SOL-656-15-000003.pdf

U.S. Agency for International Development

JAT Complex

Rua 1231, n.º 41

P.O.Box 783

Maputo, Mozambique

Tel: (258) 21 35 20 00

Fax (258) 21 35 21 00 www.usaid.gov/mz

U.S.A. Postal Address

2330 Maputo Place

U.S. Department of State

Washington, D.C. 20521-2330

Date Issued: July 14, 2015 Deadline for Questions: July 24, 2015 at 2pm (Maputo Time) Closing date and time for submission of proposals: August 17, 2015 at 2pm (Maputo Time)

Subject : Request for Proposals (RFP) No. SOL-656-15-000003 – Mozambique

Monitoring and Evaluation Mechanism and Services

The United States Government, represented by United States Agency for International Development (USAID) Mission in Mozambique is seeking a proposal from qualified organizations interested in providing the services as described in the attached solicitation.

This is a full and open competition under which US and other organizations within Geographic Code 935 are eligible to compete. The procedures set forth in FAR Part 15 will apply. The North American Industry Classification System (NAICS) code for this acquisition is 541990.

The primary objective of the award is the development of a comprehensive monitoring and evaluation program, which will be able to provide continued, on-the-ground support on performance monitoring, data verification, evaluation of the impact, output and outcome results and environmental compliance of USAID/Mozambique activities.

USAID/Mozambique plans to award one Cost-Plus-Fixed-Fee (CPFF) completion-type contract as a result of the solicitation covering an estimated period of five (5) years, subject to availability of funds.

The total estimated cost of the project is expected to be in the range of $27.5 to $31.6 million.

Offerors must propose costs that they believe are realistic and reasonable for the proposed work.

Cost proposals will be evaluated for the purpose of determining the best value for contract award including cost effective approaches to achieving the results.

This solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay for any cost incurred in the preparation and submission of the proposal. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the Government.

USAID encourages participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity as the prime contractor or as subcontractors in accordance with Part 19.6 of the FAR.

An Interested Vendor List is not included in the solicitation. Contractors can register and use the Interested Vendor List (IVL) on the http://www.fedbizopps.gov page, so that firms can contact one another for consideration of teaming arrangements and/or small business subcontracting opportunities in response to this solicitation.

It is the responsibility of the contractor to ensure that the solicitation and all its subsequent amendments have been received from the Internet in its entirety. USAID bears no responsibility for data errors resulting from download or conversion processes.

http://www.fedbizopps.gov/

The details associated with the submission requirements are outlined under section L of this solicitation. Any proposals not received in the designated office listed above by the closing date and time will be handled in accordance with FAR 52.215.1c (3) entitled "Late Proposals and Revisions."

Please submit all questions concerning this RFP by no later than July 24, 2015, 2pm (Maputo Time) to mmems.rfp@usaid.gov

The deadline for receipt of proposals is August 17, 2015 at 2 pm (Maputo time). Please email all proposals to the above mentioned email address. Only electronic submissions will be accepted. No hard copies or fax transmissions will be accepted.

Pursuant to Block 12 of Standard Form 33 of this RFP, USAID requires that offers stay valid for a minimum of nine (9) months from the closing date of the RFP.

Furthermore, please be aware that amendments to solicitations may be periodically issued and will be posted on the aforementioned website. Offerors are therefore advised to regularly check for amendments.

On behalf of USAID/Mozambique, I wish each Offeror the best of luck with their submissions.

Sincerely, ____/s/____

Michael Ashkouri, Esq Supervisory Regional Contracting Officer USAID Southern Africa

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and ______ N/A_______ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in

(Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A I

B PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C J

D PART IV - REPRESENTATIONS AND INSTRUCTIONS

E

F

G L

H M

K STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 9 months (270 calendar days) from the closing date of the RFP, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN G.7 ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A 3 126

X

Marianne Pinto-Teixeira mteixeira@usaid.gov

X

X

X

X

X

X

X

X

X

X

X

X

X

SOLICITATION/COCONTRACT FORM 3

SUPPLIES OR SERVICES AND PRICES/COSTS 8 - 11

DESCRIPTION/SPECS./WORK STATEMENT 12 - 24

PACKAGING AND MARKING 25 - 27

INSPECTION AND ACCEPTANCE 28

DELIVERIES OR PERFORMANCE 29 - 38

CONTRACT ADMINISTRATION DATA 39 - 43

SPECIAL CONTRACT REQUIREMENTS 44 - 57

CONTRACT CLAUSES 58 - 64

LIST OF ATTACHMENTS 65

INSTR., CONDS., AND NOTICES TO OFFERORS 81 - 98

EVALUATION FACTORS FOR AWARD 99 - 104

REPRESENTATIONS, CERTIFICATIONS AND OTHER 66 - 80

U.S. Agency for International Development/Mozambique Office of Acquisition and Assistance Rua 1231, No., 41 Bairro Central “C”, Maputo, Mozambique

