SOL-617-17-000018--ATTACHMENT_2.pdf

SOL-617-17-000018

Request for Qualifications

A&E Services

ATTACHMENT 2

SECTION C – STATEMENT OF WORK

C.1 PURPOSE

The purpose of this activity is to procure architect-engineer (A&E) design and construction management consulting (CMC) services for the USAID/Uganda Mission. The renovation/construction activities designed under this award will be carried out under a separate contract. Pursuant to FAR

36.209, the Contractor selected under this award will be ineligible for awards related to the construction.

The contractor shall provide the following, but not limited to Architect-Engineer (A&E) design and

Construction Management Consulting (CMC) services for:

1. Improving health facility infrastructure in the six (6) priority districts in Northern Uganda

(Apac, Dokolo, Gulu, Nwoya, Pader, and Lira) requires that health facilities are fully functional and in position to provide both basic and comprehensive emergency obstetric and newborn care (BEmONC and CEmONC respectively). Meeting the USAID/Uganda goals and objectives of the Saving Mothers Giving Life (SMGL) Phase II scale up - this supports the

SMGL Phase II initiative under USAID/Uganda’s Development Objective No. 3 (DO 3):

Investing in People.

2. Supporting District and Local Governments’ (DLGs) implementation of the Government to Government Northern Uganda Development of Enhanced Local Governance, Infrastructure and Livelihoods (NUDEIL) program, namely to plan for, procure and implement small infrastructure projects that will improve local delivery of services. NUDEIL was planned to serve as a catalyst for longer term development by strengthening the capacity of district government entities to plan, manage, oversee and maintain social infrastructure thereby increasing the credibility of local government with their respective constituencies. Selected NUDEIL projects found in six districts – Amaru, Gulu, Kitgum, Lamwo, Nwoya and Oyam – are still pending and require quality assurance oversight and assistance through this award for completion and certification for payment.

3. Improving infrastructure in up to five of Uganda’s Protected Areas (PAs)—Lake Mburo, Murchison Falls and Kidepo Valley national parks; and Budongo and Kalinzu forest reserves—to support increased access and wildlife conservation.

Improved infrastructure will help unlock the Ugandan Wildlife Authority’s (UWA) and

National Forestry Authority’s (NFA) capacity to manage their estates and therefore reduce threats to biodiversity. This supports USAID/Uganda’s DO1: Economic growth from agriculture and the natural resource base increased in selected areas and population groups.

Services required but not limited to will include, closely collaborating with the Government of Uganda (GOU) entities to draft new designs and upgrade or improve existing GOU standard designs, as well as overseeing the construction of such infrastructure and facilities.

As infrastructure will be located in environmentally sensitive areas, it must be designed to mitigate any potential threats to wildlife and environmental impacts as much as possible.

Capacity building of GOU technical staff to design and oversee the construction of future facilities and infrastructure is a secondary focus of this activity. Participation of staff from the relevant Authority in the design process will also ensure up front buy-in to the designs.

C.2 BACKGROUND

Despite a rich natural resource endowment and several decades of stability and above-average economic growth, Uganda is officially classified as a relatively least-developed country.1 Uganda’s unique biodiversity sustains the overall eco-agricultural system and generates income for the GOU and communities. Improved health status for Ugandans has implications for all components of the nation’s development trajectory including economic growth and regional stability. Targeted infrastructure investments will support positive development outcomes in critical areas of Uganda’s health and natural resources management sectors and support improved service delivery and economic development in areas recently impacted by conflict. These critical areas are further described below.

a) Saving Mothers, Giving Life

The Government of Uganda, with support from the United States Government (USG), in partnership with the broader SMGL public-private partnership is committed to accelerating the reduction of maternal and neonatal mortality in Uganda. To galvanize support for a key set of interventions that could rapidly reduce maternal mortality, the Uganda Ministry of Health (MOH) and the USG proposed piloting a series of interventions focused around the 24 hours of birth in western Uganda.

This set of interventions constituted a comprehensive approach to addressing the three delays that lead to maternal deaths, delays in 1) seeking appropriate care, 2) reaching care in a timely manner, and 3) receiving quality, respectful, normal and emergency care at a facility from a skilled birth attendant. Put simply, we believe that every woman should have access to clean, safe, normal delivery services as close to her home as practical and to lifesaving care within two hours of the onset of a complication. “Access to emergency services within two hours” has become our mantra.

SMGL Phase II scale up is now occurring in the following six districts: Gulu, Nwoya, Pader, Apac, Lira, and Dokolo, which together form a continuous geographical area in the Northern Region of the

Country (see SECTION J – LIST OF ATTACHMENTS for the location of each district). These districts benefit from a referral network that is comprised of two regional referral hospitals: Lira Regional

Referral and Gulu Regional Referral.

The overall population of the Phase II is about 1.7 million people. This translates into over 340,000 women of reproductive age, 85,000 pregnancies and 82,000 births annually. Data suggests that institutional deliveries are lower in this area, with an average of about 46 percent of births. It is anticipated that 350 maternal deaths occur annually in the region.

