SOL-267-16-000005.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 91

REQ-267-16-000012

USAID/Iraq

SOL-267-16-000005

6-8 10-11 13-25 26-29 30-46 88-91

73-87

47-58

07/21/2016

07/12/2016

R. Clark Pearson

60-72

RFP No.: SOL-267-16-000005

Contents

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 HYBRID COST REIMBURSEMENT WITH IDIQ CLIN CONTRACT

B.3 TOTAL CONTRACT VALUE AND OBLIGATED AMOUNT

B.4 PRICE/COST SCHEDULE

B.5 FIXED FEE (CPFF)

B.6 LEVEL OF EFFORT, FIXED FEE (IDIQ) AND OTHER DIRECT COST LIMITATIONS [CLIN 005]

B.7 INDIRECT COSTS (CPFF)

B.8 COST REIMBURSABLE (CPFF)

B.9 CANCELLATION CEILING

SECTION C – PERFORMANCE WORK STATEMENT

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

D.3 CURRENT WAIVER

D.4 BRANDING

D.5 APPROVAL OF BRANDING IMPLEMENTATION AND MARKING PLAN

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OF PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 AUTHORIZED WORK DAY / WEEK

F.5 DELIVERABLES

F.6 FIXED FEE [CLINS 001 -0004]

F.6.1 FIXED FEE PAYMENT SCHEDULE

F.7 KEY PERSONNEL

F.8 PERFORMANCE STANDARDS

F.9 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS

(SEPTEMBER 2013)

F.10 752.242-70 PERIODIC PROGRESS REPORTS (OCTOBER 2007)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER'S AUTHORITY

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) (CPFF)

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

Page: 3

G.6 PAYING OFFICE

G.7 ACCOUNTING AND APPROPRIATION DATA

G.8 CONTRACTOR’S PRIMARY POINT OF CONTACT

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 INSURANCE AND SERVICES

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.4 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

H.5 AMMONIUM NITRATE AND CALCIUM AMMONIUM NITRATE RESTRICTION

(SEPTEMBER 2011)

H.6 LANGUAGE REQUIREMENTS

H.7 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES

H.8 ADS 548 INFORMATION TECHNOLOGY REQUIREMENT

H.9 ADS 547 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES

H.10 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

H.11 REPORTING OF FOREIGN TAXES (JULY 2007)

H.12 NONDISCRIMINATION (JUNE 2012)

H.13 ACCESS TO USAID FACILITIES AND USAID’S INFORMATION SYSTEMS (AUGUST 2013)

H.14 USAID DISABILITY POLICY - ACQUISITION (DECEMBER 2004)

H.15 USAID-FINANCED THIRD-PARTY WEB SITES (AUGUST 2013)

H.16 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUGUST 2013)

H.17 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY 2014) .. 37

H.18 302.3.5.22 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCTOBER 2014)

H.19 ELECTRONIC PAYMENTS SYSTEM

H.20 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973, AS AMENDED ... 40

H.21 RECORDS RETENTION REQUIREMENTS

H.22 APPLICATION OF IRAQ SERVICE RECOGNITION PACKAGE

H.23 DIRECT EMPLOYEE VERSUS SUBCONTRACTOR

H.24 STANDARDS OF CONDUCT -- IMPROPER BUSINESS PRACTICES

H.25 GENDER CONSIDERATION

H.26 ENVIRONMENTAL COMPLIANCE

H.27 EXECUTIVE ORDER ON TERRORISM FINANCING

H.28 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.29 LIFE SUPPORT AND SECURITY SERVICES

H.30 SPECIAL IRAQ CLAUSE FOR DEPARTMENT OF DEFENSE (DOD) COMMON ACCESS CARD

(CAC) (SEPTEMBER 2007)

H.31 USE OF SYNCHRONIZED PREDEPLOYMENT AND OPERATIONAL TRACKER (SPOT) FOR

CONTRACTORS SUPPORTING A DIPLOMATIC OR CONSULAR MISSION OUTSIDE THE

UNITED STATES (SUPPLEMENT TO FAR 52.225-19)

H.32 SERIOUS INCIDENT REPORTING REQUIREMENTS

H.33 ORDERING SUPPLEMENTAL TECHNICAL ASSISTANCE (CLIN 0005)

Page: 4

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.3 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS (APR 2015) (DEVIATION 2015-02)

I.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.6 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015) ALT 1. (MAR 2015)

I.7 52.243-7 NOTIFICATION OF CHANGES (APRIL1984)

