SOL-520-17-000009_-_FINAL_7.18.2017.pdf

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _______________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in See Section L.7 until local time _______________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

K REPRESENTATIONS, CERTIFICATIONS AND OTHER 75

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ___ 260 days_____ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BYCODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Contracting Officer

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

1 110 N/A

SOL-520-17-000009

X

REQ-520-17-000098

Office of Acquisition and Assistance (OAA) USAID/Guatemala 3190 Guatemala Place Washington, DC 20521-3190

Acquisition and Assistance Office USAID/Guatemala 3190 Guatemala Place Washington DC 20521-3190

8:00 a.m. 8/28/2017

Fabiola Loy guatemalaproposals@usaid.gov

See Attached Table of Contents pages 1-3

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SOL-520-17-000009

Contents

SECTION B – SERVICES/PRICES

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

B.4 LINE ITEMS

B.5 INDIRECT COSTS

B.6 CEILING ON INDIRECT COSTS

B.7 COST REIMBURSEMENT

B.8 PAYMENT OF FIXED FEE

B.9 MULTI-YEAR CONTRACT

SECTION C – DESCRIPTION/SPECIFICATIONS

C.1 PURPOSE

C.2 BACKGROUND

C.3 SCOPE OF WORK

C.4. OPTIONAL SERVICE 1

C.5. CROSS-CUTTING ISSUES ANALYSIS

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING POLICY

D.3 BRANDING STRATEGY

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PLACE OF PERFORMANCE

F.3 PERIOD OF PERFORMANCE

F.4 REPORTS, DELIVERABLES, AND OUTPUTS

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 DOCUMENTATION FOR PAYMENT, AIDAR 752.7003 (NOV 1998)

G.2 CONTRACTING OFFICER’S AUTHORITY

G.3 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.4 ACCOUNTING AND APPROPRIATION DATA

G.5 CONTRACTING OFFICER

G.6 CONTRACTING OFFICER’S REPRESENTATIVE

G.7 PAYING OFFICE

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JUNE 2012)

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 TITLE TO PROPERTY

H.4 LANGUAGE REQUIREMENTS

H.5 KEY PERSONNEL

H.6 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT FOR INDIVIDUAL

CONTRACTS AND SF 295 – SUMMARY CONTRACTING REPORT

H.7 EXECUTIVE ORDER ON TERRORISM FINANCING

H.8 PROHIBITION AND ASSISTANCE TO DRUG TRAFFICKING

H.9 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF 1973 AND

FEDERAL ACQUISITION CIRCULAR (FAC) 97-27 "ELECTRONIC AND INFORMATION TECHNOLOGY

ACCESSIBILITY

H.10 ENVIRONMENTAL COMPLIANCE

H.11 CONTRACTOR’S STAFF SUPPORT, ADMINISTRATIVE AND LOGISTICS ARRANGEMENTS, AND

LEGAL REGISTRATION IN THE COOPERATING COUNTRY

H.12 ELECTRONIC PAYMENTS

H.13 CONSENT TO SUBCONTRACT

H.14 Organizational Conflicts of Interest: PRECLUSION FROM IMPLEMENTATION CONTRACT

H.15 302.3.5.19 UDAID-FINANCED THIRD-PARTY WEB SITES (AUGUST 2013)

H.16 USAID/GUATEMALA TECHNICAL TEAMS’ REQUESTS FOR ASSISTANCE

H.17 752.222-70 USAID DISABILITY POLICY (DEC 2004)

H.18 302.3.5.22 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCTOBER 2014)

H.19 NONDISCRIMINATION (JUNE 2012)

H.20 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY 2014)

H.21 SECURITY CONDITIONS/PROTOCOL/REPORTING

H.22 PURCHASE OF RESTRICTED GOODS

H.23 INSURANCE AND SERVICES

H.24 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016)

H.25 SOFTWARE LICENSE ADDENDUM (MAY 2016)

H.26 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (MAY 2016)

H.27 USE OF INFORMATION TECHNOLOGY NOTIFICATION (MAY 2016) (DEVIATION NO. M/OAA-

DEV-FAR- 16-1C)

H.28 MEDIA AND INFORMATION HANDLING AND PROTECTION (MAY 2016)

H.29 SKILLS AND CERTIFICATION REQUIREMENTS FOR PRIVACY AND SECURITY STAFF

H.30 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES

H.31 CLOUD COMPUTING (MAY 2016)

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 NOTICE LISTING AIDAR CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.3 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS-REPRESENTATION (APR 2015)

I.4 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS (APR 2015)

I.5 FAR 52.228-3 COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL 2014)

I.6 FAR 52.228-7 INSURANCE—LIABILITY TO THIRD PERSONS (MAR 1996)

I.7 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT. (FEB 2006)