World Bank Data 2014

According to the Baseline Health Facility Assessment in Northern Uganda, 48 percent of all facilities, and 69 percent of upper-tier HC IV+ facilities reported that women often have to share a bed before and after delivery. Almost one-quarter of facilities (23 percent) reported that women sometimes sleep on the floor before or after delivery. Fourteen percent of all facilities and 37 percent of upper-tier facilities reported that women occasionally deliver on the floor.2

The United Nations has identified a series of actions or practices that indicate whether facilities are providing emergency obstetric care. These life-saving procedures are typically referred to as “signal functions”. To be classified as providing basic care (BEmONC) a facility must be capable of and have performed six procedures within a certain period, typically three months. These are: administer parenteral antibiotics, administer uterotonic drugs, administer parenteral anticonvulsants for preeclampsia and eclampsia, manually remove the placenta, remove retained products, perform assisted vaginal delivery (e.g. vacuum extraction, forceps delivery), and perform basic neonatal resuscitation. For a facility to be classified as providing Comprehensive EmONC (CEmONC) two additional procedures—cesarean sections and blood transfusions—must be available and have been performed as well.

As a lesson learned from the SMGL Phase I, infrastructure improvements at select health facilities— especially at Health Centers Level IV (HC IVs) and hospitals—in addition to staff recruitment and training, made the facilities attain full functionality to manage obstetric and newborn complications.

While the Government of Uganda has made numerous improvements in infrastructure, equipment, and availability of drugs and supplies, several gaps still exist. The availability and functionality of these resources varies by district and facility level. In particular, the functionality of operating theaters in HC IVs is a major gap (see baseline health facility assessment report SECTION J – LIST OF

ATTACHMENTS).

Additionally, based upon lessons learned during Phase I, Phase II will expand the package of interventions to increase focus on the newborn. These include ensuring a reliable supply of newborn medicines, supplies, and equipment (e.g. topical chlorhexidine, antibiotics, newborn bag and mask resuscitators), encouraging and having dedicated areas for kangaroo care, and mentoring/training health providers on newborn resuscitation and care.

b) Northern Uganda Development of Enhanced Governance, Infrastructure, and Livelihoods (NUDEIL)

The U.S. Agency for International Development (USAID) and the Government of Uganda (GOU) through the Ministry of Finance, Planning and Economic Development (MOFPED), have developed a national response program to facilitate the integration of the conflict-affected populations of northern Uganda into the nation by generating income-producing job opportunities, increasing government services to the population, and laying the foundations for long-term sustained development in targeted districts. A streamlined funding mechanism, the Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods (“NUDEIL”) program was endorsed as the most appropriate way to support this effort and on September 22, 2009, USAID Uganda approved the NUDEIL Grant 617-G-09-IL- 00, to provide $47,900,000 in grant funds to GOU through MOFPED.

Hutchinson, Prof. Paul; Okello, Sam; and Pirio, Patricia. Baseline Health Facility Assessment Report for

Emergency Obstetric Care in Northern Uganda. SMGL Initiative. June 2014.

As per Article 2, “Program Financing,” of Annex 1 to the Agreement (the Amplified Program Description), funding for NUDEIL may be used for activities in direct support of NUDEIL project implementation, including overall project oversight on behalf of USAID, and technical support services such as accounting, engineering and equality control provided to district governance. Per Article 3 of Annex 1, “Establishing Operational Plans and Management Arrangements – Support to District Offices and the Role of the USAID Contractor,” USAID may engage contractor (or contractors), utilizing resources from within the Agreement, to provide continued technical services and support to the participating district local governments (DLGs) in the following technical areas: (I) engineering, design, quality assurance and quality control; (ii) financial accounting and management; (iii) procurement management; (iv) community and public outreach; and (v) project monitoring.

The program has been working with the DLGs through the Chief Administrative Officer (CAO) to plan for, procure, and implement small infrastructure projects that will improve local delivery of services.

NUDEIL was planned to serve as a catalyst for longer term development by strengthening the capacity of district government entities to plan, manage, oversee, and maintain social infrastructure, thereby increasing the credibility of local government with their respective constituencies.

Three disbursements (Tranches one, two and three) were made to the districts over the past three years. The projects for which certification is required were implemented with funding from these disbursements.

The program has been operational in a limited geographic area of northern Uganda, in the districts of Amuru, Gulu, Kitgum, Lamwo, Nwoya and Oyam.

DLGs, and in particular the CAOs, have been the main implementing partners for NUDEIL. Leadership by local government officials, particularly the Office of the District Chairman (LC-V), has also continued to play an important role in ensuring program success and coordination with other donor efforts. A goal of the NUDEIL program is to provide district officials with the resources to take greater responsibility for enhancing the development of their districts. From April to September of 2015, USAID conducted assessments of a number of NUDEIL projects that had not been completed or certified for payment.

