Pre-Proposal_Conference_Presentation.pptx

Pre-Proposal Conference

SOL-623-14-000002

The Resilience Learning Project (RLP)

Welcome!

Karibu!

Introductions Regional Acquisition and Assistance Office Linda McElroy Maria Televantos Michael Makosala Regional Agriculture Team Stephen Gudz Amber Lily Kenny

General Information Any questions asked will be posted on FedBizOpps.gov.

The official responses to the questions are those in writing and not the verbal responses from today Necessary changes as a result of questions will be incorporated by an amendment to the RFP The slides from today’s presentation will be posted on FedBizOpps.gov

Overview Overview of the Solicitation Technical Proposal Cost Proposal Evaluation of Full Proposals Selection and Award Process Questions and Answers

Overview of the Solicitation USAID anticipates the award of one five-year Indefinite Delivery, Indefinite Quantity Contract (IDIQ).

Task Order 01, a five-year cost plus fixed fee type contract, with a maximum estimated cost of $10 million, will be issued simultaneously with the award of the IDIQ.

Offerors are expected to design and propose a Statement of Work that will meet the requirements described in Section C of Attachment 1 (Statement of Objectives) of the solicitation.

Resilience Learning Project Goal:

Mutual learning and knowledge management leading to a supportive policy environment and increased impacts of programming on drought resilience and growth.

Background:

2011 Drought-Stark reminder that insufficient attention has been given to addressing the root causes of vulnerability in the drylands of HOA New way of doing business: IGAD Drought Disaster Resilience and Sustainability Initiative (IDDRSI) to coordinate activities of governments, stakeholders and development partners.

USAID developed Joint Planning Cell (JPC)-model for planning, coordination and integration of work in drylands that includes joint planning and shared learning across economic growth and humanitarian programming units.

JPC Strategy for Integrating Humanitarian and Development Assistance

Technical Approach The RLP’s five components build upon one another and compliment each other’s programming and goals The RLP must operationalize learning and include coordination and collaboration between institutions and individuals.

Mapping out potential stakeholders and development partners and assessing their knowledge is a key process of the RLP.

Resilience Learning Results Framework

5 Objectives:

Resilience-enhancing technologies and innovations disseminated Models for integrating humanitarian and development assistance developed and tested Collaboration, Learning, and Adaptation (CLA) Approach Catalyzed Knowledge management capacity of regional, national, and local institutions strengthened Gender issues that are key to resilience and growth incorporated at all levels

1. Resilience-enhancing technologies and innovations disseminated:

Identify, evaluate, and learn about how best to apply existing and new evidence related to technologies or innovations.

Identify and leverage existing practices and technologies that pastoral communities have devised that are having positive impacts on resilience.

Conduct specific analyses, impact assessments, and/or meta-level evaluations to better understand what technologies and/or other innovations are effective in addressing issues identified by implementers on the ground.

Engage relevant audiences and stakeholders in testing technologies and innovations, learn collaboratively to apply innovations to ongoing field activities, and evaluate the impact of new technologies and innovations on resilience and growth.

2. Models for integrating humanitarian and development assistance developed and tested:

Identify, evaluate, and foster collaborative learning around new models for leveraging humanitarian interventions for longer-term development.

Assist organizations with specific objectives along the humanitarian to development continuum to collaborate and coordinate, learn through impact assessments, and adapt activities based on evidence-based learning.

Apply rigorous evaluation methods to measure the impact and effectiveness of new implementation models, and generate the evidence needed for effective collaborative learning.

Draw upon the literature and field experience to develop, test, and document models and activities that facilitate integrated planning and implementation of humanitarian and development assistance

3. Collaboration, Learning, and Adaptation (CLA) Approach Catalyzed:

Facilitate and catalyze Collaboration, Learning and Adaptation (CLA), bringing practitioners together to learn about and apply effective implementation models.

Evidence from research and evaluations synthesized into best practice guides for implementation, discussed, tested and refined based on field experience.

The project will help facilitate a process for change management to ensure widespread adoption of new models and practices.

The contractor must apply the principles of collaboration, learning, and adaptation from the literature and from experience in contexts relevant to resilience.

4. Knowledge management capacity of regional, national, and local institutions strengthened:

Provide demand driven technical assistance to local, national and regional institutions and strategies as well as draw lessons learned from the same institutions.

Work closely with the national resilience platforms and with IGAD’s IDDRSI, to identify and prioritize target audiences, assess their information and knowledge needs, and identify gaps in materials available to meet those needs.

Contribute to the distribution of information through appropriate web-based databases as well as e-mail lists, mobile phone systems, printed materials, television and radio programs.

Work with the partners to improve monitoring and feed-back systems to learn which information delivery systems are effectively reaching which kinds of audiences with which kinds of information.

