SOL-442-16-000008.pdf

Issuance Date: April 29, 2016 Questions Due Date: May 6, 2016, 2:00 p.m. Cambodia local time Closing Date & Time: May 27, 2016, 2:00 p.m. Cambodia local time

SUBJECT: Request for Quotation (RFQ) No. SOL-442-16-000008

Sensemaking Research Cambodia

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking quotations from qualified organizations interested in conducting the services as described in the attached solicitation.

The Government expects to award one firm fixed-price contract by June 22, 2016. The tentative period of performance is two years from the effective award date. The authorized geographic code for procurement of goods and services under this contract is 937, which consists of the United States, the recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source.

Any questions regarding the RFQ requirements must be submitted to phnompenhoaa@usaid.gov no later than 2:00 p.m. Cambodia local time on May 6, 2016.

Quotations must be received by the Government by 2:00 p.m. Cambodia local time on May 27, 2016 to be considered. Submission of hard copies is not required; quotations must be sent electronically to phnompenhoaa@usaid.gov.

This request in no way obligates the U.S. Agency for International Development to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a quotation in response hereto. Furthermore, the Government reserves the right to reject any and all quotations if such action is considered to be in the best interest of the Government. The award is subject to availability of funds.

Sincerely, /s/ Paul Martin Regional Contracting Officer

USAID/RDMA

mailto:phnompenhoaa@usaid.gov mailto:phnompenhoaa@usaid.gov mailto:phnompenhoaa@usaid.gov

SOL-442-16-000008

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 62

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-442-16-00001204/29/2016

CAMBODIA

USAID/CAMBODIA

Office of Procurement #1 Street 96 Khan Daun Penh Phnom Penh, Cambodia 96546

1400 LT 05/27/2016

Sokunn Mealea Prak 855 4 sprak@usaid.gov

237-2834

PAGE(S)

Paul Martin

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 62

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

SOL-442-16-000008

(A) (B) (C) (D) (E) (F)

0001 Sensemaking Research Initative

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to implement the Sensemaking Research Cambodia activity as described in Section C.

B.2 CONTRACT TYPE

This is a firm fixed-price contract. The Contractor must perform the services set forth in Section C, at a price consistent with Section B.3 of the contract. For the consideration set forth in the contract, the Contractor shall provide the deliverables or outputs described in Section F and comply with all contract requirements.

B.3 CONTRACT PRICE

The total firm fixed-price of this contract is $ . The Contractor will not be paid any sum in excess of this amount. The following are the firm fixed-prices for individual deliverables required by this contract:

# Deliverable Unit Price

Quantity Extended Price

1 Workshop or formal training in Sensemaking and related qualitative approaches to data collection, implementation and analysis.

Curriculum describing the Contractor’s approach to capacity building and coaching.

2 Analytical framework.

Methodology.

Implementation Plan.

3 Pilot of the research approach and tools.

Completion of the first key research interval.

Submission of the first interim report.

4 Mid-term top-line findings presentation to senior staff in Cambodia (or virtual). 1

5 Completion of the subsequent key research intervals.

Submission of corresponding interim report.

[offerors may propose between 3 and 5 research intervals based on their technical approach]

6 Completion of the last key research interval.

Submission of the comprehensive analysis (final report).

Final top-line findings presentation to senior staff in Cambodia (or virtual).

TOTAL:

B.4 PAYMENT

The Contractor will be paid the agreed upon firm fixed-price in accordance with the agreed to prices stated in section B.3 above upon acceptance of the deliverables by the Contracting Officer’s Representative (COR). The final payment will be released after the COR confirms the Contractor complied with all other contract requirements.

END OF SECTION B

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

I. INTRODUCTION

For a number of years development practitioners have relied heavily on traditional data sets and data collection methods to help guide our understanding of the sociocultural contexts in developing nations. While these approaches to research are informative and important, a number of innovative methodologies have recently emerged that support a more human-centric research approach to understand existing sociocultural dynamics and anticipatory reasoning/predictive trend analysis.

