RFP_SOL-497-14-000001_BANTU.pdf

Issuance Date : June 5, 2014 Question Due Date : June 20, 2014 Question Due Time : 2:00 PM, Jakarta time Closing Date and Time for : July 25, 2014 Submission of Proposals : 2:00 PM, Jakarta time

Subject: Request for Proposal (RFP) No. SOL-497-14-000001 “Health Technical Assistance Project (BANTU)”

To All Prospective Offerors:

The United States Government, as represented by the United States Agency for International Development (USAID) Mission to Indonesia, is seeking proposals from qualified organizations interested in providing the services described in the attached solicitation.

This procurement is being conducted through full and open competition for which the procedures set forth in FAR Part 15 shall apply.

Proposals will be accepted from U.S. or non-U.S. Non-governmental organizations (NGOs), private, for-profit and non-profit organizations, including universities, research organizations, professional associations, and relevant special interest associations. In support of the Agency’s interest in expanding the number and sustainability of development partners, USAID encourages proposals from potential new partners USAID plans to award a Cost Plus Fixed Fee (CPFF) term type contract, with a total estimated cost in the range of $19 to $23 million covering a total estimated period of five years. Revealing the estimated cost range for the contract does not mean that Offerors should necessarily strive to meet the maximum amount estimated. Offerors must propose costs that they believe are realistic and reasonable for the work. Cost proposals will be evaluated as part of the best value procedure in determining the contract award. The cost effectiveness of Offerors’ proposed approaches to achieving the results will be evaluated.

USAID encourages the participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity as a prime contractor or as a subcontractor, in accordance with Part 19 of the FAR.

Offerors are encouraged to read the entire solicitation, which includes all pertinent technical sections and the terms, conditions and instructions required for submitting a proposal. Any blanks in Sections B through J will be completed by the Contracting Officer before award.

Offerors must comply with FAR clause 52.204-7, System for Award Management, and adhere to the requirements set forth in Section K – Representations, Certifications and Other Statements of Offerors.

U.S. Agency for International Development U.S. Embassy Annex, Gedung Sarana Jaya, 15th Floor Jl. Budi Kemuliaan I/1, Jakarta 10110 – Indonesia Tel: (62 21) 3435-9000 Fax: (62 21) 380-6694

RFP No. SOL-497-14-000001

TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND CONRACT SERVICES

B.3 ESTIMATED COST, AND OBLIGATED AMOUNT

B.4 CONTRACT CEILING

B.5 INDIRECT COSTS (DEC 1997)

B.6 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

B.7 REIMBURSABLE COSTS

SECTION C – STATEMENT OF WORK

C.1 BACKGROUND

C.2 PROGRAM PURPOSE

C.3 SCOPE OF WORK

C.4 MONITORING AND EVALUATION

C.5 STAFFING

C.6 GENDER EQUITY

C.7 REPORTS

C.8 LIST OF DELIVERABLES

C.9 GRANTS UNDER CONTRACT

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING POLICY AND STRATEGY

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE (CPFF)

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 LEVEL OF EFFORT

F.6 KEY PERSONNEL

F.7 AUTHORIZED WORK DAY/WEEK

F.8 REPORTS AND OUTPUTS

F.9 REPORTING FORMAT

F.10 LANGUAGE OF REPORTS AND OTHER OUTPUTS

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.3 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.4 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.5 PAYING OFFICE

G.6 ACCOUNTING AND APPROPRIATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSE INCORPORATED BY REFERENCE

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 LOGISTIC SUPPORT

H.4 LANGUAGE REQUIREMENTS

H.5 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.6 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.7 EMPLOYMENT OF THIRD COUNTRY NATIONALS (TCNs) AND COOPERATING

COUNTRY NATIONALS (CCNs)

H.8 FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR

1984)

H.9 INSURANCE AND SERVICES

H.10 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

H.11 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.12 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEP 2013)

H.13 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.14 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT EMPLOYEES

(OCT 1998)

H.15 REPORTING OF FOREIGN TAXES (JULY 2007)

H.16 NONDISCRIMINATION (JUNE 2012)

H.17 ACCESS TO USAID FACILITIES AND USAID’S INFORMATION SYSTEMS (AUGUST

2013)

H.18 USAID DISABILITY POLICY – ACQUISITION (DECEMBER 2004)

H.19 USAID-FINANCED THIRD-PARTY WEB SITE (AUGUST 2013)