I.8 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES. (APR 1984)

I.9 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007)

I.10 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

I.11 AIDAR 752.7027 PERSONNEL (DEC 1990)

I.12 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS

(APR 2014)

I.13 AIDAR 752.225-70 Source and Nationality Requirements (FEB 2012)

I.14 AIDAR 752.228-7 INSURANCE -- LIABILITY TO THIRD PERSONS (JULY 1997)

I.15 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (July 2007)

I.16 752.245-70 GOVERNMENT PROPERTY - USAID REPORTING REQUIREMENTS. (JUL 1997)

I.17 752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (MAR 2015)

I.18 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR 2015)

I.19 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEP 2013)

I.20 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

SECTION J – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2017)

K.4 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.5 FAR 52.209-7 INFORMATION REGARDING RESPONSBILITY MATTERS (JUL 2013)

K.6 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.7 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.8 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED COMPUTER

SOFTWARE (DEC 2007)

K.9 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATIONS (OCT 2015)

K.10 FAR 52.230-7 PROPOSAL DISCLOSURE COST ACCOUNTING PRACTICE CHANGES (APR 2005) .. 86

K.11 AAPD 14-03 REPRESENTATION BY CORPORATION REGARDING A DELINQUENT TAX LIABILITY OR A FELONY CRIMINAL CONVICTION (Deviation OAA-DEV-14-02c) (AUG 2014)

K.12 FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE

PLAN (MAR 2015)

K.13 FAR 52.209-2 Prohibition On Contracting With Inverted Domestic Corporations-- Representation

K.14 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.15 AUTHORIZED NEGOTIATORS

K.16 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2 52.204-6 DATA UNIVERSAL NUMBERING SYSTEM NUMBER

L.3 FAR 52.215-1 INSTRUCTIONS TO OFFERORS COMPETITIVE ACQUISITION ALTERNATIVE I

(JAN 2017)

L.4 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.5 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.6 GENERAL INSTRUCTIONS TO OFFERORS

L.7 DELIVERY INSTRUCTIONS

L.8 TECHNICAL PROPOSAL INSTRUCTIONS

L.9 COST PROPOSAL

L.10 EVIDENCE OF RESPONSIBILITY

L.11 TRAFFICKING IN PERSONS COMPLIANCE PLAN

L.12 BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION FACTORS

M.3 COST PROPOSAL EVALUATION

M.4 SOURCE SELECTION

M.5 DETERMINATION OF THE COMPETITIVE RANGE

M.6 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED ENTERPRISES

SECTION B – SERVICES/PRICES

B.1 PURPOSE

The purpose of the Metrics Project (Metrics) is to enhance USAID/Guatemala’s monitoring and evaluation (M&E) and learning systems and capacity for accountability and adaptation across or within projects and activities as detailed in Section C.

B.2 CONTRACT TYPE

The U.S. Government represented by the United States Agency for International Development Mission in Guatemala intends to award a Cost-Plus-Fixed-Fee Completion type contract.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The total estimated cost plus fixed fee for the performance of the base award is between

$7,500,000 and $9,500,000. The total estimated cost an optional service is between $700,000 and $1,000,000. The final negotiated amounts will be entered in the table below at the time of award:

Total Estimated Cost: $ Fixed Fee: $ Total Estimated Cost Plus Fixed Fee: $

(b) The total estimated cost for the performance of the work required hereunder, exclusive of fixed fee, is $[to be inserted by CO at time of award].

(c) Within the estimated cost plus fixed fee specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor for performance hereunder is $[to be inserted by CO at time of award].

(d) Funds obligated are anticipated to be sufficient through [date to be inserted by CO at time of award].

B.4 LINE ITEMS

The following budget table captures the final negotiated cost elements for the performance of the work required hereunder.

CLIN 001 Services required for Objectives 1 through 3

Cost Element Amount

1. Salaries and Wages $

2. Fringe Benefits $

3. Consultants $

4. Allowances $

5. Travel, Transportation, and Per Diem $

6. Equipment and Supplies $

7. Other Direct Costs (ODC) $

8. Sub-contracts $

9. Indirect Costs $

10. Total Estimated Costs $

11. Fixed Fee $

12. Total Estimated Cost Plus Fixed Fee $

CLIN 002 Optional Service – Manage the Performance Data Management System Cost Element Amount

1. Salaries and Wages $

2. Fringe Benefits $

3. Consultants $

4. Allowances $

5. Travel, Transportation, and Per Diem $

6. Equipment and Supplies $

7. Other Direct Costs (ODC) $

8. Sub-contracts $

9. Indirect Costs $

10. Total Estimated Costs $

11. Fixed Fee $

12. Total Estimated Cost Plus Fixed Fee $

B.5 INDIRECT COSTS

For the Prime Contractor: Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD 1/ 2/ 3/

1/Base of Application:

2/Type of Rate: Predetermined 3/Period:

For Major Subcontractor(s): Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD 1/ 2/ 3/

1/Base of Application:

2/Type of Rate: Predetermined 3/Period:

“Major Subcontractors” are those subcontractors whose proposed cost exceeds $1,000,000.