SOL-656-15-000003 MMEMS

Table of Contents

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 ESTIMATED COST AND FIXED FEE AND OBLIGATED AMOUNT

B.4 ILLUSTRATIVE BUDGET BY CONTRACT LINE ITEMS

B.5 INDIRECT COSTS

B.6 ADVANCE UNDERSTANDINGS OF CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

B.7 COST REIMBURSABLE

B.8 PAYMENT OF FIXED FEE

B. 9 52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS (OCT 1997)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PROJECT PURPOSE AND OVERALL OBJECTIVES

C.2 MOZAMBIQUE MISSION OVERVIEW AND STRATEGIC FRAMEWORK

C.3 MMEMS PROJECT DESCRIPTION

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING POLICY

D.3 BRANDING STRATEGY

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 RESPONSIBLE OFFICIAL

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

Performance of this contract will be principally in Mozambique; with a headquarters office located in Maputo, and two field offices located each in Quelimane City and another city to be determined

F.4 PERFORMANCE STANDARDS

F.5 DELIVERABLES AND DELIVERY SCHEDULE

F.6 REPORTS

F.7 KEY PERSONNEL

F.8 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

F.9 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEP

2013)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 DOCUMENTATION FOR PAYMENT, AIDAR 752.7003 (NOV 1998)

G.2 CONTRACTING OFFICER'S AUTHORITY

G.3 ADMINISTRATIVE CONTRACTING OFFICE

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.5 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.6 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.7 PAYMENT METHOD AND INVOICES

G.8 ACCOUNTING AND APPROPRIATION DATA

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.3 INSURANCE AND SERVICES

H.4 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN 2002)

H.5 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENT (FEB 2012)

H.6 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

H.7 AUTHORIZED GEOGRAPHIC CODE

H.8 LOGISTIC SUPPORT

H.9 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY RESOURCES48

H.10 SUBCONTRACTING PLAN REPORT FOR INDIVIDUAL CONTRACTS AND SUMMARY

CONTRACTING REPORT

H.12 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.13 USAID DISABILITY POLICY - ACQUISITION (DEC 2004)

H.14 752.7007 PERSONNEL COMPENSATION (JUL 2007)

H.15 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.16 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEP 2006)

H.17 CONSENT TO SUBCONTRACTS

H.18 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.19 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT 1989)

H.20 EXECUTIVE ORDER ON TERRORISM FINANCING (MAR 2002)

H.21 REPORTING OF FOREIGN TAXES (JUL 2007)

H.22 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS (ADS 206)

H.23 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR INDIVIDUAL

CONTRACTS AND SF 295 – SUMMARY CONTRACTING REPORTS

H.24 TRAINET REPORTING FOR PARTICIPANT TRAINING

H.25 ORGANIZATIONAL CONFLICTS OF INTEREST

H.27 302.3.8.10 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JUL

2014)

H.28 LIMITING CONSTRUCTION ACTIVITIES (AUGUST 2013)

H.29 ENVIRONMENTAL COMPLIANCE (22 CFR 216)

H.30 PRECLUSION FROM FURNISHING CERTAIN SERVICES AND RESTRICTION ON USE OF

INFORMATION (Appendix 2 of AAPD 99-17)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 USAID ACQUISITION REGULATION (48 CFR CHAPTER 7) CLAUSES

I.5 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS ALTERNATE I (JUL 2013)

I.6 PROHIBITION AGAINST DISCRIMINATION (OCT 2011)

I.7 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

I.8 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

I.9 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB 2006)

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

K.1 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (SEP 2007)

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2014)

K.4 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

K.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.6 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.7 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.8 52.222-38 COMPLIANCE WITH VETERANS' EMPLOYMENT REPORTING REQUIREMENTS (SEP

2010)

K.9 52.226-2 HISTORICALLY BLACK COLLEGE OR UNIVERSITY AND MINORITY INSTITUTION

REPRESENTATION (OCT 2008)

K.10 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (MAY 2012)

K.11 52.230.7 DISCLOSURE STATEMENT COST ACCOUNTING PRACTICES AND CERTIFICATION

(APR 2005)

K.12 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.13 DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER

K.14 SECURITY CLEARANCE CERTIFICATION

K.15 AUTHORIZED NEGOTIATORS

K.16 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.252-1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

L.2 (FAR 52.215-1) INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN 2004)

L.3 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006)

L.5 GENERAL INSTRUCTIONS TO OFFERORS

L.6 SUBMISSION INSTRUCTIONS

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE BRANDING IMPLEMENTATION PLAN (BIP) . 101

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.3 PRICE/COST EVALUATION CRITERIA

