SOL-667-16-000003.pdf

http://www.fedbizopps.gov/

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

USAID/Kenya and East Africa Mid-Term Evaluation of the “Toward Enduring Peace in Sudan” Program

RFP # SOL-667-16-000003

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 BUDGET

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PROGRAM TO BE EVALUATED

C.2 EVALUATION PURPOSE

C.3 BACKGROUND

C.4 EVALUATION QUESTIONS

C.5 EVALUATION METHODS AND PROCEDURE

C.6 OTHER CONSIDERATIONS

C.7 COMPLIANCE TO USAID REGULATIONS

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 – MARKING (JAN 1993)

D.2 BRANDING POLICY

D.3 MARKING AND BRANDING STRATEGY

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERFORMANCE PERIOD

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE MONITORING AND STANDARDS

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

F.6 KEY PERSONNEL

F.7 AIDAR 752.7005 – SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEP

2013)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

G.2 CONTRACTING OFFICER

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.5 PAYING OFFICE

G.6 PAYMENT AND INVOICING INSTRUCTIONS

G.7 CONTRACTOR'S PAYMENT ADDRESS

G.8 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.7007 – PERSONNEL COMPENSATION (JUL 2007)

H.3 SPECIAL PROVISION FOR SUDAN REGARDING THE OFFICE OF FOREIGN ASSETS CONTROL (OFAC)

H.4 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.5 AUTHORIZED GEOGRAPHIC CODE

H.6 AIDAR 752.225-70 – SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.7 AIDAR 752.7004 – EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.8 INSURANCE AND SERVICES

H.9 AIDAR 752.228-70 – MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

H.10 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.11 LANGUAGE REQUIREMENTS

H.12 ENVIRONMENTAL COMPLIANCE

H.13 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.14 AIDAR 752.7034 – ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

H.15 AIDAR 752.231-71 – SALARY SUPPLEMENTS FOR HG EMPLOYEES (MAR 2015)

H.16 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN 2002)

H.17 EXECUTIVE ORDER ON TERRORISM FINANCING

H.18 REPORTING OF FOREIGN TAXES

H.19 USAID DISABILITY POLICY – ACQUISITION (DEC 2004)

H.20 ORGANIZATIONAL CONFLICT OF INTEREST: EVALUATION

H.21 CONFLICTS OF INTEREST

H.22 STANDARDS OF CONDUCT – IMPROPER BUSINESS PRACTICES

H.23 AIDAR 752.7025 – APPROVALS (APR 1984)

H.24 AIDAR 752.7032 – INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (APR 2014)

H.25 BUSINESS CLASS TRAVEL

H.26 CONTRACTOR’S USE OF PROJECT VEHICLES AND LIABILITY INSURANCE REQUIREMENTS FOR PRIVATELY

OWNED VEHICLES

H.27 DISCLOSURE OF INFORMATION

H.28 ADS 302.3.5.9 – NONDISCRIMINATION (JUN 2012)

H.29 COMPLIANCE WITH THE TRAFFICKING VICTIMS PROTECTION REAUTHORIZATION ACT

H.30 MOBILE BANKING

H.31 ELECTRONIC PAYMENT SYSTEM

H.32 GENDER CONSIDERATION

H.33 LOGISTIC SUPPORT

H.34 ADS 302.3.5.22 – SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCT 2014) 37

H.35 ADS 302.3.5.21 – USAID IPN PORTAL FOR ACQUISITION (JUL 2014)

H.36 AAPD 16-02 – ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (MAY 2016)

PART II - CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.3 FAR 52.203-99 – PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS (APR 2015)

I.4 FAR 52.209-9 – UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS

(JUL 2013)

I.5 AIDAR 752.219-70 – USAID MENTOR-PROTÉGÉ PROGRAM (JUL 2007)

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF THE OFFEROR

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 FAR 52.204-8 – ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016)

K.3 FAR 52.209-5 – CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.4 FAR 52.209-7 – INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.5 AIDAR 752.226-1 – DISADVANTAGED ENTERPRISE REPRESENTATION (APR 1991)

