CCAP_RFP.pdf

Date Issued: May 24, 2013

Deadline for

Questions:

June 04, 2013 @ 2 pm (Maputo time)

Closing Date and Time for

Receipt of

Proposals:

July 2, 2013 @ 2 pm (Maputo time)

Subject:

Request for Proposals (RFP) No. SOL-656-13-000007 –

Coastal City Adaptation Project (CCAP) in selected

Mozambique coastal cities

The United States Government, represented by United States Agency for International

Development (USAID) Mission in Mozambique is seeking a proposal from qualified organizations interested in providing the services as described in the attached solicitation.

This is a full and open competition under which US and other organizations within

Geographic Code 935 are eligible to compete. The procedures set forth in FAR Part 15 will apply.

The overall goal of the CCAP project is to increase resilience in selected Mozambican coastal cities. Direct beneficiaries will include municipal and government authorities, local communities, civic organizations, and academic institutions.

USAID/Mozambique plans to award one Cost-Plus-Fixed-Fee (CPFF) completion-type contract as a result of the solicitation covering an estimated period of 5 years, subject to availability of funds. Contractors must propose costs that they believe are realistic and reasonable for the proposed work. Cost proposals will be evaluated for the purpose of best value determination for contract award, including cost effective approaches to achieving the results.

This solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the proposal. Furthermore, the

Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the Government.

USAID encourages participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity as the prime contractor or as subcontractors in accordance with Part 19 of the FAR.

An Interested Vendor List is not included in the solicitation. Contractors can register and use the Interested Vendor List (IVL) on the http://www.fedbizopps.gov page, so that firms can contact one another for consideration of teaming arrangements and/or small business subcontracting opportunities in response to this solicitation.

It is the responsibility of the contractor to ensure that the solicitation and all its subsequent amendments have been received from the Internet in its entirety. USAID bears no responsibility for data errors resulting from download or conversion processes.

The details associated with the submission requirements are outlined under section L of this solicitation. Any proposals not received in the designated office listed above by the closing date and time will be handled in accordance with FAR 52.215.1c (3) entitled "Late Proposals and Revisions."

Please submit all questions concerning this RFP by no later than June 4, 2013, at 2 pm

(Maputo Time) to Lawrence Bogus at CCAP.RFP@USAID.GOV

The deadline for receipt of proposals is July 2, 2013 at 2 pm (Maputo time). Please email all proposals to Ms. Sultan at the above address. Electronics submissions only; no hard copies or fax transmissions will be accepted.

Pursuant to Block 12 of Standard Form 33 of this RFP, USAID requires that offers stay valid through September 30, 2013.

Further, please be aware that amendments to solicitations may be periodically issued and will be posted on the aforementioned website. You are therefore advised to regularly check for amendments.

On behalf of USAID/Mozambique, I wish each contractor the best of luck with their submissions.

Sincerely, Doanh Van

Contracting Officer http://www.fedbizopps/ mailto:CCAP.RFP@USAID.GOV

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SOL-656-13-000007

4. TYPE OF SOLICITATION 5. DATE ISSUED

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and ______ N/A _______ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in

(Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A I

B PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C J

D PART IV - REPRESENTATIONS AND INSTRUCTIONS

E

F

G L

H M

K STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _90___ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A 1 157

X

Lawrence Bogus 258 2135 2000 2186

CCAP.RFP@USAID.GOV

X

X

X

X

X

X

X

X

X

X

X

X

X

SOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS 8

DESCRIPTION/SPECS./WORK STATEMENT 10

PACKAGING AND MARKING 30

INSPECTION AND ACCEPTANCE 33

DELIVERIES OR PERFORMANCE 34 71

CONTRACT ADMINISTRATION DATA 39

SPECIAL CONTRACT REQUIREMENTS 44

CONTRACT CLAUSES 52

LIST OF ATTACHMENTS 70

INSTR., CONDS., AND NOTICES TO OFFERORS 88

EVALUATION FACTORS FOR AWARD 110

REPRESENTATIONS, CERTIFICATIONS AND OTHER

U.S. Agency for International Development/Mozambique

Acquisition and Assistance Office

JAT Complex

Rua 1231, No., 41

Bairro Central “C”, Maputo, Mozambique

USAID/Mozambique

Table of Contents

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 ESTIMATED COST AND FIXED FEE AND OBLIGATED AMOUNT

B.4 B.4 ILLUSTRATIVE BUDGET LINE ITEMS

B.5 INDIRECT COSTS [to be filled in at time of award]

B.6 ADVANCE UNDERSTANDINGS OF CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