M.4 TECHNICAL EVALUATION CRITERIA

M.5 SOURCE SELECTION

ANNEXES

ANNEX A - ABBREVIATIONS AND ACRONYMS

ATTACHMENTS

ATTACHMENT J.1 – PERFORMANCE MANAGMENET MISSION ORDER

ATTACHMENT J.2 – EVALUATION MISSION ORDER

ATTACHMENT J.3 – PORTFOLIO REVIEW MISSION ORDER

ATTACHMENT J.4 - IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE NUMBERS

ATTACHMENT J.5 – USAID SMALL BUSINESS SUBCONTRACTING PLAN TEMPLATE

ATTACHMENT J.6 - PAST PERFORMANCE INFORMATION

ATTACHMENT J.7 - USAID BRANDING AND MARKING TEMPLATE (SEE SECTION D)

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The United States Government (USG), through the U.S. Agency for International Development in Mozambique (USAID/Mozambique), seeks a Contractor to implement the Mozambique Monitoring and Evaluation Mechanism and Services (MMEMS). The primary objective of the award is the development of a comprehensive monitoring and evaluation program , which will be able to provide continued, on-the-ground support on performance monitoring, data verification, evaluation of the impact, output and outcome results and environmental compliance of USAID/Mozambique activities.

MMEMS will provide consistent performance monitoring and reporting, as well as reviews of specific activities, projects and the mission portfolio as a whole on at least an annual basis. Additionally, MMEMS will provide periodic performance evaluations of project and activity achievements against the overall USAID/Mozambique Mission goal and Development Objectives (DOs) that support the Country Development Cooperation Strategy (CDCS, approved March 1, 2014, revised April 2015, online at http://www.usaid.gov/results-and-data/planning/country-strategies-cdcs), meeting the requirements of the USAID Evaluation Policy, and periodic assessments of particular geographic or sectoral impacts. The overall goal of MMEMS is to make USAID/Mozambique a more effective and adaptive development organization.

B.2 CONTRACT TYPE AND SERVICES

One (1) Cost-Plus-Fixed-Fee (CPFF) Completion Type Contract for a total period of performance of five (5) years may be awarded under this solicitation. The Contractor must perform the services detailed under Section C of this solicitation.

B.3 ESTIMATED COST AND FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is: TBD. The estimated fee is TBD. The estimated cost plus fixed fee, if any, is TBD. The Contractor must not exceed the obligated amount in accordance with the Limitation of Funds clause, FAR 52.232.22.

(b) USAID/Mozambique intends to award one contract for a five (5) year period with the overall ceiling price not to exceed (NTE) [to be filled in at time of award].

(c) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is TBD.

(d) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 ILLUSTRATIVE BUDGET BY CONTRACT LINE ITEMS

DESCRIPTION Year 1 Year 2 Year 3 Year 4 Year 5 Total

Salaries Fringe Benefits Travel and Transportation Equipment Allowances Consultants Sub contracts http://www.usaid.gov/results-and-data/planning/country-strategies-cdcs

Other Direct Costs Indirect Costs Fixed Fee Total Cost

B.5 INDIRECT COSTS

[to be filled in at time of award]

Pending the establishment of a revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base

1/

2/

Type

1/

2/

Period

1/

2/

1/Base of Application

Type of Rate: Provisional

Period:

2/Base of Application:

Type of Rate: Provisional

Period:

Note 1: Contractors may recover applicable indirect costs (i.e., overhead, G&A, etc.) if it is part of the contractor's usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost

Rate Agreement (NICRA).

B.6 ADVANCE UNDERSTANDINGS OF CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

(a) Reimbursement for indirect costs will be at the lower of the negotiated final ( or predetermined) rates or the following ceiling rates:

Description Rates Base Period

% 1/ 1/ % 2/ 2/ % 3/ 3/

1/Base of Application:

Period:

2/Base of Application:

Period 3/Base of Application:

Period

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates, if the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding will not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.”

B.8 PAYMENT OF FIXED FEE

Payment of fee must be in accordance with FAR 52.216-8. The Contractor must be paid fees based on vouchered costs. The amount of fixed fee paid will be based on a percentage of costs vouchered in the same ratio as total fixed fee is to total direct costs and upon satisfactorily completion and approval of deliverables.

B. 9 52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS (OCT 1997)

(a) "Cancellation," as used in this clause, means that the Government is canceling its requirements for all supplies or services in program years subsequent to that in which notice of cancellation is provided. Cancellation will occur by the date or within the time period specified in the Schedule, unless a later date is agreed to, if the Contracting Officer-

(1) Notifies the Contractor that funds are not available for contract performance for any subsequent program year; or

(2) Fails to notify the Contractor that funds are available for performance of the succeeding program year requirement.

(b) Except for cancellation under this clause or termination under the Default clause, any reduction by the Contracting Officer in the requirements of this contract will be considered a termination under the Termination for Convenience of the Government clause.