I.8 52.244-2 SUBCONTRACTS (OCT 2010) ALT I. (JUNE 2007)

I.9 AIDAR 752.204-72 ACCESS TO USAID FACILITIES AND USAID'S INFORMATION SYSTEMS

(MAY 2016) (DEVIATION NO. M/OAA-DEV-AIDAR-16-2C)

I.10 52.216-18 ORDERING (OCT 1995) [CLIN 0005]

I.11 52.216-19 ORDERING LIMITATIONS (OCT 1995) [CLIN 0005]

I.12 52.216-22 INDEFINITE QUANTITY (OCT 1995) [CLIN 0005]

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHEMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (APR 2015)…………………60

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2014)……………………..60

K.4 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (NOV 2014)………………..………………..64

K.5 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS-

REPRESENTATION (NOV 2015)

K.6 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

K.7 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.8 FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CRIMINAL CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.9 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.10 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)………………………………………..68

K.11 52.222-52 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT ACT TO

CONTRACTS FOR CERTAIN SERVICES – CERTIFICATION (MAY 2014)

K.12 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN

(MAR 2015)

K.13 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCT 2015)

K.14 52.230-7 PROPOSAL DISCLOSURE—COST ACCOUNTING PRACTICE CHANGES (APR 2005) 71

K.15 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.16 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

Page: 5

L.3 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 GENERAL INSTRUCTIONS TO OFFERORS

L.6 PROPOSAL SUBMISSION

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

L.9 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND MARKING PLANS

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

M.2 GENERAL AND SOURCE SELECTION INFORMATION

M.3 EVALUATION CRITERIA

M.4 COST PROPOSAL EVALUATION

M.5 DETERMINATION OF THE COMPETITIVE RANGE

M.6 SOURCE SELECTION

Page: 6

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to obtain services as described in the Performance Work Statement in Section C to fulfill the Statement of Objectives.

B.2 HYBRID COST REIMBURSEMENT WITH IDIQ CLIN CONTRACT

This is a FAR 16.102(b) combination award consisting of a Cost Reimbursement Completion (CLIN 0001, CLIN 0002, CLIN 0003, and CLIN 0004) and a single-award Indefinite Delivery/Indefinite Quantity (IDIQ) type contract (CLIN 0005) for the purpose of providing technical assistance, planning, and preparation of reports, analysis and assessments.

Under the Cost Reimbursement Completion portion of the contract (CLIN 0001, CLIN 0002, CLIN 0003, and CLIN 0004), the contractor must furnish all personnel, materials, equipment, supplies, facilities, services (except as expressly set forth in this contract as furnished by the Government) and perform all activities necessary for, or incidental to, the performance of work described in their performance work statement and other sections of the contract not specifically identified under CLIN 0005 as the IDIQ Supplemental Technical Assistance.

Under the IDIQ portion of the contract (CLIN 0005), the contractor must furnish additional technical assistance arising out of or related to the completion portion of the contract, as required by Government-issued task orders.

The services must be ordered in accordance with Section H.33 entitled “Ordering Supplemental Technical Assistance (CLIN 0005)” and the IDIQ clauses in Section I.10–I.12. As CLIN 0005 is part of this contract and not a stand-alone award, the Government is not required to state or order any minimum number of person-days as otherwise provided in FAR 16.504(a)(1). The other CLINs contained in this contract provide sufficient consideration to make this a legally binding contract, and the Government has no obligation to fund or order under this CLIN.

B.3 TOTAL CONTRACT VALUE AND OBLIGATED AMOUNT

a. The total estimated costs of the entire contract, inclusive of fixed fee is approximately $169,000,000-

$175,000,000.

b. The total estimated ceiling cost of CLIN 0001 (Base Years) is $ TBD, inclusive of the associated fixed fee of $TBD.

c. The total estimated ceiling cost of CLIN 0002 (Option Year One) is $TBD, inclusive of the associated fixed fee of $TBD.

d. The total estimated ceiling cost of CLIN 0003 (Option Year Two) is $TBD, inclusive of the associated

e. The total estimated ceiling cost of CLIN 0004 (Option Year Three) is $TBD, inclusive of the associated

f. The total estimated ceiling cost of CLIN 0005 (IDIQ CLIN) is $TBD, inclusive of the associated maximum fixed fee of $TBD. The total estimated ceiling cost of CLIN 0005 exclusive of the associated fixed fee is

$TBD.

g. Funds obligated hereunder are anticipated to be sufficient through TBD.

h. Any cost that exceed the obligated amount of the CLIN or total amount are unallowable.

i. The amount currently obligated to each CLIN is as follows:

Page: 7

CLIN 0001 CLIN 0002 CLIN 0003 CLIN 0004 CLIN 0005 TOTAL

B.4 PRICE/COST SCHEDULE

CLIN 0001 CLIN 0002 CLIN 0003 CLIN 0004 CLIN 0005 Total

a. Direct Costs

b. Indirect Costs

c. Fixed Fee

d. Total Price

a. Any costs that exceed any amounts in the above schedule are unallowable.