Most of these projects have subsequently been closed out, but 28 of them are still pending and require oversight and assistance from USAID.

c) Infrastructure for Biodiversity

Uganda is among the richest countries in Africa in terms of biological diversity, an endowment that bears local, regional and global significance. Due in large part to the fact that seven of the continent’s 18 biogeographic regions are found within its borders, Uganda is home to more than half of Africa’s bird species and more species of primate inhabit the country than in any other place on

Earth. Uganda is rich plant and animal species, some of which are globally threatened and/or endemic.3 Owing to its diversity of ecosystems and wildlife, Uganda ranked as the top tourist destination in 2012 by the Lonely Planet.4 And in 2013, Uganda’s tourism sector generated $1.7 billion in revenue, accounting for approximately nine percent of gross domestic product.5

Uganda has the ninth fastest population growth rate in the world at an estimated 3.24 percent per annum.6 As the population expands, so does the need for land, water and other resources. This

USAID/Uganda Environmental Threats and Opportunities Assessment. March 2011.

Lonely Planet. Lonely Planet’s Best in Travel: Top 10 Countries for 2012.

http://www.lonelyplanet.com/travel-tips-and-articles/76856. Accessed March 23, 2015.

Second National Development Plan 2015/16-2019/20. Republic of Uganda.

U.S. CIA. https://www.cia.gov/library/publications/the-world-factbook/geos/ug.html. Accessed

3/17/2015.

http://www.lonelyplanet.com/travel-tips-and-articles/76856 https://www.cia.gov/library/publications/the-world-factbook/geos/ug.html challenge is exacerbated by the lack of viable economic alternatives to the smallholder agriculture, which leaves people with few alternatives but to expand into wildlife habitat to obtain the resources they need to survive. In addition, a shortage of electricity and alternative fuels causes many

Ugandans to depend on wood and charcoal for cooking and other household needs, which has led to some of the highest deforestation rates in Africa. In 2005 NFA measured Uganda’s total forest area as 3,570,643 hectares – 27 percent less than in 1990. The lack of economic opportunities may draw people who live near PAs, particularly unemployed youth, into poaching for consumption, to supply the regional bushmeat trade, or to play a role in international wildlife trafficking syndicates.

The maintenance and protection of Uganda’s wildlife and biodiversity, both within and beyond the borders of protected areas, is critical to its sustainable development and the economic benefits it provides. To better preserve biodiversity, UWA and NFA are in need of improved infrastructure to strengthen management of park lands and wildlife. Both new and renovated infrastructure will contribute to UWA’s and NFA’s capacity to manage their estates and reduce the threats to biodiversity described above. Given the environmental and biodiversity sensitivities of the PAs, such infrastructure must be designed to mitigate any potential threats to wildlife or environmental impacts as much as possible.

This activity will support a number of GOU national strategies, including:

Uganda’s Second National Development Plan (NDP II) 2015/16-2020/21

The Second National Biodiversity Strategy and Action Plan (NBSAP II) of Uganda (2015 draft):

puts in place measures to reduce and manage negative impacts on biodiversity.

Uganda Wildlife Authority Strategic Pan (2013-2018): to have in place adequate, appropriate and function infrastructure and enhance awareness and realization of the benefits of wildlife conservation in Uganda.

National Environment Action Plan (1994), National Forest Plan (2001), and the NFA Business

Plan (2009-2014): to improve the management of central forest reserves.

Aside from USAID support to protected area management in Uganda the World Bank, through the

Protected Areas Management and Sustainable Use (PAMSU) project, has supported the Ministry of

Trade, Tourism and Industry with the development of tourism infrastructure in selected areas under

UWA’s domain. Activities completed under this project include the opening and maintaining of roads in some of the national parks, construction of a park headquarters in various parks, and the construction of the UWA Headquarters in Kampala.

The Agence Française de Développement (the French national development agency) is providing entrance gates, trails and other infrastructure in Lake Mburo and Queen Elizabeth National Parks, while the UNDP has a project in Kidepo Valley National Park. The contractor is expected to consult with these agencies to ensure that the projects complement one another.

C.3. SCOPE OF WORK

a) Saving Mothers Giving Life (SMGL) The infrastructure rehabilitation and expansion at approximately eleven (11) health facilities;

specifically, to provide full A&E design and CMC services for improving the physical functionality of their:

1) Operating theatres/delivery rooms (capable of providing comprehensive emergency obstetric surgery);

2) Maternal wards;

3) Neonatal unties;

4) Medical waste disposal;

5) Water supply; and

6) Power supply.

b) NUDEIL

Quality Assurance oversight of projects financed through the NUDEIL program and implemented by the six DLGs listed above. The contractor will work with district engineers based in NUDEIL districts and the USAID activity manager for NUDEIL to conduct the quality assurance oversign of 28 unfinished projects (see ATTACHMENT 7) that will enable districts to pay contractors, perform verification of a government assessment of completed projects and, if needed, oversee the completion of new projects.

c) Improving infrastructure in up to five of Uganda’s Protected Areas (PAs)

Prepare and recommend through a project selection decision matrix, with reasonable professional justification, the most feasible design options for selected infrastructure in the five Pas listed above. An illustrative list of the types and numbers of projects to be built includes: roads, bridges, river/stream crossings; improvement of trails; embankment dams and/or water storage reservoirs for wildlife water consumption; water supply to ranger posts (five); dormitories (three); bridges (six); and education centers (three). Although the conservation agencies have their own architectural plans for some of the building structures, the A&E firm is expected to review their quality, feasibility and estimated cost and, where necessary, develop customized designs complete with specifications and cost estimates for the client. The A&E firm, along with USAID staff, will meet with the GOU to assist them in understanding the specifications and costs of the structures above and deciding which infrastructure projects should be prioritized given the limited construction budget. This will support strengthening GOU capacity to more effectively plan for capital and routine maintenance and construction in the future. To this end, the contractor will be expected to fully engage appropriate GOU technical and managerial staff throughout the design and construction management process.

C.4. OBJECTIVES

SAVINGS MONTHS, GIVING LIFE

C.4.A.1 PROJECT OBJECTIVE

The objective of the project is to enhance the physical functionality of health facilities by improving the infrastructure to the required minimum standard for providing both basic and comprehensive emergency obstetric and newborn care. Renovation/construction activities at designated SMGL

Phase II sites will focus on improving the functionality of 1) operating theatres/ delivery rooms, 2) maternity wards, 3) neonatal units, 4) medical waste disposal (e.g. incinerators), 5) water supply, and 6) power supply. The following is a preliminary list of the eleven (11) proposed health facilities that were selected for infrastructure upgrades (the number and sites are subject to final negotiation with USAID prior to award, however no more than 15 facilities will be selected for the first tranche of assessments):

No. District Health Facility

1. Apac - Apac hospital

2. - Aduku Health Center Level (HCL) IV

3. Dokolo -Dokolo HC IV

4. Lira -Lira Regional Referral hospital

5. -Ogur HC IV

6. -Amach HC IV

7. Gulu - Gulu Regional Referral hospital

8. -Lalogi HC IV

9. -Awach HC IV

10. Pader - Pajule HC IV

11. Nwoya -Anaka hospital

USAID/Uganda is aware that the World Bank’s Health System Strengthening Project is also renovating Anaka Hospital and Aduku HCIV. Therefore, any renovation/construction work in these sites is expected to be minimal.

C.4.A.2 GENERAL REQUIREMENTS:

The Contractor shall work closely with the MOH throughout the project phases to ensure that the infrastructure improvements meet the required minimum standard for providing both basic and comprehensive emergency obstetric and newborn care, and shall obtain approvals as indicated under this contract. The Contractor is responsible for obtaining all required data and information necessary to complete all of the tasks under this project.

During the different project design phases, including during the detailed health facilities assessment/pre-design investigation, the Contractor shall engage the district health offices, health facility directors, facility stakeholders, and local area stakeholders. This engagement includes conducting structured meetings to solicit stakeholder input on health facility infrastructure needs and local area conditions, and to share with them the proposed designs.

The Contractor shall coordinate with the MOH and other local authorities to ensure that the proposed renovation/construction activities are in compliance with the applicable design standards, codes, regulations, and development plans.

The Contractor shall obtain USAID’s clearance on all deliverables listed under this contract. After

USAID reviews and clears on the design submittals, no changes to the approved designs can be made without USAID’s written approval. The format and number of copies of submitted documents are indicated under SECTION xx. A&E designs shall comply with the local engineering and regulatory requirements unless a specific waiver is granted by USAID/Uganda’s OAA office.

General Management and Administrative Support:

The Contractor shall provide general management and administrative support, to include but not limited to the following:

1) General Advice and Support: Provide general advice and support to USAID, and other entities authorized by USAID in the implementation of this project.

2) Overall Management and Administrative Support: Provide overall management and administration of the Contract, including the provision of staff for site office(s) as required to implement this Contract.

3) Management Systems: Provide and ensure the proper, efficient, and uniform use of modern management and administration, accounting practices, information technology, communications, reporting, human resource management, property control, security, records, and other systems required to comply with the terms and conditions of the Contract.

4) Utilization of Staff and Facilities: Provide and ensure the effective, efficient, safe, and proper use of staff, office space, and other facilities as required to implement this Contract.

5) Security: Provide a reasonable level of security for all contract and subcontract personnel, facilities, and equipment.

6) Property Control: Procure, assign, and ensure the proper and efficient control and use of USAID-funded expendable and non-expendable property.

7) Data Base Development and Management: During the term of the Contract, the Contractor may be required to establish and manage data bases, which could support varied activities and analysis for the program.

8) Reports Required Under This Contract: Prepare and submit all reports required under this

Contract. This function relates to the preparation and submission to USAID of all reports and other deliverables specifically specified in SECTION F this Contract.

9) Task Order Project Manager (Chief of Party) Communications with the USAID COR: The

Contractor’s Chief of Party shall provide weekly email updates or as required to the COR and hold monthly or quarterly (or as agreed by the COR) coordination meetings with the COR for the duration of this Contract. The Contractor shall promptly notify the USAID Contracting Officer

(CO) and the USAID COR of any problems, delays, or adverse conditions, which materially impair the Contractor’s ability to meet the requirements of the Contract.

Health Facilities Assessment/Pre-Design Investigation:

Following USAID’s approval of the list of health facilities selected for infrastructure upgrades, the

Contractor shall conduct a detailed site assessment for each of the health facilities and document the rehabilitation/construction works required for the facilities to meet MOH standards for providing both basic and comprehensive emergency obstetric and newborn care. The assessment shall cover the following infrastructure: 1) operating theatres, 2) delivery rooms, 3) neonatal units,

4) medical waste disposal (e.g. incinerators), 5) water supply, and 6) power supply. The assessment shall include a detailed assessment of the building structures, electrification, and plumbing. The assessment should entail a complete report of all the required work for each of the six (6) infrastructure areas, at each of the health facilities (recognizing that some of the work might not be implemented because it could lead to an overly expensive rehabilitation/expansion or a budget over-run). The decision to include or exclude such work will be determined by USAID. Site visits will be coordinated between the Contractor and representatives from MOH, District Offices (e.g. district engineers), and each health facility. The Contractor shall visit the sites and submit for review and approval a detailed report that includes, but is not limited to, the following:

1) Field surveys of existing buildings within the health facility limits and areas of any proposed buildings/structures.

2) Field verifications of existing services (e.g. location of electrical and mechanical installations, sewage facilities, etc.) making sure there are no obstacles on any proposed construction location.

3) Facilities Assessment: The Contractor shall conduct a detailed assessment of the functionality and condition of the following: 1) operating theatres, 2) delivery rooms, 3) neonatal units, 4) medical waste disposal, 5) water supply, and 6) power supply at each health facility.

4) Site Photographs: The Contractor shall include at least 12 high quality digital photos per site, documenting the site pre-existing conditions including information on where photos were taken

(shown on a site plan) and any related information.

5) Environmental Concerns: The contractor shall include as part of the site assessment the identification of any potential environmental concerns. The site assessment shall include an initial screening for potential environmental impacts. Completion of site specific Environmental

Mitigation and Monitoring Plans (EMMP) shall be prepared as part of the assessment and design component of this Contract in accordance with the Initial Environmental Examination (See

SECTION J – LIST OF ATTACHMENTS).

6) Cost Estimate: The contractor shall include as part of the site assessment a preliminary estimate of the cost of construction works at each of the health facilities. The cost estimate shall be based on locally available materials, equipment, and labor.

7) Health Facilities Assessment Report: The Contractor shall submit a consolidated assessment report for all of the sites, including recommended infrastructure upgrades for each health facility. The report shall include heath facility site data, site plans, description of existing health facilities and their conditions, and photo documentation. The format and contents of this report shall be pre-approved by USAID. The assessment report and recommendations will be submitted to the COR for review and approval before initiating detailed planning, design, and cost estimation.

8) General Advice and Support Related to the Health Facilities Assessment: Provide general advice and support to USAID and other entities authorized by USAID in the implementation of the health facilities assessment.

9) Coordination with Stakeholders: Coordinate activities with appropriate stakeholders including the concerned beneficiaries in order to verify the requirements for the facility.

Note: The Contractor must submit the Final Health Facility Assessment to USAID for review and approval before continuing to the Design Phases.

Architect-Engineer Design Services:

Soil Investigations for Facility Expansions/Structures:

The Contractor shall be fully responsible for selecting and appointing a soil investigation sub-contractor. The Contractor shall verify the land to be used for any building expansions/external work in terms of size, location, and any other information and drawings, which might be required and shall define the soil investigation project.

The Contractor shall obtain the MOH approval for the final soil investigation report.

Concept Design Services:

The Contractor shall develop site-specific designs for each health facility, which will be considered

35% design progress and shall be cleared by USAID and the MOH. This task shall include preparation of drawings and a conceptual design report. The drawings and report shall take into consideration the relevant factors; which include, but are not limited to:

1) Location (new structures/facility expansions):

Accessibility

Environmental quality

Land availability (for potential future expansion)

Proposed new structure/expansion fits within the overall site master plan and has no negative impact on existing health facility functions

Appropriate land topography

Minimize external works (retaining walls, excavation and filling)

Connecting to existing utilities and services (e.g. electric/water)

2) Orientation (new structures/facility expansions):

Minimize exposure to undesirable sunlight

Make maximum use of prevailing winds for ventilation

Provide for adequately designed window-shades (fixed or movable)

Preserve existing vegetation, especially trees

3) Spatial Requirements:

Improved functionality, circulation patterns, and efficient space usage within the existing health facility and with the proposed renovation/expansions

USAID/Uganda will not build/renovate any structures requiring multi-story construction.

Appropriateness of additional spaces and external spaces

4) Environmental Standards:

Appropriate acoustic standards ensured (minimal/no reverberation, sound transmission)

Optimal light conditions (sizing and orientation of openings; consideration of contrast and glare as design factors)

Climate features of a given site should be taken into consideration, e.g. ventilation, solar radiation, average temperatures

Color – both from an environmental/psychological and maintenance point of view

5) Cost and Value Engineering:

The Contractor shall make its best effort to propose options that achieve the project and design requirements at the lowest cost without sacrificing quality. The design options proposed by the

Contractor shall be supported by cost analysis for each of the options, comparing the cost of the proposed items to the average price of similar projects in Uganda and justification of any increase in the health facility cost. The estimated cost of construction shall be developed during early stages of the conceptual designs and is to be updated throughout the design stages. The construction costs resulting from the Contractor A&E designs shall not exceed the allocated budget by USAID.

6) Operations and Maintenance:

The Contractor shall make its best effort to propose options that minimize operations and maintenance costs. The Contractor shall include an estimate of the costs of operating and maintaining the proposed infrastructure designed.

7) Green Design:

To the extent possible, the Contractor shall incorporate “green building” design concepts. Below are illustrative areas to be considered during the design:

Use of energy and water saving devices and features

Maximize the use of natural ventilation and daylight

Address potential impacts of climate change and variability in designs when relevant and supported by climate information from historical records, recent trends, and future projections.

8) Proposed Systems and Materials:

Selected systems and materials shall be identified at this stage. These systems and materials shall be:

Available locally and from different sources, spare parts and after sale services also available locally at a reasonable price

Durable, easy to maintain and operate

Cost effective in terms of initial and long term maintenance costs

9) Timeliness:

The Contractor shall ensure full compliance with the timelines for completing tasks and for deliverables as indicated under this contract and as in the approved work plan.

10) Other Considerations:

The Contractor shall comply with regulations and standards concerning earthquake-resistant design

The designs shall take into consideration people with disabilities in every aspect (e.g.

regarding footpaths, staircases (ramps), sanitary facilities, doors etc.). All new construction must comply with the standards for accessibility set forth in the provision “Standards for

Accessibility for the Disabled in USAID Construction Contracts” (see 302.3.5.14).

Detailed Design Services:

The Contractor shall prepare the architectural, structural, electrical and mechanical detailed design for each site, which shall be submitted to USAID and MOH for clearance at 95% design progress. This task shall include preparation of drawings and a detailed design report. The contractor shall provide an updated Estimated Cost of Construction and updated estimated cost for Operating and Maintenance of the infrastructure/renovations works designed. The detailed designs shall include (but are not limited to) the following documents:

1. Architectural Works:

Site plan 1/200: the site plan shall clearly indicate all existing and proposed structures, works and utilities at the health facility site

Plans, elevations and sections 1/100

Furniture plans 1/100

Architectural details for external and internal works (variable scale) where needed

Finishing schedules

Any other plans or details as needed

2. Structural Works:

Soil investigation report

Footing plans 1/100

Structural reinforcement plans for slabs, beams, columns and staircases.

Structural details

3. Electrical and Mechanical Works:

Detailed plans of electrical works 1/100 (including wiring, panels, power supply, lighting points, infrastructure for equipment, etc)

Detailed plans of mechanical works 1/100 (including Heating, Ventilation and Air-conditioning (HVAC), firefighting, water distribution, drainage sanitary and plumbing works)

Coordination plans with all architectural, furnishing, electrical and mechanical elements and systems

Preparation of Solicitation Documents and Participation in the Bidding Process:

After USAID and MOH clearance of all conceptual and final design drawings, the Contractor shall prepare all tender documents required for the 100% design submittal. Design packages will be delivered in the form of a complete bid package for the solicitation of the construction. The tender documents will be prepared in the format approved by USAID. The Contractor shall prepare:

1) Tendering Requirements and contract documents according to USAID approved format

2) Design Drawings

3) Technical Specifications: shall be specific to the project, clear, concise, complete, correct and consistent

4) Bills of Quantities (BoQs)

5) Cost estimates at the preliminary and final design stages, and priced BoQs per health facility

6) Advise and assist USAID in reviewing proposals/bids and draft recommendations for awards.

7) Assist USAID with pre-proposal/pre-bid meetings for construction activities and the preparation and issuance of meeting minutes as well as drafting any necessary addenda and responses to offerors' questions.

8) Review and advise on claims and disputes as necessary. This includes support services for participation in litigation or alternative dispute resolution of claims.

Note: Any deviations or changes from the cleared 35% designs shall be cleared by USAID.

C.4.A.3 CONSTRUCTION MANAGEMENT/SUPERVISION/COMPLETION

Construction Management

The Contractor shall provide a full range of CMC services, to include but not limited to the following:

1) Coordinate with District Officials/Engineers to review the Contractor’s work plans and schedules for completeness and accuracy and make recommendations to the CO/COR for approval of these submittals. Subsequent to this review the contractor will make recommendations to the

CO on the issuance of the final notice to proceed to begin construction.

2) Participate in pre-construction meetings and prepare meeting minutes.

3) Review and advise the COR on quality control issues and plans. Notify the COR of non-compliance with current industry, USAID or GOU quality standards in a timely manner.

4) Review and make approval recommendations to the COR of shop drawings and submittals provided by the construction contractor.

5) Maintain project construction records, which include but are not limited to shop drawings, submittals for materials, warranties, product literature, and maintenance procedures. Prepare correspondence, certificates, notices and instructions as required for the signature of the COR.

6) Review records of the construction contractor’s construction schedules and ensure that they comply with construction contract documents. Submit these schedules to the COR and recommend acceptance or rejection.

7) Advise USAID of possible problem situations (technical, legal, political, or otherwise) and construction contractors’ actions, of which the contractor has become aware, that may adversely impact project implementation.

8) Participate in periodic construction implementation meetings and such additional meetings as necessary, to resolve issues impacting projects costs and schedules. If necessary, inform the COR in writing of all issues that may affect projects and suggest methods of resolution.

9) Review construction contractors’ payment invoices and make appropriate recommendations for payment to the COR. Certify that completed works covered by invoices have been carried out in accordance with the requirements of the construction contracts, or otherwise indicate any deficiencies in the completion of the works.

10) Promptly examine construction contractor claims for extensions of time, payments for extra work, and other similar matters. Promptly submit appropriate recommendations to the COR.

11) In coordination with District Officials/Engineers, monitor construction and advise the COR on the progress of construction works by developing a Quality Assurance surveillance and monitoring plan. Ensure the contractor’s quality control plan is sufficient to meet the requirements and intent of the approved design and to maintain control over costs and safety. Provide weekly progress highlights and detailed monthly progress reports. Reports should describe the value of completed works, problems that may require COR attention, actions taken to date by the A&E firm, the likelihood that completions could be delayed or advanced, and whether circumstances reported could affect projects costs. Reports shall include, but not be limited to, documentation of test results, mitigation of issues in environmental assessments, and project progress photographs.

12) Assist the Contracting Officer (CO) in keeping track of the status of warranties/guarantees for all awarded construction contracts and alert the Contracting Officer in writing 30 days prior to the expiration of the warranty in case the CO needs to request an extension.

13) Review all construction contractors’ and manufacturers’ standard manuals for delivered infrastructure, facilities, and installed equipment. Prior to facility or infrastructure handover, the contractor will promptly advise the COR and Contracting Officer regarding the validity and completeness of such manuals, noting any inconsistences, errors, or omissions.

14) Monitor, report, and take necessary measures to ensure that the construction complies with any

Environmental Assessments and EMMPs and include this information in monthly reports as well as in final reports.

15) The contractor is expected to play a major role in the review analysis and in making recommendations to USAID in the event of a possible claim or litigation between the

Government and the construction contractors. Also, and in the event of litigation or any alternative process between the said parties for the resolution of claims undertaken or defended by USAID, provide expert opinion and recommendations to protect USAID interests such as preparing for and serving as a witness in any public or private hearing or other forum related to projects.

16) During periods for the remedy of project defects, provide inspection services to verify completion of all work in accordance with construction contract specifications and monitor, report, and take the necessary measures to assure proper closeout of the construction contract for the project.

17) Provide miscellaneous supporting services related to projects as requested by USAID. Such services can include additional engineering and design and construction management, support to USAID that is not mentioned in the descriptions of services above but within standard

A&E/CMC practices related to scope as work detailed herein.

18) Review the construction contractor’s health and safety plan and make recommendations to the

COR for approval or revision.

Construction Contract Completion

1) In a timely manner, conduct the necessary inspections and determine the remaining works to be completed. Inspections should be conducted together with relevant USAID and GOU staff. When remaining works are satisfactorily completed, promptly provide a recommendation regarding the issuance of Certificates of Substantial or Final Completion by USAID and/or relevant GOU entities.

2) Upon completion of works, review, certify, and ensure that as-built drawings as well as any other documentarian required in the construction contracts are submitted properly.

3) Review any required operation and maintenance (O&M) manuals before submission to USAID.

4) Prepare an assessment of the construction contractor’s overall performance to include but not be limited to quality of work, schedule maintenance, cost controls, and other relevant data necessary to give a performance record for future consideration.

NUDEIL

C.4.B.1 PROJECT OBJECTIVE

USAID/Uganda is seeking services to oversee and provide assistance for projects financed through the Northern Uganda Development of Enhanced Governance, Infrastructure, and Livelihoods

(NUDEIL) program and implemented by the local district governments of Amuru, Gulu, Kitgum, Lamwo, Nwoya and Oyam. The Contractor will work with district engineers based in NUDEIL districts and the USAID activity manager for NUDEIL to help conduct quality assurance oversight of unfinished projects (see ATTACHMENT 7) to enable districts to pay contractors, perform verification of a government assessment of completed projects, and if needed, oversee the completion of new

The provision of oversight and support to district government offices including but not limited to the

Financial Management and Engineering Offices in the districts of Amuru, Gulu, Kitgum, Lamwo, Nwoya and Oyam will include the following tasks:

Unfinished Projects

1) Quickly mobilize and develop a timeline and plan in consultation with USAID and NUDEIL districts to pave the way for completion and payment for 28 NUDEIL projects not yet completed from the three tranches of prior funding (see ATTACHMENT 7). Tasks will include oversight and supervision of procurement documents and construction, and ensuring that projects are in compliance with GOU and USAID requirements under the NUDEIL Operational

Plans and ATTACHMENT 6.