K.6 FAR 52.203-98 – PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS-REPRESENTATION (APR 2015)

K.7 FAR 52.209-11 – REPRESENTATION BY CORPORATION REGARDING A DELINQUENT TAX LIABILITY OR A

FELONY CRIMINAL CONVICTION (FEB 2016)

K.8 INSURANCE – IMMUNITY FROM TORT LIABILITY

K.9 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.10 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 FAR 52.215-1 – INSTRUCTIONS TO OFFERORS: COMPETITIVE ACQUISITION (JAN 2004)

L.3 FAR 52.233-2 – SERVICE OF PROTEST (SEP 2006)

L.4 GOVERNMENT OBLIGATION

L.5 GENERAL INSTRUCTIONS

L.6 DELIVERY INSTRUCTIONS

L.7 FORMAT AND PRESENTATION

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION CRITERIA

M.3 COST/PRICE EVALUATION

M.4 DETERMINATION OF COMPETITIVE RANGE

M.5 SOURCE SELECTION

M.6 AWARD

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this RFP is to solicit the services of a Contractor to perform the evaluation as stated in Section C. This will be a mid-term evaluation of the ongoing Toward Enduring Peace in Sudan (TEPS) actvity.

B.2 CONTRACT TYPE AND SERVICES

This is a Firm-Fixed-Price contract. For the consideration set forth in the contract, the Contractor shall provide the deliverables or outputs described in Sections C and F and comply with all contract Requirements.

B.3 BUDGET

The Firm Fixed Price for the performance of the work is $TBD.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PROGRAM TO BE EVALUATED

• Program Identification: USAID Sudan’s Toward Enduring Peace in Sudan (TEPS) program is implemented by AECOM International Sudan (AIS) under contract # AID-667-C-14-00001.

• Program Start/End Date: 09/13/2014 to 09/12/2019 – This covers three years base period plus two option periods.

• Total Program Funding: $22,780,354

• Key Contract Modification(s): 2

• Implementing Partner(s): AECOM International Sudan (AIS)

• USAID/Sudan Technical Office: Program and Project Development Office (PPDO)

• COR: Amir Eltayeb

• Alternate COR: Ibrahim Hamid

C.2 EVALUATION PURPOSE

This will be a mid-term performance evaluation. Its principal purpose is to determine whether the program is on track to achieve its goals. Specifically, the evaluation must assist USAID in determining:

• Assessing the efficiency and effectiveness of the contractor’s management of the program to date, and specifically the Transition Activities Pool (TAP) component;

• Ascertaining to what extent the program is on track to achieve its goals and objectives; and

• Identifying mid-course adjustments (if any) to increase the effectiveness and impact of the TEPS program.

• The effectiveness and appropriateness of the overall approach of conflict mitigation and governance programming.

• The effectiveness of community-led bottom-up approaches and empowerment of local community in strengthening the foundation for democratic and peaceful Sudanese development.

C.3 BACKGROUND

A. Country Context

Since independence in 1956, Sudan has suffered from civil war, with only a decade of troubled peace from 1972 to 1983. The country has a long history of conflicts between the central Nile valley and peripheral regions in the West (Darfur), South (South Sudan, Kordofan and Blue Nile), East (Beja), and North (Nubia). Darfur remains unevenly integrated into the central Sudanese state and conflict continues in the Darfur region. In the south, fighting continues in the Nuba Mountains of Southern Kordofan and in Blue Nile, and the status of Abyei remains unresolved.

In Sudan, conflict occurs at two levels, at the national level between the central government and opposition militias from conflict-prone areas and at the community level between various ethnic groups. The community level conflict usually occurs as a result of competition over scare natural resources such as water and pasture. The conflict affected areas are characterized by years of underdevelopment, war, famine, drought and flood, producing a crisis of enormous proportions across the area and resulting in the devastation of economic, political and social structures. In addition to the loss of lives, opportunities and infrastructure, the war displaced families and divided communities. In consequence, the health, education and infrastructure status of the Sudanese people are among the poorest globally.