B.5 FIXED FEE (CPFF)

Pursuant to FAR 16.306(d), the fixed fee payable under CLIN 0001, CLIN 0002, CLIN 0003 and CLIN 0004 will be tied to the conditions and completion of the deliverables specified in Section F.6 of this contract and in accordance with the amounts in B.3 and B.4.

B.6 LEVEL OF EFFORT, FIXED FEE (IDIQ) AND OTHER DIRECT COST LIMITATIONS [CLIN 005]

a. In performing Government orders for Technical Assistance under CLIN 0005, the contractor is obligated to provide up to a maximum of 35,000 person-days.

b. The fee set forth in B.3.f is based upon furnishing the level-of-effort specified in B.6.a. The total estimated cost and fixed fee will be established in the individual Government issued Task Orders and will not exceed the amounts set forth in Section B.3.f.

c. The estimated cost of this CLIN includes estimates for material, equipment, subcontracts, travel, and training required for performance of the total amount of work that can be ordered by the Government under this CLIN during the life of this contract. The amount of ordered Other Direct Costs will not exceed 20% of the total estimated cost of CLIN 0005.

B.7 INDIRECT COSTS (CPFF)

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period Indirect Cost X % 1/ 1/ 1/ Indirect Cost Y % 2/ 2/ 2/

1/Base of Application:

Type of Rate:

Period:

2/Base of Application:

Type of Rate:

Period:

Page: 8

B.8 COST REIMBURSABLE (CPFF)

Allowable costs will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

In addition, the requirement and conditions concerning estimated cost and funding apply as detailed in FAR 52.232-22, Limitation of Funds, incorporated by reference in Section I of this contract.

B.9 CANCELLATION CEILING

CLIN 0001 is considered non-severable, and is therefore a multi-year contract as defined in FAR

17.103. Therefore, this contract is subject to the requirements of FAR 17.106.

Cancellation Dates:

Contract Year 2: Date: 3/31/2018 Amount: $ 121,000

Cancellation Ceiling: This hybrid contract contains a CPFF Completion type portion where the contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.” Therefore, the contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling for each cancellation date is indicated above.

[END OF SECTION B]

RFP No.: SOL-267-16-000001 Page: 9

SECTION C – PERFORMANCE WORK STATEMENT

<Performance Work Statement to be developed by the offeror, based on the content of this RFP and inserted at the time of award>

[END OF SECTION C]

Page: 10

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a. It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b. Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the contracting officer’s technical representative (COTR) indicated on the cover page of this Order, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c. Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

d. A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the contractor.

D.2 BRANDING AND MARKING POLICY

All USAID-funded foreign assistance (including programs, projects, activities, public communications, or commodities) must be communicated, promoted, and marked as coming from the American People through USAID. Specific communications and promotion measures must be described in the “Branding Strategy” and “Branding Implementation Plan,” and specific marking will be described in the “Marking Plan” for the contract. Branding and marking under this contract must comply with the USAID Automated Directive System Chapter 320 Branding and Marking (ADS 320) at http://www.usaid.gov/policy/ads/300/320.pdf.

D.3 CURRENT WAIVER

USAID/Iraq currently has a blanket waiver that allows the Contracting Officer to waive and Branding and/or Marking requirements under certain circumstances. The contractor must receive Contracting Officer prior, written approval to waive the Branding and/or Marking requirements for specific cases. The Contracting Officer will only waive specific instances on a case by case basis that clearly involve security concerns. The contractor’s request to waiver Branding and/or Marking requirements must contain sufficient specificity that clearly demonstrates a real and present security concern.

D.4 BRANDING

The name of the project:

The project name is Iraq Governance and Performance Accountability Project.

Translations to other applicable languages must be proposed by the contractor and approved by USAID as part of the Branding Implementation Plan.