(c) If cancellation under this clause occurs, the Contractor will be paid a cancellation charge not over the cancellation ceiling specified in the Schedule as applicable at the time of cancellation.

(d) The cancellation charge will cover only-

(1) Costs-

(i) Incurred by the Contractor and/or subcontractor;

(ii) Reasonably necessary for performance of the contract; and

(iii) That would have been equitably amortized over the entire multi-year contract period but, because of the cancellation, are not so amortized; and

(2) A reasonable profit or fee on the costs.

(e) The cancellation charge will be computed and the claim made for it as if the claim were being made under the Termination for Convenience of the Government clause of this contract. The Contractor will submit the claim promptly but no later than 1 year from the date –

(1) Of notification of the non-availability of funds; or

(2) Specified in the Schedule by which notification of the availability of additional funds for the next succeeding program year is required to be issued, whichever is earlier, unless extensions in writing are granted by the Contracting Officer.

(f) The Contractor's claim may include-

(1) Reasonable nonrecurring costs (see Subpart 15.4 of the Federal Acquisition Regulation) which are applicable to and normally would have been amortized in all supplies or services which are multi-year requirements;

(2) Allocable portions of the costs of facilities acquired or established for the conduct of the work, to the extent that it is impracticable for the Contractor to use the facilities in its commercial work, and if the costs are not charged to the contract through overhead or otherwise depreciated;

(3) Costs incurred for the assembly, training, and transportation to and from the job site of a specialized work force; and

(4) Costs not amortized solely because the cancellation had precluded anticipated benefits of Contractor or subcontractor learning.

(g) The claim will not include-

(1) Labor, material, or other expenses incurred by the Contractor or subcontractors for performance of the canceled work;

(2) Any cost already paid to the Contractor;

(3) Anticipated profit or unearned fee on the canceled work; or

(4) For service contracts, the remaining useful commercial life of facilities. "Useful commercial life" means the commercial utility of the facilities rather than their physical life with due consideration given to such factors as location of facilities, their specialized nature, and obsolescence.

(h) This contract may include an Option clause with the period for exercising the option limited to the date in the contract for notification that funds are available for the next succeeding program year. If so, the Contractor agrees not to include in option quantities any costs of a startup or nonrecurring nature that have been fully set forth in the contract. The Contractor further agrees that the option quantities will reflect only those recurring costs and a reasonable profit or fee necessary to furnish the additional option quantities.

(i) Quantities added to the original contract through the Option clause of this contract will be included in the quantity canceled for the purpose of computing allowable cancellation charges.

The cost reimbursement portion for all line items are considered non-severable, and are therefore a multi-year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of FAR 17.106.

Cancellation Dates:

Contract Year 2: [TBD upon award] Contract Year 3: [TBD upon award] Contract Year 4: [TBD upon award] Contract Year 5: [TBD upon award]

Cancellation Ceiling:

This is a CPFF type contract where the contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment”. Therefore, the contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling for each cancellation date is [negotiated amount].

[END OF SECTION B]

https://glaas.usaid.gov/clauses/far/FAR15.htm#15.4

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PROJECT PURPOSE AND OVERALL OBJECTIVES

C.1-1 BACKGROUND

The U.S. Agency for International Development (USAID) has been a leading partner in the U.S.

Government’s (USG’s) development assistance programming in Mozambique for over 25 years.

Over the past several years, USAID/Mozambique has managed development assistance activities designed to achieve a wide-ranging set of development results in the areas of health; agriculture, environment, and business; education; and democracy, human rights, and governance.

USAID/Mozambique provides development assistance in the form of cooperative agreements, contracts, to a wide range of implementers: the Government of the Republic of Mozambique (GRM);

non-governmental organizations (NGO) and civil society organizations (CSO); and private companies through more than 70 separate mechanisms across four technical offices.

The State Department Office of the Director of Foreign Assistance (F) created a results framework for U.S. Foreign Assistance. In addition to USAID’s traditional Development Objectives, Intermediate Results, and indicators, this framework must be tracked. This framework is continuously being redefined. Thus, it is critical that contractors be flexible in their systems and work plans for unanticipated changes. In order to provide an up-to-date system capable of monitoring and reporting performance under Mozambique’s new CDCS, contractors must be thoroughly familiar with both the Foreign Assistance and the CDCS Results Frameworks (found on page 14 of the CDCS revised April 2015, online at http://www.usaid.gov/results-and-data/planning/country-strategies-cdcs).

Because of the relatively large number of mechanisms, partners, and correlating Mission staff, there is a need to engage a contractor to help USAID/Mozambique staff and its affiliated implementing partners (IPs) to improve the Mission’s performance planning, monitoring and reporting systems.