The Contractor is allowed to recover applicable indirect costs (i.e. overhead, G&A, etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and the Negotiated Indirect Cost Rate Agreement (NICRA).

B.6 CEILING ON INDIRECT COSTS

Reimbursements for allowable indirect costs shall be at final negotiated rates but not in excess of the following ceiling rates:

Contractor Overhead Rate % Overhead Ceiling Rate %

G&A Rate % G&A Ceiling Rate %

PRIME

MAJOR

SUBCONTRACTOR(S)

NOTE 1: Insert additional indirect rates as needed for prime and major subcontractors in the above table.

(1) The Government will not be obligated to pay any additional amount should the final indirect cost exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to reflect the lower rates.

(2) This understanding shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.7 COST REIMBURSEMENT

Allowable costs shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR clause 52.216-7, Allowable Cost and Payment, FAR clause 52.216-8, Fixed Fee, and AIDAR clause 752.7003, Documentation for Payment.

B.8 PAYMENT OF FIXED FEE

Pursuant to FAR 52.216-8, Fixed Fee, payment of fixed fee shall be allocated based upon the execution of tasks outlined in Section C, the approval of required deliverables listed in Section F, and the proportion of allowable and allocable costs incurred to accomplish the tasks and deliverables.

B.9 MULTI-YEAR CONTRACT

This is a multi-year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of FAR 17.106. In the event that the Government cancels requirements for services in subsequent program years under this contract, the following conditions will apply: [Amount and dates to be filled in at time of award]

Cancellation Dates:

Contract Year 2: DATE TBD, [Award year + 1 year] Cancellation Ceiling: TBD

Contract Year 3: DATE TBD, [Award year + 2 years] Cancellation Ceiling: TBD

Contract Year 4: DATE TBD, [Award year + 3 years] Cancellation Ceiling: TBD

Contract Year 5: DATE TBD, [Award year + 4 years] Cancellation Ceiling: TBD

The cancellation dates and ceiling amounts will be established at the time of award. The amounts will be based on the nonrecurring costs to be incurred by the awardee, which would be applicable to, and which normally would be amortized over the life of the contract, and the items or services to be furnished under the multi-year requirement.

[END OF SECTION B]

SECTION C – DESCRIPTION/SPECIFICATIONS

C.1 PURPOSE

USAID/Guatemala’s Metrics Project (Metrics) contract will provide monitoring, evaluation design, and learning support services to the USAID/Guatemala mission. Metrics is the successor project to USAID’s Monitoring and Evaluation Program (MEP) contract, which ends September 2017. The period of performance is expected to be from January 2018 to December 2022 and will be managed by USAID/Guatemala’s Planning and Program Support Office (PPS).

The overall purpose of this project is to enhance USAID/Guatemala’s monitoring and evaluation (M&E) and learning systems and capacity for accountability and adaptation across or within projects and activities.1 USAID/Guatemala will use the products and deliverables from this contract to:

● inform decision making within the Mission,

● enable USAID/Guatemala to comply with Agency M&E requirements,

● enhance the use of evidence in project and activity design and management, and

● achieve consistency with respect to how data is obtained, organized, validated, and reported to the Mission and Washington.

Generally, Metrics will provide services that fit into three areas; (1) Evaluation Design, (2) Performance Monitoring, and (3) Learning and Adaptation.

C.2 BACKGROUND

C.2.1 Introduction In 2013, USAID/Guatemala awarded the MEP contract to DevTech Systems Inc. to support USAID/Guatemala’s Economic Growth (EG) Office and other offices upon request, in particular the implementation of the Feed the Future (FTF) and Global Climate Change (GCC) initiatives.

The primary objective was to provide M&E services for continued performance monitoring, verification, and evaluation of program results. Currently managed by the Planning and Program Support Office (PPS), the MEP contract also provides support for monitoring environmental compliance of USAID mission-wide programs and activities, completion of periodic reviews, and permitted buy-in from other USAID offices upon request.