How the materials and communications will be positioned:

In all project communications and materials the project will be referred to as USAID’s. In all public events and public communications the project will also acknowledge and make it visible and understandable that the project, all its activities and/or materials/deliverables are made possible by the American People. Any http://www.usaid.gov/policy/ads/300/320.pdf

Page: 11 materials and communications produced by any sub-contractor must follow USAID branding requirements.

The desired level of visibility:

The contractor must ensure that the project (as well as the fact that it is made possible by the American people through USAID) receives broad visibility not only among its beneficiaries and counterparts, but also among the general public. USAID’s experience in Iraq demonstrates critical importance and multiple opportunities for public outreach through information dissemination.

Any other organizations to be acknowledged:

Co-branding and co-marking of public communications with local partners, in particular municipal governments and partners in public-private partnerships, is allowable and encouraged in order to promote local ownership of the initiatives supported by USAID. Co-branding and co-marking is to be specified in the branding implementation plan and will require approval by USAID.

D.5 APPROVAL OF BRANDING IMPLEMENTATION AND MARKING PLAN

The contractor’s Branding Implementation and Marking Plan will be finalized and submitted for Contracting Officer approval prior to award. The contractor will follow the approved plan during implementation of this contract unless a waiver is requested and approved.

[END OF SECTION D]

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SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISTION REGULATION

(48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-3 INSPECTION OF SUPPLIES—COST REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place in Iraq or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

The Contracting Officer has delegated to the COR the authority to inspect and accept certain services, reports and required deliverables and outputs as outlined in the COR designation letter and via clauses in the contract.

[END OF SECTION E]

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SECTION F – DELIVERIES OF PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR ―52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48CFR Chapter 1)

NUMBER TITLE DATE

CPFF 52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

The estimated period of performance for the IDIQ portion (CLIN 0005) of this contract is five years. The Cost Reimbursement Completion portion of this contract is two base years (CLIN 0001) and three additional one-year options (CLIN 0002, 0003, and 0004).

F.3 PLACE OF PERFORMANCE

The principle place of performance under this contract is Iraq.

F.4 AUTHORIZED WORK DAY / WEEK

No overtime or premium pay is authorized under this contract. The contractor is authorized up to a 5 day workweek for long-term staff in the field with no premium pay, and 6 day workweek for short-term advisors in the field with no premium pay.

F.5 DELIVERABLES

In addition to the requirements set forth for submission of reports in Sections I and J and in the AIDAR clause 752.242-70, Periodic Progress Reports, the contractor must submit the following deliverables electronically to the Contracting Officer’s Representative and a copy to the Contracting Officer.

All deliverables must be submitted in English language, unless otherwise specified. The contractor must promptly notify the Contracting Officer’s Representative, of any problems, delays, or adverse conditions which materially impair the contractor’s ability to meet the requirements of the contract. The COR and the contractor will develop a standard format for submission of all deliverables within the first 30 days of contract award.

F.5.1 Annual Work Plan

The contractor must submit a detailed annual work plan and associated budget to describe the activities specified in the performance work statement and must cross reference the applicable sections in Section C of this contract. The work plan and budget will be a guide to the implementation of the contract with a breakdown of activities or tasks to complete benchmarks, timelines, and anticipated progress in the achievement of the program results as well as associated costs. The work plan and budget must have a link to the results and have no inconsistencies with Section C. It must also describe the anticipated achievements toward performance indicators with an explanation of how those achievements are expected to contribute to the intermediate result level.

The contractor must submit subsequent annual work plans to USAID for review and approval no later than 45 days prior to the end of the USG fiscal year (September 30).

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The annual work plan will include a list of clearly defined Tasks, Activities, Deliverables, Benchmarks and Indicator Targets. The contractor may not include activities in the work plan that fall outside the parameters of the statement of work. The contractor’s annual work plan will describe how the contractor intends to organize responsibilities among its staff to ensure accomplishment of the tasks. The work plan, at a minimum, will include:

a. A systematic presentation (i.e., Gantt chart) of activities to be accomplished under the different results and sub-results, on monthly basis;

b. The proposed location of the activity;

c. The anticipated outputs and outcomes from each tasks conducted;

d. The anticipated level of effort required from program technical staff and financial resources required to complete the tasks;

e. The identification of any assumptions used in preparation of the work plan, as well as suggested alternatives, if necessary;

f. The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated;

g. Any specific award terms or conditions that interfere with maximizing the developmental impact of the award.

Each year the contractor will submit for approval a list of commodities that will be purchased during the fiscal year as part of the Annual Work plan process. The annual commodities procurement list may be revised as necessary in consultation with the COR and by approval of the Contracting Officer. Initial list of commodities due with technical proposal updated and finalized within 45 days after the contract award date.