One class of such newer data capture techniques relies heavily on participant narrative-generation and often has a real-time feature in which participants can refine, update or augment their original narratives. Narrative generation is often seen as the first step in a larger methodology referred to as Sensemaking, in which an organization, government, donor, etc. begins to clarify and articulate its understanding of itself and/or the views and aspirations of the populous it serves. Sensemaking is used to build situational awareness and a shared understanding and analysis of complexity that traditional survey approaches fail to achieve. One innovative approach linked to the Sensemaking methodology is to blend a mix of qualitative and quantitative approaches that has been absent in earlier Sensemaking methods.

USAID has been supporting Cambodia’s democratic transition for over 20 years, in particular helping to strengthen civil society as well as enhance political competition and civic engagement.

Traditionally, progress has been measured on government systems and actions in protecting human rights and democratic practices and systems, and on estimates of the influence of civil society.

Less known is the extent to which Cambodian citizens, relatively new to democratic structures, have gained an understanding of, and appreciation for, democracy and the accountability relationship between citizens and their government. Valuing participatory democracy and governance is widely assumed to be a critical tenet of a sustainable democracy.

II. OBJECTIVE

USAID/Cambodia is seeking to better inform its current and future approaches to development assistance through use of this kind of analysis in the sector of democracy and governance, described below.

Democracy and Governance

Sector objectives: understanding trends in the definition of citizenship and its relationship to governance, on a spectrum of democratic values.

The Contractor will plan for, implement and analyze Sensemaking methods to inform USAID’s ongoing understanding of sociocultural dynamics in Cambodia. The Contractor will draw data from Sensemaking methodologies that include, but are not limited to, narrative generation and storytelling to deepen USAID’s understanding of development trends and socio-political complexities within Cambodia. This research will help USAID to respond to such trends on a periodic basis.

The Contractor will apply these techniques and approaches in Cambodia to better understanding the needs, aspirations, and motivations of stakeholders and citizens relative to the ongoing perception of the evolution of democracy and governance in Cambodia. A minimum of three research intervals will be conducted (timing of implementation shall be at the discretion of the contractor), and will provide a clear indication of changes in perceptions during the 24-month duration of the project. USAID will also learn the basic technique of this approach/these approaches to better incorporate their usage into future designs and evaluations, for both USAID and its partners including international and Cambodian organizations.

III. DESCRIPTION OF TASKS

The Contractor will perform the following tasks:

A. Training and Ongoing Coaching for USAID/Cambodia Mission Personnel

The Contractor will design and facilitate one training for Mission personnel and senior leadership.

The training will provide Mission personnel with the foundations of Sensemaking, including the underlying theory, methodology, application and analysis. The training will enable the Mission to effectively manage Sensemaking initiatives in the future. The training will build in a half day (maximum) introductory session to Sensemaking to be attended by a larger audience of Mission personnel; the remaining training time will be dedicated to training key personnel from each of the Mission’s technical offices. To further prepare Mission personnel to manage and implement Sensemaking initiatives in the future, the Contractor will provide coaching and ongoing capacity building to selected Mission personnel throughout implementation of the field work/data capture and analysis.

B. Comprehensive research design and implementation plan

With involvement of the Mission staff, the Contractor will develop a comprehensive research approach including details of the overall research design, implementation plan and analytical process. The research design and implementation plan will include, but will not be limited to:

1. Detail of the research concept, methodology, and proposed structure relevant to the needs of the Democracy and Governance analysis.

2. Design/adaptation of the analytical framework specific to the sector and research question[s].

3. Description of timing for each research interval and management of the work in the implementation plan.

C. Implement/enumerate/facilitate research in Cambodia

The Contractor will prepare for and implement field research in Cambodia. This includes, but is not limited to: contracting of field workers, training field workers, management and quality control of all research implementation, piloting of approach, compiling data, coding and cleaning of data (if appropriate).

D. Analysis and synthesis of findings

The Contractor is responsible for analyzing and synthesizing all data/research. Analysis will be done in conjunction with relevant Mission personnel. This will include capacity building for Mission personnel to learn and apply Sensemaking analytical methods. The Contractor will present top-line findings to senior staff of the Cambodian Mission.