Currently, the Mission has an M&E information management system being used by some parts of the Health team while other parts of the Mission do not use a standardized system for programmatic performance monitoring and reporting. Furthermore, engagement with IPs and Mission Staff on improving learning transfer are limited to evaluation disseminations and systematic quarterly reviews of performance across IPs has been inconsistent. Having improved M&E systems and processes will enable USAID/Mozambique to fulfill its performance monitoring, evaluation, reporting, and dissemination requirements as mandated in various Automated Directives System (ADS) policies (discussed in more detail in Section C.4, Scope of Work, below) and other Agency guidance, and improve the overall planning, design management of its development activities.

C.1-2 MMEMS GOAL AND OBJECTIVES

USAID/Mozambique intends to award a five-year contract for Monitoring and Evaluation (M&E) Services, beginning on or around TBD. The primary objective of the award is the development of the Mozambique Monitoring and Evaluation Mechanism and Services (MMEMS) program, which will be able to provide continued, on-the-ground support on performance monitoring, data verification, evaluation of the impact, output and outcome results and environmental compliance of USAID/Mozambique activities. MMEMS will provide consistent performance monitoring and reporting, as well as reviews of specific activities, projects and the mission portfolio as a whole on at least an annual basis. Additionally, MMEMS will provide periodic performance evaluations of project and activity achievements against the overall USAID/Mozambique Mission goal and Development Objectives (DOs) that support the Country Development Cooperation Strategy (CDCS, approved March 1, 2014, revised April 2015, online at http://www.usaid.gov/results-and-data/planning/country-strategies-cdcs) meeting the requirements of the USAID Evaluation Policy, and periodic assessments of particular geographic or sectoral impacts.

The goal of MMEMS is to make USAID/Mozambique a more effective and adaptive development organization. The MMEMS will be managed by the Mission’s Program Office (PRO) to achieve the following objectives:

1) Improve the capacity of USAID /Mozambique staff to effectively manage and learn from monitoring and evaluation activities.

2) Monitor and enhance performance data for better evidence-based decision making.

3) Generate high quality evaluations and assessments for the USAID Mission in an efficient and timely manner.1

C.1-3 CURRENT MISSION MECHANISMS FOR MONITORING AND EVALUATION

The Mission has several activities (i.e., ongoing evaluations and M&E support) in place that provide limited M&E services in various capacities, such as: 1) conducting data quality assessments (DQA);

2) providing fellowships to recent public health graduates in the field of Public Health Strategic Information and M&E; 3) providing local capacity development (LCD) services through technical assistance, training, and mentoring on M&E activities to local Mozambican organizations2; 4) conducting an Orphan and Vulnerable Children (OVC) and Secondary Education Impact Evaluation;

and, 5) conducting an Aprender a Ler (ApaL) impact evaluation. These activities, given their timing and separate funding streams, will continue to operate outside of MMEMS.

The Mission has a M&E Specialist and a M&E Learning Coordinator responsible for the coordination of learning, monitoring and evaluation across the Mission portfolio. Responsibilities also include establishment of policies, processes and tools for management of results, DQA and evaluation planning, quarterly report and site visit report tracking, coordination, and delivery of staff training. The Mission also has a Geographic Information System Specialist. These M&E professionals are housed in the Program Office (PRO). Several M&E specialists are also embedded within certain technical teams across the Mission to support technical areas in monitoring, reporting, and related functions.

DevResults is a web based system that collects and stores data submitted from USAID/Mozambique Partners. This system has the ability to generate reports and to indicate the exact location of activities that are being implemented with USAID funds. Currently, DevResults is only used in the Health Office. It is the Mission’s desire that it be rolled out to all of the Mission offices and MMEMS would assist in this process. Furthermore, the Mission is also interested in adopting and integrating the Collaboration, Learning, and Adaption (CLA) model of organizational learning across its programs and practices.

C.2 MOZAMBIQUE MISSION OVERVIEW AND STRATEGIC FRAMEWORK

USAID/Mozambique manages one of the largest USAID country programs in sub-Saharan Africa, with a total FY2014 operating budget of approximately US$255 million. Its 150 employees are

Per the USAID Evaluation Policy, the two types of evaluations discussed in this Request for Proposal (RFP) will be impact evaluations (IEs) and performance evaluations. Impact evaluations measure the change in a development outcome that is attributable to a defined intervention; IEs are based on models of cause and effect and require a credible and rigorously defined counterfactual to control for factors other than the intervention that might account for the observed change. IEs in which comparisons are made between beneficiaries that are randomly assigned to either a treatment or a control group provides the strongest evidence of a relationship between the intervention under study and the outcome measured.