The current Country Development Cooperation Strategy (CDCS) aims to maximize USAID contributions to initiatives and strategies, including Feed the Future (FTF), Global Health Initiative Plus (GHI) [including the President's Emergency Plan for AIDS Relief (PEPFAR)], the Central America Regional Security Initiative (CARSI), the Global Climate Change (GCC) Initiative, and Goals 1 and 3 of USAID’s Education Strategy.2 In addition, the U.S. Strategy for Engagement with Central American Strategy (CEN strategy) and the Central America-led Alliance for Prosperity

1 As defined in USAID’s Glossary of ADS Terms, a project is “a set of executed interventions, over an established timeline and budget intended to achieve a discrete development result (i.e. the project purpose) through resolving an associated problem. It is explicitly linked to the CDCS Results Framework.” The Glossary also defines an activity as “a sub-component of a project that contributes to a project purpose. It typically refers to an award (such as a contract or cooperative agreement), or a component of a project such as policy dialogue that may be undertaken directly by Mission staff.”

2 Goal 1 of USAID’s Education Strategy is “Improved reading skills in early grades”, and Goal 3 is “Increased access to equitable education in crisis and conflict environments for youth.”

emphasize increasing economic opportunity, reducing crime, and improving governance, which complement the CDCS’s overarching goal and development objectives.

Each of these initiatives and strategies comes with specific data collection and reporting requirements, and several provide specialized tools and resources. For example, USAID’s Bureau for Food Security (BFS) and the State Department’s Office of the U.S. Global AIDS Coordinator (OGAC) require regular reporting on a set of standardized indicators and provide access to web-based and other tools for collecting, maintaining, and reporting these data.

As such, currently USAID/Guatemala and its implementing partners collect a vast amount of highly relevant data in the course of activity implementation, including performance data reported by implementing partners as well as data collected by third-party evaluation, assessment, and survey teams. However, the methods and approaches by which these data are collected, analyzed, and utilized for decision making and reporting vary from team to team, project to project, and activity to activity. The Economic Growth Office utilizes an “M&E Clearinghouse”—which includes a web-based Management Information System (MIS), a mapping tool, and an environmental compliance monitoring tool—developed under the MEP contract.3 The Health and Education and Democracy and Governance Offices utilize their own customized performance data management tools. This lack of consistency in how the Mission plans for, conducts, and uses M&E products and information for both learning, adapting, and accountability presents management and operational challenges.

C.2.2 Theory of Change IF USAID/Guatemala improves its systems, capacity, and processes for M&E and Learning, THEN Mission staff and implementing partners will be better equipped to understand the outcomes and adapt current projects and activities as necessary, design new projects and activities, prepare for follow-on CDCS development, and contribute to learning and accountability within the Mission and among stakeholders (e.g., Government of Guatemala, USAID/Washington, U.S. Congress, and others). Greater M&E and Learning capacity will enhance USAID program management and, in turn, maximize development outcomes.

C.2.3 Mission Overview USAID/Guatemala’s Country Development Cooperation Strategy (CDCS), approved in March 2012 and extended to September 2018, holds as its overarching goal “A more secure Guatemala that fosters greater socio-economic development in the Western Highlands and sustainably manages its natural resources.” To achieve this goal, the strategy focuses on three development objectives (DO):

DO 1 Greater Security and Justice for Citizens

DO 2 Improved Levels of Economic Growth and Social Development in the Western Highlands

DO 3 Improved Management of Natural Resources to Mitigate Impacts of Global Climate Change

USAID/Guatemala’s CDCS states that the Mission “will invest in high quality monitoring of its development hypotheses and program effectiveness through well-designed performance

3 The MEP contract states that the web-based monitoring and reporting system developed by the contractor must be designed to be directly transferred to another entity upon completion of the contract.

management systems, as well as rigorous external evaluations of its projects. USAID/Guatemala will use internal monitoring and evaluation systems as well as external performance and impact evaluations to increase accountability and to test concrete hypotheses.” In addition, the CDCS also states that the Mission will use a Collaborating, Learning and Adapting (CLA) approach to provide USAID/Guatemala with the guidance and reference points needed for successful implementation of the overall strategy. The Mission’s Performance Management Plan (PMP) underscores and operationalizes this strategic approach and commitment.

By supporting the Mission’s execution of these approaches to performance management, Metrics will indirectly contribute to achievement of results as outlined in the CDCS Results Framework. In addition, Metrics will contribute to achievement of the objectives and intermediate results yet to be defined in USAID/Guatemala’s future CDCS by providing targeted and timely data and analysis that will inform strategic planning as well as project and activity design and implementation.

USAID/Guatemala also manages the Regional HIV/AIDS programs that are included in the Central America and Mexico Regional Development Cooperation Strategy (RDCS). Between implementation of the CDCS and the RDCS, USAID/Guatemala has approximately 35 prime awards, primarily focused on local governance, food security, rural development, humanitarian assistance, economic growth, security and justice, institutional development, civil society strengthening, environment, health, education and youth workforce development.

C.3 SCOPE OF WORK

The overall purpose of this mechanism is to enhance USAID/Guatemala M&E and Learning systems and capacity for accountability and adaptation within projects and mechanisms. The Contractor shall provide flexible, demand-driven services. These services must include technical, analytical, advisory, training, monitoring, and design support services. These services will assist the Mission in complying with evaluation, monitoring, and project design requirements set out in USAID’s Automated Directives System (ADS), chapter 201.