B.7 COST REIMBURSABLE

B.8 PAYMENT OF FIXED FEE

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PURPOSE AND OBJECTIVES

C.2 BACKGROUND

C.3 TECHNICAL SERVICES & PROGRAM OBJECTIVES

C.4 MANAGEMENT AND ADMINISTRATIVE SERVICES

C.5 PROGRAM IMPLEMENTATION GUIDELINES AND CONSIDERATIONS

C.6 PROGRAM REPORTING AND OTHER DELIVERABLES, TIMEFRAME

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING POLICY

D.3 BRANDING STRATEGY

D.4 MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 RESPONSIBLE OFFICIAL

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 REPORTS AND DELIVERABLES OR OUTPUTS

F.6 SCHEDULE OF DELIVERABLES

F.7 KEY PERSONNEL

F.8 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

F.9 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (JAN 2004) ... 47

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 DOCUMENTATION FOR PAYMENT, AIDAR 752.7003 (NOV 1998)

G.2 CONTRACTING OFFICER'S AUTHORITY

G.3 ADMINISTRATIVE CONTRACTING OFFICE

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.6 PAYMENT AND INVOICES

G.7 ACCOUNTING AND APPROPRIATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.3 INSURANCE AND SERVICES

H.4 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN 2002)

H.5 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENT (FEB 2012)

H.6 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (July 2007)

H.7 AUTHORIZED GEOGRAPHIC CODE

H.8 LOGISTIC SUPPORT

H.9 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION TECHNOLOGY RESOURCES

H.10 LANGUAGE REQUIREMENTS AND REPORTING

H.11 SUBCONTRACTING PLAN REPORT FOR INDIVIDUAL CONTRACTS AND SUMMARY

CONTRACTING REPORT

H.12 302.3.5.13 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (July 2007)

H.13 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.14 USAID DISABILITY POLICY - ACQUISITION (DECEMBER 2004)

H.15 752.7007 PERSONNEL COMPENSATION (JUL 2007)

H.16 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.17 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (September 2006)

H.18 CONSENT TO SUBCONTRACTS

H.19 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.20 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT 1989)

H.22 REPORTING OF FOREIGN TAXES (July 2007)

H.24 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR INDIVIDUAL

CONTRACTS AND SF 295 – SUMMARY CONTRACTING REPORTS

H.25 TRAINET REPORTING FOR PARTICIPANT TRAINING

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 USAID ACQUISITION REGULATION (48 CFR CHAPTER 7) CLAUSES

I.3 52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR ILLEGAL OR

IMPROPER ACTIVITY (JAN 1997)

I.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS ALTERNATE I (JAN 2011)

I.5 52.217-8 OPTION TO EXTEND Services (Nov 1999)

I.6 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (APR 2010)

I.7 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009)

I.8 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

I.9 PROHIBITION AGAINST DISCRIMINATION (Oct 2011)

I.10 . 52.229-8 TAXES--FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR 1990)

I.11 INTERNATIONAL TRAVEL APPROVAL

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

K.1 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (SEP 2007)

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2009)

K.4 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

K.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (Feb 2012)

K.6 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.7 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.8 52.222-38 COMPLIANCE WITH VETERANS' EMPLOYMENT REPORTING REQUIREMENTS (DEC

2001)

K.9 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCT 2008)

K.10 52.230.7 . Disclosure Statement—Cost Accounting Practices and Certification

(APR 2005)

K.11 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.12 DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER

K.13 SECURITY CLEARANCE CERTIFICATION

K.14 AUTHORIZED NEGOTIATORS

K.15 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.252-1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

L.2 (FAR 52.215-1) INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN 2004)

L.3 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006)

L.5 GENERAL INSTRUCTIONS TO OFFERORS

L.6 SUBMISSION INSTRUCTIONS

L.7 INSTRUCTIONS FOR THE PREPARTION OF THE TECHNICAL PROPOSAL

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS PROPOSAL

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE BRANDING IMPLEMENTATION PLAN (BIP) . 119

L.10 ORGANIZATIONAL CONFLICTS OF INTEREST

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.3 COST EVALUATION CRITERIA

M.4 TECHNICAL EVALUATION CRITERIA

M.5 PRICE/COST EVALUATION

M.6 SOURCE SELECTION

M.7 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED

ENTERPRISES

ANNEXES

ANNEX A - Brief Description of Coastal Cities where CCAP will be implemented:

ANNEX B - Abbreviated Institutional Analysis ANNEX C - Illustrative Gender Mainstreaming Activities ANNEX D - Youth Analysis ANNEX E - Global Climate Change Indicators