IV. DELIVERABLES

Training and capacity building:

1. One workshop or formal training in Sensemaking and related qualitative approaches to data collection, implementation and analysis. Training design will be created in conjunction with relevant Mission personnel. Training venue will be provided by USAID/Cambodia.

The training must include the following sessions:

a. One half day (0.5 days maximum) introductory session to Sensemaking demonstrating a general overview of the approach and its underpinning philosophy, objectives and utility for USAID’s purposes. This will be attended by a larger audience of Mission personnel (maximum 20 people), including relevant management and senior leadership participation.

b. Sensemaking in practice sessions (2.5 days) – these sessions will provide a constructive and practical approach to understanding the dynamics of Sensemaking;

applying Sensemaking in Cambodia; analyzing findings; synthesis of findings, and overall management of the Sensemaking process. The 2.5 day (maximum) practicum sessions will train approximately 10 key personnel from the Office of Democracy and Governance as well as relevant monitoring and evaluation personnel and key technical personnel from relevant technical and programmatic offices at the Mission (Food Security and Environment, Public Health and Education, Program Office and Embassy personnel where appropriate).

c. Training will be designed for both international and local staff. The training language will be in English; however, the training team will incorporate culturally sensitive and adaptive training approaches that meet the needs of a diverse group of learners.

2. Capacity building and coaching curriculum including learning objectives, illustrative approaches to lessons and instructional methods. The curriculum will be submitted in MS Word; no more than ten pages.

3. Ongoing capacity building/coaching for 3 to 5 key Mission personnel concurrent to all data collection/research intervals, data entry, analysis and synthesis of findings. USAID will cover any and all direct costs associated with sending its staff to accompany coaches during field work.

Research design and implementation:

1. Analytical framework. The analytical framework may be derived from existing resources or tailor made for this research scope. The approved analytical framework[s] will include a descriptive overview of each basic element of the framework and illustrative application of the framework though case studies or similar examples. USAID reserves the right to apply the analytical framework in future applications including research analysis and publication.

2. Methodology. The descriptive methodology will include, at a minimum, the following sections:

a. a background section with a general description of the research environment and situational context of the research;

b. research questions and objectives

c. methodological overview/approach;

d. research sample (samples will be nationally representative and take into account unique demographic and geographic variances);

e. annexes of relevant research instruments.

3. Implementation plan that clearly demonstrates research intervals and relevant work activities in a Gantt chart or similar format.

Implementation/facilitation of research in Cambodia:

1. Pilot of the research approach and tools (maximum 5 days).

2. Key research intervals completed in Cambodia. This will include any and all planned research treatments necessary to inform the Sensemaking analysis and final report. The Contractor will conduct a minimum of three, maximum of five, research intervals (excluding pilot) in Cambodia during the duration of this contract. It is the Contractor’s responsibility to hire, train and field enumerators/research facilitators.

3. Interim reports generated after key research benchmarks or intervals. Interim reports will be submitted in MS Word and are not to exceed 5 pages of narrative. Each report must contain:

a. a title page

b. Table of Contents,

c. a summary of relevant descriptive analytics that includes:

i. a background section with a general description of the agreed-upon procedures engagement, the period covered, and a clear identification of all entities mentioned in the report;

ii. the objectives and scope of the agreed-upon engagement, a clear explanation of the procedures for research and analysis performed and the scope limitations, if any;

iii. a brief summary of the findings from the research to that point.

4. All qualitative and quantitative raw data, cleaned and housed in a database compatible with

USAID’s data systems (recommended in machine-readable format for submission to USAID’s Development Data Library: https://www.usaid.gov/data)

Analysis and synthesis of findings:

https://www.usaid.gov/data

1. Comprehensive analysis (final report) at the completion of the research facilitation (maximum 20 pages, including annexes). The final report will include, at a minimum, the following:

a. Title Page

b. Table of contents

c. List of Acronyms

d. Executive Summary

e. Background of the context and environmental situation in Cambodia

f. Research Purpose and Objectives

g. Key Analysis Findings

h. Key Recommendations

i. Annexes of methodology/approach; research instruments, etc.

