10_433_Roof_Replacement__and_other_works__Contractors'_SoW_09072016_updated.pdf

10_433 Renovation Contractors’ SoW: Roof Replacement & other Works 09072016

10/433 Renovation Consultants’ SoW. FAC/ Lilongwe 7 September 2016 Page 1 of 6

Project Summary: Construction Services for the Renovation Works at USAID Director’s Residence.

Location of Work: US Government-owned residence at 10/433-434

GENERAL REQUIREMENTS

The work comprises a comprehensive Architectural, Structural design and construction contract package and implementation services

A summary of the Scope of Work is as follows:

1. Replacement of the roof of the main house and guest house and ceilings. All associated works.

a. Design a proper front entrance to the house

2. Replacement of all electrical wiring

3. Replacement of all plumbing installed over the years located inside or attached to the house.

4. Renovation of bathrooms

5. Renovation of kitchen

6. Various minor architectural modifications to the buildings, and associated structural and M&E components .

7. Repairs and rehabilitation of staff quarters.

8. Design of new fence to street.

DETAILED REQUIREMENTS

# Description

1.0 Complete redesign of roof including structure, materials, fixing and drainage, and all ceilings.

2.0 2.01

2.02 2.03

Electrical Complete rewiring of building from distribution boards downstream, including resizing and replacement of distribution boards Provision of additional outlets throughout the building as determined by the COR.

Designing appropriate high-end lighting installations for the living and dining areas.

3.0 3.01 3.02 3.03

Water Supply & Drainage Reroute and replace of all surface mounted piping and piping inside and attached to the house.

Redesign 2 x drains including required manholes as identified by the COR.

Resize and replace geysers as identified by the COR

10/433 Renovation Consultants’ SoW. FAC/ Lilongwe 7 September 2016 Page 2 of 6

4.0 4.01

4.02

4.03

General Builders Works Replace the screened steel palisade street fencing with a masonry and steel fence in line with the fence surrounding the CMR as identified by the CMR.

Remodel of main entrance to the house to create a more formal approach. Create an entranceway roof integrated with the main roof of the house. Roof may extend to the edge of the steps or across the driveway. Improve on the walkway and steps. Design shall be approved by COR before construction drawings are done.

Remodel of all arched windows and other arched openings to well-proportioned contemporary rectangular styling. Replace windows and grilles.

Install new security grilles styled decoratively. Grilles to be approved by the Embassy Security Office through the COR.

Replace all aluminum sliding doors in the living areas.

5.0 5.01 5.02

Landscaping Evaluate and re-design of yard landscaping.

Design paved terrace outside the khonde.

6.0 6.01

Master Bedroom Works Extend master bedroom into khonde space as indicated by COR. Partition khonde to create a private sit-out for the master-bedroom. All associated works to ceilings walls and floors.

7.0 7.01 7.02

7.03

Bathrooms Remodel all bathrooms with premium fixtures and finishes.

Master bathroom bath/shower arrangement to be revisited to convert the shower into a larger walk-in type.

Bathroom 2 to contain a walk-in shower in place of the bath.

8.0 8.01

Kitchen Remodel kitchen. All fixtures and fittings, and finishes.

Hood extract system style to be retained.

9.0 9.01

Living Room Redesign to remove peripheral recessed fluorescent lighting and provide alternate required ambient lighting levels. Retain molded ceiling and chandelier.

10.0 10.01

10.02

Garage Remove concrete slab roof whilst ensuring structural stability by other means. Provide sufficient ceiling height to accommodate a Land-Cruiser with luggage rack.

Increase height of door openings as necessary. Provide new garage doors to suit.

11.0 11.01 11.02

Khonde Remove concrete slab roof whilst ensuring structural stability by other means.

Provide uniform ceiling across the length of the khonde. Retain exposed beam effect.

12.0 12.01 12.02

Guest House Add a khonde to the back of the guest house, off the living room Create a private terrace leading off this khonde with soft landscape screening.

13.0 13.01

Courtyard Remove hard paving and redesign it. Provide adequate drainage. Provide irrigation.

14.0 14.01

Staff Quarters General Repairs

10/433 Renovation Consultants’ SoW. FAC/ Lilongwe 7 September 2016 Page 3 of 6

DURATION OF WORKS

The duration of the entire contract shall be 60 calendar days from the date of the issue of the purchase order.