Moreover, in addition to continued conflict, marginalization takes the form of unequal allocation of public resources, unequal representation in central institutions, and the resultant unequal economic development, provision of services and human development outcomes. The overall result is deep poverty and inequality in spite of Sudan rising to lower middle income status in the last decade due to oil wealth. The secession of South Sudan in 2011 forced Sudan to revert to the long-neglected non-oil sector for growth opportunities and had direct and indirect political and security effects.

Political repression and economic hardship imposed by austerity measures, including the removal of key subsidies in September 2013, provide ample bases for grievances across nearly all sectors of Sudanese society. However, Sudan has not yet put in place an adequate social safety net for the poor or a framework for a sustainable economy.

B. Sector Context

Political conflict, violence and instability are the norm for many Sudanese citizens in different parts of the country today. Since South Sudan’s secession in 2011, this trend has worsened and areas that were largely stable and at peace during the Comprehensive Peace Agreement (CPA) interim period have erupted into sustained conflict between the government and the armed opposition over long-held and unaddressed grievances.

Coupled with these violently expressed grievances against the government are inter-communal tensions and conflict that further disrupt the chances of ordinary Sudanese to live in peace and benefit from development. Because conflict in Sudan primarily occurs at the sub-national or community levels, even when connected with largely national issues such as marginalization and poor governance, it is essential for a peaceful and constructive transition that Sudanese citizens and groups at the state and local levels be equipped with skills and techniques to mitigate and resolve conflict and to engage in democratic processes. It is also critical that Sudanese see the benefits of peace and reconciliation and feel empowered to speak out against violence and act in favor of peace.

USAID/Sudan programming supports and strengthens local communities’ capacity to address the causes and consequences of local and political conflict, violence, and instability. USAID also supports key reconciliation processes to mitigate potentially catalytic conflicts and promotes local and national dialogues. Currently, USAID’s peace and reconciliation programs are active in the states of Blue Nile, West Kordofan, South Kordofan, Darfur, and Khartoum. Collaboration with the Abyei Joint Oversight Committee (AJOC) also continues with a view to exploring future peace building projects in the northern part of the Abyei area. USAID/Sudan also works with youth and women’s groups across Sudan to address conflict vulnerabilities and build leadership capacity to foster peace building, improve livelihoods, and help create the enabling conditions for enduring peace and sustainable development.

C. Program Description and Linkage to USAID/Sudan Strategy and USG Foreign Assistance Framework

TEPS is the largest USAID/Sudan program and responds to all three of USAID/Sudan’s Program Framework (2014-2016) Development Objectives (DOs) outlined in the above diagram with specific TEPS program objectives mirroring USAID/Sudan’s DOs:

1. Improved intra- and inter-state relations at the community level: equip Sudanese citizens and groups at the state and local levels, including in particular women and youth, with skills and techniques to mitigate and resolve conflict, foster peaceful coexistence, and increase engagement in movement, trade and social exchanges across borders.

2. Strengthened Sudanese participation in transition processes: strengthen the capacity of civil society at the national and sub-national levels to improve understanding of democratic and good governance principles, and increase the peaceful, effective engagement of citizens --including women, youth and other marginalized groups -- in democratic processes.

3. Increased resilience of communities to social and economic shocks: provide productive employment and income generation opportunities to citizens as meaningful alternatives to participating in conflict activities and spur economic growth at the grassroots level

In summary, TEPS activities focus on strengthening key peace-related political processes, especially at the community level, that will support peaceful transitions in Sudan. TEPS activities also cross intra- and inter-state borders to promote movement, trade and social exchanges in support of peaceful coexistence. Finally, TEPS is designed to be flexible and adaptive to changing conditions and priorities, focused on achieving quick impact, while also helping to create the enabling conditions for enduring peace and sustainable development.