2. Top-line findings presentation to senior staff in Cambodia (may be conducted remotely).

Presentations will be in PTT or similar slide format and are not to exceed 30 minutes plus 30 minutes for Q&A.

END OF SECTION C

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in UAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracts” at http://www.usaid.gov/ads/policy /300/320, and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

D.3 BRANDING STRATEGY

The activity name: “Sensemaking Research Cambodia” is the title of this activity.

How the materials and communications will be positioned: In all cases, this activity will be presented as supported by the U.S. Government.

The desired level of visibility: USAID identity shall be prominently displayed in draft and final synthesized studies and reports. USAID identity and visibility is not required at the point of data collection or on documents relevant to in person data collection; its inclusion is considered at the discretion of the Contractor.

Other organizations to be acknowledged: None.

END OF SECTION D

http://www.usaid.gov/ads/policy%20/300/320 http://www.usaid.gov/ads/policy%20/300/320 http://www.usaid.gov/ads/policy%20/300/320 http://www.usaid.gov/branding

SECTION E – INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID/Cambodia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR identified in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs. The Government will perform inspection and acceptance in accordance with clause 52.212-4 Contract Terms and Conditions—Commercial Items.

END OF SECTION E

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance for this contract is two years from the effective award date. The effective date of this contract will be the date of the Contracting Officer's signature.

F.2 PLACE OF PERFORMANCE

The Contractor shall perform the services described in Section C in Cambodia.

F.3 REPORTS AND DELIVERABLES OR OUTPUTS

The Contractor shall furnish reports and deliverables described in Section C and below to the USAID/Cambodia COR:

# Deliverable Due Date 1 Engagement Schedule/Work Plan within 15 days of effective award date Training and capacity building:

2 Workshop or formal training in Sensemaking and related qualitative approaches to data collection, implementation and analysis within 60 days after award

3 Capacity building and coaching curriculum including learning objectives, illustrative approaches to lessons and instructional methods.

within 60 days after award

4 Ongoing capacity building/coaching for 3 to 5 key Mission personnel concurrent to all data collection/research intervals, data entry, analysis and synthesis of findings throughout the contract period of performance

Research design and implementation:

5 Analytical framework within 60 days after award

6 Methodology within 60 days after award

7 Implementation Plan within 60 days after award

F.4 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR

DEVELOPMENT EXPERIENCE DOCUMENTS (SEP 2013) (Class Deviation OAA-OEV-13-01 c)

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the Contracting Officer Representative's approval, the contractor must submit to USAID's Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience.

These reports include: assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that (1) describe the planning, design, implementation, evaluation, and results of development assistance; and (2) are generated during the life cycle of development assistance programs or activities.) The Contractor must also submit copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(i) Time-sensitive materials such as newsletters, brochures or bulletins.

(ii) The contractor's information that is incidental to award administration, Implementation/facilitation of research in Cambodia:

8 Pilot of the research approach and tools within 30 days after approval of the Implementation Plan

9 Key research intervals as approved in the Methodology and

Implementation Plan

10 Interim reports generated after key research benchmarks or intervals within 15 days after completion of each key research interval

Analysis and synthesis of findings:

11 Comprehensive analysis (final report) 30 days prior to the expiration date of the contract

12 Top-line findings presentation to senior staff in Cambodia once at mid-term and once with the submission of the final report such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The Contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at: https//dec.usaid.gov.

(1) Standards.

(i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic (preferred) or paper form. Electronic documentation must comply with Section 508 of the Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. In the case of databases and computer software the submissions must also include necessary descriptive information, e.g., special backup or data compression routines, software used for storing/retrieving submitted data, or program installation instructions.