F.5.2 Local Capacity Development Work Plan

The Contractor must present a local capacity development work plan that outlines specific results and milestones to be achieved during the five year implementation of the contract. The initial Local Capacity Development Work Plan must be submitted within 30 days after the contract award date. The Local Capacity Development Work Plan must be reviewed and updated as part of the annual work plan approval process.

F.5.3 Gender Analysis and Gender Implementation Strategy

The contractor must conduct a Gender Analysis that will be used to develop a strategy and carefully monitor activity implementation to ensure that female and males benefit equally from contract activities. The Gender Implementation Strategy must identify triggers and mitigating factors that the contractor will undertake to address gaps or monitor project implementation to ensure that activities are addressing female and male needs in relation to equitable access to trainings and other planned interventions. Both are due within 90 days of contract award date with updates to the Gender Implementation Strategy annually with the annual work plan submission.

F.5.4 Conflict Sensitivity Analysis and Implementation Strategy

The contractor must ensure that conflict sensitive approaches are incorporated throughout implementation.

The contractor must ensure a ‘do no harm’ approach is integrated into activities to minimize potential negative impacts and maximize positive impacts. The contractor must analyze the two-way relationship between conflict and governance/decentralization, how conflict and emergency situations in the Iraq is adversely impacting capacity of IGPA to deliver services; while also identifying key strategies that governance interventions in the target provinces can mitigate these factors and effectively respond to population needs despite the potential constraints. Both are due within 90 days after contract award date with updates to the Conflict Sensitivity Implementation Strategy annually with the annual work plan submission.

F.5.5 Activity Monitoring and Evaluation Plan

The contractor must include an Activity Monitoring and Evaluation Plan (AMEP) that will describe how the project’s performance will be monitored. The AMEP must include an appropriate set of indicators to

Page: 15 accurately measure project outputs and outcomes. The contractor may draw upon relevant USAID standard indicators (http://f.state.sbu/Pages/Indicators.aspx) and develop custom indicators, as required. For each indicator, the AMEP must clearly identify data sources, frequency of data collection, collection methods, the party responsible for data collection, baseline information, and annual targets. The contractors must include costs of data collection, analysis, and reporting as a separate line item in their budgets to ensure that adequate resources are available. (203.3.5 Monitoring Activities/Implementing Mechanisms, Effective Date:

11/02/2012). In addition, the AMEP must include a narrative detailing: the planned staffing structure and resource allocation for M&E; how data collection, analysis and reporting of performance data will be managed under the project; how data quality assessments will be undertaken; how gender analysis will be incorporated into the M&E methodology; and how data will be shared and used to inform programming. The planned calendar of M&E activities must be presented in a Gantt chart. The resource allocation will appear as a separate line item in the proposed budget and correspond with the level of effort outlined in the AMEP.

A draft AMEP is requested in this solicitation as part of the evaluation, a finalized AMEP must be submitted within 45 days after the contract award date.

F.5.6 Baseline Political Economy Assessment (PEA)

The contractor must carry out a baseline country-level PEA that will draw upon a wide range of long-term factors (e.g., social, cultural, political, economic, etc.) to provide a deeper understanding of how targeted institutions and key stakeholders are motivated to behave and make decisions. The analysis also will draw upon current events to detail how they are impacting decisions and behavior. The analysis will document the norms of how targeted and influential institutions make decisions formally and informally that influence project outcomes. This understanding may provide some insight for why there is limited progress in the GOI’s efforts to improve service delivery, implement decentralization and public financial management. The resulting PEA must provide a nuanced understanding and enable IGPA to identify change agents and pathways to help it achieve its intended results. The contractor will carry out the baseline PEA in close coordination with the COR and the U.S. Embassy, which may want to participate in meetings with key stakeholders and review the proposed questions that the baseline PEA will explore. The PEA must identify opportunities for assistance activities to advance IGPA objectives, and risks to IGPA supported activities as a result of changes in government policy, processes and functions. The finalized assessment is due within 30 days after the contract award date.

F.5.7 PEA Updates

A national-level PEA update will be done six months after Provincial Elections in 2017 (Update 1) and six months after 2018 national elections (Update 2). Additionally, periodically IGPA will be requested to carry out PEAs by sector/institution or on a specific problem/issue. IGPA will coordinate closely with the COR to identify each PEA’s scope and purpose and to offer the U.S. Embassy an opportunity to participate with the PEA team, attend meetings with key stakeholders, review proposed questions that the PEA will explore, etc.