The Contractor shall provide the services specified below:

● M&E technical support to Mission employees for performance monitoring at the Goal, DO, Project, and Activity levels,

● Technical Assistance with design of impact and performance evaluations;4

● Designing and conducting assessments,5 informal reviews, surveys, and other studies;

4 As defined in USAID’s Evaluation Policy, evaluation is “the systematic collection and analysis of information about the characteristics and outcomes of strategies, projects, and activities as a basis for judgments to improve effectiveness, and timed to inform decisions about current and future programming. Evaluation is distinct from assessment or an informal review of projects.” Further, the Evaluation Policy defines impact evaluations as those that “measure the change in a development outcome that is attributable to a defined intervention; impact evaluations are based on models of cause and effect and require a credible and rigorously defined counterfactual to control for factors other than the intervention that might account for the observed change. Impact evaluations in which comparisons are made between beneficiaries that are randomly assigned to either a treatment or a control group provides the strongest evidence of a relationship between the intervention under study and the outcome measured.” Finally, performance evaluations “encompass a broad range of evaluation methods. They often incorporate before-after comparisons, but generally lack a rigorously defined counterfactual. Performance evaluations may address descriptive, normative, and/or cause-and-effect questions: what a particular project or program has achieved (at any point during or after implementation); how it is being implemented; how it is perceived and valued; whether expected results are occurring;

and other questions that are pertinent to design, management, and operational decision-making.”

● Strengthening knowledge management, and performance monitoring systems; and

● Building capacity for M&E and learning among USAID/Guatemala staff and its implementing partners.

The Contractor shall work closely with the PPS Office and technical teams, augmenting their M&E capacity but not substituting their overall leadership of M&E processes. The Contractor shall complement efforts of existing USAID/Guatemala awardees currently conducting their own M&E and learning activities in Guatemala.

C.3.1 Evaluation Design The Contractor shall assist USAID/Guatemala in carrying out several key roles and responsibilities with regards to evaluation as outlined in ADS 201.

Tasks:

1. The Contractor shall provide technical and administrative assistance to USAID/Guatemala’s PPS office and technical teams6 to design rigorous performance and impact evaluations, resulting in an estimated 15 evaluation Scopes of Work (SOW) that will be used to commission external evaluations from 2018 to 2022.7 The Contractor shall assist the Mission throughout the evaluation design and SOW development process, including such aspects as: identifying and articulating evaluation questions, suggesting and outlining appropriate evaluation data collection and analysis methods (both quantitative and qualitative), synthesizing and incorporating stakeholder input and peer review comments, defining appropriate evaluation team composition, and other requirements as appropriate.

2. The Contractor shall provide technical advice to PPS and technical office staff to assist them with their roles and responsibilities related to evaluation management. To ensure contracted evaluations are conducted in accordance with agreed upon SOWs and USAID evaluation standards, the Contractor’s technical review and input must include but not be limited to technical review of: draft evaluation plans and progress updates presented by evaluation teams to USAID, data collection (e.g., survey or interview questionnaires, question guides, etc.) or analysis tools or software, and stakeholder input and peer review comments on draft evaluation reports or summaries.8

3. The Contractor shall help USAID identify opportunities to integrate the use of mobile technology, and the collection of geo-location data into evaluation SOWs, where applicable and useful.

4. The Contractor shall assist the Mission with the development and maintenance of a registry

5 Assessment is defined as a forward-looking process that may be designed to examine country or sector context to inform strategic planning or project design, or an informal review of a strategy, project, or activity. It is distinct from evaluation.

6 The Contractor will provide support directly to the USAID/Guatemala PPS Office and the technical teams only. The Contractor will not conduct evaluations or manage other evaluation contractors later procured.

7 USAID/Guatemala’s mission-wide Performance Management Plan (PMP) and project-level M&E plans identify the projects and activities the Mission plans to evaluate, expected purpose and use, evaluation type (performance or impact), and possible evaluation questions, among other things. The Mission regularly updates its PMP and project-level M&E plans as appropriate.

8 See USAID’s Evaluation Toolkit, available at https://usaidlearninglab.org/evaluation of post-evaluation actions in accordance with ADS 201.3.5.18

Expected Results9

● 15 high-quality external evaluation SOWs, for both impact and performance evaluations, completed between 2018 and 2022.

● The status of USAID/Guatemala evaluation findings, conclusions, and recommendations and associated follow-up actions is logged, tracked, and updated, at a minimum, bi-annually.

● USAID/Guatemala staff capacity is improved in areas of evaluation design, methods, and implementation through participation in evaluation design teams and other on-the-job training opportunities.

