RFP_MLED_II_SOL-523-16-000005_Amd_1_FINAL.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

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Solicitation No. SOL-523-16-000005 USAID/Mexico MLED II Program Amendment No. 1

1) Cover letter, "Proposals due date & time" and Page 1, Item 9 is modified to read: "June 10, 2016, at 11:00 am Mexico City local time".

2) The summary budget included in Section B.4 is modified to replace the term “Grants Fund” to read “Clean Energy Solutions Fund”.

3) Section C.6, Geographic Focus, is deleted in its entirety and replaced with the following highlighted areas represent a change to the original):

“C.6 GEOGRAPHIC FOCUS

The project will work with the GOM coordinating agency to support the Program’s two main work streams: Strengthened Climate Change Regulatory and Policy Environment and Increased

Renewable Energy Deployment. The project will work with key stakeholders to identify activities in two or more states or municipalities in Mexico. The states selected to should have senior state or municipal energy officials that are willing to provide a written commitment to implementing work under the program.

USAID/Mexico’s objectives through this program are national in scale. However, in order to achieve national goals, it will also be necessary to develop activities at the subnational level.

The specific geographic area(s) should be selected based on the anticipated overall effectiveness of the work, the level of impact the project will have on low-emissions development in Mexico, and other strategic criteria. The specific geographic area(s) recommended should be based on criteria such as: the project components, necessary expertise for each component, anticipated results, and potential partners needed, if any, to achieve the objectives. Special attention should be devoted to ensure the integration of individual, site-specific projects as part of a multi-level, nationwide mitigation effort.”

4) Section L.9, INSTRUCTIONS FOR THE PREPARTION OF THE TECHNICAL

PROPOSAL, is deleted in its entirety and replaced with the following (highlighted areas represent a change to the original):

“L.9 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

(a) Offerors must organize the technical proposal to follow the technical evaluation criteria listed in Section M.

(b) The written Technical Proposal shall not exceed forty-five (45) pages and shall be written in

English. (Any pages over 45 will not be evaluated.) Offerors shall use only 8.5 inch by 11 inch

(210mm by 297mm) paper, single-spaced pages with margins no less than one inch on each border. Number each page consecutively. Do not use a font type smaller than 12 pitch.

Note: A page in the technical proposal that contains a table, chart, graph, etc., not otherwise excluded below, is subject to the 45-page limitation.

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Not included in this page limitation are the following:

Table of Contents;

Dividers;

Recommended Attachments:

o CVs and Letters of Commitment for key personnel;

o Branding and Marking Plan; and o Performance Management Plan (PMP).

(c) The Technical Proposal shall include the information set forth below.

1) Executive Summary (recommended 1 page)

2) Technical Approach (recommended 25 pages)

Offerors are expected to:

Clearly identify impediments to reducing GHG emissions;

Propose activities to overcome identified impediments and lead to significant GHG emission reductions;

Describe activities with logical steps that reflect a deep understanding of Mexico;

Describe their approach to collaborating with stakeholders (public sector, private sector, civil society, academia, etc., as appropriate);

Include approach to promoting gender equality and avoiding adverse gender impacts;

Provide a proposed PMP as an annex with realistic estimates for output and performance indicators, in particular GHG emissions avoided and reduced; and

Describe how their proposed activities will contribute to enhancing and maintaining local capacity in GHG mitigation initiatives.

Offerors are encouraged to follow the principles of USAID's Local Solutions Initiative in using and developing local sources of expertise, where feasible, for greater local ownership and sustainability.

3) Management and Staffing Plan (no more than nine (9) pages)

The Offeror must clearly state the appropriateness of the comprehensive management strategy that highlights approaches for staffing/recruitment and cost-containment, minimizes management costs, and reserves the highest possible level of funding for implementing this program.

Management Plan: The Offeror will provide evidence of their technical resources and organizational expertise by demonstrating the depth of experienced personnel on projects of relevant disciplines/areas. The plan should contain a clear statement of how the organizational structure, mission and objectives contribute to achievement of the proposed activity.

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The Offeror will provide a clear description of roles and responsibilities, internal and external communication arrangements (i.e., within the local office as well as with home office backstops, if applicable), organizational chart and approach, and a mobilization schedule including a plan that demonstrates ability and commitment to mobilize activities within 60 days after contract execution. The Offeror will also describe how it will work in coordination with other USAID

Clean Energy-funded implementing partners, in order to encourage synergies and prevent duplication of efforts.

Key Personnel and Staffing Plan: The Offeror will provide a rational staffing mix (including key and non-key personnel and short-term technical assistance) that creatively optimizes the use of resources to successfully undertake the proposed approach. The plan should also describe access to relevant technical expertise through partnerships with stakeholders across sectors of government and society. Preference will be given to the use of local Key Personnel and Staff.

