuentes@usaid.gov

See Attached Table of Contents

X 4 X 72-90

X 10-15

X 16-22 X 93

X 24-25

X 26

X 27-39 X 94

X 40-44 X 101-117

X 45-71 X 119-123

SOLICITATION # SOL‐668‐13‐000002 SECTION A – SOLICITATION/CONTRACT FORM

[THIS PAGE IS INTENTIONALLY LEFT BLANK]

SOLICITATION # SOL‐668‐13‐000002 TABLE OF CONTENTS

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION A – SF 33 – SOLICITATION, OFFER AND AWARD FORM

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

B.4 MINIMUM OBLIGATED AMOUNT (CPFF)

B.5 MAXIMUM CONTRACT CEILING (CPFF)

B.6 MINIMUM AMOUNT

B.7 MAXIMUM AMOUNT

B.8 CONTRACT BUDGET AND CEILINGS

B.9 CEILING ON INDIRECT COSTS (CPFF)

B.10 CEILING ON FIXED FEE (CPFF)

B.11 LABOR (CPFF)

B.12 U.S. NATIONAL, U.S. EXPATRIATE, TCN AND CCN PERSONNEL

B.13 OTHER DIRECT COSTS (ODCs)

B.14 TASK ORDER LIMITATIONS (CPFF)

B.15 BUDGET

B.16 COST REIMBURSABLE

B.17 INDIRECT COST

B.18 CEILING ON INDIRECT COST RATES AND FINAL REIMBURSEMENT FOR INDIRECT COSTS

B.19 REQUIREMENT TO PROVIDE SERVICES

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 TITLE

C.2 BACKGROUND

C.3 SCOPE OF WORK

C.3.1 PURPOSE

C.3.2 SCOPE

C.4 TECHNICAL REQUIREMENTS

C.5 PROJECT COMPONENTS

C.5.1 COMPONENT 1: PERFORMANCE MONITORING AND REPORTING

C.5.2 COMPONENT 2: EVALUATIONS, ASSESSMENTS, AND SPECIAL STUDIES

C.5.3 COMPONENT 3: STRATEGIC COMMUNICATIONS

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING POLICY AND STRATEGY

D.3 APPROVAL OF CONTRACTOR BRANDING IMPLEMENTATION AND MARKING PLAN

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 OFFICE COMPOUND

F.5 PERFORMANCE STANDARDS

F.6 TASK ORDER PLANS (TOPs)

F.7 TASK ORDER PROCEDURES

F.8 KEY PERSONNEL

F.9 PROGRAM MANAGEMENT AND COORDINATION

F.10 MANAGEMENT OF CONTRACT

F.11 PERFORMANCE MONITORING PLAN

F.12 LIFE‐OF‐PROJECT DELIVERABLES

F.13 REPORTS AND OTHER DELIVERABLES

F.14 REPORTING FORMAT

F.15 LANGUAGE OF REPORTS AND OTHER OUTPUTS

F.16 EVALUATIONS

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE

G.2 TECHNICAL DIRECTION AND DESIGNATION OF RESPONSIBLE USAID OFFICIALS

G.3 CONTRACTING OFFICER’S REPRESENTATIVE

G.4 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.5 ACCEPTANCE AND APPROVAL

G.6 PAYING OFFICE

G.7 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.8 ACCOUNTING AND APPROPRIATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)(CLASS DEVIATION NO. OAA-DEV-12-01C) ... 45

H.3 PERSONNEL REQUIREMENTS

H.4 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.5 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.6 752.231‐71 SALARY SUPPLEMENTS FOR HG EMPLOYEES (OCT 1998)

H.7 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JULY 2007)

H.8 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE -12

H.9 AIDAR 722.170 EMPLOYMENT OF THIRD COUNTRY NATIONALS (TCN’S) AND COOPERATING COUNTRY NATIONALS

(CCN’S)

H.10 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.11 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (JAN 2004)

H.12 INSURANCE AND SERVICES

H.13 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JULY 2007)

H.14 AUTHORIZED GEOGRAPHIC CODE

H.15 LANGUAGE REQUIREMENTS

H.16 CONTRACTOR’S STAFF SUPPORT AND ADMINISTRATIVE AND LOGISTICAL ARRANGEMENTS

H.17 AUTHORIZED WORK DAY/WEEK

H.18 LANGUAGE REQUIREMENTS

H.19 AIDAR 752.228-9 CARGO INSURANCE

H.20 AIDAR 752.7025 APPROVALS (APR 1984)