DO 1: Intra- and Inter-State relations improved at the community level

IR 1.1 Peaceful coexistence, trade and social exchanges across borders increased

DO 2: Sudanese participation in transition processes strengthened

DO 3: Resilience of communities to social and economic shocks improved

IR 2.1 Civil society capacity strengthened at national and sub-national levels to improve understanding of democratic and good governance principles and peaceful, effective engagement

IR 2.2 Citizen engagement – including women, youth and other marginalized groups – in democratic processes and national dialogue improved

IR 3.1 Productive employment and income generation projects provided to citizens as meaningful alternatives to participating in conflict activities; economic growth spurred at the grassroots level

IR 3.2 Donor and INGO coordination on early recovery and resilience activities increased

IR 1.2 Sudanese capacity for peace building strengthened and enabling environment for government legitimacy created

Foundation for Democratic and Peaceful Sudanese Development Strengthened

D. Project Strategic Summary

Project Objective:

• To strengthen the foundation for democratic and peaceful Sudanese development through increased: Sudanese capacity for peace building; engagement in democratic processes; and community resilience.

Expected Outputs:

• Increased movement, trade and social/cultural exchanges across borders

• Strengthened Sudanese capacity for peace building

• Strengthened civil society capacity at national and sub-national levels

• Increased citizen engagement, including women, youth and other marginalized groups, in democratic processes

• Productive employment and income generation opportunities for community members as meaningful alternatives to participating in conflict activities.

Beneficiaries:

• Sudanese citizens, rural and urban

• Local and national Civil Society Organizations

• Non-Government Organizations

• State and Local Government

• Traditional Authorities, e.g. Tribal Leaders

• Marginalized groups – e.g. women and youth

• Internally Displaced Persons

• Herders, nomads, pastoralists

• Businesses, traders, entrepreneurs

C.4 EVALUATION QUESTIONS

The mid-term evaluation will focus on both implementation and outcomes to date, with secondary emphasis on impact, while also attempting to extract lessons learned to inform mid-term adjustments where appropriate. Impact issues can be considered in light of the relatively short implementation period of the program so far, while also recognizing that program impact is often a cumulative measure over time.

The following questions must be addressed by the evaluation team:

1. What are the overall outputs/outcomes of TEPS activities to date and how effective has AECOM been in managing program implementation and monitoring, documenting and reporting these results? To what extent are TEPS peacebuilding activities strengthening the capacity of local peace actors to respond, prevent and manage conflict at the community level? To what extent are TEPS activities strengthening the capacity of civil society to engage in democratic processes at the national and sub-national levels? What has the impact of TEPS activities been so far in increasing community resilience, as measured through increased employment and other income generation opportunities in conflict prone areas?

2. To what extent have the TEPS activities affected the roles of women and youth?

3. What are the key implementation challenges in the conflict prone areas? How do they compare across TEPS various operating areas? How effectively are TEPS activities coordinated with other USAID and donor programs? What opportunities exist for improvements in project implementation to enhance program impact going forward?

C.5 EVALUATION METHODS AND PROCEDURE

I. Team Planning Meeting (TPM) will be held between the evaluation team members in Khartoum to agree how team members will work together, agree how they will interact with USAID/Sudan and other stakeholders, develop the work plan, refine the methodology and finalize a travel schedule.

II. Kick off meeting with USAID/Sudan debriefing on the work plan and implementation schedule.

III. The contractor’s evaluation team must visit project sites in Damazine and Rosairs and Bout towns in

Blue Nile State, Fulla, Muglad in West Kordufan State, Elfashir, Geneina and Zalingei in Darfur. The Contractor must arrange its own transportation in consultation with USAID prior to the team’s arrival in-country.

Data collection and analysis

The contractor must incorporate the following approaches in addition to interviews and review of project documents, systems and tools:

• Development of an interview guide to ensure that the correct evaluation questions are being addressed to appropriate individuals and that they are being posed and recorded consistently.

• Key informant interviews with individuals who participated in the project including AECOM staff.

• A customer satisfaction survey of key stakeholders.

