SOL-168-15-000003_Revised_RFP.pdf

Reference: SOL-168-15-000003 (Agriculture Market Activity) Due Date: 14:00 Local Sarajevo Time, August 17, 2015

Dear Sir/Madame:

June 30, 2015

The United States Agency for International Develop1nent (USAlD), through the Mission in Bosnia and 1-!erzegovina (BiH) in partnership \Vith the S\vedish Embassy contemplates award of a five year Cost Plus-Fixed Fee Completion contract to implement the Agriculture J\1arket Activity in Bosnia and 1-!erzegovina. The anticipated a\vard date is Decen1ber 20!5.

This procure1nent will be conducted under rull and open co1npetition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). USATD encourages your organization to indicate its interest in this solicitation by submitting a proposal in accordance with the instructions in Section L, "Instructions to Offcrors." USAID will evaluate the responsive proposals in accordance \Vith the evaluation factors provided in Section M, "Evaluation Factors for Award". Please note that in accordance '"vith Section M.4 cost is an important evaluation factor in this solicitation.

USA ID encourages the participation to the 1naximum extent possible of U.S. small businesses (SB) in this activity as prime or subcontractors in accordance \Vith Part 19 of the F 1\R. Also, please note that a Waiver has been granted Geographic Code 935, which allo'"vs participation in this procurement from any area or country except from prohibited sources.

Electronic responses arc required (See Section L). Please submit your proposals to the en1ail address below by 14:00 Local Sarajevo Time, August 17, 2015. Receipt time is \Vhen the proposal is received by AID/Washington internet server. The address for the receipt or proposals is:

oaHsarajevoproposals@usaid.gov.!"land delivered proposals (including com1nercia! courier) and facsimile trans1nission \vill not be accepted.

The Technical Proposal has a strict fifty (50) page limit. Offeror's are advised that any pages exceeding this lirnit \viii not be evaluated. Offerors are rc1ninded that evaluators have to be able to read the proposals, so presentation and legibility are crucial. A State1nent of Objectives (SOO) is provided as an attachment to this RFP for Offerors to submit a Statement of Work (SOW). l'his is discussed in n1ore detail in Section L.

This RFP does not obligate the United States Government to pay any cost incurred in preparing and submitting your proposal. In addition, the Government reserves the right to reject any and all offerors, if such action is considered in the best interest of the Gove1111nent. Furthennore, the Government reserves the right to, ake an award without discussions.

Sincernly ~-- ,' i'' .

Aei I G. Price SuperZisory Contracting Oilicer Acquisition and Assistance Office (AAO) USAJD/Bosnia and 1-!erzegovina Roberta C. Frasurea 1. 71000 Sarajevo, !3il-I mailto:sarajevoproposals@usaid.gov

SOL-168-15-000003

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

2 158

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-168-15-00002506/30/2015

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USAID/BIH

USAID Bosnia-Herzegovina Ambasada SAD-a Roberta C. Frasurea 1 71000 Sarajevo, BiH

1400 LT 08/17/2015

Sanela Pasanovic ssalkic@usaid.gov

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PAGE(S)

Neil Price

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Request for Proposal No.: SOL-168-15-000003

Agriculture Market Activity in Bosnia and Herzegovina

PART I—THE SCHEDULE

SECTION B—SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Purpose

The USAID Mission in Bosnia and Herzegovina (BiH) and the Swedish Embassy are seeking technical services to implement the Agriculture Market Activity in BiH. The overall goal of the activity is to increase trade and exports of BiH food products with the aim of increasing economic growth and advancing BiH’s accession into the European Union (EU).

B.2 Contract Type

This is a Cost-Plus-Fixed-Fee Completion Contract. For the consideration set forth in the contract, the contractor must provide the deliverables and results described in Section C and Section F (to be incorporated at contract award). The contractor must also comply with all other contract requirements.