H.21 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (JAN 1990)

H.22 BUSINESS CLASS TRAVEL

H.23 CONTRACTOR’S USE OF PROJECT VEHICLES AND LIABILITY INSURANCE REQUIREMENTS FOR PRIVATELY OWNED

VEHICLES

H.24 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.25 AIDAR 752.245‐71 TITLE TO AND CARE OF PROPERTY (APR 1984)

H.26 APPROVALS FOR NONEXPENDABLE PROPERTY PURCHASES

H.27 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN 2002)

H.28 VALUE ADDED TAX (VAT) AND CUSTOM DUTIES

H.29 REPORTING ON FOREIGN TAXES (JULY 2007)

H.30 CONFLICTS OF INTEREST

H.31 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

H.32 EXECUTIVE ORDER ON TERRORISM FINANCING

H.33 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN 2002)

H.34 SECURITY CONDITIONS

H.35 SECURITY PROTOCOL

H.36 SECURITY REPORTING

H.37 LIFE SUPPORT AND SECURITY SERVICES

H.38 USAID DISABILITY POLICY - ACQUISITION (DECEMBER 2004)

H.39 AIDAR 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUNE 2008)

H.40 ORGANIZATIONAL CONFLICT OF INTEREST

H.41 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (JAN 1990)

H.42 ENVIRONMENTAL COMPLIANCE

H.43 NONDISCRIMINATION (JUN 2012)

H.44 DISCLOSURE OF INFORMATION

H.45 REQUESTS FOR CONSENT TO SUBCONTRACT

H.46 AIDAR 752.227‐14 RIGHTS IN DATA – GENERAL (OCT 2007)

H.47 TRANSITION OF KNOWLEDGE, SKILLS AND ABILITIES

H.48 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF 1973 AND FEDERAL ACQUISITION CIRCULAR

(FAC) 97-27 "ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY

H.49 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY RESOURCES

H.50 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR INDIVIDUAL CONTRACTS AND SF 295 –

SUMMARY CONTRACTING REPORT

H.51 PUBLICATIONS AND MEDIA RELEASES (JAN 2004)

H.52 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.53 PROHIBITION ON THE USE OF FEDERAL FUNDS TO PROMOTE, SUPPORT, OR ADVOCATE THE LEGALIZATION OR PRACTICE

OF PROSTITUTION – TIP ACQUISITION (MAY 2007)

H.54 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT)

H.55 GENDER CONSIDERATION

H.56 STANDARDS OF CONDUCT -- IMPROPER BUSINESS PRACTICES

H.57 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB 2006)

H.58 752.219-70 USAID MENTOR- PROTÉGÉ PROGRAM (JUL 2007)

H.59 PRESS RELATIONS

PART II ‐ CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 52.252‐2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.3 52.227‐23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

I.4 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.5 52.203‐13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (APR 2010)

I.6 52.222‐50 COMBATING TRAFFICKING IN PERSONS (FEB 2009) ALT. I (AUG 2007)

I.7 52.209‐9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (FEB 2012) I.8 52.232-99 PROVIDING ACCELARATED PAYMENT TO SMALL BUSINESS - SUBCONTRACTORS (DEVIATION) (AUG 2012)

I.9 52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984)

I.10 52.232‐25 PROMPT PAY (OCT 2008)

I.11 52.216-8 ORDERING (OCT 1995)

I.12 52.216-9 ORDER LIMITATIONS (OCT 1995)

I.13 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.14 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.15 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.16 52.243-7 NOTIFICATION OF CHANGES (APR 1984)

I.17 52.233-1 - DISPUTES

I.18 52.232-22 LIMITATION OF FUNDS

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF DOCUMENTS EXHIBITS AND OTHER ATTACHMENTS

PART III – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS OR RESPONDENTS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 52.252‐1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.3 52.215‐1 INSTRUCTIONS TO OFFERORS‐COMPETITIVE ACQUISITION (JAN 2004)

L.4 52.233‐2 SERVICE OF PROTEST (SEP 2006)

L.5 ADDITIONAL INSTRUCTIONS TO OFFERORS

L.6 OFFER EXPIRATION DATE

L.7 GOVERNMENT OBLIGATION

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.9 COST PROPOSALS

L.10 INSTRUCTIONS FOR THE PREPARATION OF BRANDING IMPLEMENTATION AND MARKING PLANS

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL PROPOSAL EVALUATION CRITERIA