• Consistent and systematic approach to assessing project outputs/outcomes and impact.

• Other basic methodological approaches appropriate to the task, if any.

C.6 OTHER CONSIDERATIONS

The Contractor must put together a team that is sufficient to complete the work, including a mix of appropriate skills such as data collection expertise, technical evaluation writing skills, and gender representation.

C.7 COMPLIANCE TO USAID REGULATIONS

The Evaluation Team will ensure that the evaluation is fully compliant with the terms for Project Evaluations contained in the USAID Automated Directives System (ADS) Series 203 and other relevant regulatory requirements, as may be determined by USAID. Additionally, the Team will utilize the USAID Evaluation Guidelines and Standards for Foreign Assistance. These guides will be presented to the Team members prior to their initial TPM.

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 – MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number.

As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID "Graphic Standards Manual" available at www.usaid.gov/branding, or any successor branding policy.

As per 320.3.2 Branding and Marking in USAID Direct Contracts, USAID policy is to require exclusive branding and marking in USAID direct acquisitions. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the project name (e.g., “The USAID/EA Strengthening Somali Governance”). “Exclusive Marking” means Contractors may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo.

It is USAID’s policy that Contractors’ and subcontractors’ corporate identities or logos must not be used on USAID-funded project materials.

D.3 MARKING AND BRANDING STRATEGY

The Contractor must submit a Branding Implementation Plan and Marking Plan for each task order, which must be finalized and submitted for Task Order Contracting Officer approval no later than 30 days after each Task Order award. The Contractor will follow the approved plan during implementation of each task order unless a waiver is requested and approved by the contracting officer. Guidance on applying for waivers can be found in USAID Automated Directives System Chapter 320, Branding and Marking.

[END OF SECTION D]

http://www.usaid.gov/policy/ads/300/320.pdf http://www.usaid.gov/branding

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID/KEA or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) identified in Section G has been delegated authority to inspect and accept all services, reports, and deliverables required by the basic IDIQ.

[END OF SECTION E]

http://acquisition.gov/far/index.html

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.242-15 STOP WORK ORDER AUG 1989

F.2 PERFORMANCE PERIOD

The period of performance of this contract will be between September 30, 2016 and March 31, 2017, and subject to the USG’s needs, the Contractor’s performance, and availability of funds.

F.3 PLACE OF PERFORMANCE

The place of performance under this Contract is Sudan.

F.4 PERFORMANCE MONITORING AND STANDARDS

Evaluation of the Contractor's overall performance in accordance with the performance standards set forth in Section C will be conducted jointly by the COR and the Contracting Officer, and shall form the basis of the Contractor's permanent performance record with regard to this contract.

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

Deliverables are listed below along with their delivery schedule.

Deliverable Description Date Work plan The work plan must refine the methodology and must include the following:

• Planning: Desk review of program documents, team planning meetings to reach agreement on objectives, measures, procedures, deliverables, schedules

• Field Implementation: Provide coordination and administration, undertake data collection, maintain data collection quality control& complete preliminary processing.

• Data Analysis: Prepare preliminary analysis, presentation of findings & report quality assurance, solicit feedback and revise analysis

• Reporting: Write and revise report. Prepare evaluation summary ,conclusions, and recommendations to client and other

October 20, stakeholder

• Travel and logistics: International and local travel Itinerary and

Schedule: A proposed itinerary and schedule for interviews for the field visit based on the desk review of documents, proposed interview lists, and initial conversations with USAID/Sudan and implementing partner staff regarding the program. Any adjustments to the itinerary should be made in the first Team Planning Meeting after consultation with the USAID/Sudan. The itinerary and schedule shall be approved by the COR.

Draft Report Presentation (Out-briefing)

The contractor will present key Findings, Conclusions and Recommendations for comment from USAID. The contractor team will record all relevant feedback from the meeting and will respond to all comments in completing its draft report. The Evaluators need not include all suggestions in the report, but must consider such suggestions in finalizing the Draft Report.