B.3 Estimated Cost, Ceiling Price, Fixed Fee, and Obligated Amount

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is TBD. The fixed fee, if any, is TBD. The estimated cost plus fixed fee, if any, is TBD.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is TBD. The Contractor must not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 Price Schedule

(a) Cost Category Amount

Total Estimated Cost TBD

Small Grants Fund TBD

Fixed Fee $3.5 Million

Total Estimated Cost Plus Fixed-Fee TBD

(b) The inclusion of any costs in the above cost categories does not obviate the requirement for prior approval by the contracting officer of cost items designated as requiring prior approval by any of the terms and conditions of this contract, including the applicable cost principles (see FAR §

52.216-07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability by the contracting officer of any item of cost, unless specifically stated elsewhere in this contract.

Also, these amounts may not be adjusted without a written modification signed by the contracting officer. The contractor will not bill any amounts against this contract in excess of the amounts specified for each line item.

(c) The contractor agrees to furnish data that the contracting officer may request on costs expended or accrued under this contract in support of the budget information provided herein.

B.5 Option to Extend Services

Pursuant to FAR 37.111 and to the FAR clause incorporated by full text in Section I entitled “52.217-8

OPTION TO EXTEND SERVICES (NOV 1999)”, the Contractor hereby grants to the U.S.

Government option to extend services under the contract for six additional one month periods. Such extension options are to be exercisable by issuance of a unilateral modification prior to the expiration of the contract. The six one-month extension options may be combined or exercised individually. Upon exercise of such options by the Government, the costs and fees evaluated at contract award will be increased by the amounts specified below for each option month to extend. TBD

Cost Category 1 st Option 2 nd Option 3 rd Option 4 th Option 5 th Option 6 th Option

To Extend To Extend To Extend To Extend To Extend To Extend

(1 month) (1 month) (1 month) (1 month) (1 month) (1 month)

Total Estimated Cost

Small Grants Fund

Fixed Fee

Total Estimated Cost

Plus Fixed Fee

B.6 Indirect Costs

(a) Pending establishment of revised provisional or final indirect cost rates, USAID will reimburse allowable indirect costs on the basis of the following negotiated provisional or predetermined rates and the appropriate bases pursuant to the contractor’s current executed Negotiated Indirect

Cost Rate Agreement:

Description Rate Base Type Period

% 1/ 1/ 1/

1/Base of Application:

Type of Rate:

Period:

(b) The contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the contracting officer.

B.7 Ceiling on Indirect Cost Rates (if applicable)

(a) Reimbursement for indirect costs will be at the lower of the negotiated final (or predetermined) rates or the following ceiling rates:

Description Rate Base Type Period

% 1/ 1/ 1/

1/Base of Application:

Type of Rate:

Period:

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding will not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.8 Cost Reimbursable

(a) The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR § 52.216-7, “Allowable Cost and Payment,” FAR § 52.216-

8, “Fixed Fee,” FAR § 52.232-20, “Limitation of Cost,” and FAR § 52-232-22, “Limitation of

Funds,” if applicable, and AIDAR 752.7003, “Documentation for Payment.”

B.9 Payment of Fixed Fee

USAID will pay a proportion of the contractor’s fixed fee each month pursuant to FAR § 52.216-8, “Fixed Fee,” upon the receipt of an invoice deemed proper by the Regional Financial Management Center

(RFMC) located in USAID/Bosnia and Herzegovina.

END OF SECTION B

SECTION C—STATEMENT OF WORK

The contractor’s proposed Statement of Work will become Section C in the resultant contract. (See

Statement of Objectives - Attachment A.1)

END OF SECTION C

SECTION D—PACKAGING AND MARKING

D.1 Marking

AIDAR 752.7009, “Marking,” (JAN 1993) provides:

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk

(such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 Branding

This Activity will be branded and marked in accordance with ADS 320 requirements for USAID direct contracting, but also taking into account Swedish Government’s contribution for the Program. Agency policy requires that implementing partners provide a "Branding Implementing Strategy," indicating how they propose to name and promote the USAID-funded programs, and a "Marking Plan," detailing Activity materials that will showcase the USAID and Swedish identities.

1. A well-defined Branding Implementing Strategy describes how the Activity is named and positioned;

how it is promoted and communicated to beneficiaries, and BiH citizens; and how both donors, USAID and Swedish, will be identified and acknowledged.

2. A well-defined Marking Plan details the public communications, commodities, and Activity materials and other items that will visibly bear the USAID and Swedish identities.