ATTACHMENTS

ATTACHMENT J.1 - IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE NUMBERS

ATTACHMENT J.2 - SMALL BUSINESS, VETERAN-OWNED SMALL BUSINESS,

HUBZONE SMALL BUSINESS CONCERNS,

SMALL DISADVANTAGED BUSINESS,

And WOMEN-OWNED SMALL BUSINESS

ATTACHMENT J.3

ATTACHMENT J.4 - USAID Branding and Marking Template (see Section D)

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The United States Government (USG), through the U.S. Agency for International

Development in Mozambique (USAID/Mozambique), will be implementing the Coastal City

Adaptation Program (CCAP) in Mozambique. CCAP will invest in and work with host-country government systems, local nongovernmental organizations (NGOs) and Universities to ensure that climate change adaptation measures are developed and implemented in the vulnerable coastal cities identified.

This project will demonstrate the Agency’s commitment to build partner country capacity by directly training and supporting local institutions, and strengthening their abilities to deal with current and future weather-related impacts as a result of climate change.

B.2 CONTRACT TYPE AND SERVICES

One (1) Cost-Plus-Fixed-Fee (CPFF) Completion Type Contract, for a total period of performance of (5 years) will be awarded under this solicitation. The Contractor shall perform the services detailed under Section C of this solicitation. It is expected that the contract will run until September 30, 2018.

B.3 ESTIMATED COST AND FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is: $TBD. The estimated fee is $TBD. The estimated cost plus fixed fee, if any, is $TBD. The Contractor shall not exceed the obligated amount in accordance with the

Limitation of Funds clause, FAR 52.232.22.

(b) USAD/Mozambique intends to award one contract for a five (5) year period with the overall ceiling price NTE $15 million.

(c) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is TBD.

() Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 B.4 ILLUSTRATIVE BUDGET LINE ITEMS

Activity Objectives

Description Year 1 Year 2 Year 3 Year 4 Year 5

0001 Improve the Provision of Climate-Resilient Urban Services by Municipalities

0002 Increase Adoption of Climate Resilient Measures by Communities, Civic, and Community Organizations, Including Civil Society Non-governmental, and Faith Based Organizations

0003 Increase Local Awareness of Economic Risk- Management Tools, such as Insurance Plans and Contingency Funds, for At- Risk Urban Infrastructure and Livelihoods

B.5 INDIRECT COSTS [to be filled in at time of award]

Pending the establishment of a revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base 1/

2/

Type

1/

2/

Period

1/

2/

1/Base of Application

Type of Rate: Provisional

Period:

2/Base of Application:

3/Base of Application:

Note 1: Contractors may recover applicable indirect costs (i.e., overhead, G&A, etc.) if it is part of the contractor's usual accounting procedures, consistent with FAR Part 31, and

Negotiated Indirect Cost Rate Agreement (NICRA).

B.6 ADVANCE UNDERSTANDINGS OF CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

(a) Reimbursement for indirect costs shall be at the lower of the negotiated final ( or predetermined) rates or the following ceiling rates:

Description Rates Base Period

% 1/ 1/

% 2/ 2/

% 3/ 3/

1/Base of Application:

Period:

2/Base of Application:

Period

3/Base of Application:

Period

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates, if the final indirect costs rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.”

B.8 PAYMENT OF FIXED FEE

Payment of fee shall be in accordance with FAR 52.216-8. The Contractor shall be paid fee based on vouchered costs. The amount of fixed fee paid will be based on a percentage of costs vouchered in the same ratio as total fixed fee is to total direct costs.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PURPOSE AND OBJECTIVES

The overall goal of the Coastal City Adaptation Project (CCAP) is to increase climate resilience in selected Mozambican coastal cities. To do so, CCAP will assist vulnerable coastal cities to incorporate climate change projections into their planning processes and to undertake adaptive measures. This will be achieved using an approach that is consistent with the programmatic and management objectives described throughout this section. Direct beneficiaries will include municipal and government authorities, local communities, civic organizations, and academic institutions.

CCAP has three integrated objectives:

1. Improve the provision of climate-resilient urban services by municipalities;

2. Increase adoption of climate resilience measures by communities, civic, and community organizations, including civil society, nongovernmental, and faith-based organizations and universities; and

3. Increase local awareness of economic risk-management tools for at-risk urban infrastructure and livelihoods.

C.2 BACKGROUND

This section provides background information on the development challenge, relevant activities underway in Mozambique, and a broad overview of CCAP.