● Geo-located data incorporated into analyses and evaluation reports, as appropriate.

● New technologies (through integrating mobile and other technologies) are applied to facilitate cost effective, high-frequency, and quality evaluation data collection.

C.3.2 Performance Monitoring The Contractor shall assist USAID/Guatemala in carrying out its performance monitoring10 roles and responsibilities as outlined in ADS 201.

USAID/Guatemala has a performance monitoring system (referred to as the “M&E Clearinghouse”), which includes components in GIS mapping and environmental compliance tracking. The system, including these two components, is property of USAID/Guatemala. The contractor must maintain these components for GIS mapping and environmental compliance tracking to ensure USAID/Guatemala’s continues use.

USAID/Washington is currently developing an Agency tool called Development Information Solution (DIS), a suite of information technology (IT) tools, including a performance data management module, which will be implemented in USAID missions and headquarters.11 The DIS performance management module is expected to lower the burden of data capture and organization and is currently planned to be rolled out to USAID missions in late 2017.

USAID/Guatemala expects to migrate or transfer performance data and information from the M&E Clearinghouse and other existing data management tools to the DIS performance monitoring module when it is available (See Task 1 below.) After successful roll-out of DIS at

9 At this time is is not clear how many studies, surveys, assessments USAID/Guatemala will require under this award..

For contextual understanding, the MEP award performed between 5-7 studies, surveys, assessments, and USAID/Guatemala expects a few more than during the MEP project.

10 Performance monitoring is the ongoing and systematic collection of performance indicator data and other quantitative or qualitative information to reveal whether implementation is on track and whether expected results are being achieved. Performance monitoring includes monitoring the quantity, quality, and timeliness of activity outputs within the control of USAID or its implementers, as well as the monitoring of project and strategic outcomes that are expected to result from the combination of these outputs and other factors. Performance monitoring continues throughout strategies, projects, and activities.

11 The DIS will fulfill a long recognized need for a suite of tools that will enable operating units to map and manage performance indicator data, plan acquisitions and assistance, and incorporate budgeting tools. See USAID Information Technology Strategic Plan 2016-2020, available at https://www.usaid.gov/sites/default/files/documents/1868/USAID_ITStrategicPlan_2016-2020.pdf

USAID/Guatemala, the Contractor shall provide ongoing technical and administrative support to the Mission in its use of the DIS performance monitoring module for learning and external accountability purposes.

Tasks:

1. The Contractor shall provide technical and administrative assistance to the Mission in identifying, tracking, and migrating performance monitoring data and information to the DIS performance management module once it is available to USAID/Guatemala.

2. Following successful roll-out of DIS and migration of USAID/Guatemala to this system, the Contractor shall provide ongoing technical and administrative support to the Mission in maintaining data up-to-date and using the DIS performance monitoring module.

3. The Contractor shall transfer USAID’s systems for GIS mapping and environmental compliance from the MEP project and maintain those systems available to USAID/Guatemala and provide technical and administrative support to PPS and technical teams in the use of this system.

4. The Contractor shall provide technical and administrative assistance to USAID technical teams in ensuring data quality assessments (DQA) are completed for all indicators requiring DQAs (i.e., those reported to Washington) and/or for indicators the Mission has determined should have DQAs.12 DQAs must be conducted in compliance with ADS 201.3.5.8 and incorporate USAID’s five standards of data quality.

5. The Contractor shall provide technical and administrative assistance to USAID/Guatemala in its maintenance and regular updates of the mission-wide Performance Management Plan (PMP) (including updates following approval of USAID/Guatemala’s new CDCS) and project-level M&E plans.

6. The Contractor shall review project and activity level M&E plans and the Mission-level PMP at least twice per year at times identified in coordination with PPS.

7. The Contractor shall provide technical and administrative assistance to technical teams and PPS on indicator selection and development of Performance Indicator Reference Sheets (PIRs) and Context Indicator Reference Sheets (CIRS), as applicable.

8. The Contractor shall provide on-the-job training to build USAID/Guatemala capacity in performance monitoring through training and technical assistance directly to USAID staff and implementing partners, as applicable. The principal method of on-the-job training will be through USAID staff participation in evaluation design, DQAs, and other tasks in this

RFP.

Expected Results

● Data management and performance monitoring system (DIS or other) is fully functional, including environmental compliance monitoring system, and covering the entirety of USAID/Guatemala’s strategy, projects, and activities.

● USAID/Guatemala has on-demand access to GIS/mapping data integrated through direct

12 USAID/Guatemala anticipates that mission staff will directly participate in conducting DQAs, including verification and follow-up exercises.

support from the Metrics Contractor or as integrated in performance data management system.

● Data quality assessments are completed for existing and new mechanisms.