The national-level PEA report will serve as the Guide Book of local government in Iraq, which would guide strategic vision of the project in its implementation. During the period of IGPA implementation it is expected that the report will be a living document, and the contractor must keep updating it as appropriate (i.e.

whenever new legal reforms take place, old practices change, new models/approaches accepted and decentralizations takes its route).

F.5.8 Public Opinion Survey

The contractor must undertake a baseline, 120 Days after contract award date, and perception surveys and public opinion polls, on an annual basis, to measure changes in public perception of IGPA supported sectors, and measure their change relative to non-IGPA supported sectors. Building on insights from activity-supported Political-Economy analysis, public opinion surveys will focus on advancing the state of knowledge on how local governance accountability and performance can best be achieved through high-visibility, high-impact interventions. Surveys must be designed to break ground in terms of measuring and assessing the relationship between citizen participation in local decision-making and improved outcomes in terms of public financial management and use of resources to deliver needed services. The poll must also measure public awareness of USAID, its brand recognition, and associated attitudes.

http://f.state.sbu/Pages/Indicators.aspx

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F.5.9 Annual and Final Complexity-Aware Reports

The contractor will deliver as an appendix to the annual and final reports, an evaluation, using a complexity aware approach. The evaluations will be carried out with the understanding that USAID will use the findings for two purposes: the first is to inform future programming by better understanding the process of change or the causal linkages between public sector reforms and improvements in Iraqi governance. The second is to test the efficacy of complexity aware evaluations as a methodology that could be used in other USAID complex programs.

The Final Complexity Aware Report must be employ an “Outcomes Harvesting” approach, to document the most significant activity outcomes and the contribution made to these outcomes by the contractor. The final outcome harvest will review information from the AMEP, activity reports, sector assessments, and the public opinion surveys. While significant changes in survey data provide an interesting insight into Iraqi society, they cannot establish a link between the changes highlighted in the report and the activities undertaken by the contractor. By using an outcome harvesting approach USAID expects to determine changes that occurred in service delivery, public financial management, and monitoring/oversight outcomes, and the extent of the contribution made by IGPA activities to these changes in behavior.

F.5.10 Weekly Reports

The report must contain updates to the activity calendar covering a three week “look ahead period,” as well as a detailed description of planned activities for the week ahead. The report must also summarize outcome of activities from the preceding week, as well as news clips and media reports germane to IGPA supported sectors.

As circumstance warrant, the COR may instruct the contractor to provide atmospheric analysis in the weekly reports, commenting on trends, both positive and negative, in the operating environment (e.g., commenting on government decrees, passage of legislation, security events, public statements of influential politicians, or public demonstrations). The report must not be duplicative of information contained in media clips, quarterly reports, and will instead focus on analysis of programmatic themes and assumptions (e.g., those identified in the baseline Political Economy Assessment, the Sustainability plan, the Gender and Vulnerable Population Integration Plan, the Conflict Assessment, and the Public Opinion survey.)

The weekly report is due to the COR by opening of business the Sunday of each week.

F.5.11 Quarterly Performance Reports

The contractor must submit quarterly performance reports no later than 30 calendar days following the end of each standard USG fiscal quarter (i.e. October 30, January 30, April 30, July 30) to the COR and a copy to the Contracting Officer. Reports may be submitted electronically. Regardless of the start date of the contract all reporting will be adjusted to the USG fiscal year calendar.

The quarterly performance report will include details of major activities, achievements, media coverage and other public recognitions of IGPA in the Iraqi press and by Government of Iraq Officials, and an indicator data table. These reports will include progress toward achievement of milestones, the Annual Work Plan and success stories, as well as provide progress toward standard indicators for Operational Plan (OP), Activity Monitoring and Evaluation Plan (AMEP) and other USAID reporting purposes.

The contractor must develop quarterly at least four social media stories and at least two success stories that highlight beneficiaries, successes, progress, and activities. These must written and formatted in a manner that is ready for publication, requiring no substantive editing from USAID, and include a Arabic and English version, and as directed by the COR, include a Kurdish language version, with accompanying pictures and graphics that can be shared social media and other media outlets

The reports will include financial information on the expenses incurred, available funding for the remainder of the activity any variances from planned expenditures. This report will also include explanation of problems, delays or adverse conditions and actions taken or contemplated to resolve the situation, or any assistance needed to resolve the situation.

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The 4 th Quarter Performance Report may be a section of the Annual Report but must contain all information required under this section.

