SOL-615-17-000006_-_Final.pdf

RFP Issuance Date: May 23, 2017 Closing Date & Time for Submission of Questions: May 30, 2017 at 12:00pm Nairobi Time Closing Date & Time for Submission of Proposals: June 29, 2017 at 12:00pm Nairobi Time

Subject: Request for Proposal (RFP) Number: SOL-615-17-000006

USAID/Kenya & East Africa (KEA)/Kenya Investment Mechanism (KIM) Activity

Dear Potential Offerors:

The United States Agency for International Development (USAID) seeks proposals to carry out a five-year project to support capital mobilization in agriculture value chains (AVCs) and clean energy activities in Kenya. The anticipated activity will work closely with the public and private sectors. USAID/Kenya and East Africa (USAID/KEA) envisions the activity as focusing on three thematic areas, namely: county-led investment, youth, and entrepreneurship as described in the attached Request for Proposals (RFP).

Subject to availability of funds, USAID plans to award a single contract to one successful offeror with an estimated cost of approximately $20-24 million, inclusive of fees, through a full and open competition. This will be a Cost-Plus-Award-Fee type contract.

The Government is in no way obligated to make an award with the estimated ceiling identified.

Revealing the cost estimate for the contract does not mean that Offerors should strive to meet the maximum amount; rather, Offerors should propose costs that are appropriate, realistic and reasonable, and in accordance with the proposed approach for achieving results. Cost proposals will be evaluated as part of a best value determination.

Offerors should take into account the expected delivery time required by the proposal transmission method as specified above and in Section L; they are responsible for ensuring proposals are received at USAID by the specified due date and time. Failure to comply with the submission deadline will deem any submission unacceptable and it will therefore not be reviewed or evaluated. Faxed proposals are not acceptable, nor will they be reviewed or evaluated. USAID requires that offers remain valid for a minimum of 150 days.

Please refer to Section L for information regarding proposal requirements. Section L of the RFP sets forth all instructions for the preparation and submission of required proposal content, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated. Oral explanations or instructions given before award of the contract will not be binding.

The authorized geographic code for procurement of goods and services under this activity is 935.

http://www.fedbizopps.gov/ mailto:wkiragu@usaid.gov mailto:ksood@usaid.gov mailto:cbertolin@usaid.gov

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

8. ADDRESS OFFER TO (If other than item 7)

10. FOR

INFORMATION

CALL:

A. NAME

Wacu Kiragu

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

wkiragu@usaid.gov

AREA CODE NUMBER EXTENSION

May 23, 2017 SOL No. 615-17-000006

7. ISSUED BY CODE

Office of Acquisition and Assistance See Section L.6 of the RFP USAID Kenya and East Africa, c/o US Embassy Nairobi, United Nations Avenue Nairobi, Kenya

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and Electronic Copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in N/A (See Section L.6 for Submission Instructions)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM 3 I CONTRACT CLAUSES 58

B SUPPLIES OR SERVICES AND PRICES/COSTS 4 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT 11 J LIST OF ATTACHMENTS 67

D PACKAGING AND MARKING 12 PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE 15

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

F DELIVERIES OR PERFORMANCE 17

G CONTRACT ADMINISTRATION DATA 31 L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 82

H SPECIAL CONTRACT REQUIREMENTS 35 M EVALUATION FACTORS FOR AWARD 101

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 120 days calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15 C. CHECKS IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXTENSION

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 3304(a) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified) See Section G.5

ITEM

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE See Section G.5

26. NAME OF CONTRACTING OFFICER (Type or print)

Kathlyn Bryant

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD

DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT 11

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS INCLUDED AND REFERENCED BY LINK

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

SECTION J – ATTACHMENTS

RFP (SOL-615-17-000006)

Kenya Investment Mechanism (KIM)

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Scope of Objectives (SOO) specified in Section C for the Kenya Investment Mechanism Activity (KIM).

B.2 CONTRACT TYPE

This is a Cost-Plus-Award-Fee (CPAF)/Completion type contract. For the consideration set forth below, the Contractor must provide the deliverables or outputs described in Section C and F, in accordance with performance standards specified in Section E, and comply with all contract requirements.

B.3 ESTIMATED COST, AWARD FEE AND OBLIGATED AMOUNT

(a) Total Estimated Amount:

The estimated cost for the performance of the work required hereunder, exclusive of Award Fee, is

$[TBD].

i. The maximum award fee is $______ TBD ________

ii. The total estimated cost plus award fee, if any, is $_____ TBD ________

(b) Obligated Amount

Within the estimated Cost Plus Award Fee amount specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of Award-Fee, if any) for performance hereunder is $[TBD].

Funds obligated hereunder are anticipated to be sufficient through [TBD].

B.4 BUDGET

The Contract Line Item Number (CLIN) budget is below:

Contract Line Item

Description Total

CLIN 001 Labor $[TBD] CLIN 002 Travel $[TBD] CLIN 004 Other Direct Costs $[TBD] CLIN 005 Overhead $[TBD] CLIN 007 Award Fee $[TBD]

TOTAL ESTIMATED CONTRACT COST: $[TBD]

B.5 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD TBD TBD TBD TBD

Base of Application: TBD Type of Rate: TBD Period: TBD Source: TBD

[To be determined]

Note: The Contractor is allowed to recover allowable and applicable indirect costs (i.e., overhead, G&A, etc.) consistent with FAR Part 31 and its approved Negotiated Indirect Cost Rate Agreement (NICRA).

B.6 CEILING ON INDIRECT COST RATES

(a) Reimbursement for allowable indirect costs will be at the lower of the negotiated final predetermined rates or the following ceiling rates:

Description Rate Base Type Period

TBD TBD TBD TBD TBD

Base of Application: TBD Type of Rate: TBD Period: TBD Source: TBD

[To be determined]

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding will not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (June 2013), “Limitation of Cost,” and FAR § 52.232-22, “Limitation of Funds,” if applicable, and AIDAR 752.7003, “Documentation for Payment.”

B.8 PAYMENT OF AWARD FEE

The Contractor may earn and be paid all or a portion of an award fee for performance under this contract. The Government's purpose in granting an award fee is to encourage and reward superior contract performance.

The maximum award fee shall be made available to the Contractor in [to be determined] increments, as specified below:

Period of Performance

Period*

(Start/End date) Percentage of Award Fee Available

Amount of Award Fee Available

TBD TBD

TBD TBD

TBD TBD

TBD TBD

TBD TBD

TBD TBD

TBD TBD

TBD TBD

TBD TBD

TBD TBD

Maximum Award Fee Available

100%

TBD

The determination of the award fee, if any, earned by the Contractor shall be in accordance with the Award Fee Evaluation Plan. Payment of award fee, if any, shall be made on a schedule [to be determined]. Unearned award fee cannot rollover from one award fee increment to the next award fee increment.

Payment of any award fee earned by the Contractor shall not be subject to the withholding provisions of the clause of this contract entitled "Allowable Cost and Payment" (FAR 52.216-7) clause.

(1) Award Fee Adjectival Ratings

The contractor’s performance shall be assessed utilizing the adjectival rating and associated description as well as the award-fee pool earned percentages shown below.

The method used to determine the adjectival rating is elaborated in the next section.

Award-Fee Adjectival

Rating

Award-Fee Pool Available To Be

Earned Description

Excellent 91%--100%

Contractor has exceeded almost all of the significant award-fee criteria and has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Very Good 76%--90%

Contractor has exceeded many of the significant award-fee criteria and has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Good 51%--75%

Contractor has exceeded some of the significant award-fee criteria and has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Satisfactory No Greater Than 50%.

Contractor has met overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

Unsatisfactory 0%

Contractor has failed to meet overall cost, schedule, and technical performance requirements of the contract in the aggregate as defined and measured against the criteria in the award-fee plan for the award-fee evaluation period.

(2) Award Fee Evaluation Procedures

The Contracting Officer will establish an Award Fee Board to assess the contractor’s performance on a basis [to be determined] in accordance with the procedures set forth below. The cognizant Contracting Officer is the Fee Determination Official. The payment of the Award Fee and the amount of the Award Fee, if any, will be determined on a basis [to be determined]. The Award Fee determination and the methodology for determining the Award Fee are unilateral decisions made solely at the discretion of the Government.

(i) Award Fee Board

The contractor’s performance will be evaluated on basis [to be determined] by an Award Fee Board. The Contracting Officer will designate the Award Fee Board (AFB) and appoint an AFB Chairperson. The AFB will be composed of at least three individuals and will likely include as voting members:

TBD

The AFB will make its annual report of findings and recommendations to the cognizant Contracting Officer who serves as the Fee Determination Official.

(ii) Award Fee Evaluation

The Contractor will submit, as part of its regular reporting, its self-assessment of progress (directly attributable to its activities implemented and the Award Fee Evaluation Plan).

The contractor shall make a presentation within 30 days after submission of its report to the Award Fee Board.

Monitoring reports prepared by the COR, as well as written comments prepared by the COR on performance and financial reporting and the self-assessment will also form part of the record for the award fee review.

Using these materials, the Award Fee Board will prepare a report of its assessment of the Contractor’s achievements and rating against the award fee evaluation criteria utilizing the adjectival ratings set forth in the preceding sections. This report will be used by the Contracting Officer as the Fee Determination Official in establishing how much incentive fee to award for that period. The Contractor will have access to this report and be given the opportunity to comment on it before the fee determination decision is made.

(iii) Determination of Award Fee

On a basis [to be determined], the Fee Determination Official (FDO), the CO, will take into account the self-assessment of the contractor, any other pertinent technical or management reports, and the report of the Award Fee Board. The weighting of performance factors will be used to produce a percentage to be applied to the total amount of award fee available for the period. In this manner, the FDO will make his/her award fee determination.

The contractor is prohibited from earning any award fee when a contractor’s overall cost, schedule, and technical performance in the aggregate is below “Satisfactory.”

The carry-over of any unearned award fee from one year to another is prohibited.

B.9 MULTI-YEAR CONTRACT

This contract is subject to the requirements of FAR 17.106.

Therefore, the cancellation ceiling for each cancellation date is provided below:

Contract Year: Cancellation Ceiling:

(Not to exceed)

Cancellation Date:

Contract Year 2: $[TBD] $[TBD]

Contract Year 3: $[TBD] $[TBD]

Contract Year 4: $[TBD] $[TBD]

Contract Year 5: $[TBD] $[TBD]

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

[USAID will insert the contractor’s Performance Work Statement (PWS) at award; see Section J.1 for the Statement of Objectives that informs the development of Section C.]

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original will be retained by the Contractor.

D.2. BRANDING POLICY

The Contractor will comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID "Graphic Standards Manual" available at www.usaid.gov/branding, or any successor branding policy.

As per ADS 320.3.2 Branding and Marking in USAID Direct Contracts, USAID policy is to require exclusive branding and marking in USAID direct acquisitions. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the program name (e.g., “The USAID/KIM Program”). “Exclusive Marking” means Contractors may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo.

It is USAID’s policy that Contractors’ and Subcontractors’ corporate identities or logos must not be used on USAID-funded program materials. The Contractor will also adhere to branding and marking guidelines outlined in the Feed the Future branding guidance found at https://feedthefuture.gov/lp/feed-future-branding.

Per ADS 320.3.4, a special determination signed by the USAID Administrator in December 2014 authorized the Feed the Future initiative to issue its own naming, marking and branding guidance for use by USAID and its implementing partners. Per this determination, USAID contracts, http://www.usaid.gov/branding https://feedthefuture.gov/lp/feed-future-branding grants and cooperative agreements awarded on or after January 1, 2015, which are funded by the U.S. Government’s Feed the Future initiative must include the Feed the Future logo in addition to USAID’s identity on communication products.

Feed the Future projects must also adhere to specific project naming standards that include “Feed the Future” in their titles, among other considerations. For more details, please visit https://feedthefuture.gov/lp/feed-future-branding for more information.

Materials for Feed the Future activities conducted under acquisition instruments from USAID should include both the Feed the Future and USAID logos. A review team (COR, CO, BFS Communications & Outreach team) must approve exceptional cases where this requirement is not met. Feed the Future and USAID co-branded products may include, for example, case studies or reports highlighting Feed the Future activities funded through a specific contract/acquisition instrument. This option also applies to related project websites (if the creation of a project site is approved by the USAID Website Governance Board).

D.3. BRANDING STRATEGY AND MARKING PLAN

Branding strategy implementation and marking under this contract will comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding and any successor branding policy as detailed in the Automated Directive System (ADS) Chapter 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf. Branding will also comply with the requirements available at https://feedthefuture.gov/lp/feed-future-branding

Activity name: The name of the activity will be the USAID/Kenya “[KIM]” program. In every public event or document and in discussions with the Government of Kenya (GoK) and other counterparts, the contractor will identify the activity as the USAID/Kenya “[KIM]” program (which can be abbreviated to “KIM” after the initial reference is made in a particular instance).

Branding: Branding will incorporate the message that the assistance is “From the American People,” and is sponsored by USAID. USAID policy is to require exclusive branding and marking in all its direct contracts.

Positioning: Publicity materials and communications will clearly reflect the notion that this activity is provided by the American People through USAID with the close collaboration and support of the Government of Kenya. No other organizations will be acknowledged publicly in connection with [KIM].

Visibility: USAID seeks a very high level of visibility through USAID/KIM‐branded public events, high‐level visits, community awareness and training activities, and media coverage.

However, the Contractor may propose activities to be exempted from this requirement to the Contracting Officer’s Representative (COR) for concurrence and for Contracting Officer approval.

Approval Procedures: In carrying out the approved Branding Implementation and Marking Plans, the contractor will seek timely approval from the COR for all public and media documents, speeches, and event preparation forms as per USAID/Kenya outreach and communication procedures at least three (3) weeks prior to the implementation date of the subject activity. Specific waivers of branding implementation and marking require Contracting Officer’s advanced written approval.

Anticipated Elements of Marking Plan: Deliverables to be marked include products, equipment and inputs delivered; places where activities are carried out; external public communications, studies, reports, publications and informative and promotional products; and workshops, conferences, fairs and any such events. Studies, reports, publications, Web sites, and all informational and promotional products not authored, reviewed, or edited by USAID must contain a provision substantially as follows, “This study/report/Web site (specify) is made possible by the support of the American People through the United States Agency for International Development (USAID) and Feed the Future, the United States Government’s Global Hunger and Food Security Initiative. The contents of this (specify) are the sole responsibility of (name of organization) and do not necessarily reflect the views of USAID or the United States Government”.

Graphics Standard Manual: USAID’s webpage contains the electronic version of the Graphic Standards Manual that is compulsory for all contractors to follow.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

See http://acquisition.gov/far/index.html for electronic access to the full text of a clause

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.246-3 Inspection of Supplies – Cost Reimbursement MAY 2001 52.246-5 Inspection of Services—Cost Reimbursement APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required performance objectives or outputs will take place at:

USAID/Kenya and East Africa c/o US Embassy Nairobi United Nations Avenue, Gigiri Nairobi, Kenya

Or at any other location where the services are performed and reports and performance objectives or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required performance objectives or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

http://acquisition.gov/far/index.html

Offerors will be expected to propose a variety of mechanisms to be utilized by the contractor and COR to monitor the progress /success of the activity and the contractor’s performance. A variety of mechanisms included but not limited to the following may be utilized by the contractor and COR to monitor the progress/success of the activity and the contractor’s performance:

a. Weekly contract mobilization meetings including minutes (minutes may address issues, actionable items, steps for address and solve any issues/actions as well as POCs for each issue/action item) during the first three months of contract implementation;

b. Monthly progress review meetings, including similar protocols as above, with the implementation teams;

c. Review and propose feedback and/or edits, if any, to the contractor’s scheduled reports (see Section F);

d. Feedback in the form of action memos, emails or other forms of communication agreed upon by the parties from GoK and collaborating partners utilized to inform and improve program performance;

e. Site visits as needed or directed by USAID personnel organized by the contractor;

f. Quarterly reviews of work plan with performance milestones and proposed feedback and/or edits, if any, to the contractor’s work plan and performance milestones incorporated/addressed;

g. Periodic impact evaluations as required by the contract and/or determined as necessary by the COR during contract administration; and

h. Review of Milestone Achievement Reports and proposed feedback and/or edits, if any, to the contractor’s work plan and performance milestones incorporated/addressed.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract with the same force and effect as if they were given in full text. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE 1 APR 1984

F.2 PERIOD OF PERFORMANCE

The period of performance of this contract is five (5) years from the effective date of award.

F.3 PLACE OF PERFORMANCE

Performance of this contract will be principally in Kenya.

F.4 REPORTS AND PERFORMANCE OBJECTIVES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Section I and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit required reports, performance objectives, deliverables or outputs via e-mail to the COR specified in Section G and a copy to the Contracting Officer. All reports must be written in English. Unless otherwise noted below, narrative reports must be submitted in Microsoft Word and PDF, and budgets in Excel.

The Contractor must promptly notify the Contracting Officer and COR of any problems, delays, or adverse conditions which materially impair the Contractor's ability to meet the reporting requirements of the Contract. A description of the required reports is as follows, and due dates are noted in the table below:

1. Annual Work Plans (AWP) -

For the purpose of annual work plans, annual is defined according to the U.S. Government fiscal year, i.e. October 1 to September 30. Within thirty (30) days after the Team Leader's commencement of work in Kenya, the Contractor will submit and finalize with input from the COR, a work plan for year one; or if the commencement of work is during the course of the fiscal year, the initial work plan shall cover the period from 45 days after the Team Leader's commencement to the end of September for that year. It is expected that the initial work plan will be revised to include intended interventions which would be developed following the selection of targeted areas. Subsequent, full year, work plans are due October 1, and the USAID COR shall approve, in writing, the work plan by October 30. As applicable, work plans will http://acquisition.gov/far/index.html include intended interventions by targeted sector, and link directly to the tasks and results listed in the statement of work. Each intervention should be supported by additional information such as expected direct results, measures of success, estimated timeframe and responsible person(s).

In addition to narrative, intended interventions should be presented in a graphic format such as a table or a graph. Any substantial revisions to the work plan shall require the written approval of the COR.

2. Adaptive Management Plan (AMP)

The Contractor is required to have an Adaptive Management approach which will be capable of tracking and documenting progress against activity objectives and applied learning.

As a part of the initial work plan, the Contractor shall provide an AMP that allows for documenting implementation progress against specified performance indicators and related targets and benchmarks. The AMP will include indicators for the overall performance period as well as for each year. Appropriate consideration/indicators for youth, gender and environment are required. The Contractor will utilize performance indicators to measure the results for each project components and establish baseline measurements to assess the impact of proposed interventions as well as data sources and collection methods.

The AMP reflects the award progress over the life of the project and is a critical tool for planning, managing, documenting, and evaluating performance. The AMP should be reviewed and validated annually, and revised if appropriate.

3. Activity Monitoring, Evaluation and Learning Plan (AMELP)

The Contractor will develop an AMELP that describes how USAID and the Contractor will monitor progress towards the results and use the information to make mid-course adjustments. At a minimum, the AMELP will identify appropriate activity standard and custom indicators for each level of the results framework, show data sources, and describe how data will be collected/collated/acquired, analyzed, and presented to regularly inform performance.

The plan will identify core indicators for every result and intermediate result/outcome, and provide preliminary five-year performance indicator targets for these core indicators. Once awarded, the contractor will be expected to undertake baselines for relevant indicators and set final targets. The AMELP will effectively track activities’ inputs, outputs, and achievement of performance outcomes over the contract’s life. The AMELP will also describe the data management process and how the monitoring and evaluation function will be structured including key M&E personnel.

The AMEL will also include a section on how the data will be verified and data quality will be assured as well as verification of data collected. In addition, the plan will include a learning agenda highlighting 2 to 3 questions the program will hope to have learnt by the end of the activity.

The Contracting Officer’s Representative (COR) will provide guidance for completion of a detailed AMELP to ensure that it meets program monitoring and reporting needs in line with the

Mission’s Country Development and Cooperation Strategy (CDCS) as well as reporting needs and requirements under Feed the Future (FtF), Power Africa (PA) and other funding authorities.

The Contractor will also consult with relevant Implementing Partners (IPs), relevant line ministries, and technical Working Groups in developing the final AMELP.

The Contractor will submit an AMELP for the life of the contract that derives from the activities outlined in the Performance Work Statement. The COR will review and request any modifications required within ten (10) days of receipt. The Contractor will commence implementation within ten (10) days following receipt of the COR’s approval. The AMELP is a living document. The Contractor will make revisions to it in response to changing conditions and emerging lessons in consultation with the COR.

It is expected that the Contractor will also participate in mission organized learning events and portfolio reviews.

4. Quarterly Performance Report (QPR) - The Contractor will submit a QPR to the COR. It will contain the following information: 1) quantitative and qualitative analysis of progress against objectives and results; 2) summary of key activities for next quarter; 3) discussion of lessons learned, good practices and success stories; 4) challenges which impact implementation;

5) summary table of indicators and results to date; 6) updates regarding construction activities, as applicable 7) updates regarding plans for or implementation of any environmental mitigation measures 8) financials for the quarter and projections for the next two quarters. The Contractor must budget and report expenditures and results for each funding source (e.g. FtF, Power Africa, etc) while providing an integrated package of high impact services. Further, notification must be given in the case of problems, delays or adverse conditions which materially impair the ability to meet the objectives of the award. These notifications must include a statement of the action taken or contemplated and any assistance needed to resolve the situation. Following receipt of the report, a “quarterly review” meeting with the COR and other relevant Mission staff will be held to discuss results, challenges and the way forward.

5. Geographic Information Systems (GIS) and Activity Location Data To accompany the Quarterly Performance Report, the Contractor will submit project and activity location data. Recording a discrete location for project and activity locations is essential in establishing an effective method of managing, analyzing, and communicating project and activity information. The Contractor will work closely with the COR to determine necessary information to collect, which may include:

• Type of activity

• Photograph of activity

• Location of activity, Point features (latitude, longitude)

• Location, including name of the village

• District name for activity location

• Facility type (home, school, health facilities, etc.)

6. Quarterly Financial Reporting

These reports must be submitted in conjunction with the Quarterly Progress Report for the approval of the COR. These reports must have a financial summary page that lists the amounts expended for the quarter by major cost item, showing cumulative expenditures to date, and a variance analysis. The variance analysis will use the detailed cost proposal submitted for the contract award, or any revision made for a subsequent contract budget revision (authorized by the CO), as the baseline budget plan, and, as requested, will be able to explain significant actual expenditure variance in relation to the detailed baseline. The contractor will also include a brief note on any significant or accrued expenditures for the quarter that have not yet been billed to the contract, along with the specific amount involved, to enable the COR to accurately track the expenditure rate.

7. Annual Performance Reports The Contractor will submit the Annual Performance Report, inclusive of the final QPR for that year, which reflects the progress of the program activities over the last year against the Annual Work Plan. This report should also include the Milestone Achievement Report. The report will include progress of major activities; problems encountered and proposed remedial actions. The report must indicate the outputs and impact the program is having on the beneficiaries. Annual and cumulative to date data must be included. Anecdotal stories and case studies, pictures and any other information that gives insight into the success of the program will also be included.

8. Subcontract Reporting (Large Businesses Only) The Contractor's subcontracting plan dated [TBD] is hereby incorporated as a material part of this Contract. The Contractor must comply with the subcontract reporting requirements in FAR 52.219-9.

Large business prime contractors must submit periodic reports which show compliance with their subcontracting plan. The Contractor must submit its report via the electronic Subcontracting Reporting System (eSRS) in accordance with the instructions on the website. Each semi-annual SSR reflects cumulative task order subcontracting accomplishments from the inception of the contract through the relevant SSR reporting period.

The annual Subcontracting Report and the final Summary Subcontracting Report (SSR) are available online at http://www.esrs.gov. The email to use is: [TBD] (Administering CO) and

[TBD] (COR) FILL IN

The work of the small businesses identified in the Subcontracting Plan must be tracked against the Prime’s proposed goals.

The Contractor must submit the Subcontracting Report electronically via the eSRS within the deadlines specified in the table below.

11. Close-Out and Disposition Plan The plan must include, but is not limited to:

• Dates for final delivery of all goods and services;

• A property disposition plan for the Contractor, subcontractors and grantees;

• Review of subcontract and/or grant files for audit purposes and final billing;

http://www.esrs.gov/

• A schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, health insurance, outstanding travel, social payments, household shipments, severance for local staff (if appropriate), vehicle leases/disposition, phone subscriptions;

and

• Report on compliance with all local labor laws and tax clearances.

12. Final Report The Final Report will include an executive summary of the Contractor’s accomplishments in achieving results and conclusions about areas in need of future assistance; an overall description of the Contractor’s activities and attainment of results by district, as appropriate during the life of contract an assessment of the progress made toward accomplishing the objective and expected results significance of these activities; important research findings, comments and recommendations, and a fiscal report that describes how the Contractor’s funds were used. The report must also indicate the contextual opportunities remaining that could easily be harnessed to sustain the results of the program. The report must also include the following:

(1) Financial report showing the amounts expended by major cost categories.

(2) Summary of accomplishments achieved under this contract tied to the contract objective and Intermediate Results.

(3) Clearly show how the contract objectives, deliverables and AMELP have been accomplished or not, and why.

(4) Discussion of problems encountered and where objectives were not achieved.

(5) Lessons learned.

(6) Suggestions concerning desirable future and follow-on projects, if any.

(7) Index of all reports and information products produced under this contract.

13. Other Reports The Contractor will prepare and disseminate, as directed in the Annual Work Plan and by the COR, other reports and performance objectives needed to accomplish the purpose of this contract, such as assessments, including but not limited to studies, and other analytical products.

These reports will include activity reports; technical reports; data quality assessment reports, portfolio review and performance plan and report analytical products, evaluation, review and other operational research reports. The reports required and the number of copies will be determined at the time of the Annual Work Plan.

F.5 DELIVERY SCHEDULE FOR REPORTS/PERFORMANCE OBJECTIVES

All due dates are in calendar days. If the due date falls on a weekend or holiday, the report is due the next business day. References to fiscal year are USAID’s fiscal year which begins on October 1 and ends on September 30.

Year One: Performance Objectives and Reports Schedule Title Due date Approver

Annual Work Plan 60 days after award COR Adaptive Management Plan 60 days after award COR Quality Assurance Surveillance Plan

60 days after the award.

Reference Section E.3

COR

Activity Monitoring, Evaluation and Learning Plan (AMELP)

90 days after award COR

Quarterly Performance Reports 30 days after the end of the fiscal quarter

COR

GIS and Activity Location Data 30 days after the end of the fiscal quarter

COR

Quarterly Financial Reports 30 days after the end of the fiscal quarter. Submitted with the Quarterly Performance Reports

COR

Reporting of Foreign Taxes Annually on April 16. Reference Section H.7

COR and

USAID/KEA

Office of Financial Management

Submission of Datasets to DDL 30 days after the dataset has been used. Reference Section H.25

CO and COR

Annual Report of Government Property in Contractor’s Custody

Last Day of Contract Year Reference Sections H.9 and I.5

COR

Submission of Small Business Subcontracting Report (For Large Business only) to eSRS (web based)

Within thirty (30) calendar days after the close of each calendar period as follows: (1) April 30th, for the period October 1st, through March 31st; and (2) October 30th, for the period April 1st, through September 30th.

Reference FAR 52.219-9

CO and COR

Annual Performance Report Draft due 30 days before the end of the fiscal year Final due 60 days after receipt of USAID comments to the draft

COR

Years Two (2) – Four (4): Performance Objectives and Reports Schedule Annual Work Plan 30 days before the start of the fiscal year

COR

Adaptive Management Plan 30 days before the start of the fiscal year

COR

Quarterly Performance Reports 30 days after the end of the fiscal quarter

COR

GIS and Activity Location Data 30 days after the end of the fiscal quarter

COR

Quarterly Financial Reports 30 days after the end of the fiscal quarter. Submitted with the Quarterly Performance Reports

COR

Reporting of Foreign Taxes Annually on April 16. Reference Section H.7

COR and

USAID/KEA

Office of Financial Management

Submission of Datasets to DDL 30 days after the data set has been used. Reference Section H.25

CO and COR

Annual Report of Government Property in Contractor’s Custody

Last Day of Contract Year Reference Section H.9 and I.5

COR

Submission of Small Business Subcontracting Report (For Large Business only) to eSRS (web based)

Within thirty (30) calendar days after the close of each calendar period as follows: (1) April 30th, for the period October 1st, through March 31st; and (2) October 30th, for the period April 1st, through September 30th.

Reference FAR 52.219-9

CO and COR

Annual Performance Report Draft due 30 days before the end of the fiscal year Final due 60 days after receipt of USAID comments to the draft

COR

Year Five (5): Performance Objectives and Reports Schedule Annual Work Plan 30 days before the start of the fiscal year

COR

Adaptive Management Plan 30 days before the start of the fiscal year

COR

Quarterly Performance Reports 30 days after the end of the fiscal quarter

COR

GIS and Activity Location Data 30 days after the end of the fiscal quarter

COR

Quarterly Financial Reports 30 days after the end of the fiscal quarter. Submitted with the Quarterly Performance Reports

COR

Reporting of Foreign Taxes April 16. Reference Section H.7 COR and

USAID/KEA

Office of Financial Management

Submission of Datasets to DDL 30 days after the data set has been used. Reference Section H.25

CO and COR

Annual Report of Government Property in Contractor’s Custody

Last Day of Contract Year Reference Section H.9 and I.5

COR

Annual Performance Report Last day of contract year COR Submission of Small Business Subcontracting Report (For Large

Within thirty (30) calendar days after the close of each calendar

CO and COR

Business only) to eSRS (web based) period as follows: (1) April 30th, for the period October 1st, through March 31st; and (2) October 30th, for the period April 1st, through September 30th. Reference FAR 52.219-9

Final Report Draft due 60 days prior to the end of the contract.

COR to provide comments within 2 weeks. Final Report due not later than contract end date.

CO and COR

Close out plan and disposition plan

Draft due six (6) months prior to the contract end date.

Final due four months prior to contract end date.

COR and CO

Property Report 6 months prior to the end of the contract (Reference Section H.9, AIDAR 752.245-71)

CO and COR

F.6 PERFORMANCE STANDARDS

Evaluation of the Contractor’s performance must be conducted in accordance with the performance standards set forth in Section E, the Contractor’s overall performance toward achievement of objectives in Section C, and provision of deliverables in Section F and the Contractor’s compliance with all other terms and conditions of the contract. Each evaluation will be conducted jointly by the COR and CO, and must form the basis of the contractor’s performance record with regard to this Contract and as required in FAR part 42.15 and AIDAR 742.15.

The Contractor’s performance will be evaluated annually at a minimum, and at contract completion, utilizing at a minimum, the following factors:

a) Technical (Quality of products and services)

b) Cost Control

c) Schedule/Timeliness

d) Management

e) Regulatory Compliance

f) Small business contracting (as applicable).

g) Others (as applicable) (e.g. late payments to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

F.7 KEY PERSONNEL

This activity will support USAID FtF and Power Africa activities. USAID expects a lean but efficient staffing plan to support the agriculture value chains (FtF) and renewable energy solution activities with appropriate financial services and investments options advisory services. The KIM personnel will also play a key role in supporting Development Credit Authority (DCA) management working closely with USAID staff in Nairobi and Washington.

In addition to the experience and skills specific to each position, the following type of expertise is required to be represented in some combination among the proposed key personnel (including the COP):

• Financial services and private sector investment approaches applied in the developing world.

• Private sector finance and micro-finance expertise.

• Track record of effective liaison with Kenyan government officials and policy makers

• Experience in small and medium enterprise development and/or social marketing approaches in support of such development.

• Private Sector Engagement.

Of critical importance is that key personnel are complementary in skill and role, and work together effectively as a complete team, under the Chief of Party, who must guide the entire contract effort forward with a clear, consistent, and committed vision.

The key personnel that the Contractor must furnish for the performance of this contract are as follows:

1. Chief of Party: 100% LOE

Role: The Contractor must provide a resident Chief of Party (COP) for the duration of the contract. This individual will be based in Nairobi to enhance the opportunities to link more closely with other USAID/Kenya Mission-sponsored projects, other USG-sponsored cross-sector activities, private sector players and Government of Kenya (GoK) agencies and ministries on the urgent actions and partnerships needed to achieve the expected results.