2) For the thirteen projects that have ongoing works:

o Six of the thirteen are ongoing on the original terms of the contract. For these projects, the Contractor shall conduct supervision of the work through the defects liability period, bring contracts up to date, and make recommendations to USAID whether to allow payments to be made to the construction contractor.

o Seven of the thirteen have contracts with modifications that require USAID approval.

The Contractor shall review the scopes of work, make sure they are in compliance with GOU and NUDEIL requirements and standards, and make recommendations to

USAID whether to approve the modification. Once the scopes of work have been approved, the Contractor shall conduct supervision of the work through the defects liability period, bring contracts up to date, and make recommendations to USAID whether to allow payments to be made to the construction contractor.

3) For nine projects that have been abandoned by the construction contractor:

o Assist with the development and approval of scopes of work, make sure they are in compliance with GOU and NUDEIL requirements (as detailed in ATTACHMENT 6) and standards, ensure districts are properly putting out bids in accordance with government and USAID requirements. Once a construction contractor has been selected, the Contractor shall conduct supervision of the work through the defects liability period, and make recommendations to USAID whether to allow payments to be made to the construction contractor.

4) For the six road projects that are completed but require additional work:

o Design or review designs of the culverts described in the Annex, make sure they are in compliance with GOU and NUDEIL requirements and standards, ensure districts are properly putting out bids in accordance with government and USAID requirements. Once a construction contractor has been selected, the Contractor shall conduct supervision of the work through the defects liability period, and make recommendations to USAID whether to allow payments to be made to the construction contractor.

Assessment of Completed Projects

1) Provide assessment, quality assurance and verification of 15 percent of completed works randomly chosen from tranches 1, 2, and 3. This task will help USAID verify the contents of a report to be produced by the GOU documenting the status of all of the projects, repairs that are needed, and the estimated cost of those repairs. The Contractor will:

a) Build relationships with district local governments and contractors

The Contractor will meet with key district political and technical officers and contactors to clarify specific roles and responsibilities of the Program. To facilitate the introductions, the contractor will request that USAID write to each District Office to explain the nature of the work.

b) Review the contracts, specifications and project records

After meeting with the local officials, the Contractor will then review the contracts, drawings, and specifications to gain an understanding of the nature of each subproject. They will review the payment information to understand what work has been paid and what has not been paid.

The Team will make note of any documented change orders or contract variances.

c) Verify the status of each project

Upon completion of the initial analysis of the documentation, the Contractor will then conduct site visits to each project. To facilitate a quick and smooth verification of completed projects or completed parts, the team will try to conduct these site visits with the district local government teams, ideally the district engineering officer.

During the site visit, the Contractor will:

o Record GPS coordinates at all visited sites and confirm that they match NUDEIL GPS coordinates for the sites o Confirm that the works on sites match the described works in the contract documentation o Conduct a rapid visual assessment of the quality of the works and note any significant deterioration o Complete a review form

d) Compile a status report for each project

Based on the results of the analysis of the documentation and the site visits, the Contractor will finalize its recommendations for each project. The results of the investigation and the recommendations will be compiled into a report that includes the following:

o Project details: project name, contractor, location, GPS, short description of the works o Project status: percentage complete, observations from the site visit o Payment status: details on the invoices paid to date and those that are outstanding o Recommendations for closing out the project

If the documentation is complete and the works appear to match the contract, then the recommendation would be for USAID to authorize the payments. If there are issues that need to be resolved, these will be clearly documented.

To allow for the rapid close-out of the projects that do not have complications, the

Contractor will submit an interim report after completing the visits in each district with the projects that can be easily closed while it continues to work on the more difficult projects.

INFRASTURUCTURE FOR BIODIVERSITY

C.4.C.1 PROJECT OBJECTIVE

Protected areas in Uganda would greatly benefit from improved basic infrastructure that will help park staff better operate and manage PAs and Central Forest Reserves. This activity seeks to support the infrastructure needs in the biodiversity sector through the provision of high quality, environmentally sound, and properly designed and constructed infrastructure and facilities.

Overall objectives:

1. Improve the monitoring and management of wildlife and forest resources in target PAs by increasing access for ranger patrols and enhancing and increasing water supplies for both park staff and wildlife; and

2. Increase the capacity of UWA and NFA to plan, design, construct and operate infrastructure and facilities that support ongoing PA management.

Given the…