All Key Staff must be fluent in Spanish.

As an annex to the Technical Proposal, offerors will provide complete and current resumes for the proposed Key Personnel and will submit three (3) references, with contact information that can be contacted to check on past performance of proposed key personnel in terms of inter-personal skills and expertise in the specified technical and management areas.

Offerors must provide resumes that do not exceed three (3) pages in length per individual and are in chronological order starting with the most recent experience. Offerors will provide signed letters of commitment from each proposed Key Personnel indicating his/her: (i) availability to serve in the stated position, in terms of number of days after award, and (ii) intention to serve for a specified duration of not less than 2 years. USAID/Mexico may also require availability of proposed key personnel for interviews as part of the evaluation process.

4) Institutional Capacity and Past Performance (no more than ten (10) pages)

For current and past work, offerors must provide grant, cooperative agreement, or contract identifiers that show relevant technical and field experience in similar contracts/agreements in

Latin America, awarding institution (name and address), and points of contact (names and telephone numbers) for technical and administrative matters.

Any additional information on proposed sub-awardees or sub-contractors should be included in this section. Also, any summary table of past performance must also be included within the ten

(10) page limit set for this section.

The information will be limited to a maximum of five (5) similar activities or programs undertaken in the past three (3) years, including a description of the work done. The activities may have been undertaken by either the Offeror or a sub-awardee; however, no more than five activities will be evaluated. Offerors should use the following format to provide this information.

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Instrument

Identifier

Name of

Organization Contact

(Name, phone, e-mail)

Funding

Amount Period of

Performance Place of

Performance Brief Description of Work

(1) Performance information will be used for both the responsibility determination and best value decision. USAID may use performance information obtained from other than the sources identified by the Offeror/subcontractor. USAID will utilize existing databases of contractor performance information and solicit additional information from the references provided in

Section L.8(c)(4) of this RFP and from other sources if and when the Contracting Officer finds the existing databases to be insufficient for evaluating an Offeror’s performance.

(2) If the performance information contains negative information on which the Offeror has not previously been given an opportunity to comment, USAID will provide the Offeror an opportunity to comment on it prior to its consideration in the evaluation, and any Offeror comment will be considered with the negative performance information.

(3) USAID will initially determine the relevance of similar performance information as a predictor of probable performance under the subject requirement. USAID may give more weight to performance information that is considered more relevant and/or more current.

(4) The contractor performance information determined to be relevant will be evaluated in accordance with the elements below:

(i) Quality of product or service, including consistency in meeting goals and targets:

(ii) Cost control, including forecasting costs as well as accuracy in financial reporting:

(iii) Timeliness of performance, including adherence to contract schedules and other time-sensitive project conditions, and effectiveness of home and field office management to make prompt decisions and ensure efficient completion of tasks:

(iv) Business relations, addressing the history of professional behavior and overall business-like concern for the interests of the customer, including coordination among subcontractors and developing country partners, cooperative attitude in remedying problems, and timely completion of all administrative requirements:

(v) Customer satisfaction with performance, including end user or beneficiary wherever possible:

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(vi) Effectiveness of key personnel, including appropriateness of personnel for the job and prompt and satisfactory changes in personnel when problems with clients where identified:

(vii) Prime offerors who are not small business concerns will be evaluated on their performance in using small business concerns as subcontractors, joint venturers, and in other teaming arrangements.

(5) In cases where

(i) an Offeror lacks relevant performance history;

(ii) information on performance is not available; or

(iii) an Offeror is a member of a class of offerors where there is provision not to rate the class against a subfactor; then the Offeror will not be evaluated favorably or unfavorably on performance. The "neutral" rating assigned to any Offeror lacking relevant performance history is a score commensurate with the percentage of points received vs. possible points*.

An exception to this neutral rating provision: the non-small businesses prime with no history of subcontracting with small business concerns. Prior to assigning a "neutral" past performance rating, the contracting officer may take into account a broad range of information related to an

Offeror's performance.

* For example, a small business prime Offeror will not be evaluated on its performance in using small business concerns.”

5) Section L.10, INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS

PROPOSAL, is modified to revise the term “Grants Under Contract” to read “Clean Energy

Solutions Fund”.

ALL OTHER TERMS AND CONDITIONS REMAIN IN FULL FORCE AND EFFECT.

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

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N/A 1 125

SOL-523-16-000005 ✘ 03/23/2016

USAID/Mexico Office of Acquisition and Assistance (OAA) 8700 Mexico Place Washington, DC 20521-8700

(See Section L.8) 11:00 06/10/2016

Beatriz Chinchilla mexicooaamaillist@usaid.gov

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✘ 2-5

✘ 6-23

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✘ 27-38

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✘ 43-57

✘ 58-66

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G. Michael Junge, Contracting Officer

SF-33 MLED II not fillable