A. Development Challenge

Mozambique’s coastal cities serve as economic hubs and primary drivers of the country’s development. These coastal cities house much of the country’s key infrastructure and productive workforce, which are vital to sustaining the strong economic growth levels

Mozambique has enjoyed over the past few years. But they are also vulnerable to sea level rise and projected changes in extreme events. Due to their exposure to climate change and a generalized lack of access to resources for adaptation, the Government of Mozambique’s

(GOM) National Institute for Disaster Management (INGC) and international development agencies have identified Mozambique’s coastal cities as among the most vulnerable in

Africa.

Extreme climate events such as cyclones and tropical storms already impose large costs on

Mozambican cities. Climate change will worsen the toll by causing sea levels to rise, inundating unprotected low-lying areas. Climate change is also likely to increase the frequency and severity of high-rainfall storms and the most intense cyclones, leading to more destructive floods and damaging or destroying coastal ecosystems and livelihoods. These recurring events will have serious impacts on urban infrastructure and the health of local populations and biodiversity.

The most comprehensive analysis to date on the economic costs of climate change in

Mozambican cities found that average losses due to climate hazards (for example, inland flooding, coastal flooding, wind damage, and epidemics) will increase substantially by 2030.

In the city of Quelimane where CCAP will be piloted, annual losses due to climate change are projected to rise from approximately US$8 million in 2010 to over US$45 million by 2030, representing a 4 to 5 percent loss of Gross Domestic Product (GDP). 1 Data reflecting the economic costs of climate change for other coastal cities reveal similar results, making climate change adaptation a priority in order to minimize this economic loss. Improving the resilience of major urban centers in the face of climate change is a critical priority for protecting health and livelihoods and safeguarding hard-won development gains.

B. Relevant Activities in Mozambique

The GOM’s Response to Climate Change

The GOM is aware of the country’s vulnerability to climate change and has begun to take action. At the Rio+20 summits in June 2012, Mozambican President Armando Guebuza revealed Mozambique’s Roadmap to a Green Economy, which was lauded by many as a bold step toward ensuring sustainable economic development. The roadmap covers many sectors including city planning and presents a number of concrete mitigation and adaptation measures.

The GOM has put forth a strategy to address disaster risk as articulated in the GOM Poverty

Action Reduction Plan (PARP 2011-2014). It also developed a National Adaptation Program of Action (NAPA) in 2007. The NAPA laid the foundations for a multi-stakeholder adaptation agenda with four priorities: (i) strengthening early warning systems; (ii) strengthening the capacity of farmers to deal with climate change; (iii) reduction of the impacts of climate change along the coastal zone; and (iv) water resources management.

The INGC recently carried out an extensive study on the impacts of climate change in

Mozambique, jointly funded by USAID and other donors. The detailed study reviewed nine key themes, four of which directly influenced CCAP design: Coastal Planning and Adaptation to Mitigate Climate Change Impact (Theme 2); Preparing Cities (Theme 3); Building

Resilience with the Private Sector (Theme 4); and Preparing and Enabling People and

Communities to Take Action (Theme 9).

Donor-funded activities

The following is a non-exhaustive list of CCAP-related donor funded projects:

INCG Phase II Report Preparing Cities for Climate Change 2011.

Danish International Development Agency (DANIDA) and Irish Aid are providing specific support for the Environment Sector, including long-term capacity building support to MICOA for climate change.

DANIDA, Austrian Development Cooperation (ADC), and Swiss Development

Cooperation (SDC), with future support from Swedish International Development

Agency (SIDA) and Irish Aid, are implementing municipal development programs in 13 municipalities (including Pemba and Quelimane) through their Programa de

Desenvolvimento para Autarquias (PDA), which includes climate change adaptation-related activities. The activities aim to improve sanitation infrastructure, land use planning, and the institutional framework of municipalities in general. PDA has created a special projects fund to support municipal governments with implementing their projects more quickly.

Through the Cities and Climate Change Project (C3P), the World Bank will support 20 municipalities on municipal governance and selected municipalities on enhancing climate resilience. The C3P resilience component focuses on hard-engineering projects for Beira, Nacala and Maputo. Design upgrades for existing drainage systems in Beira and Maputo are envisioned as well as the actual construction of portions of the project. The capacity building component will focus on improving the financial management of municipal revenues and expenditures for all 20 municipalities and includes Nacala and Vilankulo (potential CCAP target municipalities). The World

Bank program does not currently include Pemba or Quelimane, two CCAP target municipalities. Also of note is the World Bank’s Pilot Program on Climate Resilience

(PPCR) designed to pilot and to demonstrate ways to mainstream climate risk and resilience into developing countries’ core development policies and planning. The program will incorporate private sector resources through the International Finance

Corporation (IFC).