M.3 COST PROPOSAL EVALUATION

M.4 SOURCE SELECTION

M.5 DETERMINATION OF THE COMPETITIVE RANGE

M.6 AWARD

ATTACHMENT J.1- BUDGET TEMPLATE

ATTACHMENT J.2- LOCAL COMPENSATION POSITION DESCRIPTION GUIDELINES GENERAL GRADE LEVEL GUIDES ATTACHMENT J.3- BRANDING IMPLEMENTATION PLAN AND MARKING PLAN FORMAT GENERAL INSTRUCTIONS

ATTACHMENT J.4- USAID FORM 1420‐17 CONTRACTOR BIOGRAPHICAL DATA SHEET

ATTACHMENT J.5- SF LLL - DISCLOSURE OF LOBBYING ACTIVITIES

ATTACHMENT J.6- MODEL SMALL BUSINESS/SMALL DISADVANTAGED SUBCONTRACTING PLAN

ATTACHMENT J.7 - PAST PERFORMANCE QUESTIONNAIRE

ATTACHMENT J.8 - IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE NUMBERS

ATTACHMENT J.9- LINKS TO RELEVANT BACKGROUND INFORMATION

ATTACHMENT J.10- ACRONYMS

ATTACHMENT J.11- OTHER BACKGROUND DOCUMENTS

SOLICITATION # SOL‐668‐13‐000002 SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 10 of 154

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to obtain Monitoring and Evaluation Support (M&E). The Contractor shall implement a project to provide technical, analytic, advisory, training, and monitoring, evaluate, and relay information about interventions.

B.2 CONTRACT TYPE

This is a single-award, Indefinite-Delivery, Indefinite-Quantity (IDIQ) type contract. USAID South Sudan will only issue task orders that are cost-plus-fixed-fee from this IDIQ. The Contractor must perform the services set forth in task orders at prices consistent with section B of this contract. For the consideration set forth below, the Contractor will achieve the performance objectives and deliverables or outputs described in Sections, C, D and F and otherwise comply with all contract requirements.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The Total Estimated Cost for a period of five year is $______________. The Fixed Fee (if any) is $____________. The Total Estimated Cost plus Fixed Fee (if any) is $____________.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance of the contract period hereunder is $_________________. The Contractor shall not exceed the aforesaid obligated amount unless authorized by the Contracting Officer pursuant to the clause of this contract entitled “Limitation of Funds” (FAR 52.232‐22). See Section I of this contract.

(c) Funds obligated hereunder are anticipated to be sufficient through ________________.

B.3.1 Obligated Amount. The basic contract includes an initial obligation of funds in the amount of $35,000 to cover the minimum order guarantee.

B.3.2 The Total Estimated Cost Plus Fixed Fee for each task order must be negotiated in accordance with the terms of the IDIQ contract.

In no event may the indirect rates or fixed fee for a task order exceed the ceilings set forth in Section B.7 and B.8 of IDIQ contract. The U.S. dollar costs must be limited to reasonable, allocable, and allowable costs determined in accordance with FAR 31 (Contract Cost Principles), OMB A‐21 (Cost Principles for Educational Institutions), 2 CFR 230 (Cost Principles for Non‐Profit Organizations), FAR 52.216‐7 (Allowable Cost and Payment), Allowable Cost and Payment (DEC 2002),FAR 52.216‐8 (Fixed Fee), if applicable, and AIDAR 752.7003 (Documentation for Payment), in order to be reimbursable under this contract.

B.3.3 Fixed Fee Payment. For any task order issued under this contract, at the time of each payment of allowable costs to the Contractor, the USAID paying office ordinarily pays the Contractor a percentage of fixed fee that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(a). If the TOCO determines that this method results in paying a disproportionately higher ratio of fixed fee than the

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 11 of 154 percentage of work that the Contractor has completed, then the TOCO may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(b). Because the clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR 52.216-8)are incorporated into this contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

B.4 MINIMUM OBLIGATED AMOUNT (CPFF)

The basic contract includes an initial obligation of funds in the amount of $35,000 to cover the minimum order guarantee. USAID is required to order and the Contractor is required to furnish the minimum order amount of services.

Following this initial obligation, individual task orders will obligate funds to cover the work required under that task order.

B.5 MAXIMUM CONTRACT CEILING (CPFF)

This is a single-award Indefinite Quantity Contract for USAID Monitoring and Evaluation Support Project with an overall ceiling price of $24,600,000. The maximum aggregate dollar value of all task orders awarded to all contractors cannot exceed the contract ceiling.