H.20 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG 2013)

H.21 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.22 AIDAR 752.7032 - INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (JAN 1990) AND AIDAR 752.7027 PERSONNEL (JAN 1990)

H.23 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.24 AIDAR 752.245-71 TITLE TO AND CARE OF PROPERTY (APR 1984)

H.25 APPROVALS – NONEXPENDABLE PROPERTY PURCHASES

H.26 VALUE ADDED TAX AND CUSTOMS DUTIES

H.27 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

(JAN 2002)

H.28 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12) (SEPT. 2006)

H.29 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUNE 2008)

H.30 GRANTS UNDER CONTRACT

H.31 SUBCONTRACTOR CONSENT

H.32 SUBCONTRACTING PLAN REPORT FOR INDIVIDUAL CONTRACTS AND

SUMMARY CONTRACTING REPORT

H.33 CONFLICTS OF INTEREST

H.34 DISCLOSURE OF INFORMATION

H.35 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JULY 2007)

H.36 CONSCIENCE CLAUSE IMPLEMENTATION– SOLICITATION PROVISION

(FEBRUARY 2012)

H.37 CONDOMS (JUNE 2005)

H.38 PROHIBITION ON THE PROMOTION OR ADVOCACY OF THE LEGALIZATION OR

PRACTICE OF PROSTITUTION OR SEX TRAFFICKING (APRIL 2010)

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.3 FAR 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

I.4 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009)

Alt. I (AUG 2007)

I.5 FAR 52.244-2 SUBCONTRACTS (JUN 2007)

I.6 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED

AFTER AWARD (JUN 1993)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 61

K.2 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 FAR 52.204-6 DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER (JULY

2013)

K.4 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2014)

K.5 AIDAR 752.226-01 DISADVANTAGED ENTERPRISE REPRESENTATION (APR 1991) . 67

K.6 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(MAY 2012)

K.7 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS ... 71

K.8 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.9 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.10 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 73

L.2 FAR 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN

2004) ALT I (OCT 1997)

L.3 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

L.4 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.5 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.6 QUESTIONS AND CLARIFICATIONS

L.7 GENERAL INSTRUCTIONS TO OFFERORS

L.8 UNNECESSARILY ELABORATE PROPOSALS

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.10 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

L.11 BRANDING STRATEGY

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 OVERVIEW

M.2 CONTRACT AWARD – BEST VALUE

M.3 TECHNICAL EVALUATION CRITERIA

M.4 COST EVALUATION CRITERIA

M.5 EVALUATION METHODOLOGY

M.6 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.7 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED

ENTERPRISES

M.8 BRANDING AND MARKING PLAN

ATTACHMENT 1

CONTRACTOR EMPLOYEE BIOGRAPHICAL DATA SHEET

ATTACHMENT 2

SF LLL – DISCLOSURE OF LOBBYING ACTIVITIES

ATTACHMENT 3

CERTIFICATE OF CURRENT COST AND PRICING DATA

ATTACHMENT 4

PAST PERFORMANCE INFORMATION SHORT FORM

ATTACHMENT 5

SAMPLE SMALL BUSINESS SUBCONTRACTING PLAN

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide technical assistance and services as described in detail in Section C, Statement of Work for the implementation of USAID Indonesia’s “Health Technical Assistance (Bantu) Project”.

B.2 CONTRACT TYPE AND CONRACT SERVICES

This is a cost-plus-fixed fee (CPFF) term-type, cost reimbursement contract. For the consideration set forth in the contract, the Contractor must provide the deliverables or outputs described in Section C and comply with all contract requirements.

B.3 ESTIMATED COST, AND OBLIGATED AMOUNT

B.3.1 The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $ ___________. The fixed fee, if any, is $ __________. The total estimated cost plus fixed fee, if any, is $ ____________.

B.3.2 Within the estimated cost plus fixed fee (if any) specified in paragraph B.3.1 above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $__________. The Contractor shall not exceed the aforesaid obligated amount nor will the Government be responsible for costs incurred should the Contractor do so.

B.3.3 Funds obligated hereunder are anticipated to be sufficient through (to be determined at time of award).

B.4 CONTRACT CEILING

B.4.1 Ceiling price will be determined at time of award. The contractor will not be paid any sum in excess of the ceiling price.

B.4.2 Without the prior written approval of the Contracting Office, the Contractor may not exceed the total estimated cost set forth in the budget hereunder or the obligated amount, whichever is less.