The Millennium Challenge Account (MCA) is mapping out 50,000 urban land parcels and preparing land titles in eight municipalities, including Pemba and Quelimane, and also is supporting land use inventory mapping. This could be important in the identified cities in terms of making choices about future land use and adaptive priorities. MCA uses municipal cadastral personnel for their technical work and local officials and citizens as part of local land commissions to gather data on land occupancy. MCA is currently upgrading and expanding Quelimane’s drainage system to reduce flooding and protect its road infrastructure.

Climate Resilient Infrastructure Services (CRIS) program: is a USAID centrally-funded and managed program that will be implemented by ICF in either Beira or Nacala. The program will develop and test approaches that can increase the climate resilience of infrastructure assets, and the services they provide. CRIS is similar to CCAP in that it will work to mainstream climate risk management into the development approach. The program is expected to begin in May 2013 and run until the end of 2015. Should

Nacala become the pilot city for the CRIS program, CCAP will consider collaborating with CRIS to boost program effectiveness.

C. Overview of CCAP

A wide array of evidence persuasively demonstrates that proactive investments in adaptation can cost-effectively avert a significant portion of the projected costs of climate change while yielding substantial co-benefits. To facilitate this process in vulnerable Mozambican coastal communities, CCAP will work with municipal governments to increase understanding of urban adaptation issues and increase the application of management options for urban adaptation. CCAP will also engage with academia and an array of civic organizations to increase climate awareness and the technical expertise of future urban planners and municipal authorities, and to facilitate local adaptive measures.

a. Specific intended results include:

1. Increased understanding of urban adaptation issues by municipal authorities and increased application of adaptation-relevant management options;

2. Decreased vulnerability to climate change for the population of select coastal cities;

3. Increased local capacity for managing resources to adapt to climate change; and

4. Synthesis and dissemination of lessons learned regarding coastal adaptation in urban settings, which can be applied by other coastal cities and future USAID urban adaptation efforts.

Under the primary Award, the Contractor will be responsible for implementing several grants to NGOs and municipal advisors, and will play a supportive role in facilitating all elements of the program, including working closely with INGC. USAID will be funding INGC directly through a Government- to-Government (G2G) direct award to help them with the implementation of a Climate Change Knowledge Center. More information on the role the

Contractor will play in supporting additional components of the overall CCAP program is contained in sections C.3 and C.4.

b. Geographic Focus

To maximize impact, CCAP will focus on vulnerable coastal cities that do not currently have access to significant resources for adapting to climate change and yet face vulnerabilities that threaten lives and their economies.

Note: Based on their particular vulnerabilities and the extent to which USAID assistance is expected to have a positive developmental impact, the cities currently identified for partnerships are Pemba and Quelimane (for background information refer to Annex A). In addition, the Contractor should propose one additional municipality which will be selected based on the following criteria:

1. Climate change vulnerabilities (e.g., coastal or inland flooding, epidemics, monsoons, need for replanting or revival of mangrove areas, need for improved drainage, inland zoning, new building codes, etc.);

2. Locations where there is a small donor footprint and where USAID assistance can have positive developmental impact supporting the development hypothesis;

3. Enabling policy and governance environment;

4. Potential for substantial private sector involvement, where local companies can engage in regulatory discussions and emerge as “business champions” in climate adaptation; for furthering the tourism industry together with tourism operators, hotel owners, and other investors; and for developing partnerships with the private sector (i.e. USAID Global

Development Alliance Program); and

5. Diverse population sizes, ethnic composition, and income generation opportunities.

USAID will have the final say in the selection of the coastal city identified by the Contractor.

Selection of the additional city is subject to further analysis and discussion with both the municipalities and the CCAP Contractor. The CCAP Contractor will play an active role in this process, including through conducting analysis and consultations.

C.3 TECHNICAL SERVICES & PROGRAM OBJECTIVES

Services and deliverables will be provided to achieve the objectives identified below and elsewhere in the Award, subject to the guidance and limitations specified in the Award.

Specific services, activities and deliverables required will be established in the annual work plans approved by the Contracting Officer’s Representative (COR) and, when necessary, through modifications to work plans approved in writing by the COR. Such technical direction must be consistent with all of the terms and conditions of the Award and the determinations of the Contracting Officer.

a. Technical Services

Specific requirements for each objective are provided below. The overall Award requirements will include but are not limited to:

Identify (and finalize) the choice of an additional city in the first three months.

Institutional analysis of the additional city must be completed in the first six months.

The chosen coastal municipality, in addition to Pemba and Quelimane, will be selected based on the determined selection criteria and in close collaboration with

USAID.