B.6 MINIMUM AMOUNT

As required by Federal Acquisition Regulation (FAR) subpart 16.504(a)(1), the minimum amount of services to be ordered under this IDIQ is $50,000. USAID shall be required to order, and the Contractor shall be required to furnish, the minimum quantity of services.

B.7 MAXIMUM AMOUNT

The maximum amount of services, inclusive of all task orders, which can be ordered under this IDIQ is $24,600,000.

The amount is cumulative of the price of all task orders.

B.8 CONTRACT BUDGET AND CEILINGS

(a) The contract budget found in B.15, Budget, is based on the contractor’s original proposal and/or final proposal revision, which was accepted by USAID through award of this contract.

(b) Without the prior written approval of the Contracting Officer, the contractor may not exceed the total estimated cost set forth in the budget hereunder or the obligated amount, whichever is less.

B.9 CEILING ON INDIRECT COSTS (CPFF)

(1) Reimbursement for indirect costs shall be at the lower of the negotiated final rates and the proposed on the following conditions:

The amount paid to the contractor over the term of this project for the sum of all indirect charges as specified in Section B.6 shall not exceed the ceilings specified below. Any excess of the amounts shown below shall be borne by the contractor and shall not be reimbursed by the Government.

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 12 of 154

B.10 CEILING ON FIXED FEE (CPFF)

For each task order issued under this IDIQ, the TOCO and Contractor agree to negotiate a set dollar amount for fixed fee. In negotiating the fixed dollar amount for fee, the TOCO must consider the policies and factors for establishing fee in FAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount. In no event, however, may the amount of fixed fee in any individual task order exceed ___ percent (offeror proposes ceiling percentage) of the task order’s estimated cost, excluding fee. This ceiling applies to the prime and the major subcontractors listed in the award document.

B.11 LABOR (CPFF)

Compensation of personnel under this contract or any resulting subcontract must be in accordance with AIDAR

752.7007 Personnel Compensation (July 1996).

B.12 U.S. NATIONAL, U.S. EXPATRIATE, TCN AND CCN PERSONNEL

B.12 (a) U.S. Nationals, U.S. Expatriates & Third Country National (TCN) Personnel

All U.S. and TCN personnel shall be paid in accordance with rates negotiated between the contractor and the cognizant Contracting Officer. The negotiated rates for individual U.S. National, U.S. Expatriate, and Third Country National personnel shall be based upon a combination of factors including, but not limited to, the following:

(1). Consideration of the individual’s education and salary and/or consultant rate history over the most recent 3-year period;

(2). Market value for the position and degree of expertise required.

[Note: Annual salaries will be converted to daily salaries by dividing the annual figure by 260 workdays per year, except for annual salaries at the ES-6 level, which shall not exceed the established ES-6 daily rate at time of negotiation of task order].

B.12. (b) Cooperating Country National (CCN) Personnel

Cooperating Country National (CCN) personnel shall be paid in accordance with rates negotiated between the contractor and the Cognizant Contracting Officer. The negotiated rates for CCN’s shall be based upon a combination of factors including, but not limited to, the following:

(1). Local Employee Compensation Plan (Mission), if any;

(2). Prevailing in-country salaries for the labor category being negotiated; and

(3). Consideration of the individual's education and salary and/or consultant rate history over the most recent 3-year period.

B.12. (c) TCN/CCN Compensation

(1). Third Country Nationals (TCNs) [citizen of 935 country and not of the cooperating country] and Cooperating Country Nationals (CCNs)[locally-hired national personnel] shall be paid in the local currency equivalent of the country in which the work is being performed, unless otherwise authorized in writing by the cognizant Mission

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 13 of 154

Director or USAID/W Assistant Administrator. [See AIDAR 722.170(b)]

(2). In addition, the contractor shall ensure that the “annual salary” of an employee is that individual’s basic compensation exclusive of fringe benefits, travel allowances or other incentives, housing allowances, differentials, 13th month salary, etc. These costs may be charged as Other Direct Costs in individual Task Orders.

However, such costs must be negotiated/ authorized (by the cognizant USAID Contracting Officer) prior to the award of a Task Order.

B.13 OTHER DIRECT COSTS (ODCs)

B.13.(a) Other direct costs necessary for the performance of the work, including, but not limited to, such costs as Defense Base Act (DBA) and Medevac insurance, travel and transportation, lodging and subsistence expenses, non-expendable equipment, commodities, and supplies may be authorized in specific Task Orders by the TOCO.

B.13.(b) Travel, lodging and subsistence costs may be authorized by the TOCO in accordance with the contract clause, entitled "Travel and Transportation (JAN 1990)" and AIDAR 752.7002, and with Department of State Standardized Regulations Governing Maximum Travel Per Diem Allowances for Foreign Areas. The TOCO will also consider the contractor’s established written personnel policies.

B.13.(c) At posts where Danger Pay allowance, Post allowance and/or Sunday Pay is (are) granted for U.S.

Expatriates, allowances may be budgeted as Other Direct Costs (ODCs). TCNs and CCNs are not eligible for said allowances pursuant to AIDAR Clause 752.7028, unless specifically authorized by the cognizant Assistant Administrator or Mission Director.

B.13.(d) USAID anticipates that, for the most part, bilateral agreements with countries receiving technical assistance under any Task Order will exempt the contractor from paying non-U.S. taxes, duties, and bonding. The allowability of such costs will be determined on a case-by-case basis and may be reimbursed as a direct cost. Such costs (if applicable) must be negotiated prior to the award of a Task Order.

Note: USAID will appraise the contractor(s), prior to Task Order negotiations, (for inclusion in the contractor's budget) if the contractor is required to pay non-U.S. taxes, duties and/or bonding costs.

B.13.(e) Fringe benefits and social welfare costs for TCN and CCN personnel will be reimbursed as other direct costs if allowable and authorized under the Task Order.

B.14 TASK ORDER LIMITATIONS (CPFF)

B.14.(a) Cost-Plus-Fixed-Fee (CPFF) Task Orders. When issuing CPFF task orders, the TOCO must state in the task order the total estimated cost plus fixed fee, which is the total amount of the task order and the maximum amount the Contractor may be paid with the advance written approval of the cognizant Contracting Officer. This maximum amount represents the negotiated mix of the prime contractor’s and subcontractors' professional labor categories and salaries, an estimated number of workdays, other direct costs, and fixed fee.

B.14.(b) Minimum Order. When USAID requires services or reports and other deliverables covered by this contract in a Task Order in the amount of less than $35,000, the Contractor is not obligated to accept an order to furnish those services or reports and other deliverables under this contract. However, if the Contractor agrees to furnish services or reports and other deliverables required by USAID in an amount of less than $35,000 and is awarded a Task Order to do so, the Contractor is required to provide said services and reports/deliverables in accordance with the Contract's terms and conditions.

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 14 of 154

B.14.(c) Maximum Order. When USAID requires services or reports and other deliverables covered by this contract in a Task Order amount of more than $10,000,000, the Contractor is not obligated to accept an order to furnish those services or reports and other deliverables under this contract. However, if the Contractor agrees to furnish services or reports and other deliverables required by USAID in excess of $10,000,000 and is awarded a Task Order to do so, the Contractor is required to provide said services and reports/deliverables in accordance with the Contract's terms and conditions.

B.14.(d) Notwithstanding the above, if issuance of a task order to, and acceptance of a task order by, the Contractor would: (1) result in the Contractor (or its personnel or its subcontractors or their personnel) having an organizational conflict of interest for which restrictions would be placed on the Contractor's (or its personnel's or its subcontractors' or their personnel's) future activities; or (2) violate the provisions of the Procurement Integrity legislation, i.e., Section 27 of the Office of Federal Procurement Policy Act (41 U.S.C. 423), as amended by Section 814 of Pub. L. 101-189 the Contractor, after written notification to the cognizant Contracting Officer, is not obligated to furnish those services or reports and other deliverables under this contract, and USAID may acquire the supplies or services from another source.

B.15 BUDGET

(a) The following itemized budget sets forth the estimates for reimbursement of dollar costs for individual line items of cost, and the fixed fee (if any).

B.16 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to necessary reasonable, allowable and allocable costs determined in accordance with FAR 31 (Contract Cost Principles), OMB A‐21 (Cost Principles for Educational Institutions), 2 CFR 230 (Cost Principles for Non‐Profit Organizations), FAR 52.216‐7 (Allowable Cost and Payment), Allowable Cost and Payment (DEC 2002),FAR 52.216‐8 (Fixed Fee), if applicable, and AIDAR 752.7003 (Documentation for Payment), in order to be reimbursable under this contract.