5. Gender issues that are key to resilience and growth incorporated at all levels:

The Offeror must incorporate a clear approach to gender into all activities of the Resilience Learning Project.

Key gender issues:

Ownership and control of assets, which relates directly to resilience. Gender disparities in the ownership and control of assets must be considered in the building resilience of individuals, households, communities and market systems.

Time burdens that limit access to resources, information, social capital development, and market opportunities.

Social norms that constrain women’s mobility, engage in wider commercial networks, and have access productive resources.

Minimum Deliverables Table For Task Order 1

Carry out at least three comparative assessments and analyses of regional resilience technologies and innovations and best practices for scaling up resilience activities in the region.

Design at least 5 policy factsheets analyzing regional and national policy issues working in collaboration with IGAD, the AUC, the EAC, ASARECA, and other partners.

At least one assessment by the end of year 2 on how to better leverage and mobilize private sector investment in supporting improved resilience.

Objective 2 Organize at least 2 participatory learning workshops per year.

Document at least 3 case studies, preferably in border areas, where humanitarian and development assistance are or are not working together effectively.

Organize at least 5 capacity building trainings, 20 internships and 5 reciprocal visits for local, national and regional institutions.

Objective 5 Implement 2 gender studies on how gender effects the capacity of households and communities to build resilience, meeting annual targets set in consultation with USAID/East Africa.

Provide technical assistance to at least 5 regional groups supporting their gender focus to build their capacity to advocate for gender policy and program management issues that they have identified as levers for change.

Required Format for a Full Proposal

Applications must be submitted in two separate parts:

Technical Proposal Cost Proposal

READ the SOLICITATION carefully

All instructions and eligibility requirements found within Follow all RFP instructions carefully Pay close attention to Sections C, L, M Submit ALL required information

Technical Proposal Detailed instructions found in section L.8 of the RFP Technical proposal should take into account requirements of the program and evaluation criteria found in the RFP The proposal must be written entirely in English The technical proposal is limited to 30 pages Any pages that exceed these limits will not be evaluated

Cost Proposal Detailed instructions found in section L.9 of the RFP

Cost Proposal must be completely separate from the Offeror's technical application

Must be in English with cost estimates in USD

While there is no page limit, Offerors must provide the necessary detail and supporting information to address the solicitation requirements and to allow a complete analysis of each line item cost

Cost Proposal The Offerer must submit only a budget for their proposed five-year approach to Task Order 01 that must not exceed $10 million.

The cost proposal must be compatible with Excel, include all unlocked formulas, and be an unlocked spreadsheet that is not password protected.

The detailed narrative for the cost proposal must be in Microsoft Word, be readable, and be text accessible. It should describe the assumptions made as well as detailed explanations about how each proposed cost was estimated by line item.

Offerors must include an itemized budget detail and justification that supports the total Task Order 01 approach. The budget summary must be presented in the following format:

Submitting the Proposal Only ONE proposal package per organization will be accepted.

Electronic submission is required to mtelevantos@usaid.gov and mmakosala@usaid.gov.

Email is the only method for submitting proposals Zipped files cannot be accepted due to anti-virus software Attachments must be submitted in Adobe PDF or Microsoft Office Proposals must be received no later than 8:00 AM Nairobi local time on January 6, 2014.

Offerors are responsible for confirming that their complete proposals were received electronically by USAID

Evaluation of Full Proposals The evaluation of full proposals will be conducted in two parts:

The Technical Proposal will be evaluated by a technical evaluation committee (TEC) The Cost Proposal will be evaluated by the Contracting Officer with cost realism input from the TEC Evaluations will be conducted in strict accordance with the evaluation criteria in section M of the RFP.

Technical Evaluation Criteria

Cost Proposal Evaluation USAID will also evaluate the proposed costs to determine if they are fair and reasonable using proposal analysis techniques consistent with FAR 15.404.

Each cost proposal will be evaluated but will not be assigned a rating The evaluation of cost will include a determination of cost realism, completeness, and reasonableness.

Where technical evaluations between proposals are close, cost may be the determining factor.

Selection and Award If the Contracting Officer determines that discussions are necessary, s/he will establish a competitive range composed of only the most highly rated proposals.

In accordance with FAR 52.215‐1(f), the Government intends to award a contract resulting from this solicitation to a responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors as set forth in the solicitation.

Next Steps Your Team Works Really Hard Proposals Due (January 6, 2014) Technical Evaluation Committee Meets Negotiations/Discussions Award Post-Award Conference Work Planning and Implementation!!!

Thank You! Opportunity for Questions!

Points of Contact Maria Televantos mtelevantos@usaid.gov +254 (0) 20 862 2606 Michael Makosala mmakosala@usaid.gov +254 (0) 20 862 2848 image1.png image2.png image3.png