F.5.12 Annual Report

An Annual report will be due within 30 calendar days after the end of each USG fiscal year, ending September 30. These reports must be based on the approved Annual Work Plan and AMEP and will cover:

a. An executive summary of atmospheric theme derived from quarterly reporting, summation of sub-activities, key challenges, and success stories.

b. A list of deliverables, reports and publications submitted during the quarter/year (by date/status);

c. Lessons learned;

d. Challenges and steps taken to improve activity performance and impact;

e. A concise narrative or table to reflect any additional challenges or successes;

f. Set forth proposed changes, if any, to the work plan;

g. As an attachment, final and editable versions of technical materials and other materials/information developed or produced in the execution of this contract;

h. A concise report that rolls up information from quarterly reports with an executive summary in Arabic for public audiences (such as government & local communities).

i. Accounting of Targets and Actuals in relation to the AMEP, and other information in standard formats required for USAID Annual Performance reporting.

j. Accounting of GOI burden sharing and analysis of the project’s sustainability plan with recommendations for adjustments.

k. As an attachment, an analysis of performance against the contractor’s gender and vulnerability inclusion strategy, with recommended adjustments to activities and targets.

l. As an attachment, an annual complexity aware evaluation of assistance activities.

m. As an attachment, GIS data files and code books.

n. As an attachment, Cost data files and accompanying documentation

o. In an Annex:

1. provide two success stories per IGPA objectives with images that can be shared with media outlets, English and Arabic versions required;

2. Data for Reporting under Foreign Assistance Objectives;

3. Report on IGPA targets and deliverables

4. Sub-activity report.

p. List of commodities procured and revised inventory;

q. List of all subcontracts, if any, with a short description of the purpose and amount;

Reports will be provided electronically to the COR. Reports must be prepared in a reader-friendly format so that they can be easily reviewed by the Mission and by USAID’s counterparts.

Relevant parts of the Quarterly and Annual reports will be translated into Arabic and/or any relevant local language, as appropriate, for presentation to government partners and other local counterparts.

F.5.13 Final Report

No later than 45 calendar days prior to the Contract completion date, the contractor must submit electronically a draft Final Report that details accomplishments against the tasks, targets, and deliverables set forth in the Contract and in the AMEP; highlights major achievements; address lessons learned during implementation; and recommend ways to resolve identified constraints. The Contracting Officer and/or COR may provide comments, which the contractor must address in revising the draft prior to final submission of the Final Report. The Final Report must be prepared in a reader-friendly format so that it can be disseminated within and outside USAID for study and future use. Relevant parts of the Final Report must be translated into Russian, as appropriate, for presentation to the host government partners and other local counterparts. The Final Report must also contain a well-organized table of contents of all reports, deliverables, presentations, and other key documents produced during the life of the Project. These documents must be compiled and delivered to COR concurrently with the draft Final Report in a user-friendly, properly indexed, searchable electronic form (e.g. CD-ROM or equivalent media).

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If an Annual Report has not been completed for the Fiscal Year in which the award ends, the Final Report will have a distinct section that covers all information required for the Annual Report (see F.5.4).

F.5.14 Close-out and Demobilization Plan:

The contractor will develop and submit to the COR & CO for approval a closeout plan (administration, information, finance, procurement and management) that will include, but will not be limited to, the following:

a. Dates for final delivery of all goods and services for subcontracts;

b. A property disposition plan for the contractor and subcontractor(s) in accordance with contract requirements, which must be approved by the contracting officer;

c. A timeline for the phase-out of in-country operations and personnel;

d. Review of contract files for audit purposes and final billing to USAID;

e. A schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, outstanding travel and social payments, household shipments, vehicle; phone subscriptions, etc.;

f. Receipt of all final invoices and contract performance reports;

g. Report on the estimated amount of funds not required for the completion of the contract;

h. Report on compliance with all local labor laws, tax clearances, and other appropriate compliance matters.

i. The format and outline of contents of this close-out plan must be proposed by the contractor no later than 100 calendar days prior to the contract end date, and approved by the COR no later than 80 calendar days prior to the contract end date. This requirement applies regardless of potential options to be exercised.

F.5.15 Coordination Meetings

USAID will hold an annual basis, a review of all activities under USAID management which will bring together USAID management and implementing partners (including the World Bank and IMF) working to achieve activity objectives. The contractor must coordinate and cover the venue and associated costs of hosting coordination meeting(s) with program funding. At the meeting, the contractor must provide a visual presentation which will be a concise summary of program results in English (with an Arabic summary that can be shared to external partners) outlining the prior year achievements against targets and proposed activities, milestones, and proposed targets for out years.

