SOL-19-R-1214563.pdf

SOL-19-R-1214563

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.6 as supplemented with FAR 13 and additional information included in this notice. The incorporated provisions and clauses are those in effect through Federal Acquisition

Circular (FAC) 2019-06.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE

SOLICITATION WILL NOT BE ISSUED. The solicitation number for this acquisition is SOL-

19-R-1214563 and is being issued as a Request for Quote (RFQ). The NAICS Code for this solicitation is 812320 . This will be awarded as Firm-Fixed Price and full and open competitive procurement. Prospective Offerors are responsible for downloading the solicitation and any amendments from Federal Business Opportunities (FedBizOpps). The Government reserves the right to award an order without discussions if the Contracting Officer determines that the initial offer is providing the Best Value and discussions are not necessary.

The Government intends to issue an Indefinite Delivery, Indefinite Quantity (IDIQ), task order oriented contract.

The U. S. Food and Drug Administration (FDA) has a need to procure a linen service that includes rental and cleaning of scientific laboratory coats.

BACKGROUND AND OVERVIEW:

The U.S. Food and Drug Administration (FDA) is a regulatory agency with responsibility for the safety of food for humans and animals and the safety and efficacy of drug, devices and other medical products. The laboratory at the FDA Center for Veterinary Medicine (CVM) at the Office of Research located in Laurel, MD, requires a linen service that includes rental and cleaning of scientific laboratory coats.

A. STATEMENT OF WORK (SOW) -- SCOPE OF WORK

The requirement is for the rental of lab coats and laundry services that meet the following requirements:

1. Embroidered, or contain a patch that is embroidered, with the employee’s first and last name.

List of names will be provided when contract is awarded.

2. Construction:

a) Coats shall include left breast pocket, two lower pockets, and have color matched buttons or snaps.

b) Coats shall be liquid repellent – material must be liquid repellent after 200 washes.

Material should be a polyester and cotton blend.

c) Coats shall have fitted/tapered cuffs sleeves – cuffs shall be at least 4” long.

d) Coats shall have a standard collar.

e) Coats shall be white in color and embroidered font shall be Royal Blue or Navy Blue in color.

f) Coats shall have two lower patch pockets with side entry for easy access to pant pockets.

g) Coats shall be wrinkle resistant.

h) Coats shall be available in sizes 2XS-3XL and available in women and men cut and unisex fit.

3. Contractor shall propose options of either 2 coats per employee with pickup/drop-off weekly service or 3 coats per employee and provide pickup/drop-off service bi-weekly (once every two weeks).

4. Contractor to provide 1 “house” coat in each size, 2XS-3XL, in unisex fit to be used for sizing new employees and to be used by visitors.

5. Lab Coats and Cleaning services shall comply with OSHA standards for use in a laboratory setting for employees that engage in work with animals, bench work involving a wide spectrum of chemicals and animal related surgical procedures. Hazards may include animal allergens, zoonotic agents, blood and bodily fluids, pathogens, hazardous chemicals and/or drugs and radioactive materials.

6. New Employees: Contractor shall be required to supply temporary lab coats for new employees within one week of request by CVM and embroidered lab coats within 3 weeks of request by CVM.

7. Contractor is responsible for initial sizing for staff, size changes, and inspection during laundry services, repairs of lab coats, and replacements if needed. Contractor shall replace buttons or snaps and make minor repairs at no additional cost. If Contractor charges any setup fees or charges for replacement coats, these charges need to be defined in the quote.

8. Contractor shall be able to provide tracking documents upon each pickup and delivery. The tracking sheets shall be signed by designated personnel before Contractor departs; otherwise the Contractor shall assume responsibility for any discrepancies or missing garments.

B. PLACE OF PERFORMANCE :

The Contractor shall be responsible for delivery/pickups to the CVM location in Laurel, MD.