(v) Electronic documents must be in one of the National Archives and Records Administration (NARA)-approved formats as described in NARA guidelines related to the transfer of permanent E-records. (See http://www.archives.gov/records-mgmt/initiatives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all Contractor products submitted. The title page of all reports and information products must include the contract number(s), contractor name(s), name of the USAID Contracting Officer's Representative, the publication or issuance date of the document, document title, (if non English, provide an English translation of the title), author name(s), and development objective or activity title (if non-English, provide a translation) and associated number, and language of the document (if non-English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

END OF SECTION F

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 INVOICES AND PAYMENT

Claims for payment under this contract must be submitted to the USAID/Cambodia Controller's Office in accordance with clause 52.212-4 Contract Terms and Conditions—Commercial Items, (g). Invoice with required supporting documents may be submitted either through paper or electronic in a Portable Document File (PDF) format through an electronic mailbox. The mailbox address is pppayment@usaid.gov. Electronic submission (PDF format) are encouraged and do not require subsequent transmittal of original paper invoices. One copy of the voucher and the invoice shall also be submitted to the Contracting Officer and the COR.

G.2 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

Office of Acquisition and Assistance (OAA) USAID/Cambodia #1, Street 96, Sangkat Wat Phnom, Khan Daun Penh Phnom Penh, Cambodia

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative (COR) for the contract is [to be inserted at time of award]. The COR is responsible for providing technical directions to the Contractor, as defined herein, accepting deliverables, and providing administrative approval for payment. Complete details on COR authorities and limitations are provided in a separate designation letter signed the Contracting Officer.

G.4 PAYING OFFICE

The paying office for this contract is:

Office of Financial Management USAID/Cambodia

#1, Street 96, Sangkat Wat Phnom Khan Daun Penh Phnom Penh, Cambodia

Email: pppayment@usaid.gov

G.5 ACCOUNTING AND APPROPRIATION DATA [to be filled in at time of award]

Budget Fiscal Year:

Operating Unit:

mailto:pppayment@usaid.gov.

mailto:pppayment@usaid.gov.

mailto:pppayment@usaid.gov.

Strategic Objective:

Team/Division:

Benefiting Geographic Area:

Expanded Object Class Code (EOCC):

Amount Obligated:

END OF SECTION G

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

(Class Deviation No. OAA-DEV-12-01c)

(a) Except as may be specifically approved by the Contracting Officer, the Contractor must procure all commodities (e.g., equipment, materials, vehicles, supplies) and services (including commodity transportation services) in accordance with the requirements at 22 CFR Part 228 “Rules on Procurement of Commodities and Services Financed by USAID Federal Program Funds.” The authorized source for procurement is Geographic Code 937 unless otherwise specified in the schedule of this contract. Guidance on eligibility of specific goods or services may be obtained from the Contracting Officer.

(b) Ineligible goods and services. The Contractor must not procure any of the following goods or services under this contract:

(1) Military equipment

(2) Surveillance equipment

(3) Commodities and services for support of police and other law enforcement activities

(4) Abortion equipment and services

(5) Luxury goods and gambling equipment, or

(6) Weather modification equipment.

(c) Restricted goods. The Contractor must obtain prior written approval of the Contracting Officer or comply with required procedures under an applicable waiver as provided by the Contracting Officer when procuring any of the following goods or services:

(1) Agricultural commodities,

(2) Motor vehicles,

(3) Pharmaceuticals and contraceptive items

(4) Pesticides,

(5) Fertilizer,

(6) Used equipment, or

(7) U.S. government-owned excess property.

If USAID determines that the Contractor has procured any of these specific restricted goods under this contract without the prior written authorization of the Contracting Officer or fails to comply with required procedures under an applicable waiver as provided by the Contracting Officer, and has received payment for such purposes, the Contracting Officer may require the contractor to refund the entire amount of the purchase.

H.2 AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this contract is 937.

H.3 REPORTING OF FOREIGN TAXES (JUL 2007)

(a) The Contractor must annually submit a report by April 16 of the next year.

(b) Contents of Report. The report must contain:

(1) Contractor name.

(2) Contact name with phone, fax and email.

(3) Contract number(s).

(4) Amount of foreign taxes assessed by a foreign government [each foreign government must be listed separately] on commodity purchase transactions valued at $500 or more financed with U.S. foreign assistance funds under this agreement during the prior U.S. fiscal year.

(5) Only foreign taxes assessed by the foreign government in the country receiving U.S.

assistance is to be reported. Foreign taxes by a third party foreign government are not to be reported. For example, if a contractor performing in Losotho using foreign assistance funds should purchase commodities in South Africa, any taxes imposed by South Africa would not be reported in the report for Lesotho (or South Africa).