• Draft Findings.

• Conclusions and Recommendations

January 25, 2017

Draft Report An electronic (in MS Word) version of the Draft Report shall be submitted to the Mission. The Mission will submit its respective comments on the draft report electronically to the contractor using the “track changes” and “comments” functions in MS WORD as much as possible. See the Evaluation Report below for information on the required format and content.

February 10, 2017

Evaluation Report

The final version of the evaluation report shall be submitted to the COR in hard copy as well as electronically. The format of the evaluation report is as follows:

a. Executive Summary – Concisely state the purpose, methodology and background of the project, main evaluation questions, methods, and most salient findings, conclusions, recommendations & lessons learned. Recommendations to be presented in a “Matrix of Recommendation” following a simple format including, issue, action, responsibility and proposed date of implementing the specified issue;

b. Table of Contents;

c. Acronyms;

d. Evaluation design matrix which indicates the measures or indicators used type of sampling used & data collection instruments & analysis. Address limitations of the data collection methods.

e. Background-USAID/Sudan’s mission and general approach to programming, country context, brief overview of USAID program in Sudan, program strategy, activities implemented and purpose of the evaluation; Evaluation Purpose and Scope - identify the purpose of the evaluation and the specific decision(s) it is

March 15, designed to inform.

f. Methodology-describe evaluation approach, methods, data collection and analysis including constraints, limitations and gaps.

The evaluation report should reflect the use of sound social science methods.

g. Answers to Evaluation Questions – include: Findings for each question (findings should be specific concise, from multiple sources, clearly and explicitly backed by quantitative and qualitative evidence, evaluation findings will assess outcomes and impact on males and females); Conclusion/Recommendations-for each questions; and also include data quality and reporting system that should present verification of spot checks, issues and outcome, theory of change or development hypotheses & high level impact;

h. Issues- provide a list of key technical and/or administrative, if any;

i. Future Directions;

j. Summary of Conclusions and Recommendations -

Recommendations should be implementable and clearly linked to findings. One way to show this is to use a chart that links evidence, findings, and recommendations;

k. Annexes- to include this evaluation SOW in addition to annexes that document the evaluation methods, schedules, physical location (maps), interview lists and tables - should be succinct, pertinent and readable.

F.6 KEY PERSONNEL

(a) The Contractor must furnish for the performance of this contract the following key personnel:

Name Position/Title

(TBD)_________ Senior-Level Evaluator /Team Leader (TL) (TBD)_________ Evaluation Expert

Minimum Qualifications:

Senior-Level Evaluator/Team Leader

The senior-level evaluator will serve as team leader and be responsible for the field review, interviews, the draft and final evaluation reports, and the debriefs in the field. He/she must have the following qualifications and skills:

1. At least 10 years of experience designing and conducting evaluations, 5 years of which must be in assessment and analysis of conflict and/or democracy and governance programs in the developing world;

2. Experience leading evaluations with diverse evaluation teams;

3. Strong English writing/presentation skills.

4. Bachelor’s degree in a relevant field;

5. Knowledge of Sudan strongly preferred.

The Evaluation Expert

The Evaluation Expert must be responsible for all monitoring, evaluation, and learning activities. The evaluation expert uses USAID evaluation quality assessment tools and guidelines to check the quality of evaluation. This individual ensures that evaluation findings are timely and relevant to Mission strategic plans. The Evaluation Expert must have the following skills & qualifications:

1. Must be a Sudanese national with a minimum 3 years’ experience in designing and conducting evaluations, 2 years of which must be in assessment and analysis of conflict and/or democracy and governance programs in the developing world;

2. Strong English writing/presentation skills.

3. Bachelor’s degree in a relevant field.

(b) The two key personnel specified above are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor must immediately notify both the CO and the COR, preferably 30 days prior to the key personnel departure but at a minimum two (2) weeks in advance and must submit written justification (including proposed replacement or timeline to replace) in sufficient detail to permit evaluation of the impact on the program. No replacement of key personnel must be made by the contractor without the written consent of the CO.