MOD 2

8401 Muirkirk Rd

Laurel, MD 20708

Particular delivery details will be provided in the purchase order issued. Contractor is to pick up dirty linens and deliver clean linens during visit. The linens will be located in a central location within the building and Contractor shall be escorted by CVM personnel.

The Contractor is to either have a fixed schedule for pickup and delivery or otherwise make arrangements with CVM.

CVM’s location is on a secure property and vehicle is subject to search by security.

Contractor shall need to make delivery/pickups during normal business hours 7:00am-4:30pm

EST, Monday through Friday unless the Government or location is closed (Federal Holidays, Inclement Weather, etc.). In the event the Government or location is closed, the Contractor shall need to make arrangements with CVM for an alternate delivery/pickup.

C. PERIOD OF PERFORMANCE:

The period of performance for this order shall be for a Base Period, with four (4) one (1) year

Option Periods:

Base Period: 9/24/19-9/23/20

Option Period 1: 9/24/20-9/23/21

Option Period 2: 9/24/21-9/23/22

Option Period 3: 9/24/22-9/23/23

Option Period 4: 9/24/23-9/23/24

Delivery or Performance-Period Requirements.

Task Orders/Delivery Schedule:

Due to fluctuations in the number of employees requiring coats, it is anticipated that this contract be awarded as an IDIQ contract. Task Orders will be issued defining the number of employees/coats required during the performance of the task order and obligating funding.

Task Order 1:

CVM anticipates requiring coats for 75 employees at the start of this contract. Future delivery orders may be issued to increase the number of coats and employees during the term of this contract

D. LINE ITEM AND PRICES:

Line

Description

Qty

Price Ea

Bi- Weekly

Price

Total

Price

(annual)

Base Period – Rental of Lab

Coats and Bi-Weekly Service for 75 employees; 3 coats each

$/coat

Base Period – Lab Coat setup fees (name embroidery)

N/A

Option Period 1 – Rental of

Lab Coats and Bi-Weekly

Service for 95 employees; 3 coats each

Option Period 2 – Rental of

Option Period 3 – Rental of

Option Period 4 – Rental of

Misc – Setup Fees for OY1-

OY4

N/A

TOTAL AMOUNT: $

Provide a fixed price quote in accordance with the Statement of Work identified.

E. GENERAL INFORMATION

Point of Contacts:

▪ Contracting Officer’s Representative (COR): The COR for this contract is responsible for maintaining the contract record, timely receiving of receipts/approval of invoices, for reviewing deliveries, and for communicating with the Contracting Officer/Specialist, and vendor to ensure the vendor is meeting the requirements of the contract. The COR also requires the right to approve task orders before they are awarded in order to appropriately track the progress of the contract. The COR assigned to this contract is TBD.

F. GOVERNMENT HOLIDAYS

a. The Government hereby provides notification that Government personnel observe the listed days as holidays:

(1) New Year's Day (6) Labor Day

(2) Martin Luther King's Birthday (7) Columbus Day

(3) President’s Day (8) Veterans' Day

(4) Memorial Day (9) Thanksgiving Day

(5) Independence Day (10) Christmas Day

b. In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

c. When any such day falls on a Saturday, the following Monday is observed. Except for designated around-the-clock or emergency operations, Contractor personnel will not be able to perform on-site under this contract with FDA on holidays set forth above. The Contractor will not charge any holiday as direct charge to the award.

d. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the award.

e. Nothing in this clause abrogates the rights and responsibilities of the parties relating to stop work provisions as cited in other sections of this contract.

G. EVALUATION AND AWARD:

The Government intends to evaluate proposals and, if necessary conduct discussions with all responsible Offerors within the competitive range. The award will be made to the Offeror whose proposal conforms to the terms and conditions of the solicitation and award may be made to other than the lowest priced or the highest technically rated offer.

Relative importance and trade-offs. The Government will base the determination of best value on performance, and the other evaluation factors identified elsewhere in this solicitation. The determination of best value also considers the relative importance of the evaluation factors.