PRE-BID MEETING

All variations made at pre-bid meetings shall be recorded by the COR and emailed to all potential bidders within 24 hours of the meeting:

SITE-INSTRUCTIONS

All variations issued as site-instructions by the COR or COR’s technical representative shall be recorded by the contractor and a copy emailed to the COR immediately. SI’s shall be emailed to the following addresses:

Kamangabk@state.gov & LilongweFMManagers@state.gov.

SI’s shall be implemented upon return confirmation received from the COR or representative.

WARRANTY

The contractor shall warranty all materials and workmanship for a period of one year from the date of acceptance by the contracting officer or his representative. Should any defects develop, the contractor shall respond within 48 hours and begin repairs of defects.

Note:

“COR” - “ Contracting Officer’s Representative” mailto:Kamangabk@state.gov mailto:LilongweFMManagers@state.gov

10/433 Renovation Consultants’ SoW. FAC/ Lilongwe 7 September 2016 Page 4 of 6

General Instructions:

Security Requirements:

The contractor, upon notification of being the successful bidder, shall submit to the Contracting Officer, or his representative, names of his employees who may be working on this project. All employees will be required to submit to the routine background investigation done by our Regional Security Officer (RSO) prior to working on this project. No employee will be admitted to the work site without first being cleared by the RSO. All contractor employees will be searched when entering and leaving the gate each day. This search will include toolboxes, material bags and personal effects.

Personnel The contractor shall provide both skilled and unskilled labor to complete this project. At no time shall an unskilled laborer be left on this project unsupervised.

Safety:

The contractor is required to maintain a safe environment for US Government employees, the general public, and his employees. All employees of the contractor shall wear the appropriate shoes or work boots while working on this compound. The US government shall not be held responsible for injuries caused from failure to wear the appropriate personal preventive equipment.

Liability:

If, during the course of this project it is determined that the employees of the contractor were careless, and US Government property, or personal property of US Government employees, has been damaged, the contractor will be responsible for the repair or replacement of said damaged property.

Materials:

All materials provided by the contractor shall be new at the start of this project. No material shall be installed that has been previously used. The contracting officer or his representative shall approve all materials used before commencement of work.

Tools:

The contractor shall be responsible for providing all tools necessary for the proper installation of all materials. This shall include, but not limited to ladders, scaffolds, mixers, and hand tools. Use of US Government owned tools will not be allowed.

Storage:

The contracting officer, or his representative, will designate a specific place for on site storage of tools and materials.

Working Hours:

Access will be available from Monday through Friday from 08:30 hours until 17:00 hours. Daily working schedule will be mutually agreed between the COR and Contractor.

Utility Usage:

Contractor personnel shall have use of on-site water and electricity.

10/433 Renovation Consultants’ SoW. FAC/ Lilongwe 7 September 2016 Page 5 of 6

Toilet Facilities:

The contractor’s employees shall have the use of staff quarters toilets, shower and sink. All other toilet facilities are off limits to contractor employees.

Clean up:

The contractor will be required to maintain a clean work area at all times. Items for installation, debris, and excavation material shall not be left in an area where it may become a tripping hazard. Upon completion of the job, and prior to submitting his final invoice, the contractor shall remove all left over material, tools, debris, and shall have restored his mobilization area back to its original condition.

Drafted by COR: _____________________________ Date ____________

Checked by CTOR: ____________________________ Date ____________

Reviewed by ES _____________________________ Date ____________

Cleared by AFM ______________________________ Date ____________

Approved by FM: _____________________________ Date ____________

10/433 Renovation Consultants’ SoW. FAC/ Lilongwe 7 September 2016 Page 6 of 6

Contractor Acknowledgment:

The Contractor acknowledges and certifies that he has done the following:

1. Made a site visit to investigate the conditions affecting the work.

2. Is knowledgeable as to the character, location and nature of the work required.

3. Has thoroughly estimated the quantity of work, the layout and configuration of the work, the condition associated with this project, the type of disposition equipment, tools and materials needed to accomplish the work.

4. Has had all pre bid questions, concerning this project, answered.

5. Has thoroughly read the statement of work and any associated bid documents and understands its contents, terms and conditions without any reservation.

The contractor estimates this project will cost

Duration of work will be as stated on Page 1 of this SoW.

Contractor Signature Date

NOTES:

Page 6 to be completed, signed, dated and returned.