The contractor must provide the presentation to the COR 5 calendar days prior to the meeting, upon comments from the COR, must provide the final presentation to the COR 1 business day prior to the meeting. These meetings will be chaired by the USAID Mission Director. These meetings will focus on higher level results and be data-driven. The contractor will provide a draft Aide Memoire in English and Arabic of the meeting including decisions or required actions that resulted from the meeting within 5 calendar days of the completion of the meeting to the COR. The final version must be submitted within 5 calendar days of receipt of COR comments.

To facilitate coordination and contingent upon security conditions, USAID will convene meetings with provincial government authorities in respective provinces where the contractor works and senior implementing partner representation will be expected. Partners will prepare summary annual work plans and bi-annual summary reports in Arabic to be shared with provincial authorities. The contractor must host at least one coordination meeting annually.

F.5.16 Other Technical Documentation

The contractor must provide technical materials produced in the execution of this contract to the COR as an annex to the Quarterly Performance Report submitted following the finalization of the materials. This includes copies of surveys, analytical reports, assessments, studies, training, trip reports or other deliverables that describe the activities undertaken, the individuals consulted and their contacts and any outcomes that might have resulted or other materials produced by the contractor and or the subcontractors with project assistance.

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This includes pedagogical materials and other technical inputs developed to support early grade reading outcomes, the provision of equitable access to education in conflict and crisis environments, and other contract deliverables. Examples of technical inputs to be provided to the COR include scripted lesson plans, supplementary readers, assessment instruments, observation tools, training guides, workshop reports, radio programs, assessment tools, sampling frames, photographs, videos, and other recordings.

The contractor must transmit final versions of all technical and other materials developed under this contract to the COR in electronic format and will include editable formats that may be shared with the GDRC, and submit them to the USAID Development Experience Clearinghouse (https://dec.usaid.gov/) per the clause found at F.9.

F.5.17 Participant Training Reports.

The contractor will collect training data on all trainings, conferences, and workshops provided by the contractor under this contract held in the United States, third countries, or in-country. The training data will be entered into TraiNET and submitted to the COR no later than 45 days following the end of each fiscal quarter measured from October 1, as relevant. Any training data for the final fiscal quarter of the contract must be entered into TraiNET and submitted to the COR no later than 30 days prior the end of the award.

The contractor will follow USAID policy directives and required procedures governing the design and implementation of participant training activities found in ADS 252, which provides detailed information regarding visa compliance guidelines and ADS 253, which provides guidance on how to implement USAID funded training programs.

F.5.18 Quarterly Financial Reports.

The contractor must submit quarterly financial summaries for the contractor and each subcontractor to the COR, 10 days prior to the end of the quarter, showing disbursements and accruals to date, budget estimate, subcontractor obligation and expenditures, and change order, if any.

F.5.19 Accrual Reports

The contractor must submit quarterly accrual reports for this contract overall as well as the resources allocated to this contract. Accrual reports must include the (a) total amount obligated; (b) total amount invoiced for, (c) total amount of expended but not yet invoiced for, and (d) remaining unexpended funds by country and a consolidated regional accrual report. Accrual reports will be submitted to the COR electronically, 10 days prior to the end of the quarter.

F.5.20 Monthly Vouchers

The contractor will track and document in a monthly voucher the detailed expenditures for both project activities (project expenditures) and non-project expenditures (management, administrative, operational, indirect costs and fees) by country. Each voucher must include a financial summary sheet. The voucher must be submitted to the payment office indicated on the cover sheet of the Contract. In addition, a copy must be provided to the COR. Voucher reports must be consistent with AIDAR 752.7003 documentation for payment, requirements.

F.6 FIXED FEE [CLINs 001 -0004]

F.6.1 FIXED FEE PAYMENT SCHEDULE

Deliverables for Year 1

Deliverables Delivery Schedule Format Fixed Fee Payment Schedule

Baseline PEA Within 30 days after the effective date of the Contract.

Electronic 10% of CLIN 0001 fee

Initial Local Capacity Within 30 days after the Electronic 4% of CLIN 0001 fee https://dec.usaid.gov/

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Development Work Plan effective date of the Contract.

Activity Monitoring and Evaluation Plan (AMEP)

Within 45 days after the effective date of the Contract.

Electronic 6% of CLIN 0001 fee

FY 2017 2nd…