Cost Elements

Length of Project: 5 Years

Total Cost

Year 1 Year 2 Year 3 Year 4

Year 5

Direct Labor Salaries & Wages

Fringe Benefits

Consultants

Travel, Transportation and Per Diem

Equipment

Supplies

Subcontracts

Allowances

Participant Training

Other Training & Conferences

Other Direct Cost (ODC)

Total Direct Cost

Overhead

G&A

Total Estimated Cost

Total Fixed Fee

Total Estimated Cost Plus Fixed Fee

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 15 of 154

B.17 INDIRECT COST

The contract clause entitled “FAR 52.216‐7, Allowable Cost and Payment (JUN 2011)”, specifies that the indirect cost rates shall be established for each of the contractor’s accounting periods that apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD TBD 1/ 1/ 1/

TBD TBD 2/ 2/ 2/

1/Base of Application:

Type of Rate:

Period:

Source:

2/Base of Application:

Type of Rate:

Period:

Source:

[To be determined] Note: The Contractor is allowed to recover applicable indirect costs (i.e., overhead, G&A, etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA). Indirect costs shall not be allowed for local organizations. All costs for local organizations shall be budgeted and billed as direct costs.

B.18 CEILING ON INDIRECT COST RATES AND FINAL REIMBURSEMENT FOR INDIRECT COSTS

(a) Reimbursement for allowable indirect costs shall be at final negotiated rates but not in excess of the following ceiling rates:

Description Rate Base Type Period

TBD TBD 1/ 1/ 1/

TBD TBD 2/ 2/ 2/

[To be completed by the Offeror]

(b) The contractor shall make no changes in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

(c) USAID is not obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract.

(d) This understanding will not change any monetary ceiling, obligation or cost limitation established in the contract.

B.19 REQUIREMENT TO PROVIDE SERVICES

Per FAR 16.504(a)(1), the Contractor shall furnish any additional services ordered by USAID under this contract so long as the cumulative amount of all orders does not exceed the maximum amount in Section B.15.

END OF SECTION B

SOLICITATION # SOL‐668‐13‐000002 SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 16 of 154

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 TITLE

USAID Monitoring and Evaluation Support Project

C.2 BACKGROUND

The Republic of South Sudan (RSS) became the world’s newest nation on July 9, 2011, after Southern Sudanese voted overwhelmingly for succession from the Sudan in a January 2011 referendum. This referendum was mandated by the historic 2005 Comprehensive Peace Agreement (CPA) between the Government of Sudan and the Sudan

People’s Liberation Movement, which ended more than two decades of civil war.

As South Sudan embarks on nationhood, the U.S. Agency for International Development (USAID) seeks to help make the new nation increasingly stable through the following development objectives: a) mitigating conflicts in flashpoint areas; b) strengthening effective, inclusive, and accountable governance; c) developing and sustaining essential services (health, education, nutrition, and water/sanitation); and d) expanding agricultural-based economic opportunities. The USAID/South Sudan Country Profile and South Sudan Transition Strategy 2011-13 provide more background information on USAID’s strategy and programs in South Sudan.

Before and after independence, South Sudan has been and is still one of the most challenging environments in the world for development, with pervasive insecurity, few passable roads or other infrastructure, near-total dependence on oil revenue, woefully inadequate education and health services, and limited human and institutional capacity. In 2011 and

2012, post-independence conflict has grown significantly, both internally and with the neighboring Republic of Sudan.

RSS is one of USAID's five critical priority countries (CPCs) worldwide and the highest foreign policy priority for the U.S.

Government (USG) in Africa. Until July 2011, USAID managed development assistance to southern Sudan from several offices -- USAID/Sudan in Khartoum, the previous Sudan Field Office in USAID’s regional mission in Nairobi, and a field office in Juba. USAID launched its Mission to the RSS the same day the country declared independence, underscoring the USG's commitment to the success of the new nation. USAID/South Sudan in Juba is now a fully functioning Mission managing more than $544 million in Fiscal Year (FY) 2012 obligations1, for programs in health, education, democracy & governance, economic growth and agriculture, conflict mitigation, disaster assistance, and food aid.

Nevertheless, the Mission is still in transition. The program has increased rapidly, outstripping workforce resources available to effectively perform assessments and rigorous analyses, gather baseline data, track results, periodically report on progress, perform evaluations, respond to ad hoc requests for information, manage recordkeeping, and respond to the many new demands inherent in the implementation of USAID Forward. USAID’s current capacity to expand staff is constrained by a limited USG footprint in South Sudan, as well as office and residential space limitations and security considerations. Thus, in the short- to medium-term, USAID has identified certain support monitoring, evaluation, reporting, and performance management functions for delivery through external

1 Including Food for Peace (FFP) and Office of Foreign Disaster Assistance funding.

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 17 of 154 contracting. This group of functions will be contracted as a single integrated activity to reduce the burden on staff while USAID continues to staff up to levels required to effectively manage the large, complex, and politically important South Sudan program.