Performance evaluations focus on descriptive and normative questions: what a particular project or program has achieved

(either at an intermediate point in execution or at the conclusion of an implementation period); how it is being implemented;

how it is perceived and valued; whether expected results are occurring; and other questions that are pertinent to program design, management and operational decision making. Performance evaluations often incorporate before-after comparisons, but generally lack a rigorously defined counterfactual as can be found in impact evaluations. (See USAID Evaluation Policy, http://inside.usaid.gov/PPL/offices/p/upload/PSPUSAIDEvaluationPolicy.pdf)

Envisioned local partners include the Government of Mozambique, community-based organizations (CBOs), CSOs, faith-based organizations, and private companies.

http://inside.usaid.gov/PPL/offices/p/upload/PSPUSAIDEvaluationPolicy.pdf organized into four assistance objective teams and four support offices implementing programs in health, democracy and governance, economic growth, and education. Mozambique is important to U.S. foreign-policy interests on the continent, receiving significant Presidential Initiative funding, such as the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), Feed the Future (FTF), and Global Climate Change. USAID/Mozambique programs are therefore subject to intense scrutiny by various elements of the USG, by GRM ministries, and by diverse civil society constituencies.

The focus of the USG development response, along with its Group of Eight and Group of Nineteen development partners, is to improve the quality of life for all Mozambicans, particularly the poor, underserved, and marginalized. Donors, the private sector, and the GRM are all partners in this development effort. USAID’s comparative advantage, broadly speaking, is its ability to leverage opportunities with its large-scale financial resources and technical expertise. The overarching goal of USAID/Mozambique’s CDCS for 2014 – 2018 is captured by the following goal: Mozambique leverages emerging opportunities to achieve inclusive socio-economic development.

The strategy’s development hypothesis is that if a healthy and politically active citizenry has been educated and trained to succeed in a private sector and government that diligently pushes for competitive free-market practices and responsible natural resource management, then Mozambique will achieve sustainable, inclusive socio-economic development.

In order to achieve inclusive socio-economic development, USAID/Mozambique must focus on all four of the following DOs, listed below in priority order (please see USAID/Mozambique’s CDCS Results Framework in CDCS:

http://www.usaid.gov/sites/default/files/documents/1860/Mozambique%20CDCS%202014- 2018%20FINAL%20PUBLIC%20VERSION.pdf):

DO 1: Democratic governance of Mozambican institutions strengthened DO 2: Resilient, broad-based economic growth accelerated DO 3: Education Quality Improved DO 4: Health status of targeted population groups improved3

C.2-1 Democracy, Rights, and Governance Office:

The Democracy, Rights, and Governance (DRG) Office is strengthening foundations necessary for the long-term democratic governance of Mozambican institutions. Structurally, the Mission’s Development Objective 1 – Democratic governance of Mozambican institutions strengthened – is supported by two IRs: IR 1.1 More effective civil society participation in governance processes, and IR 1.2 Improved effectiveness, transparency, and accountability of key government institutions.

Under this DO, most of USAID’s support aligns with the Poverty Reduction Action Plan’s second governance priority – strengthen democratic institutions and the rule of law, transparency, and integrity of public institutions and services.

Within the core DRG portfolio, the Mission is supporting GRM institutions that have demonstrated their effectiveness in governance reform. Within civil society, the Mission supports institutions with expertise in the critical areas of election monitoring, anti-corruption, service delivery oversight, and policy advocacy. One overarching theme throughout DRG programming is the inclusion of women in meaningful governance roles. DRG initiatives contribute to improved governance in other sector portfolios: economic governance, specifically relating to the extractive industries and land tenure issues with a focus on women’s land rights; and oversight of delivery of education and health

USAID’s four development objectives align with the GRM’s Poverty Reduction Action Plan. Additionally, the development objectives align with sector strategies including the Plano Estratégico do Sector Saúde (Health Sector Strategic Plan); the Multi-Sectoral Action Plan to Reduce Chronic Under nutrition; the Plano Económico e Social - PES (Economic and Social Plan); and the Plano Estratégico Para o Desenvolvimento do Sector Agrário, PEDSA 2010 – 2019 (Strategic plan for development of the agriculture sector 2010 – 2019), to name a few.

http://www.usaid.gov/sites/default/files/documents/1860/Mozambique%20CDCS%202014-2018%20FINAL%20PUBLIC%20VERSION.pdf http://www.usaid.gov/sites/default/files/documents/1860/Mozambique%20CDCS%202014-2018%20FINAL%20PUBLIC%20VERSION.pdf services. To the extent possible, the Mission will utilize sub-national institutions including local governments, community-based organizations, and community radio stations. Such improvements in governance extend benefits to all strategic sectors, from the macro-economy and extractive industries to health, biodiversity, and education.

The DRG office supports four activities, ranging from Cooperative Agreements to a government-to-government initiative with the Attorneys’ General Office. The DRG office does not have a dedicated M&E staff person; they receive M&E assistance from the PRO M&E Specialists. DRG portfolio is anticipated to have two performance evaluations that may be conducted in FY 2015 or FY 2016.

Additional performance or impact evaluations, including studies or operational research that generate evidence, may be conducted using the MMEMS mechanism.