F.7 AIDAR 752.7005 – SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEP 2013)

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the Contracting Officer Representative’s approval, the contractor must submit to USAID’s Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that (1) describe the planning, design, implementation, evaluation, and results of development assistance; and (2) are generated during the life cycle of development assistance programs or activities.) The Contractor must also submit copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(i) Time-sensitive materials such as newsletters, brochures or bulletins.

(ii) The contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause. (b) Submission requirements. The contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at: https://dec.usaid.gov.

(b) Standards

(i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic

(preferred) or paper form. Electronic documentation must comply with Section 508 of the Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. In the case of databases and computer software the submissions must also include necessary descriptive information, e.g., special backup or data compression routines, software used for storing/retrieving submitted data, or program installation instructions.

(v) Electronic documents must be in one of the National Archives and Records Administration (NARA)-approved formats as described in NARA guidelines related to the transfer of permanent E-records. (See http://www.archives.gov/records-mgmt/initiatives/transfer-to-nara.html).

(c) Essential bibliographic information. Descriptive information is required for all Contractor products submitted. The title page of all reports and information products must include the contract number(s), contractor name(s), name of the USAID Contracting Officer’s Representative, the publication or issuance date of the document, document title, (if non-English, provide an English translation of the title), author name(s), and development objective or activity title (if non-English, provide a translation) and associated number, and language of the document (if non-English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

[END OF CLAUSE AND END OF SECTION F]

https://dec.usaid.gov/

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following AIDAR clause pertinent to this section is hereby incorporated by reference (by Citation Number, Title, and Date).

NUMBER TITLE DATE

AGENCY FOR INTERNATIONAL DEVELOPMENT ACQUISITION REGULATION (AIDAR)

752.7003 DOCUMENTATION FOR PAYMENT NOV 1998

G.2 CONTRACTING OFFICER

The USAID/KEA/Democracy, Governance and Conflict (DGC) Office team shall provide technical oversight to the Contractor through the designated COR. The Contracting Officer shall issue a letter appointing the COR and Alternate COR for the Contractor and provide a copy of the designation letter to the Contractor.

Task Order Contracting Officer Address:

Maria Televantos Regional Contracting Officer U.S Agency for International Development U.S Embassy Compound Unit 64102, APO AE 09831-4102 Telephone: 254-20-8622000 E-mail: MTelevantos@USAID.Gov

Task Order Contracting Officer Technical Representative (COR) Address:

TBD

The alternate COR is:

TBD

The Task Order COR will be designation through a formal designation letter issued separately.

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative (COR) and the Alternate COR, [TBD and TBD] respectively, will be appointed by the Contracting Officer through a separate COR designation letter, a copy of which will be provided to the contractor. The COR will provide the technical direction under this contract. The COR will be located in the USAID/KEA/Strategic Planning and Analysis (SPA) Office. The Alternate COR will only act during the absence of the COR.

mailto:MTelevantos@USAID.Gov

G.4 CONTRACTOR’S PRIMARY POINT OF CONTACT

The Contractor’s primary point of contact is [COP TBD] and can be reached at [E-Mail Address TBD].

G.5 PAYING OFFICE

The Contractor must submit invoices to the payment office indicated below, under Section G.6. The USAID/KEA payment office is:

USAID/KEA/RFMS

c/o American Embassy United Nations Ave. Gigiri P.O. Box 629, Village Market-00621 Nairobi, Kenya E-mail: nairobirfmspayments@usaid.gov

G.6 PAYMENT AND INVOICING INSTRUCTIONS

Contractor shall be entitled to payment as follows:

Deliverable Date Payment Amount Work Plan October 20, 2016 40% TBD Evaluation Report March 31, 2017 60% TBD

Electronic copies of invoice for each deliverable must be sent to NairobiRFMSPayments@USAID.Gov with a copy to the TOCOR’s email address and SudanVouchers@USAID.Gov.