C.3 SCOPE OF WORK

C.3.1 PURPOSE

The purpose of USAID Monitoring & Evaluation Support Project is to provide technical, analytic, advisory, training, monitoring, evaluation, and related support services to assist USAID/South Sudan effectively monitor, evaluate, and relay information about interventions. The contract will support the Mission to implement activities that promote inclusive development, in line with the Agency’s new policies on gender and youth. USAID/South Sudan will use the products and deliverables from this Indefinite Delivery Indefinite Quantity (IDIQ) to (a) more effectively monitor and evaluate programs and activities; (b) make informed program management decisions, based on empirical evidence;

(c) disseminate performance and impact information about these programs and activities to stakeholders; and (d) develop new programs, activities, and strategies that are informed by the results of monitoring, evaluations, assessments, and special studies.

C.3.2 SCOPE

USAID Monitoring and Evaluation Support Project will provide USAID/South Sudan with flexible, demand-driven technical, analytic, advisory, training, monitoring, evaluation, and related support services for performance measurement, planning, monitoring, evaluation, reporting, activity mapping, and performance information management and dissemination activities. This includes services that will assist the Mission in complying with new evaluation, monitoring, and project design requirements under USAID Forward. It includes monitoring and evaluation technical support to the Mission for performance management at three levels: the Mission Results

Framework, which includes all DOs; individual project-level Results Frameworks; and sectoral requirements -including sectors in which the Mission is engaged and other sectors that the Mission wishes to explore. USAID M&E

Support Project will support programs initiated under the South Sudan Transition Strategy 2011-13 and future strategy revisions. In addition, it may include assessments, analytical research, and related services required for new project designs, sector strategies, and broader strategic revisions.

C.4 TECHNICAL REQUIREMENTS

While much of the work under USAID M&E Support Project can be planned in advance, through the work planning process, the flexible, demand-driven nature of the project, as well as the fluid operating environment in South

Sudan, require a quick-response approach to unforeseen requirements that are nevertheless consistent with the

SOW.

C.5 PROJECT COMPONENTS

C.5.1 COMPONENT 1: PERFORMANCE MONITORING AND REPORTING

BASELINES, INDICATORS, AND TARGETS

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 18 of 154

Within three months after Contract award, the Contractor shall assess USAID/South Sudan’s methods of collecting data from implementing partners and monitoring the progress of activities. Based on this review, the Contractor shall recommend a comprehensive and integrated monitoring and reporting system for USAID/South Sudan that promotes adaptive learning and generates analyses that inform management decisions. The proposed system must streamline data gathering and analysis to promote synergies across sectors, as well as enable the Mission to effectively map interventions. The Contractor will be expected to work closely with USAID’s South Sudanese

Monitoring and Evaluation staff to enhance their monitoring, evaluation, and information dissemination skills.

Illustratively, and in accordance with approved work plans and TOPs, the Contractor shall:

o Assist the USAID/South Sudan Program Office and technical teams in (a) collecting and analyzing data; (b) conducting performance reviews; (c) reviewing performance reports; (d) reviewing Performance

Management Plans (PMPs); and (e) conducting Data Quality Assessments (DQAs).

o Assist the USAID/South Sudan Program Office and technical teams in (a) reviewing all Mission- as well as activity-level baselines and targets; (b) collecting baseline figures where such data does not exist; and (c) suggesting revisions to targets.

o Recommend indicators to the USAID/South Sudan Program Office and technical teams that effectively measure outputs, outcomes, and impacts. The Contractor must take special care to propose appropriate gender-sensitive indicators that measure the effects of activities upon women and men.

o As needed, train USAID staff and implementing partners by drawing upon the USAID Performance

Management Toolkit in (a) data collection, analysis, retention, and use; (b) performance reporting; (c)

Performance Management Plans; and (e) Data Quality Assessments.