(6) Any reimbursements received by the contractor during the period in (4) regardless of when the foreign tax was assessed and any reimbursements on the taxes reported in (4) received through March 31.

(7) Report is required even if the contractor did not pay any taxes during the report period.

(8) Cumulative reports may be provided if the contractor is implementing more than one program in a foreign country.

(c) ) Definitions. For purposes of this clause:

(1) “Agreement” includes USAID direct and country contracts, grants, cooperative agreements and interagency agreements.

(2) “Commodity” means any material, article, supply, goods, or equipment.

(3) “Foreign government” includes any foreign governmental entity.

(4) “Foreign taxes” means value-added taxes and custom duties assessed by a foreign government on a commodity. It does not include foreign sales taxes.

(d) Where. Submit the reports to Office of Financial Management, USAID/Cambodia, #1, Street 96, Sangkat Wat Phnom, Khan Daun Penh, Phnom Penh, Cambodia, Email:

pppayment@usaid.gov, with a copy to the Agreement Officer’s Representative (AOR).

(e) Subagreements. The contractor must include this reporting requirement in all applicable subcontracts and other subagreements.

(f) For further information see http://2001-2009.state.gov/s/d/rm/c10443.htm.

mailto:pppayment@usaid.gov http://2001-2009.state.gov/s/d/rm/c10443.htm http://2001-2009.state.gov/s/d/rm/c10443.htm http://2001-2009.state.gov/s/d/rm/c10443.htm http://2001-2009.state.gov/s/d/rm/c10443.htm http://2001-2009.state.gov/s/d/rm/c10443.htm http://2001-2009.state.gov/s/d/rm/c10443.htm http://2001-2009.state.gov/s/d/rm/c10443.htm http://2001-2009.state.gov/s/d/rm/c10443.htm http://2001-2009.state.gov/s/d/rm/c10443.htm http://2001-2009.state.gov/s/d/rm/c10443.htm http://2001-2009.state.gov/s/d/rm/c10443.htm

H.4 USAID DISABILITY POLICY (DEC 2004) (ACQUISITION AND ASSISTANCE

POLICY DIRECTIVE 04-17)

(a) The objectives of the USAID Disability Policy are (1) to enhance the attainment of United States foreign assistance program goals by promoting the participation and equalization of opportunities of individuals with disabilities in USAID policy, country and sector strategies, activity designs and implementation; (2) to increase awareness of issues of people with disabilities both within USAID programs and in host countries; (3) to engage other U.S. government agencies, host country counterparts, governments, implementing organizations and other donors in fostering a climate of nondiscrimination against people with disabilities; and (4) to support international advocacy for people with disabilities. The full text of the policy paper can be found at the following website: http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf.

(b) USAID therefore requires that the contractor not discriminate against people with disabilities in the implementation of USAID programs and that it make every effort to comply with the objectives the USAID Disability Policy in performing this contract. To that end and within the scope of the contract, the contractor's actions must demonstrate a comprehensive and consistent approach for including women and children with disabilities.

H.5 NONDISCRIMINATION (JUNE 2012)

FAR Part 27 and the clauses prescribed in that part prohibit contractors performing in or recruiting from the U.S. from engaging in certain discriminatory practices.

USAID is committed to achieving and maintaining a diverse and representative workforce and a workplace free of discrimination. Based on law, Executive Order, and Agency policy, USAID prohibits discrimination in its own workplace on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, disability, age, veteran’s status, sexual orientation, genetic information, marital status, parental status, political affiliation, and any other conduct that does not adversely affect the performance of the employee. USAID does not tolerate any type of harassment, either sexual or nonsexual, of any employee or applicant for employment. Contractors are required to comply with the nondiscrimination requirements of the FAR.

In addition, the Agency strongly encourages all its contractors (at all tiers) to develop and enforce comprehensive nondiscrimination policies for their workplaces that include protection on these expanded bases, subject to applicable law.

H.6 DISCLOSURE OF INFORMATION

(a) Contractors are reminded that information furnished under this contract, including proposal information, may be subject to disclosure under the Freedom of Information Act (FOIA).

Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when the U.S. Office of Personnel Management (OPM or The Government) determines disclosure is warranted by FOIA. However, if such items are not marked, all information http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf contained within the submitted documents will be deemed to be releasable.

(b) Any information made available to the Contractor by the Government must be used only for the purpose of carrying out the provisions of this contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

(c) In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and must ensure that all work performed by its subcontractors shall be under the supervision of the Contractor or the Contractor's responsible employees.

(d) Each officer or employee of the Contractor or any of its subcontractors to whom any Government record may be made available or disclosed must be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by 19 U.S.C. 641. That section provides, in pertinent part, that whoever knowingly converts to their use or the use of another, or without authority, sells, conveys, or disposes of any record of the United States or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

H.7 AIDAR 752.7027 PERSONNEL (DEC 1990)

(a) Clearance.

(1) Individuals Engaged or Assigned Within the United States. The contractor will obtain written notification from the Contracting Officer of Cooperating Country clearance of any employee sent outside the United States to perform duties under this contract.

(2) Individuals Engaged or Assigned When Outside the United States. No individual shall be engaged or assigned when outside the United States to perform work outside the United States under this contract unless authorized in the schedule or otherwise approved by the Contracting Officer or Mission Director. However, when services are performed in the Cooperating Country on a casual or irregular basis or in an emergency, exception to this provision can be made in accordance with instructions or regulations established by the Mission Director.

(b) Physical fitness of employees and dependents. See the clause of this contract entitled Physical Fitness.

(c) Conformity to laws and regulations of Cooperating Country. Contractor agrees to use its best efforts to assure that its employees and their dependents, while in the Cooperating Country, abide by all applicable laws and regulations of the Cooperating Country and political subdivisions thereof.

(d) Importation or sale of personal property or automobiles. To the extent permitted by Cooperating Country laws, the importation and sale of personal property or automobiles by contractor employees and their dependents in the Cooperating Country shall be subject to the same limitations and prohibitions which apply to U.S. nationals employed by the Mission. This provision does not apply to employees or consultants who are citizens or legal residents of the Cooperating Country.

(e) Economic and Financial Activities. Other than work to be performed under this contract for which an employee or consultant is assigned by the contractor, no such employee or consultant of the contractor shall engage, directly or indirectly, either in his/her own name or in the name or through the agency of another person, in any business, profession or occupation in the Cooperating Country or other foreign countries to which he/she is assigned, nor shall he make loans or investments to or in any business, profession or occupation in the Cooperating Country or other foreign countries in which he/she is assigned. This provision does not apply to employees or consultants who are citizens or legal residents of the Cooperating Country.

H.8 ENVIRONMENTAL COMPLIANCE REQUIREMENTS

1a) The Foreign Assistance Act of 1961, as amended, Section 117 requires that the impact of USAID’s activities on the environment be considered and that USAID include environmental sustainability as a central consideration in designing and carrying out its development programs.

This mandate is codified in Federal Regulations (22 CFR 216) and in USAID’s Automated Directives System (ADS) Parts 201.5.10g and 204 (http://www.usaid.gov/policy/ads/200/), which, in part, require that the potential environmental impacts of USAID-financed activities are identified prior to a final decision to proceed and that appropriate environmental safeguards are adopted for all activities. Contractor environmental compliance obligations under these regulations and procedures are specified in the following paragraphs of this contract.

1b) In addition, the Contractor must comply with host country environmental regulations unless otherwise directed in writing by USAID. In case of conflict between host country and USAID regulations, the latter shall govern.

1c) No activity funded under this contract will be implemented unless an environmental threshold determination, as defined by 22 CFR 216, has been reached for that activity, as documented in a Request for Categorical Exclusion (RCE), Initial Environmental Examination (IEE), or Environmental Assessment (EA) duly signed by the Bureau Environmental Officer (BEO).

(Hereinafter, such documents are described as “approved Regulation 216 environmental documentation.”)