B.4.4 BUDGET SCHEDULE

Format: TBD

B.5 INDIRECT COSTS (DEC 1997)

The contract clause entitled “Allowable Cost and Payment (MAR 2000)”, FAR 52.216-7, specifies that the indirect cost rates shall be established for each of the Contractor’s accounting periods which apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

1/ 1/ 1/ (To be determined at time of award)

B.6 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND

FINAL REIMBURSEMENT FOR INDIRECT COSTS

B.6.1 For each of the Contractor’s accounting periods during the term of this contract, the parties agree as follows:

(1) The distribution base for establishment of final overhead rate is

(2) The distribution base for establishment of final G & A rate is

B.6.2 The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

B.6.3 Reimbursement for indirect costs shall be at final negotiated rates, but not in excess of the following ceiling rates:

Description Rate Base Type Period

1/ 1/ 1/ (To be determined at time of award)

B.6.4 The U.S. Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform with the lower rates.

B.6.5 This understanding shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.7 REIMBURSABLE COSTS

The U.S. dollar costs allowable shall be limited to reasonable, allocable and allowable costs determined in accordance with FAR 31 (Contract Cost Principles), A-21 (Cost Principles for Educational Institutions), A-122 (Cost Principles for Non-Profit Organizations), FAR 52.216-7 (Allowable Cost and Payment), FAR 52.216-8 (Fixed Fee) if applicable, and AIDAR 752.7003 (Documentation for Payment), may be reimbursable under this contract.

The application of the following clauses (incorporated by reference in Section I) is as follows:

FAR 52.232-20 Limitation of Cost (applies while the contract is fully funded).

FAR 52.232-22 Limitation of Funds (applies while the contract is funded in an amount less than the total cost plus fixed fee).

[END OF SECTION B]

SECTION C – STATEMENT OF WORK

C.1 BACKGROUND

USAID/Indonesia works closely with The Government of Indonesia (GOI) and other local counterparts to help them achieve national goals and priorities towards a healthier Indonesia.

USAID provides targeted support and expertise that complements the contributions of other donors and the significant investments of GOI. Improving the skills of the clinical and public health workforces as well as the quality of care in the facilities where they work is essential to improving the health status of Indonesians. Improving access to care and strengthening the capacity of health systems is also imperative. While USAID manages a number of programs to support the GOI in its efforts, there is frequently need for external short-term assistance to augment or work outside these programs on a temporary basis in order to achieve the health-impact related results expected by USAID and the GOI. To be able to quickly respond to such needs, USAID/Indonesia requires contractor services to provide USAID with ready access to the specialized and targeted technical expertise required for the implementation and evaluation of programs contributing to the achievement of USAID/Indonesia’s Country Development Cooperation Strategy (CDCS) and Global Health Initiative (GHI) targets. Specifically the main results expected to be affected include control of infectious diseases of regional and global importance improved, and preventable deaths among women and children reduced.

USAID/Indonesia partners with the Government of Indonesia (GOI) at national and sub-national levels, academic and private sector, and other donors to strengthen GOI’s national strategies for improved health outcomes, health system strengthening, and disease control. The Office of Health’s portfolio is comprised of two teams: 1) maternal and child health (MCH), and 2) infectious diseases (ID). Under MCH, USAID is primarily focused on improving maternal and neonatal survival by improving quality of services, reducing delays within the emergency obstetrical care referral system and otherwise improving access to care, improving the governance environment, and supporting health system improvements. Within ID, USAID supports programs to control tuberculosis (TB), HIV/AIDS, avian and pandemic influenza/emerging pandemic threats, as well as selected neglected tropical diseases.

USAID/Indonesia CDCS drives the mission’s strategy for the period FY2014 through FY2018 and is built around the overarching goal of creating a stronger Indonesia advancing national and global development. There are four Development Objectives that build up to this goal:

democratic governance strengthened; essential human services for the poorest and most vulnerable improved; global development priorities of mutual interest advanced; and collaborative achievement in science, technology, and innovation increased. Most of USAID/Indonesia’s strategic vision involving health is focused on the following intermediate results that lead up to three of the four development objectives. These intermediate results include the following:

i. services to reduce preventable deaths, particularly among women and children, improved;

ii. governance of essential services at the local level strengthened;

iii. control of infectious diseases of regional and global importance improved;

iv. academic capacity and scientific research strengthened; and

v. evidence-based decision making enhanced.

