ATTACHMNET_J-8.pdf

RFP No. SOL-294-17-000003 Attachment J-8

ATTACHMNET J-8

Summary budget for the PMDP Final Evaluation

A. General Instructions for Preparing the Summary Budget for the PMDP Final

Evaluation:

An evaluation budget should accommodate the labor and other direct costs needed to complete the evaluation described in an evaluation SOW. Budgets for USAID evaluations, like budgets for projects, are divided into two major components: (a) labor and (b) other direct costs. Each of these components may have several subcomponents.

1. Labor

Labor budgets indicate the number of days of professional time to be allocated to an evaluation.

If the evaluation is contracted out, the contractor will, in turn, submit a budget that shows not only days of professional time, by personnel category, but also the daily rate for each individual or categories of professionals.

For an external evaluation, one of the best aids in estimating labor costs is a task by time by category of personnel table, as illustrated below.

Tasks Team Leader XXXSpecialist Assistant Total Labor Planning 15 20 10 45 Preparations 20 20 20 60 Fieldwork 30 20 40 90 Analysis 15 25 15 55 Report preparation

20 15 15 50

Total 100 100 100 300

Please show daily rates for individuals or professional categories in the way it is paid to an individual. Fringe benefits, other costs and profits (in the case of a for profit firm) will be listed elsewhere in an evaluation proposal or budget.

2. Other Direct Costs (ODCs)

The first component of ODCs in most evaluation budgets focuses on travel and per diem, for both local and expatriate staff. Generally, international travel is separated from local air travel, which in turn is separated from ground transportation around the country where the evaluation will take place. Local travel for trips to and from offices in a major city may also have a separate line in an evaluation budget.

The second component of ODCs includes a variety of other costs, including required insurance and medical assistance for overseas trips, pre-departure and exit taxes, communications, printing and other services, including translation in some cases.

RFP No. SOL-294-17-000003 Attachment J-8

B. Summary Budget Template

Cost Category Unit Type Cost/Unit Total I. Labor II. Other Direct Costs (ODCs)*

i. International Travel

ii. Local Travel

iii. Per Diem

Grand Total

The Offeror must submit a detailed budget narrative that supports item for item the cost estimates proposed in its summary budget. The budget narrative must describe the nature of each individual proposed cost item and include a description of the basis of that particular cost estimate (current market estimates, current catalogue price, current vendor price quotes, how was it calculated.. etc.).

Summary Budget and Budget Narrative for the PDMDP Final Evaluation must be included in the Cost Proposal “Volume II”.

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