2a) If the Contractor plans any new activities outside the scope of the approved Regulation 216 environmental documentation, it shall prepare an amendment to the documentation for USAID review and approval. No such new activities shall be undertaken prior to receiving written USAID approval of environmental documentation amendments.

2b) Any ongoing activities found to be outside the scope of the approved Regulation 216 http://www.usaid.gov/policy/ads/200/ http://www.usaid.gov/policy/ads/200/ http://www.usaid.gov/policy/ads/200/ http://www.usaid.gov/policy/ads/200/ http://www.usaid.gov/policy/ads/200/ http://www.usaid.gov/policy/ads/200/ environmental documentation shall be halted until an amendment to the documentation is submitted and written approval is received from USAID.

H.9 LIMITATION ON SUBCONTRACTING TO NON-LOCAL ENTITIES

(JUL 2014)

(a) Applicability. This provision applies to:

(i) Contracts that have been awarded to those local entities under the authority of and as defined in Section 7077 of Public Law 112-74, the Consolidated Appropriations Act, 2012 (P.L. 112-74), as amended by Text highlighted in yellow indicates that the material is new or substantively revised. 11 Section 7028 of Public Law 113-76, the Consolidated Appropriations Act, 2014, also known as "Local Competition Authority"; and

(ii) Contracts awarded to local entities (as defined in Section 7077 of Public Law 112-74) under the authority at AIDAR 706.302-70 Impairment of foreign aid programs.

(b) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract for—

(1) Services (except construction), at least fifty (50) percent of the cost of contract performance incurred for personnel must be expended for employees of the prime/local entity.

(2) Supplies (other than procurement from a non-manufacturer of such supplies), the prime/ local entity concern must perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction, the prime/ local entity concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors, the concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

(c) By submission of an offer and execution of a contract, the Offeror/Contractor represents that it is an individual, a corporation, a nonprofit organization, or another body of persons that:

(1) Is legally organized under the laws of;

(2) Has as its principal place of business or operations in;

(3) Is majority owned by individuals who are citizens or lawful permanent residents of; and

(4) Is managed by a governing body the majority of who are citizens or lawful permanent residents of the country in which this contract will be primarily performed.

(d) For purposes of this clause, “majority owned” and “managed by” include, without limitation, beneficiary interests and the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the organization's managers or a majority of the organization's governing body by any means.

H.10 ELECTRONIC PAYMENTS SYSTEM (AUG 2014) (PEB 2014-06)

1. Definitions:

a. “Cash Payment System” means a payment system that generates any transfer of funds through a transaction originated by cash, check, or similar paper instrument. This includes electronic payments to a financial institution or clearing house that subsequently issues cash, check, or similar paper instrument to the designated payee.

b. “Electronic Payment System” means a payment system that generates any transfer of funds, other than a transaction originated by cash, check, or similar paper instrument, which is initiated through an electronic terminal, telephone, mobile phone, computer, or magnetic tape, for the purpose of ordering, instructing or authorizing a financial institution to debit or credit an account. The term includes debit cards, wire transfers, transfers made at automatic teller machines, and point-of-sale terminals.

2. The contractor agrees to use an electronic payment system for any payments under this award to beneficiaries, subcontractors, or grants under contracts, where applicable.

3. Exceptions. The contractor is allowed the following exceptions, provided the contractor documents its contract file with the appropriate justification:

a. Cash payments made while establishing electronic payment systems, provided that this exception is not used for more than six months from the effective date of this award.

b. Cash payments made to payees where the contractor does not expect to make payments to the same payee on a regular, recurring basis, and payment through an electronic payment system is not reasonably available.

c. Cash payments to vendors below the micro purchase level as defined by FAR 2.101, or for Grants Under Contracts for less than $3,000, when payment through an electronic payment system is not reasonably available.

d. The contractor has received a specific written exception from the Contracting Officer that a specific payment or all cash payments are authorized, based on the contractor’s written justification, which provides a basis and cost analysis for the requested exception.

4. More information about how to establish, implement, and manage electronic payment methods is available to contractors at http://solutionscenter.nethope.org/programs/c2etoolkit.

END OF SECTION H

http://solutionscenter.nethope.org/programs/c2etoolkit

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY…