SOLICITATION_AID-615-17-00003.pdf

ATTACHMENT 1

I. GENERAL INFORMATION

1. SOLICITATION NUMBER: SOL-615-17-000003

2. ISSUANCE DATE: November 17, 2016

3. CLOSING DATE/TIME FOR December 9, 2016, RECEIPT OF APPLICATIONS 6:00 PM Local Time, Nairobi, Kenya

4. POSITION TITLE: Senior Financial Management Specialist

5. MARKET VALUE: $102,646 to $133,444 per annum equivalent of a

GS-15. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: Eleven and one-half months (11.5) starting on or about May 1, 2017.

7. PLACE OF PERFORMANCE: Nairobi, Kenya with potential travel within East Africa

8. SECURITY LEVEL REQUIRED: Secret

9. STATEMENT OF DUTIES:

BACKGROUND & BASIC FUNCTION OF THE POSITION

USAID/Kenya and East Africa (KEA) require the services of a highly skilled and qualified former USAID Controller to serve as Sr. Financial Management Specialist for no more than eleven and one-half months starting on or about May 1, 2017.

This is a USAID leadership position, responsible for guiding personnel and supporting a broad array of U.S. Government interventions throughout the East Africa region ensuring that U.S.G.

development programs achieve their desired strategic results. The incumbent will act as an advisor to the USAID/KEA Controller, Mission management as needed, and other U.S. and Host Government Officials in furtherance of U.S.G. activities. S/he will be involved in all aspects of the Controller’s backstop (BS-04) operations and may be designated as the focal point for multiple financial management functions including budgeting, accounting, financial analysis, payments, audits, and financial advisory services.

The Sr. Financial Management Specialist is also a core Team Leader providing direction and assistance to Development Objective Assistance Agreement (DOAG) teams in each of the Bilateral and Regional USAID Missions within the region. In addition to daily financial management activities, this PSC has primary responsibility for directing U.S. Government activities specifically in risk evaluation and risk mitigation planning associated with USAID’s forward initiatives and overseeing capacity building programs under bilateral and regional Mission Country Development Strategies. The position is primarily engaged in overseeing and directing mutual accountability efforts and supporting Host Government ownership of development programs including overseeing all risk analysis of Governmental Entities and Local Organizations, providing expertise which will direct the development of strategies for mitigation of those fiduciary risks, and championing capacity building efforts within those organizations.

MAJOR DUTIES AND RESPONSIBILITIES:

Specific duties and responsibilities may vary depending on the office needs and priorities and will include, but are not limited to the following:

o Support the USAID/KEA Controller on the management of financial systems, practices and procedures. As assigned, responsible for administering accounting, reporting and budgeting systems which are designed to provide Mission management with timely financial information for making operating decisions.

o Support financial management functions of all appropriated and non-appropriated funds available to USAID/KEA, including implementation of internal accounting controls to safeguard those funds and other USAID assets. Assist in overseeing operations to ensure effective use and accountability of all USAID-financed assistance.

o Coordinate the formulation and preparation of the annual operating expense budget; analyze proposed forward funding and existing obligation pipelines. For current year budgets and allowed funds, assure effective management and funds controls are applied over operating expense and program funds.

o Assist with the implementation of the Financial Manager’s Financial Integrity Act (FMFIA) internal control review process. Identify the appropriate accountability units and operating environment within the Mission. Advise on the assessment of risks and development of control techniques, and ensure compliance with reporting requirements.

o As assigned, liaise with the Office of the Inspector General (OIG), and serve as point of contact for audit activities including identifying requirements and developing audit plans, reviewing all audit and inspection reports from the OIG, and reviewing actions to be taken in response to the findings and recommendations. Assist with the financial audit program for host country recipient organizations.

o Conduct pre-award assessments of proposed award recipients and financial reviews of awardees.

Provide leadership to enhance the financial management capacity of local partner organizations.

o Participate in staff development and training for OFM staff.

o When called upon, authorized to serve as one of the Mission’s authorized certifying officers. Resolve method of payment, cash management, cost reasonableness and disbursement issues for projects.

o Advise on USAID’s financial management regulations and procedures. Contribute to Mission-wide policy and strategy formulation, staff development and resource management decisions.

o Participate in the analysis of the International Cooperative Administrative Support Services (ICASS) budget; including ICASS invoice review.

o As assigned, work with mission technical staff, design and participate in USAID public financial management (PFM) projects and PFM aspects of other programs. Advise technical office staff on ways to incorporate elements of PFM-strengthening activities into program and project design. As needed, suggest additions and/or modifications to risk mitigation plans under agreements with local entities and bilateral partner.

o Provide input to project design and procurement processes. Participate in review of project designs, agreements, and procurements for financial soundness and reasonableness. Advise mission staff on financial implications of provisions in existing or contemplated agreements. Meet with technical offices as necessary to resolve issues. Review implementation of activities and agreements from a financial management point of view, and advise on financial status of programs and activities.

POSITION ELEMENTS:

o Supervisory Controls: The Sr. Financial Management Specialist will report to the USAID/KEA Controller.

o Supervision over Others: Mentor and guide up to thirty seven (37) FSNs.

10. PHYSICAL DEMANDS: The position does not involve undue physical demands.

However, the successful applicant must be able to successfully complete the mandatory pre-deployment Foreign Affairs Counter Threat (FACT) training prior to arriving at post.