C.2-2 Integrated Health Office:

Through USAID/Mozambique’s Integrated Health Office (IHO), the Mission improves the health of target populations by increasing their utilization of high impact, quality interventions that address the leading causes of mortality and morbidity, while strengthening government capacity and increasing community-level participation to sustain gains. USAID health priorities include improving:

coverage and utilization of quality health care services and commodities;

health-seeking behaviors (e.g., Population Services International education program in water and sanitation to promote and distribute “Certeza”); and specific components of the health system that have the greatest impact on reducing mortality, such as appropriate availability of commodities and distribution for maternal-child health, and availability of infrastructure is critical for maternal-neonatal-child health namely water electricity and basic surgery equipment.

USAID promotes an integrated approach at the national, provincial, and community levels, drawing across different USG initiatives to deliver a package of integrated high impact services, and more efficiently leveraging efforts by the GRM, NGOs, and other donors. The Mission’s Development Objective 4, Health Status of Target Populations Improved, is supported by three IRs: IR 4.1, increased coverage of high impact health and nutrition services; IR 4.2, increased adoption of positive health and nutrition behaviors; and IR 4.3, strengthened systems to deliver health, nutrition, and social services.

USAID, the Centers for Disease Control (CDC) and Prevention, the US Peace Corps, and others, collectively manage a $323 million annual health portfolio to address the critical health needs of the Mozambican people, of which USAID implements approximately 40 mechanisms. By working with the GRM through a multifaceted, integrated approach, the USG is strengthening the provision of life-saving health services at both the facility and community levels, while also addressing fundamental systems at the national, provincial, and district level. USAID’s priority health program areas include HIV/AIDS prevention, care and treatment (which also includes gender-based violence prevention care and treatment), malaria control, maternal-neonatal-child health, tuberculosis, reproductive health/family planning services, nutrition, and water and sanitation. USAID will direct its health programming to key populations, including children under the age of five, pregnant and lactating women, those affected by or living with HIV/AIDS, and the key high-risk populations of youth, truck drivers, commercial sex workers, and OVCs.

A significant portion (approximately $131 million) of the IHO’s portfolio is committed to PEPFAR projects. As such, a large proportion of M&E services in this contract, especially on the monitoring and reporting side, may be devoted to PEPFAR data analysis, reporting, and presentation, working closely with USAID mission M&E staff, CDC and the PEPFAR Coordinator’s Office in Maputo.

Furthermore, additional monitoring support, as required by PEPFAR, such as the implementation of the Site Improvement through Monitoring Systems strategy may be provided under this contract.

Additional performance or impact evaluations, including studies or operational research that generate evidence, may be conducted using the MMEMS mechanism.

C.2-3 Education Office:

USAID/Mozambique presents a program for education and training through DO3, Education Quality Improved. Three IRs support this objective: IR 3.1 aligns to the USAID Education Strategy with a focus on reading outcomes in the early grades; and IR 3.2 focuses, through available limited funding for OVC, on interventions that support OVC throughout schooling. DO 3 provides a vision for education that will influence the Ministry of Education’s model for providing education going forward.

DO3 also presents a compelling approach and partnership between education providers and the private sector, as it looks to support solutions to its long-term needs in this area.

As stated in the global USAID Education Strategy: “Education is both foundational to human development and critically linked to broad-based economic growth and democratic governance.” As such, the Mission prioritizes reading instruction by focusing on (1) improving teacher effectiveness;

(2) increasing the availability and use of reading materials; and (3) strengthening classroom and school management.4 The Mission’s Education Office targets these interventions in its Aprender a Ler (“Learn to Read”) activity and the focus is on improvement in Early Grade Reading Assessment scores.

Through the Education Office’s flagship activity, Aprender a Ler, or ApaL, the Mission is implementing an IE through a randomized control trial in the provinces of Nampula and Zambézia. Additional performance or impact evaluations, including studies or operational research, may be conducted using the MMEMS mechanism.

C.2-4 Agriculture, Environment, and Business Office:

USAID/Mozambique’s Agriculture, Environment, and Business (AEB) Office is working towards achieving resilient, broad-based growth and private sector investment in Mozambique by focusing on four priorities: agriculture, economic policy, biodiversity, and climate change. The Mission Development Objective 2 integrates policy reform, research, technology transfer, business and market development, community empowerment, women’s empowerment, human capacity development, and public/private partnerships within three intermediate results: IR 2.1 Increased agricultural sector growth and food security in focus provinces with emphasis on women, IR 2.2 Improved business climate to attract investment and create jobs, and IR 2.3 Improved management of natural resources. This approach aligns with the GRM’s Poverty Reduction Action Plan 2011 – 2014. The agriculture sector employs the majority of Mozambicans, mostly women, and yet is still extremely unproductive. This sector holds the most potential to increase broad-based economic growth and reduce extreme poverty. More market-based economic policies would not only enable the transformation of the agriculture sector but would also help attract much-needed investment and foment job creation. Finally, given Mozambique’s unique biodiversity and vulnerability to climate change, economic growth will be accelerated by strengthening conservation through sustainable tourism and protecting the major economic centers along the coast. The AEB Office implements 15 separate activities, some of which are Feed The Futre (FTF) initiatives.