Proactively identify promising adaptive opportunities in collaboration with targeted municipalities and assist municipalities to incorporate climate change considerations into their planning processes and undertake adaptive measures.

Undertake trainings, workshops and other means of technical assistance to increase the adaptive capacity of targeted communities, community organizations, university students, and those living in hazardous areas.

Incorporate a knowledge management and learning plan to effectively and quickly apply lessons learned into the project.

Coordinate with other USAID/Mozambique programs and objectives including but not limited to:

o Democracy and Governance (civil society strengthening and media programs) and Economic Growth programs, and Feed-the-Future;

o Health programs such as the Presidential Malaria Initiative, and Maternal and

Child Health portfolio, which addresses water-borne diseases such as cholera.

Both Pemba and Quelimane experience outbreaks of cholera and malaria on an annual basis, and as a result it is important that the CCAP implementing partner collaborate on programming and share information about activity implementation;

o USAID/Washington programs such as the USAID-Swiss Re Partnership, and

Cities Alliance, if and when there is added value; and o Other donor efforts in the climate sector to complement and inform project activities.

Provide training and technical assistance to the municipal monitoring offices that will carry out the adaptation performance monitoring for each of the municipalities.

Support USAID Forward objectives, including in particular local capacity development and the use of host country systems. This includes overseeing a variety of grants under contract mechanisms and other means of engaging local universities, government authorities and civil society organizations. It also includes facilitating a process of transitioning a portion of overall CCAP funding to direct awards with local organizations in project out years. Guidance on these requirements is provided in

Section C.4.

b. Technical Requirements by Objective

Set forth below is the results, illustrative activities and specific guidance for providing services and performing tasks under the Award for each of the three objectives. Note that the illustrative activities are just that.

Note: Contractors should draw on their technical expertise to propose different or additional activities where they can persuasively demonstrate that such activities will contribute to achieving CCAP objectives.

Objective 1: Improve the provision of climate-resilient urban services by municipalities

The Contractor will assist targeted municipalities to identify promising adaptive opportunities, incorporate climate change considerations into their planning processes and undertake adaptive measures.

i. Expected results include:

1. Increased municipal capacity to apply urban adaptation measures.

2. Increased application of management options for urban adaptation by municipal authorities.

3. Increased application of science and analysis to decision making.

4. Increased application of “soft engineering” climate adaptation measures in urban areas.

5. Increased ability to plan and fund “hard engineering” adaptive options when warranted.

ii. Requirements:

1. Create and implement a process for competency-based municipal education, capacity building, and service delivery in the areas of climate change adaptation and risk mitigation for selected municipalities.

2. Complete institutional analysis for the Pemba and Quelimane municipalities within the first three months of project implementation. Complete institutional analysis for third city within six months of project implementation.

3. Work closely with project-funded climate change advisors and municipal authorities throughout the duration of the project, including to conduct rigorous vulnerability analyses and to improve access to science and other analyses for decision-making.

4. Collaboratively identify a set of current and potential adaptation measures for selected municipalities.

5. Conduct cost-benefit analyses for Pemba (similar to that of Quelimane) within the first three months, for the municipality actors to use as data points in selecting and implementing adaptive measures. Do the same for the third municipality within the first six months of project implementation.

6. Work to build municipal delivery capacity for adaptation-relevant services, including with own-source revenue.

7. Work with municipal authorities to build capacity for seeking and receiving external funding for appropriate, cost-effective ‘hard’ and ‘soft’ adaptive options.

8. Plan, implement, and manage grants under contract (GUCs), subcontracts and other funding mechanisms that provide financial, technical and capacity support to the targeted municipalities. The details of these awards will be determined through the performance planning process; however, Contractors’ proposals must in broad terms describe the Contractors’ strategies for sub-awards described in section C.4.

9. Facilitate the process of transitioning sub-awards to direct USAID funding after a period of two to four years if deemed appropriate by the USAID COR and Contracts

Officer.

10. Complete ad-hoc tasks at the request of USAID, consistent with the overall objectives and terms of the Award, including but not limited to conference facilitation, capacity building activities, and producing communication materials.

iii. Illustrative activities:

Conduct training for municipal authorities on climate change impacts and adaptation options highlighting vulnerabilities, potential physical impacts and damage costs, risk transfer options, and adaptation measures.

Coordinate training efforts with the INGC Climate Change Knowledge Center to build technical capacity in municipalities and other institutions to develop adaptation solutions.

Assist municipalities and other actors to update disaster risk reduction plans and strengthen early warning and disaster risk notification systems.

Work with municipalities to draft master plans, municipal investment plans, and/or city investment strategies that incorporate “no regret” climate change vulnerability and adaptation measures, and find ways to respond to specific climate stresses.

Work with municipalities to draft and implement building code standards for climate resiliency for essential buildings, roads, and/or public spaces.

Work with municipalities to identify “accept and retreat” areas and work with residents to help them understand the risks they are taking by living in vulnerable areas.

Rehabilitate natural coastal protection measures, for example, mangrove forests, dunes, and dune vegetation to control erosion and reduce the impacts of storm surge.

Provide technical support to municipalities for their efforts to enforce protection of coastal features that serve as natural defenses against wave impacts and flooding.

Assist municipal authorities with cost-benefit analysis and prioritization of hard engineering options, helping them to find and leverage adequate financing.

Assist the private sector to incorporate climate change risks into infrastructure investments.

Objective 2: Increase adoption of climate resilience measures by communities, civic, and community organizations, including civil society, nongovernmental, and faith-based organizations

The Contractor will engage with a wide array of community-based organizations and local universities to increase local knowledge of climate change impacts and facilitate local-scale adaptive measures.

1. Increased citizen knowledge of local climate change vulnerabilities and adaptive options.

2. Improved community organization ability to implement a local set of risk mitigating measures.

3. Increased capacity of future climate change professionals and institutions.

4. Increased and more effective engagement between the government and the citizens on climate change issues.

1. Create and carry out a process that organizes community members to implement a low-cost, demand-driven set of local risk-mitigating measures.

2. Increase awareness of service delivery needs related to climate change adaptation.

3. Train local nongovernmental organizations on how to apply for and manage public-usage funding for climate change adaptation funding.

4. Support and facilitate climate change stakeholder forums that bring together participants from targeted municipalities, relevant national-level agencies, local universities, and elsewhere.

5. Based on rigorous vulnerability assessments and cost-benefit analysis, identify and scale up existing successful community resilience and adaptation measures, building on what works from the community’s perspective.

6. Increase the knowledge and capacity of future climate change professionals and institutions.

7. Work closely with local higher learning institutions to design and pilot climate change adaptation curriculum.

8. Work to achieve broad public awareness and exposure to local climate change and adaptation measures through engagement with local groups, including local journalists and media outlets.

9. Transfer knowledge to targeted groups, including but not limited to municipal governance structures, local civil society groups, and local institutions of higher education, so that these groups gain improved management capacities and the potential to become direct recipients of funding from USAID and/or other donors. This may include instruction on financial management and transparency, organizational planning and reporting, and developing policies and procedures to maintain these capacities on a sustainable basis.

10. Plan, implement, and manage GUCs, subcontracts and other funding mechanisms that provide financial, technical and capacity support to local universities, students, and NGOs. The details of these awards will be worked out through the performance planning process; however, Contractor must in broad terms describe their plans for the GUC mechanisms described in section C.5.

11. Facilitate the process of transitioning sub-awards to direct USAID funding after a period of two to four years if deemed appropriate by the USAID COR and Contracts

Officer.

12. Complete ad-hoc tasks at the request of USAID, consistent with the overall objectives and terms of the award.

Provide technical analysis and other support to INGC’s Climate Change Knowledge

Center which aims to address climate change mitigation and adaptation measures.

Provide training for communities living in high-risk areas highlighting vulnerabilities, potential physical impacts and damage costs, risk-management options, and adaptation measures.

Support the dissemination of adaptation stories throughout the community through locally effective means.

Work with university architecture, urban planning, business and management, and engineering departments to get students to research adaptation and climate resiliency measures. Encourage internships in municipal offices.

Sponsor certification courses, seek out internships with progressive architecture firms, and support study tours for proactive architects, engineers, municipal authorities and technical officials.

Work with vulnerable communities to identify and prioritize several resiliency projects.

Support the development of local committees to serve as first responders, disaster risk managers, and community outreach specialists in CCAP municipalities.

Support piloting of a climate resilient project at a university campus or government/INGC facility.

Identify practical and cost-effective mechanisms to decrease household vulnerability to climate change.

Objective 3: Increase local awareness of economic risk-management tools, such as insurance plans and contingency funds, for at-risk urban infrastructure and livelihoods

The Contractor will undertake capacity-building activities, assess the state of insurance markets and barriers to access, and improve access—or at least the enabling environment for increased access—to risk pooling measures such as insurance plans and contingency funds.

1. Improved awareness of and capacity to potentially implement innovative risk-management measures.

2. Increased financial management capacity of relevant municipal authorities and structures.

1. Determine the scope of current insurance markets and barriers to extending access.

2. Work with representatives from the global reinsurance industry and private sector holders of economically productive and/or socially valuable infrastructure to strengthen awareness of insurance and other risk-sharing tools for at-risk urban infrastructure.

3. Provide financial management training for municipal authorities with a particular focus on managing disaster response and climate adaptation funds.

4. Analyze risk-management options, such as parametric insurance and contingency funds, and providing analysis for the feasibility of piloting projects (note USAID cannot fund insurance products or pilots).

5. Complete ad-hoc tasks at the request of USAID, consistent with the overall objectives and terms of the Award.

Train municipal authorities on how to make budgeting decisions for disaster risk management options such as insurance, contingency funds, and catastrophic bonds.

Support the development of five-year investment plans that identify a timeline for implementation of adaptation measures and sources of funding.

Assess the potential for individual risk insurance for residential and commercial properties/business and insurance to protect livelihoods that are sensitive to climate shocks.

Assess the viability of, and as appropriate, help design a municipal contingency capital/disaster fund.

Provide technical support to the GOM to evaluate options, factor into budgets, and conduct strategic planning for the use of payouts to affected areas when disasters hit.

Assist the GOM to define a regulatory framework for climate-change related insurance.

Complete organizational capacity assessments and undertake financial management training and skills transfer.

C.4 MANAGEMENT AND ADMINISTRATIVE SERVICES

The Contractor will provide all general management and administrative support necessary to perform the Award. Services authorized include but are not limited to:

1. Overall management and administration of the Award, including both expatriate and home office support and administrative services. The Contractor will provide both the key personnel specified in the Award and additional personnel, long-term and short-term, necessary to meet recurring general management and administrative support needs under the Award.

2. The Contractor will procure or lease necessary facilities, supplies and services as necessary to perform the Award.

3. The Contractor will provide the planning necessary for performance of the Award. As discussed in more detail elsewhere, implementation and other plans are required.

4. Oversight, quality control and general technical support of all services and deliverables provided pursuant to the Award.

5. Provide and assure the proper, efficient and uniform use of modern management and administration, accounting practices, information technology (IT), communications, reporting, human resource management, property control, security, records and other administrative processes and systems required under the Award.

6. Manage the overall reporting needs of the program as specified in the Award and developed work plans in conjunction with the COR.

7. Use information and communication technology (ICT) tools to implement some of the

CCAP activities.

8. Manage and implement mobile data collection methods to gather monitoring and evaluation data and use appropriate technology to analyze and visualize this data real-time or near real-time.

9. Manage and administer a program of sub-awards intended to build local capacity, pursuant to Section L. and as discussed in section C.5 below (Local Capacity

Development and Use of Host Country Systems). Sub-grants and sub-contracts to non-local organizations may be allowed in appropriate circumstances with USAID approval, and with a preference for regional organizations.

C.5 PROGRAM IMPLEMENTATION GUIDELINES AND CONSIDERATIONS

The following guidelines and considerations apply to the overall performance of the

Award.

a. Local Capacity Development and Use of Host Country Systems

CCAP’s design is grounded in the large and growing evidence base that development efforts that build local institutional capacity and human capital have the greatest chance of achieving lasting impact.

The Contractor will play an important role in ensuring CCAP achieves these aims, engaging local institutions in every step of implementation, building technical and management capacity within the targeted municipalities, working with and through host country systems, and facilitating the transition of Grants under Contracts (GUCs) to direct USAID funding during the second half of the project.

While local capacity development will take many forms, there are two particularly critical components:

1. Quality of CCAP’s approach to capacity building, including the ability of the Contractor to engage local actors in a way that engenders respect, genuine interest, and lasting skills transfer.

2. A robust sub-award program that empowers local actors to not only gain skills in climate adaptation, but to undertake adaptive measures from a stance of ownership and empowerment. Guidance for each of these components is provided below.

Overall Approach to Capacity Building A robust focus on building local capacity should be integrated into all program activities. As described in section L (instructions, conditions and notices to Offeror) and M (evaluation factors for award), Contractors should include in their proposals a description of their plans for building local capacity. This should include a relatively detailed description of strategies and tools the Contractor intends to employ for engaging with municipal governments and local NGOs. It should also include a description of the Contractors’ plans for helping local stakeholders build the skills and systems they will need to possess to access USAID direct funding in project out years.

Grants under Contract (GUC), Fixed Obligation Grants (FOG) and Other Sub-awards The Contractor will be responsible for the implementation of GUCs, FOGs and other sub-awards; however, the scope of this grants program mustdescribe in broad terms the

Contractor’ plans for implementing a robust CCAP sub-award component. Contractor must also describe their plans for ensuring the highest possible likelihood of sub-award recipients successfully transitioning to direct USAID funding…