• Send via email, one invoice, all other required supporting documents, and SF-1034 Public Voucher for Purchases and Services Other Than Personal.

• The SF-1034 must be signed.

• The invoice must provide the bank account details, including the bank account number, the bank name and address, the SWIFT Code and the ABA number.

G.7 CONTRACTOR'S PAYMENT ADDRESS

TBD

G.8 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

(a) Technical Direction is defined to include:

(1) Written directions to the Contractor, which provide details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the Contractor, which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

mailto:nairobirfmspayments@usaid.gov mailto:NairobiRFMSPayments@USAID.Gov mailto:SudanVouchers@USAID.Gov

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the Scope of the Work as detailed in Section C.

(b) The Contracting Officer, by separate designation letter, authorizes the COR to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

(1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents shall be signed as "Contracting Officer’s Representative” with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(4) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

(5) Obtain necessary security clearance and appropriate identification if access to Government facilities is required.

(6) If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, schedules must be made only by the Contracting Officer.

(c) In the separately-issued COR designation letter, the CO designates an alternate COR to act in the absence of the designated COR, in accordance with the terms of the letter.

(d) Contractual Problems: Contractual problems of any nature that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor and the COR must bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems.

The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

(e) Failure by the Contractor to report to the Contracting Office any action by the Government considered to be a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

(f) In case of a conflict between this contract and the COR designation letter, the contract prevails.

[END OF CLAUSE AND END OF SECTION G]

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

AGENCY FOR INTERNATIONAL DEVELOPMENT ACQUISITION REGULATION (AIDAR)

752.7027 PERSONNEL DEC 1990

H.2 AIDAR 752.7007 – PERSONNEL COMPENSATION (JUL 2007)

(a) Direct compensation of the Contractor’s personnel will be in accordance with the Contractor’s established policies, procedures, and practices, and the cost principles applicable to this Contract.

(b) Reimbursement of the employee’s base annual salary plus overseas recruitment incentive, if any, which exceed the USAID Contractor Salary Threshold (USAID CST) stated in USAID Automated Directives System (ADS) Chapter 302 USAID Direct Contracting, must be approved in writing by the Contracting Officer, as prescribed in 731.205-6(b) or 731.371(b), as applicable.

H.3 SPECIAL PROVISION FOR SUDAN REGARDING THE OFFICE OF FOREIGN ASSETS

CONTROL (OFAC)

(1) In accordance with a General License issued by the U.S. Department of the Treasury’s Office of

Foreign Assets Control (OFAC) on October 31, 2007 (31CFR 538.531), a Specific OFAC License is not required for the work conducted under this Award (transactions and activities that are not for the conduct of this Award are not authorized under the General License).

This General License authorizes the Recipient to engage in all transactions and activities (including Contractor dealings with the Government of Sudan, e.g., procuring telephone services from Sudatel) that are ordinarily incident to the work conducted under this Award and that are otherwise prohibited under the Sudanese Sanctions Regulations (SSR‖) (31 CFR 538), subject to the following conditions:

(a) The Recipient must provide a copy of this Award to any U.S. person (such as a U.S. financial institution, freight forwarder, etc.) before that U.S. person engages in or facilitates any transaction or activity prohibited by the SSR.

(b) If this Award contains any sensitive or proprietary information, such information may be redacted or removed from the copy given to the U.S. person, provided that the information is not necessary to demonstrate that the transaction is authorized pursuant to paragraph (a) above.

(c) Notwithstanding 22 CFR 226.53, U.S. persons engaging in or facilitating transactions authorized pursuant to the general license shall keep a full and accurate record of each such transaction, including a copy of the contract or grant, and such records shall be available for examination for at least five (5) years after the date of the transaction.

(d) No payment may involve a debit to an account blocked pursuant to the SSR.

(2) The general license does not relieve the Recipient from compliance with other provisions of U.S.

law, specifically the Export Administration Regulations (15 CFR parts 730, et seq.) administered by the U.S. Bureau of Industry and Security in the U.S.