Attachment_A_-_Presentations.pdf

Syria Essential Services II Bidders Conference November 18, 2015

USAID HISTORY IN SYRIA

Organization of USG Assistance – Geographic Implications

• The ongoing, multi-party conflict requires multiple access points to effectively reach populations in opposition influenced areas of Syria.

• The practicalities of logistics, and host country interests (Turkey and Jordan) further dictate the need for multiple entry points into Syria.

• Recognizing these realities, The US Government established two platforms to coordinate our assistance efforts – the Syria Transition and Response Team based in Turkey, and the Southern Syria Assistance Platform based in Jordan.

• The Southern Syria Assistance Platform (SSAP) was established in July 2014 to coordinate USG assistance efforts focused primarily in the southern governorates of Dara’a, Quneitra, and Rif Damascus.

• Southern Geography (include open source map of lines of control) o To date, SSAP assistance has focused primarily on southwestern Syria:

§ Dara’a – which forms the main northern border with Jordan § Quneitra – bordering the Golan heights § Rif Damascus – the southern suburbs of Damascus o Other areas of potential interest to SSAP, depending on conditions § Sweida – currently under regime control § Southeastern desert – sparsely inhabited and under influence of

ISIL

Essential Services Investments to Date

• Essential Services North

o Incumbent: Chemonics o LOP Value: $3,900,000 o Geographic Area: Northern Syria – Deir ez Zor, Raqqa, Idlib o Key Activities: Restoring economically essential water infrastructure in agricultural communities; partnered with Assistance Coordination Unit to

Attachment A identify activities; worked through Local Councils, Provincial Councils, local NGOs and contractors

• Essential Services South o Dates: September 2013 – March 2015 o Award Number:

o Incumbent: International Relief and Development o LOP Value: $4,990,000 o Geographic Area: Southern Syria – Dara’a and Quneitra o Key Activities: Community profiles, capacity building of Syrian partner organization, low-profile/quick impact relief projects; introduction of solar technology; assessment of impacts on local governance structures

• Syria Essential Services o Dates: February 2015 – May 2016 (anticipated) o Award Number:

o Incumbent: Chemonics o LOP Value: $4,950,000 o Geographic Area: Southern Syria – Dara’a, Quneitra, Rif Damascus o Key Activities: Community profiles, capacity building of Syrian partner organization, agricultural productivity, town hall forums, continuation of solar projects, technical assistance for local governance structures

Syria Essential Services II RFP

Southern Syria Context

• Conflict o Primary conflict in southwestern Syria is between the regime and opposition o Opposition controls approximately 70 percent of Dara’a and Quneitra (use open source map); major armed actor is the mainstream Southern Front /

FSA

o Limited presence of ISIL; Other extremist/terrorist groups present but do not control territory (e.g., Ahrar al-Sham, Jahbat al Nusra) o Ash Shajahra sub-district (southwest corner of Dara’a) – ongoing conflict between Jahbat al Nusra and Shoadda al Yarmouk o Ongoing artillery strikes and barrel bombing from the regime; over the last year, Dara’a is the most heavily barrel bombed governorate in Syria o Uncertainty in the wake of the Paris attacks and Vienna talks

• Key Lessons Learned o Need for flexibility – changing lines of conflict, changing actors, changing policies o All assistance is welcome – there is a significant lack of resources in southern Syria § Positive – Actors (LCs, NGOs, communities) are eager to work with anyone who brings assistance to the table – incredibly earnest § Negative – The lack of resources creates competition – viewed as zero-sum, with impacts across communities o Need for Engagement – Bottom-up activities are a new concept. Syrians are used to be directed from the regime; the basic concepts of “local governance” are nascent, but welcome.

o Technical Capacity – there is significant technical capacity on the ground.

Syrians are generally well educated – and value education – communities have access to engineers, are capable of designing and implementing projects requiring technical expertise o More needs to be done – repairing and rehabilitating services aren’t enough – need to enable communities to maintain, sustain, and expand

Syria Essential Services II

Type of Contract

Evaluation Factors

Type of Contract Cost Plus Fixed Fee – Term Type

Circumstances do not allow the agency to define its requirements sufficiently to allow for a fixed-price.

Uncertainties involved in contract performance

A cost plus fixed fee contract is appropriate because of the uncertainty in Syria, including fluctuations in the operating space due to the ongoing conflict.

A cost-plus fixed fee contract is also appropriate given the approach of the proposed award to address community driven demand.

Level of Effort Level of Effort (Term): Describes the scope of work in general terms and obligates the contractor to devote a specified level of effort for a stated time period.

If the performance is considered satisfactory by the Government, the fixed fee is payable at the end of the period of performance.

Therefore, it imposes significantly less risk on the contractor.

Government estimate is 27,270 person-days. To help you out budgeting, we believe that this program does not require expats other than the Chief of Party and a portion of the STTA.

Evaluation Factors Factor 1 Technical Approach Sub Factor 1.1 Implementation Sub Factor 1.2 Analysis Sub Factor 1.3 Integration

Factor 2 Management Plan Sub Factor 2.1 Organizational Structure Sub Factor 2.2 Quick Mobilization Sub Factor 2.3 Subpartners

Evaluation Factors cont.

Factor 3 Key Personnel Sub Factor 3.1 COP Qualifications Sub Factor 3.2 Director of Engineering Qualifications Sub Factor 3.3 Director of Governance Qualifications

Factor 4 Past Performance

Sub Factor 4.1 Quality of Product/Services Sub Factor 4.2 Cost Control Sub Factor 4.3 Schedule Sub Factor 4.4 Business Relations Sub Factor 4.5 Management of Key Personnel Sub Factor 4.6 Small Business Utilization (If applicable)

Evaluation factors

Technical factors are considered significantly more important than cost/price factors.

The Technical Approach is the most important evaluation factor, followed by Management Plan, then Key Personnel and then Past Performance.

The sub-factors for each of these evaluation factors are of equal weight.

Key Personnel

Be careful with the Key Personnel evaluation criteria. If you propose a person that lacks one of the requirements, this person will be found deficient.

Cost Proposals

Please follow the budget template

Evaluation of the cost proposal will be considered but not be limited to the following:

Cost reasonableness, cost realism and completeness of the cost proposals and supporting documents;

Overall cost control/cost savings evidenced in the proposal;

Amount of the proposed fee

Budget Narrative

Explanation of each sub-item and why it is necessary

Relationship to the technical proposal

Basis for estimation (vendor quotes, past experience, market research)

General Info

USAID intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value using the trade-off process after evaluation in accordance with the factors and subfactors in the solicitation.

USAID intends to evaluate proposals and award a contract without discussion. USAID reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.