11. POINT OF CONTACT: All applications should be submitted electronically by email with the subject line “Senior Financial Management Specialist Position, SOL-615-17-000003” to:

Nya Kwai Boayue, Contracting Officer E-mail: NBoayue@usaid.gov

With a copy to:

Milly Warobi E-mail: MWarobi@usaid.gov

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Due to the unique requirements of this position, candidates must be, or previously held the position of a USAID Controller. In addition to the other required qualifications, consideration will be given to candidates based on their availability during the period of performance, and their willingness to travel and work in East Africa.

SECURITY CLEARANCE

The selected applicant must have, or be able to obtain a valid security clearance and must obtain appropriate medical clearances before arrival at post. A minimum of secret clearance is required for the position. Given the level of performance required as well as the sensitivity of the financial information s/he will have access to, a secret clearance is required for successful job performance. As the position may also require the applicant to disburse millions of dollars in USG funding, clearance is required to safeguard USG assets.

FACT

The successful applicant will be required to attend and successfully complete the CT-650, the Foreign Affairs Counter Threat (FACT) course. FACT is mandatory training for all personnel assigned to work for more than 45 cumulative days in a calendar year at any of the FACT designated posts. USAID/Kenya and East Africa is a designated FACT training required post.

III. EVALUATION AND SELECTION FACTORS

Education Minimum of a Bachelor’s degree

Professional Experience Fifteen plus years of progressively responsible work in USAID as a Controller is required. Excellent knowledge of Phoenix, E2, GLAAS and other USAID systems is required.

Knowledge, skills and abilities A high level of analytical skill and sound judgment is required. S/he must have the ability to perform in a team and to maintain cordial and professional and culturally acceptable relationships with USAID and Embassy staff, Host Government, NGO and Contractor personnel. Excellent English communication skills, both orally and in writing, are essential. S/he must have strong supervisory and management skills direct various complex financial management operations.

Language and Communication Skills Excellent English writing and speaking ability is required. The candidate should have a demonstrated capacity to communicate complex policy, strategy, and program issues orally and in writing in a clear, concise, and well-organized manner.

IV. APPLYING

1. Qualified applicants are requested to submit:

o a U.S. Government Optional Form (OF)612 available at:

the USAID website: http://www.usaid.gov/forms the GSA website: http://www.opm.gov/forms/Optional-forms/ o A current curriculum vitae (CV) or resume;

o Three (3) to five (5) references, who are not family members or relatives, with working telephone and email contacts. The applicant's references must be able to provide substantive information about his/her past performance and abilities. At least one reference provided should be a current or former supervisor. USAID also reserves the right to contact references not identified by the applicant.

o A one-page written statement that addresses the Evaluation/Selection Criteria in this solicitation and how the applicant believes their experience and skills meet or exceed these criteria.

2. Applications must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 11.

3. To ensure consideration of applications for the intended position, applicants must prominently reference the Solicitation number in the application submission.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the CO informs the successful Applicant about being selected for a contract award, the CO will provide the successful Applicant instructions about how to complete and submit the following forms.

o Medical Clearance Certificate issued by U.S. Department of State - Office of Medical Services

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the benefits and allowances:

1. BENEFITS:

o Employer’s FICA Contribution o Contribution toward Health & life insurance o Annual Increase (Pending a satisfactory performance evaluation) o Eligibility for Worker's Compensation o Annual and Sick Leave o Access to Embassy medical facilities, commissary and pouch mail service per post policy

2. ALLOWANCES

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas) o Temporary Quarter Subsistence Allowance (Section 120) o Living Quarters Allowance (Section 130) o Cost-of-Living Allowance (Chapter 210) o Post Allowance (Section 220) o Separate Maintenance Allowance (Section 260) o Education Allowance (Section 270) o Education Travel (Section 280) o Post Differential (Chapter 500) o Payments during Evacuation/Authorized Departure (Section 600), VII. TAXES

USPSCs are required to pay Federal Income Taxes, FICA, Medicare and applicable State Income Taxes.

VIII. ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDS) AND CONTRACT

INFORMATION BULLETINS (CIBS) PERTAINING TO PSCs

The applicable Acquisition and Assistance Policy Directives (AAPDs) can be found at:

http://www.usaid.gov/work-usaid/aapds-cibs

AAPD/CIB No. Title/Issued Date

AAPD 16-03 Expanded Incentive Awards for PSCs with Individuals Issued: June 15, 2016

AAPD 15-02 Authorization of Family and Medical Leave for U.S. PSCs

AAPD 10-03

Amend.01

AIDAR, APPENDIX D: Implementing Benefits For Same-Sex Domestic Partners Of USPSCs – 08/22/11

AAPD 10-03

AIDAR, Appendix D: Implementing Benefits For Same-Sex Domestic Partners Of USPSCs – 04/12/10

AAPD 10-01

Changes In USG Reimbursement Amounts For Health Insurance And Physical Examination Costs – 01/08/10

AAPD 06-10 PSC Medical Expense Payment Responsibility – October 30, 2006

AAPD/CIB No. Title/Issued Date

CIB 01-07 Clarification of the Extension/Renewal Policy Regarding PSCs – 03/23/01

CIB 98-12

Guidance Regarding Advertisement of PSCs, and Requirements for Evaluating Applications for PSCs – 04/98