Technical factors and past performance when combined are significantly more important than price. It is pointed out; however, should technical competence between Offerors be considered approximately the same, then price could become primary.

FDA will base its award decision using a best value analysis that results in the most advantageous acquisition for the Government. FDA’s acquisition strategy used to obtain best value may result in an award to other than the lowest priced, technically rated Offeror. Best value analysis spans a continuum from the lowest priced, technically acceptable proposal to those proposals in which tradeoffs between price, past performance, and each Offeror’s technical solution is evaluated. This tradeoff process depends on the Government’s assessment of quality factors, including but not limited to past performance, compliance with solicitation requirements, technical excellence, management capability, personnel qualifications and prior experience, and price.

H. INSTRUCTIONS TO OFFEROR FOR PROPOSAL SUBMISSION

FAR 52.212-1 Instructions to Offerors—Commercial Items (APR 2014)

PROPOSAL SUBMISSION FORMAT:

***Proposal shall be in 2 volumes: 1 Technical and 2 Price. The volumes shall be separate and complete. The volumes shall be separate and complete, so that evaluation of one may be accomplished independently of, and concurrently with, the evaluation of the other. No pricing information shall be provided in volume 1.***

The total number of pages for the technical quote shall not exceed fifteen (15) pages, using 1” margins, single spaced, font type Time New Roman, and a font size of 12.

***The solicitation does not commit the Government to pay any cost for the preparation and submission of a quote or proposal. It is also advised that the Contracting Officer (CO) is the only individual who can legally commit and obligate the Government to the expenditure of public funds in connection with the proposed acquisition.***

QUESTIONS DEADLINE: Interested offerors shall submit questions electronically to

Monifa.Coleman@fda.hhs.gov no later than September 16, 2019, 10:00 a.m. Eastern Standard

Time. Please include the company name, FDA solicitation number, and “Question(s)” in the subject line.

No Phone Calls Please.

PROPOSAL DUE: All proposals are due, electronically to Monifa.Coleman@fda.hhs.gov no later than September 18, 2019, 10:00 a.m. Eastern Standard Time.

PROVISIONS and CLAUSES:

The Full text of the Federal Acquisition Regulation (FAR) can be accessed on the internet at https://www.acquisition.gov/far/

The following provisions and clauses apply: FAR 52.212-1, Instructions to Offerors Commercial

Items; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3 Offeror Representations and

Certifications-Commercial Items; FAR 52.212-4, Contract Terms and Conditions Commercial

Item; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or

Executive Orders--Commercial Items; FAR 52.216-1, Type of Contract (IDIQ), FAR 52.216-18, Ordering, FAR 52.216-19, Ordering Limitations, FAR 52.217-5, Evaluation of Options; FAR

52.217-8, Option to Extend Services; 52.217-9, Option to Extend the Term of the Contract; FAR

52.222-3, Convict Labor; FAR 52.222-19, Child Labor--Cooperation with Authorities and

Remedies; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal

Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.232-33

Payment by Electronic Funds Transfer—System for Award Management.

The Government reserves the right to make an award to that offeror whose proposal provides the best overall value to the Government.

Parties responding to this solicitation may submit their offer in accordance with their standard commercial practices (e.g. on company letterhead, formal quote form, etc) but shall include the following information: 1) company’s complete mailing and remittance addresses 2) discounts for prompt payment if applicable; 3) Dun & Bradstreet number; 4) Taxpayer ID number; 5) Catalog or Published Price Listing applicable to the service; 6) Offerors shall meet specifications as noted in the synopsis. Offerors shall include a completed copy of the provision at 52.212-3, Offeror

Representations and Certifications/Commercial Items with their offer. Note: Contractor shall be registered and active in the System for Award Management (SAM) prior to the award of a contract. You may register by going to www.sam.gov.

mailto:Monifa.Coleman@fda.hhs.gov mailto:Monifa.Coleman@fda.hhs.gov https://www.acquisition.gov/far/