C.2 PROGRAM PURPOSE

The purpose of the Health Technical Assistance Project (Bantu is to identify, recruit, hire, administer and support qualified individuals or organizations to provide short or long-term technical assistance as needed and requested by USAID Indonesia’s Office of Health, in particular, to support USAID’s GHI and CDCS strategies and priorities specifically related to health results as described above. The Bantu project will provide specialized, high-level technical assistance to USAID, USAID-funded programs, the GOI (e.g., the Ministry of Health (MOH), National AIDS Commission, Indonesian Commission for Hospital Accreditation, the Office of the Special Envoy for the MDGs, etc.) parastatal organizations (e.g., Eijkman Institute), sub-national government (e.g., district health office), non-governmental organizations (NGOs), civil society organizations (CSOs), academic institutions, and other research institutes as required. Bantu will provide technical assistance in support of the goals and objectives of USAID Indonesia and the GOI in the context of the new CDCS strategy in which USAID and the GOI are partners and co-investors in development.

Bantu will identify a pool of diverse Indonesian, expatriate, and regional health, governance, information technology (IT), research, monitoring and evaluation (M&E) and management professionals and local organizations who are able provide specialized expertise that may be lacking in the health systems but which are critical to the success of Indonesian public health programs and achievement of the Mission’s development objectives related to health. Most of the specific technical assistance requests will contribute to achievement of specific health results as defined by USAID’s CDCS; in some cases, technical assistance requests may also be required to assist USAID in carrying out the planning, implementation and evaluation of its health programs, such as hiring consultants to conduct assessments or evaluations. Bantu will maintain an up-to-date database of professionals, consultancy firms, and other short-term technical assistance organizations; as well as develop and maintain a streamlined hiring or procurement process to allow for quick response to Mission needs. Bantu will be expected to procure the services of individual experts (Indonesia, U.S. or third-country national) as well as of local organizations to fulfill the tasks requested.

This activity will primarily support the implementation of USAID/Indonesia’s GHI strategy and the accomplishment of its Development Objectives related to health under the CDCS. It will support current and future areas of strategic interest, including USAID Forward, USAID Evaluation Policy, and other directives.

C.3 SCOPE OF WORK

The Contractor must identify, contract and make available short- and long-term individuals, organizations, or subcontractors to perform the specific tasks identified and requested by the USAID/Indonesia Office of Health. For the purposes of the Bantu contract, short-term assignments will be those that last up to six months; long-term assignments will be six months to three years. The Contractor must identify appropriate consultants with the required expertise, availability, language proficiencies, and experience for each task. Placements, while primarily in Jakarta, may also be in other provinces of Indonesia or in some cases require significant in-country travel.

The Contractor must be responsible for maintaining clear lines of communication with USAID that ensure timeliness and responsiveness to project tasks, completeness of the database, regular feedback on performance of individual consultants and organizations on specific assignments, and satisfactory completion of deliverables and assignments.

USAID will plan, to the extent possible, all anticipated consultant and technical assistance needs and annually submit to the Contractor a plan for consultancies, upon which the Contractor must build their annual work plan. This will determine the level of effort and budget. However, within this plan, there will be planned allowances for short-term consultancies that may arise over the course of the year.

The Contractor must, as instructed by USAID, coordinate and collaborate with other identified partners and USAID programs. Furthermore, the Contractor must utilize local individuals and local organizations as appropriate in order to contribute to capacity development. If local individuals and organizations are used, the Contractor must manage the logistics, travel, per diem, and other such appropriate allowances as will be necessary to relocate these consultants domestically to their assignment location.

The Contractor must provide oversight mechanisms to avoid an actual or the appearance of conflict of interest. In addition, the Contractor must vet the backgrounds and affiliations of all proposed candidates, securing Non-Disclosure and Conflict Agreement forms affirming the they do not have a conflict of interest, when appropriate.

The Contractor’s responsibilities are comprised of three main project components:

COMPONENT 1. Short-term technical assistance. The Contractor must identify, recruit and place short-term and intermittent technical advisors and/or subcontractors for a range of assignments in order to contribute to the health related results expected under the CDCS and of the Ministry of Health’s goals related to maternal/child health and infectious diseases.

Illustrative examples of possible tasks include:

• Identification of a gender expert and training experts who can develop and conduct a locally appropriate training module for NGOs working in communities to improve access and compliance of female TB patients to treatment.