DATA COLLECTON AND ANALYSIS

The Contractor shall help USAID/South Sudan analyze data in order to aggregate results and define impact across projects; generate knowledge about the programs and projects; and provide comprehensive reports on findings, lessons learned, success stories, and best practices. To do so, the Contractor shall work closely with USAID/South

Sudan staff to review project activities and obtain data that are fundamental to timely reporting on progress.

o Advise on data collection, reporting methodologies and instruments used by USAID/South Sudan to identify any systemic flaws and support the development of systems that produce consistent, cost-effective, reliable, and timely data and reports. As part of this effort, the Contractor will ensure that the data collection system design allows for gathering sex-disaggregated data as a starting point for gender analyses.

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 19 of 154 o Compile performance indicators in individual project performance data tables and convene adaptive learning sessions with USAID/South Sudan staff on a quarterly basis to assess the progress of activities. The

Contractor shall analyze progress made, or lack thereof, highlighting areas that require management action to better meet Mission-level goals. This shall include identifying opportunities for greater collaboration across Mission programs to better leverage program resources.

o Track and analyze the data gathered and suggest ways to improve USAID/South Sudan’s performance, particularly with regard to program impact. On a quarterly basis, the Contractor shall work alongside the

Mission’s M&E Specialists to update the Mission’s Performance Monitoring Plans in order to document progress on all performance indicators toward the achievement of DOs and IRs that make up the Mission’s

Strategic Results Framework.

o Review results and impacts achieved through non-USAID resources, including other USG agencies, the host country government, other donors, multilateral development institutions, non-governmental organizations, and private sector organizations.

o Identify and summarize RSS monitoring and reporting requirements. Assess areas of overlap with USG monitoring and reporting requirements to streamline reporting requirements. Develop an inventory of indicators, composite indicators, and indices used by development partners in South Sudan, including other donors and the RSS.

PROJECT INFORMATION AND MAPPING SYSTEM (PIMS)

The Contractor shall design and help USAID/South Sudan manage a web-based Project Information and Mapping

System (PIMS) customized to USAID/South Sudan’s reporting needs. The design of PIMS shall take into account data collection systems already in place in South Sudan and provide solutions that make use of that data to the extent possible so as to avoid duplication additional burdens on the Mission. Specifically, PIMS shall be compatible with the other, existing databases used in USAID/South Sudan. Prior to starting, USAID and the Contractor will determine the most appropriate way of hosting the PIMS electronically. The Contractor shall propose to USAID the best solution/software capable of meeting future requirements (scalability/flexibility).

o Develop a web-based PIMS for monitoring USAID/South Sudan activities, built on a scalable and flexible technical platform that can be adapted for future requirements/needs and able to represent data in a variety of ways (e.g., graphs, charts). Customize data entry fields for such as service delivery outlets in accordance with the administrative organization of South Sudan (e.g. allowing selection of pre-coded states, payams, and type of service outlet by relevant program areas). The Contractor is expected to work alongside

USAID staff to determine the requirements for the GIS component.

o Ensure that the system is flexible so that USAID/South Sudan administrators, with minimal external support, have the ability to modify, change, and adapt data entry screens and forms as reporting requirements

USAID Monitoring and Evaluation Support Project (USAID M&E Support) Page 20 of 154 evolve or change. In addition, information should be easily extracted for use in other software (e.g. Google

Earth), to answer taskers, or other purposes. Customize and produce a PIMS User Guide with well-defined procedures for creating accounts, modifying data representation screens, adapting/modifying forms, trouble shooting, bug reporting, data backup, etc. Provide regular on-site training to the USAID/South Sudan designated Monitoring and Evaluation Specialists to manage and operate PIMS, so that s/he becomes the

USAID/South Sudan PIMS subject matter expert by the end date of the Contract.

o Populate PIMS with program performance monitoring indicators, input indicator data as it becomes available, and monitor progress towards identified goals.

C.5.2 COMPONENT 2: EVALUATIONS, ASSESSMENTS, AND SPECIAL STUDIES

PERFORMANCE AND IMPACT EVALUATIONS

The Contractor shall provide qualified technical experts to conduct evaluations2 of the Mission’s portfolio to assess why and how results are, or are not, being achieved. They will provide USAID/South Sudan with an analytical tool to answer management questions on the validity of development hypotheses, unintended impact, expected progress, stakeholder needs, and lessons learned.

In coordination with the USAID M&E Support Project COR, the Contractor shall work with project CORs and AORs and other technical staff to conduct evaluations of projects within the Mission’s portfolio to determine their contribution to the Mission’s DOs.

The Contractor will also be responsible for posting public versions of evaluation finding reports on USAID’s

Development Experience Clearinghouse (DEC) website.

o Facilitate the development of Mission evaluation plans that encompass impact and performance evaluations.