The Mozambique FTF FY 2011-2015 Multi-Year Strategy (see online at http://www.feedthefuture.gov/sites/default/files/country/strategies/files/Mozambique%20FtF%20Multi- Year%20Strategy_Public_FINAL.pdf) responds to pervasive poverty and under-nutrition by increasing agricultural production and access to major transportation corridors as resources to promote economic growth and increase food security in the region.5 This initiative has separate reporting requirements through its FTF Monitoring System and portfolio review sessions. The New

USAID Education Strategy 2011 – 2015, February 2011 (see online at http://usaidlearninglab.org/sites/default/files/resource/files/USAID_Education%20Strategy_2011-2015.pdf).

High unemployment and under-nutrition despite an average rate of 8% growth in GDP indicates that Mozambique is at-risk of jobless economic growth, a trend that may increase with expansion in the extractive industries.

http://www.feedthefuture.gov/sites/default/files/country/strategies/files/Mozambique%20FtF%20Multi-Year%20Strategy_Public_FINAL.pdf http://www.feedthefuture.gov/sites/default/files/country/strategies/files/Mozambique%20FtF%20Multi-Year%20Strategy_Public_FINAL.pdf http://usaidlearninglab.org/sites/default/files/resource/files/USAID_Education%20Strategy_2011-2015.pdf

Alliance for Food Security and Nutrition in Mozambique further adds to USAID’s commitments in agriculture by stimulating GRM policy reform and leveraging private sector investment.

Through FTF, the consulting company, Feedback, is conducting household survey baseline, midline, and end line evaluations to evaluate the progress and performance of the Mission’s FTF initiative.

Additional performance or impact evaluations, including studies or operational research, may be conducted using the MMEMS mechanism.

C.3 MMEMS PROJECT DESCRIPTION AND SCOPE

USAID/Mozambique seeks to improve upon the Mission’s M&E systems based on the Agency’s guidance, policies and Mission Order requirements, with the assistance of an external M&E Contractor. This will ensure that learning becomes easier, faster, more useful, and more cost-effective. The overall activity goal of MMEMS is to make USAID/Mozambique a more effective and adaptive development organization.

Contractors will include participatory and novel methodologies that will engage program stakeholders, Contracting Officer Representatives (CORs), and Assistance Officer Representatives (AORs), in the ongoing implementation of MMEMS. MMEMS will also include participatory learning and knowledge sharing components for improved implementation across the Mission portfolio and enhanced organizational learning. This mechanism will support not only measuring key results/outcomes to better understand program effectiveness, but also in systematic documentation that can foster critical reflection, knowledge sharing and learning across their portfolios, teams, and the entire Mission.

All of the work to be performed under the resultant contract will be in full compliance with all USAID policies and ADS requirements (If not Annexed, accessible via Google search) that are current at the time of issuance of the contract, including but not limited to the following:

ADS Series 200 – 203 (Programming, Planning, Achieving, Assessing and Learning)

ADS 204 (Environmental Procedures)

ADS 205 (Integrating Gender Equality and Female Empowerment in USAID’s Program Cycle)

Mozambique CDCS, full document (http://www.usaid.gov/results-and-data/planning/country-strategies-cdcs)

Mozambique CDCS Results Framework (see CDCS)

USAID Evaluation Policy (http://inside.usaid.gov/PPL/offices/p/upload/PSPUSAIDEvaluationPolicy.pdf)

USAID/Mozambique Mission Orders on Evaluation, Monitoring, and Portfolio Reviews (see Attachments 1-3)

C.3-1 Location and Staffing of Services

Mozambique is a large country, spanning nearly 2,500 kilometers in length, slightly less than twice the size of the state of California,6 with low levels of developed transportation infrastructure to support travel throughout this vast country. While some of the transport corridors provide regional connectivity and connect mining and key production centers to ports, Mozambique’s connectivity among urban and economic clusters is quite limited, lacking linkages that connect parallel corridors to each other.7 During the rainy season, commonly traversed roads and bridges are washed out, making it difficult to access activity sites. Airline travel is necessary in most cases. However, LAM, a government-owned entity, is the only airline that provides commercial air travel transportation

See CIA World FactBook on Mozambique for more information: https://www.cia.gov/library/publications/the-world-factbook/geos/mz.html.

Dominguez-Torres, C and Briceño-Garmendia, C; Mozambique’s Infrastructure: A Continental Perspective; Africa

Infrastructure County Diagnostic; The International Bank for Reconstruction and Development / The World Bank; pg. 1;

see…