• Identification and placement of a team (including an epidemiologist, a biostatistician, and a proposal writer) to provide technical support to the Ministry of Health assessment of HIV/AIDS related data.

• Identify and hire a local expert to provide on-going intermittent technical expertise in data analysis for the National AIDS Commission to estimate the national population of sex workers.

• Recruit and hire a local organization to provide technical and management mentoring and training to local NGOs who have been awarded USAID grants.

• Identify and hire local and international experts to work with the Ministry of Health and USAID to conduct an assessment on factors contributing to high maternal mortality, and support implementation of recommendations.

• Recruit and hire an international maternal and child health expert to provide technical assistance for 4 weeks to design a new program.

• Hire consultants to conduct data quality assessments and mid-term assessments of other USAID-funded projects.

• Recruit and hire a team of consultants to evaluate a USAID-funded program.

• Recruit technical experts to work directly with senior GOI staff as requested to prepare policy papers or other communication materials in preparation for their regional or international meetings on topics related to USAID’s assistance.

• Subcontract with a local organization to provide management training to a local health NGOs.

To meet the requested need for technical assistance, the Contractor may need to do the following:

i. hire an individual expert;

ii. hire or subcontract with a team of experts; and/or

iii. hire or subcontract with an organization.

For assignments requiring international experts or the domestic relocation of Indonesian consultants, the Contractor must obtain visas, lodging, and other allowances in accordance with USAID rules and regulations, and provide on-going logistic and administrative assistance. Some tasks may be requested by USAID on very short notice, requiring rapid response from the Contractor to ensure the effectiveness of the contract.

COMPONENT 2. Long-term technical assistance. The Contractor must identify, recruit, and hire appropriate candidates and/or subcontractors as long-term technical advisors in Indonesia.

Illustrative examples of possible tasks include:

• Recruit, hire and place a microbiologist specializing in TB, to be placed at the National TB Program for 2-3 years.

• Recruit and hire a senior research advisor based at the Office of Health for 8 months to work with the Mission staff to develop a health research agenda, design a research monitoring and tracking system, assist USAID staff and implementing partners to publish best practices and other program achievements, and mentor a locally-employed staff member.

• Identify and contract with a local organization that can provide technical assistance for organizational strengthening and financial management capacity building in support of USAID-funded local grantees.

• Hire a technical team to support the Ministry of Health data center in the implementation of their new online data systems.

To meet the requested need for technical assistance, the Contractor may need to do the following:

i. hire an individual expert;

ii. hire or subcontract with a team of experts; and/or

iii. hire or subcontract with an organization.

The Contractor must obtain all clearances and visas, manage relocation and housing school fees and other approved allowances, and provide on-going logistic support required by the consultants, including in-country travel and logistic support.

COMPONENT 3. Computerized database of technical experts and local organizations. In order to respond to the complete range of potential tasks, the Contractor must maintain a computerized database containing both national and international consultants, identified by areas of expertise, language abilities and experience. This database shall be available for searches and use by USAID. The Contractor must identify, recruit and contract with technical advisors and organizations, for a wide range of technical areas and expertise, including: maternal and neonatal health; child health; nutrition; epidemiology; evaluation; health information, monitoring and disease surveillance systems; research methodologies; biostatistics; reproductive health; HIV/AIDS; TB; influenza; emerging pandemic threats; neglected tropical diseases;

writing and editing; financial and organizational management; curriculum development; gender;

social science research, information technology, and other such areas. At the end of the contract the database and all information therein will remain the property of USAID.

C.3.1 Place of Performance. Performance of this contract shall be at the Contractor’s facilities in Indonesia.

C.3.2 Communication with USAID. The Contractor must establish a communication system that will provide regular updates to the COR (Contracting Officer’s Representative) and the Office of Health on progress in identifying and recruiting consultants, provide USAID with opportunities to approve final selection of proposed candidates and allow for discussion and updated information on progress and performance of tasks.

C.4 MONITORING AND EVALUATION

The Contractor must establish a monitoring plan that tracks performance on all three components and links performance of tasks to the Mission’s CDCS results framework and performance monitoring plan. At a minimum, the monitoring plan must describe how the Contractor will track the timeliness of placement of consultants or sub-contracts, the performance of individual tasks against defined objectives, ensures that objectives for database establishment and management are achieved and that project deliverables are of high quality and received by USAID on time. As an important component of USAID/Indonesia’s health portfolio, BANTU will provide technical assistance critical to the achievement of USAID’s expected health results under USAID’s strategy. As such and to ensure measurable impacts. the contractor will develop in collaboration with the USAID/Indonesia Office of Health, within 60 days of award, a performance monitoring plan to ensure that activities undertaken by BANTU will contribute to key results outlined in the Mission's five year strategy and results framework and establish a framework for measuring BANTU activities against the results framework. These measures will be reviewed semi-annually by the Mission and evaluated and adjusted as needed over time.