(USAID/Guatemala’s current portfolio includes approximately 35 awards to international and local partners.)

● Mission management and project and activity managers make informed decisions based on accurate and up-to-date performance monitoring data and information.

● Performance Indicator Reference Sheets (PIRS) are maintained and shared with implementing partners.

● USAID/Guatemala staff and implementing partners increase their knowledge and confidence selecting and developing indicators and using performance monitoring system software for data analysis and reporting.

C.3.3 Learning and Adaptation USAID/Guatemala’s current CDCS includes a focus on Collaboration, Learning, and Adaptation (CLA) to continually develop best practices and lessons learned during the strategy period.

USAID/Guatemala requires assistance developing its CLA agenda in order to formalize the Mission’s approach to internal and external collaboration for performance management,13 documenting the evidence base (and disseminating in easy-to-digest format), and encouraging reflection and adaptive management. The Mission’s CLA approach to performance management should contribute to overall program management in the following illustrative ways:

Collaboration

● Identifying approaches or techniques for collaborating on performance management within the Mission, with implementing partners and other stakeholders, and/or for partners to work with each other towards CDCS goals.

Learning

● Identifying gaps in quality and availability of data needed to improve implementation, assess impact, and inform program and strategic adjustments.

● Reinforcing the use of project-level evaluations to examine multiple activities’ combined development effects and strategically targeted impact evaluations.

● Facilitating discussions of hypotheses or theories of change and evaluation findings within USAID/Guatemala, among implementing partners, and alongside other donors and Government of Guatemala counterparts to improve the sharing of key data that inform implementation and partnerships.

Adapting

● Using lessons learned to adapt projects and activities, as appropriate.

● Cultivating an environment that incentivizes continuous improvements in the Mission’s work.

13 For reference, see USAID’s CLA Framework and Maturity Matrix, available at https://usaidlearninglab.org/library/collaborating,-learning,-and-adapting-cla-framework-and-maturity-matrix-overview

● Utilizing Mission-wide learning activities to facilitate adaptive management during portfolio reviews and CDCS mid-course stocktaking.

Tasks:

1. The Contractor shall conduct surveys, assessments, analyses, and other studies14 of varying lengths and complexity, as directed by USAID, that contribute to USAID’s learning and adaptation agenda. These could include responding to rapid requests for analysis of existing activity-generated or longer-term exercises that require primary data collection and analysis.

2. The Contractor shall provide mapping services to the Mission to demonstrate USAID’s geographic focus, with overlays of socio-economic, security, demographic, and other information that supports USAID’s learning and adaptation agenda.

3. The Contractor shall analyze evaluation data, running correlation and other comparative analyses to draw conclusions and lessons that look beyond a particular evaluation and more broadly at issues that impact other USAID activities and the operating context.

4. In partnership with the PPS Office, the Contractor shall disseminate findings (such as best practices, techniques, and other successes or failures) to ensure that relevant, reliable data reaches the appropriate decision makers and stakeholders in a timely and user-friendly format.

5. The Contractor shall design and implement processes to document and disseminate information. Dissemination will take various forms, including; community of practice events (including giving or facilitating at least twice-yearly presentations to the Mission on changes and developments in Guatemala’s political and economic context), or seminars with implementing partners, program participants, and other stakeholders. This would also include developing tools for integrating and adapting graphics, video, and audio into data collection and dissemination of evaluation and assessment results allowing USAID to better integrate the technical evidence base, lessons learned, and project successes and failures, into external and internal communications activities.

Expected Results

● USAID/Guatemala staff capacity improved in synthesizing data to generate information products, infographics, and other messages to disseminate learning and other findings to target audiences.

● Findings from evaluations, studies and other reports are better incorporated into USAID’s project design, communications, and reporting.

● USAID is more responsive and prepared to use and analyze data and analytics/infographics in responding to taskers and other requests for information about projects, planning, and the Guatemalan context.

● Implementing partners are better informed of relevant learning from USAID’s portfolio of activities.

● Relevant, reliable, and timely data and information is available for USG decision makers in

14See footnote #9.

a user-friendly format.

● Processes designed and implemented to document and disseminate information.

C.4. OPTIONAL SERVICE 1

Because a detailed timetable for DIS rollout (including system setup and training) has yet to be confirmed, the Mission anticipates the possible need to retain the Performance Data Management system and tools (or components thereof) developed under the MEP contract into or beyond 2018.

The Contractor shall transfer and maintain the Performance Data Management module from the MEP project, making it available for use by USAID/Guatemala and its implementing partners.