C.5 STAFFING

The Contractor must provide the necessary mix of staff to carry out the project. A small team of core staff may be required to manage the Bantu project, such as a Project Director, Senior Administrative Officer, Travel/Logistics Specialist, Budget and Financial Manager, Information Technology Specialist, and/or administrative support.

C.5.1 Key Personnel. The Project will have only one Key Personnel: The Project Director

The Project Director must be responsible for the overall management of the contract. In addition, s/he must be responsible for the technical supervision of all aspects of contract work, including development and management of the database, consultant identification and management, internal and external communication, and submission of reports and other contract deliverables. The Project Director must take an active role in organizing consultancies to ensure that the interests of USAID are best served at the lowest possible price.

Project Director Qualifications:

• Bachelor’s degree from an accredited four-year institution required.

• A minimum of 7 years of demonstrated experience in international development required, with at least 3 of the 7 years resident in a developing country. Indonesia country experience preferred.

• Demonstrated knowledge of United States (U.S.) Government rules, regulations, policies, and procedures as they relate to managing an international development project and hiring or subcontracting with consultants required.

• Demonstrated broad knowledge of current global public health program priorities and approaches required.

• A minimum of 3 years of demonstrated successful experience required as a senior manager of a program providing technical assistance in health, nutrition, or population in a developing country.

• Demonstrated experience hiring and placing international technical advisors for international public health programs in Indonesia required.

C.5.2 Other Staff. The Contractor must provide the necessary staff required to manage the administrative, financial, travel and logistics, contracting and oversight, and information technology requirements of the project. The Contractor must provide a staffing mix that includes the capacity to conduct the following activities: designing, building and managing the consultant database with qualified consultants, verifying consultant qualifications, providing feedback on consultants; knowledge of hiring laws, policies, and legal requirements of the Indonesian government; knowledge of Indonesian visa requirements, regulations, and procedures;

knowledge and experience in adhering to U.S. Government rules and regulations in hiring subcontractors and consultants for a task; experience and knowledge in sub-contracting to local and international organizations; and all other tasks associated with the recruitment and hiring of qualified professionals or institutions.

C.5.3 Consultants and Organizations. The Contractor must identify, recruit and hire short-and long-term consultants, and technical assistance organizations, who have expertise in the following technical areas: maternal and neonatal health; child health; nutrition; breastfeeding;

epidemiology; evaluation; health information, monitoring and disease surveillance systems;

research methodologies; biostatistics; reproductive health; sexually-transmitted diseases;

HIV/AIDS; TB; influenza; microbiology; emerging pandemic threats; neglected tropical diseases; writing and editing; finance and organizational management; strategic planning for health organizations; health curriculum development; gender; social science research; social marketing, organizational capacity building, civil society development, health communication, and other development areas. The Contractor must hire and place consultants in response to specific tasks as identified by USAID.

C.6 GENDER EQUITY

Gender equity is a guiding principle of USAID. The Contractor must operate in accordance with USAID’s Gender Equity and Female Empowerment Policy. The Contractor must demonstrate institutional commitment to gender equality and expertise. The Contractor must demonstrate that it takes gender balance seriously in its staffing and staff requirements, personnel systems, hiring, management and capacity development principles and approaches.

C.7 REPORTS

1. The Contractor must submit quarterly reports to the COR (Contracting Officer’s Representative) no later than 30 days after the end of each quarter and include information such as:

• Summary of tasks that have been received by the Contractor, progress made, a summary of the status of each consultant, and an update on the status of the computerized data base;

• Explanation of implementation challenges and actions taken/planned to overcome the challenges; and

• Quarterly financial report, including comparison of actual expenditures with budget estimates, including analysis and explanation of high unit costs.

• Pipeline analysis

2. The Contractor must provide task-specific deliverables (determined by each task) and summarizing the work undertaken, recommendations and outputs as determined by each task.

3. The Contractor must prepare a Performance Management Plan delineating how the activities supported under BANTU contribute to the results of USAID’s strategy.

4. The Contractor must prepare annual reports reviewed by the management team and submit them to the COR no later than 30 days after the anniversary of the contract award date and include information such as:

• Summary of tasks undertaken; and

• Progress towards expected results of the contract; and

• Annual updated Consultant Database (electronic)

5. The Contractor must prepare and submit the final report within one month of the completion of the contract. This report must include no less than:

• Summary of activities, progress made, and results achieved;

• Explanation of implementation challenges and actions taken/planned to overcome the challenges; and

• Comparison of actual expenditures with budget estimates, including analysis and explanation of high unit costs.

C.8 LIST OF DELIVERABLES

Deliverable Due

Year 1 Work Plan Within 60 days of award

Performance Monitoring Plan In conjunction with USAID, within 60 days of award and reviewed and updated semiannually

Annual Work Plans Years 2-5 30 days before end project year

Quarterly Reports Within 30 days of the three month periods ending on March 31, June 30, September 30, and December 31

Updated Consultant Database Annually, submitted with annual report

Task-Specific Deliverables (to be determined by each task)

Within 2 weeks days of completion of task, or as specified by the specific task

Annual Reports Within 30 days of the 12 month period of the project

Quarterly Financial Update Within 30 days of the three month periods ending on March 31, June 30, September 30, and December 31

Final Report Within 30 days of the end of the project

Final Consultant Database and Operations Manual

Within 30 days of the end of the project

C.9 GRANTS UNDER CONTRACT

This project includes a grants component and authorizes grants under contract (GUCs) over the life of the project of up to $500,000. All GUCs must be made in accordance with ADS 302 and

303. The COR will be significantly involved in establishing selection criteria and must approve the actual selection of grantees; the Contractor must apply the same requirements that apply to USAID-executed grants; and USAID retains the right to terminate the grant activities unilaterally in extraordinary circumstances (see ADS 302.3.4.8). The Contractor must be responsible for developing guidelines, subject to the COR and Contracting Officer approval, for submitting grant proposals, establishing specific eligibility criteria and developing procedures for the review and approval of grants and developing procedures for monitoring the funded projects and reporting results.

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY AND STRATEGY

Branding Strategy Implementation and Marking under this contract shall comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding and any successor branding policy as detailed in the Automated Directive System (ADS) Chapter 320 as revised on January 8, 2007.

[END OF SECTION D]

http://www.usaid.gov/branding

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) DATE

52.246-4 INSPECTION OF SERVICES – COST REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

USAID/Indonesia Health Office U.S. Embassy Annex Gedung Sarana Jaya, 14th Floor Jalan Budi Kemuliaan I/1 Jakarta 10110, Indonesia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

[End of Section E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION

(48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

Alternate I (APR 1984)

F.2 PERIOD OF PERFORMANCE (CPFF)

The period of performance for this contract is five (5) years from the date of award.

F.3 PLACE OF PERFORMANCE

The place of performance will be within the country of Indonesia. The Contractor must establish a project office in Jakarta.

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor’s overall performance will be in accordance with FAR 42.15 and corresponding USAID procedures. The Contractor’s performance will be evaluated annually and at contract completion, utilizing the performance standards set forth within this contract.

Evaluation of the Contractor’s overall performance shall be conducted jointly by the COR and the Contracting Officer, and shall form the basis of the Contractor’s permanent performance record with regard to this contract.

F.5 LEVEL OF EFFORT

The level of effort for this requirement is as follows:

Labor Category Number of Work-Days Long-term Technical Assistance (U.S, CCN, TCN) 2,040 days Short-term Technical Assistance (U.S, CCN, TCN) 1,255 days Home Office Support 45 days Total 3,340 days

Note: 1) The required Level of Effort does not include non-professional support staff (e.g., office managers, administrative assistants, or drivers);

2) The required Level of Effort includes the technical expertise the Contractor must provide in response to USG stakeholder requests as part of the Statement of Work.

The above chart defines the required level of effort to be delivered in the performance of Section C of this contract. Once the required level of effort has been provided, the contract will be completed; however, the Contractor can, with the written approval of the Contracting Officer, modify the contract by reallocating level of effort between labor categories within the general scope of the contract. No reallocation of level of effort can result in an increase in the total estimated cost of, or exceed the obligated amount in, the contract without the prior written approval of the Contracting Officer.

F.6 KEY PERSONNEL

(a) The key personnel positions which the Contractor must furnish for the performance of this contract are as follows:

Name/Position Title _____________________/Project Director

(b) The personnel specified above are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor shall immediately notify both the Contracting Officer and USAID Contracting Officer’s Technical Representative reasonably in advance and shall submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement of personnel shall be made by the Contractor without the written approval of the Contracting Officer.

F.7 AUTHORIZED WORK DAY/WEEK

The Contractor is authorized up to a six-day workweek for short-term consultants in the field with no premium pay.

F.8 REPORTS AND OUTPUTS

In addition to the requirements set forth for submission of reports in Section C and I and in AIDAR clause 752.242-70 Periodic Progress Report, the Contractor shall submit the following reports and outputs to the COR specified in Section H.

F.8.1 CONTRACTOR FINANCIAL REPORTS

(a) Pipeline analysis report shall be submitted to the COR at the end of each quarter. The pipeline analysis shall include the following: Current contract budget; Actual costs incurred to-date; Projected expenditures through the end of the current quarter and the expiration date;

Remaining funds under the contract; LOE expenditures to date per staff member. A copy of the report will be forwarded to the responsible Contracting Officer.

(b) The report shall be submitted to the COR identified in Section G of the Schedule no later than the 20th of March, June, September and December of each year, covering the period through the end of the reporting quarter.

F.8.2 FINAL REPORT

Thirty (30) days following the contract completion date, the Contractor shall deliver to the COR a Final Report that: (1) summarizes accomplishments; (2) contains an overall description of all activities during the period of the contract, and contains a financial report that describes in detail how contract funds were used.

F.8.3 CONTENTS OF PERIODIC PROGRESS REPORTS

(a) The Contractor shall submit to the COR, on a quarterly basis, performance reports summarizing progress of the major activities in process during the period in relation to the requirements of the contract, indicating any problems encountered, and proposing remedial actions as appropriate.

(b) Performance reports shall be submitted within 30 days of the three month periods ending on March 31, June 30, September 30, and December 31.

(c) The Contractor shall promptly notify the Contracting Officer and COR of any problems, delays or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the contract.

F.9 REPORTING FORMAT

(a) The cover page of all reports required hereunder shall include the USAID Identity (U.S.

Agency for International Development/Indonesia) prominently displayed, the contract number (see the cover page of this contract), Contractor name, name of the USAID project office (Education Office), the publication or issuance date of the document, document title, author name(s), project number, and project title. Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials shall include the name, organization, address, and telephone/fax/internet number of the person submitting the materials.

(b) Hard copy reports shall be prepared on non-glossy paper (preferable recycled and white or off-white) using black prints. Elaborate art work, multi-color printing, and expensive binding are not to be used. Whenever possible, pages shall be printed on both sides (see also Section E of this contract).

(c) Electronic formats shall be submitted with the following descriptive information:

(i) Operating system format, e.g. DOS or Macintosh compatible;

(ii) Name of application software used to create the files on the diskette; e.g., WordPerfect Ver. 5.0, Microsoft Word ver. 2.1;

(iii) The format for any graphic and/or image files included, e.g., TIFF-compatible;

(iv) Any other necessary information, e.g.; special backup or data compression routines/software used for storing/retrieving submitted data; and

(v) All PDF files that are submitted must be UNLOCKED PDF FILES.

F.10 LANGUAGE OF REPORTS AND OTHER OUTPUTS

All reports and other outputs shall be in the English language, unless otherwise specified by the

USAID/COR.

[END OF SECTION F]

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

US Mailing Address Jakarta Address

Office of Acquisition and Assistance Office of Acquisition and Assistance USAID/Indonesia USAID/Indonesia American Embassy Jakarta U.S. Embassy Annex Unit 8135 USAID Gedung Sarana Jaya, 15th Floor FPO AP 96520-8135 Jalan Budi Kemuliaan I/1 Jakarta 10110, INDONESIA

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative is [TO BE DETERMINED]. The Alternate Contracting Officer’s Representative is [TO BE DETERMINED]. The COR is located at:

Health Office

USAID/Indonesia American Embassy Jakarta Unit 8135 USAID

FPO AP 96520-8135

G.3 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

(a) Technical Directions are defined to include:

(1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

(b) The COR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

(1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents shall be signed as "Contracting Officer’s Technical Representative" with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(5) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

(6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules shall be made only by the Contracting Officer.

(c)…