Maintenance means performing system administrator functions such as providing regular preventative maintenance, maintaining security policies, planning for and responding to service outages and other problems. Furthermore, in this scenario, the Contractor shall assess the existing components of the MEP performance monitoring platform and expand or develop other compliance monitoring and indicator tracking components to be used by each technical team to harmonize reporting definitions, facilitate data entry by implementing partners, and to generate reports, graphics, and time series analysis.15

C.5. CROSS-CUTTING ISSUES ANALYSIS

Metrics is focused on improving information, capacity, and data available for project and activity management and adaptation. Metrics also will help USAID/Guatemala obtain better information on cross-cutting issues involving youth,16 gender equality and empowerment, environmental compliance, and project sustainability that will help the Mission better adapt to improve development outcomes.

USAID’s commitment to advance gender equality and pursue gender as a key development issue must be fully reflected in this activity. Gender considerations must be integrated into this activity.

The Contractor must ensure that all USAID policies and strategies as they relate to M&E and learning—particularly the 2012 Gender Equality and Female Empowerment Policy and ADS 205—are applied during the implementation of this contract. These include three main objectives per USAID’s Gender Policy: (1) highlighting any reductions in gender disparities in access to, control over, and benefit from resources, wealth, opportunities, and services; (2) reductions in gender based violence (GBV); and (3) increased capability of women and girls to realize their rights, determine their life outcomes, and influence decision-making in households, communities and societies. All individual subject level indicators and data must be disaggregated by sex and age. As such, the Contractor shall integrate gender analysis and propose additional or alternative gender-related evaluation or research questions, as applicable, to measure USAID/Guatemala’s outcomes and impact related to gender issues. The integration of gender issues may include further disaggregation (i.e. vulnerable populations, age, Lesbian, Gay, Bisexual and Transgender and Inter-sex populations, or others).

[END OF SECTION C]

15 Technical specs and additional information on the Dev Tech performance monitoring system are provided in Annex J.1.

16 See USAID’s Youth in Development Policy, available at https://www.usaid.gov/policy/youth

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a) It is USAID policy that USAID-financed commodities and shipping containers, project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the Contracting Officer’s Representative (COR) indicated on this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original must be retained by the Contractor.

D.2 BRANDING POLICY

As per 320.3.2 Branding and Marking in USAID Direct Contracts, USAID Policy is to require exclusive branding and marking in USAID direct acquisitions. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the project name (e.g. “The USAID/Guatemala Fiscal and Procurement Reform Project”). “Exclusive Marking” means Contractors may only mark USAID-funded programs, projects, activities, public communications, commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo.

This Branding Strategy (BS) outlines the framework in which materials and communications will be used to promote the Project, deliver core development messages, and simultaneously communicate that the assistance is from the American people. The BS also ensures appropriate use of the USAID Identity. To implement the BS, Offerors shall develop a Branding Implementation Plan (BIP) and a Marking Plan (MP). Both plans shall adhere to the BS outlined below and be prepared in accordance with ADS 320.3.2 “Branding and Marking in USAID Direct Contracting” at https://www.usaid.gov/sites/default/files/documents/1868/320.pdf and the USAID Graphic Standards Manual (http://www.usaid.gov/branding/gsm), or any successor branding policy.

A. Branding Implementation Plan (BIP) The BIP shall describe how the project will be promoted to local partners and host country citizens, specifically stating how the offeror shall incorporate, promote, and publicize the messages relevant for the project, and that "This assistance is from the American People," in its communications and materials.

B. Marking Plan (MP)

The MP shall detail the public communications, commodities, program materials, and other items that visibly bear or will be marked with the USAID Identity. The MP is also the vehicle for offerors to request exceptions, if necessary, to the marking requirement. Please include illustrations of the proposed brand and sub-brand.

D.3 BRANDING STRATEGY

With reference to Section 320.3.2.1 of ADS 320, below is the Branding Strategy:

Program Name: Metrics Project (Metrics)

● How the materials will be positioned: The Contractor will use exclusive visual, textual and verbal branding and marking on materials and communications, which may be translated into host-country languages as appropriate. Exceptions for co-branding (with host-country and/or other organizations that are not the Contractor) and no branding will outlined in the Marking Plan and if/when a situation arises that is not considered in the Marking Plan, it will be evaluated on a case-by-case basis by the Contracting Officer’s Representative (COR) and Contracting Officer (CO).

● Desired level of visibility: Low visibility.

● Other organizations to be acknowledged: Materials and activities will use exclusive USAID branding and marking and will not use the Contractor’s logo. Exceptions for co-branding with other organizations (not the Contractor) and no branding will outlined in the Marking Plan. Situations that arise that are not considered in the Marking Plan, will be evaluated on a case-by-case basis by the Contracting Officer’s Representative (COR) and Contracting Officer (CO).

1.0 HOW TO INCORPORATE THE MESSAGE

The Contractor will use exclusive branding and the USAID tagline “From the American

People” on communications materials and activities. Branding and marking will be in visual, verbal and textual…