The Contractor must comply with the requirements of USAID “Graphic Standards Manual” available at:

www.usaid.gov/branding or any successor branding policy.

D.3 Branding Implementation and Marking Plan

(a) Exhibit E.1 of the contract includes the approved Branding Implementation Plan and the

Marking Plan submitted by the contractor on TBD (to be incorporated at contract award).

END OF SECTION D

http://www.usaid.gov/branding

SECTION E—INSPECTION AND ACCEPTANCE

E.1 Notice Listing Contract Clauses Incorporated by Reference

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation

Number, Title, and Date) in accordance with FAR § 52.252-2, “Clauses Incorporated By Reference,” in

Section I of this contract.

NUMBER TITLE DATE

Federal Acquisition Regulation (48 CFR Chapter 1)

52.246-5 Inspection of Services—Cost Reimbursement (APR 1984)

E.2 Inspection and Acceptance

(a) USAID inspection and acceptance of services, reports, and other required deliverables or outputs will take place at the below location:

Economic Development Office

USAID/Bosnia and Herzegovina

Robert Frasure Street #1

71000 Sarajevo

Bosnia and Herzegovina

(b) USAID reserves the right to inspect and accept any services, reports, and other required deliverables or outputs where the services are performed and where reports and deliverables or outputs are produced or submitted. The contracting officer has delegated authority to inspect and accept all services, reports, and required deliverables or outputs to the Contracting Officer’s

Representative (COR) listed in Section G below.

END OF SECTION E

SECTION F—DELIVERIES OR PERFORMANCE

F.1 Notice Listing Contract Clauses Incorporated by Reference

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation

Number, Title, and Date) in accordance with FAR § 52.252-2, “Clauses Incorporated by Reference,” in

Section I of this contract.

Federal Acquisition Regulation (48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-15 STOP-WORK ORDER ALTERNATE I (APR 1984)

F.2 Period of Performance

The period of performance for this contract is five years from the effective date of the contracting officer’s signature on the cover page until [TBD].

F.3 Place of Performance

The place of performance under this contract is Bosnia and Herzegovina (as specified in the

Statement of Work in Section C).

F.4 Performance Standards

USAID will evaluate the contractor’s performance in accordance with FAR § 42.15, corresponding USAID procedures, and the contractor’s adherence to the annual work plan, reporting against its Monitoring & Evaluation Plan (M&E), and quality of reports described in

Section F below. USAID will evaluate the contractor’s performance during the initial, intermediate, and final periods of the contract in accordance with the Contractor Performance

Assessment Reporting System (CPARS). The Contracting Officer and the COR will jointly conduct the evaluation of the contractor’s overall performance. This evaluation will form the basis of the contractor’s permanent performance record under this contract.

F.5 Key Personnel

(a) The key personnel who the contractor must furnish for the performance of this contract are as follows:

No. Key Personnel Position

TBD TBD

(b) The key personnel identified above are considered essential to the work being performed under this contract. The contractor must remain responsible for providing such key personnel for full-time performance for the term of this contract unless otherwise agreed to by the contracting officer.

(c) The failure to provide the key personnel designated above may be considered nonperformance unless such failure is beyond the control, and through no fault or negligence, of the contractor.

(d) The contractor must immediately notify the contracting officer and the COR of any key personnel’s departure and the reasons therefore.

(e) The contractor must take steps to immediately rectify this situation and will propose a substitute candidate for each vacated position along with a budget impact statement in sufficient detail to permit evaluation of the impact on the program.

(f) The contractor must not replace any of the key personnel without the written consent of the contracting officer whether provided in advance or by ratification.

F.6 Authorized Work Day/Week

(a) Overseas Employees - The work week for the Contractor's overseas employees must not be less than

40 hours and must be scheduled to coincide with the work week for those employees of the USAID

Mission and the Cooperating Country associated with the work of this contract.

(b) A six-day work week may be authorized for short term personnel while in Bosnia with no premium pay if approved by the COR.

F.7 Periodic Progress Reports

AIDAR 752.242-70 provides:

(a) The contractor must prepare and submit progress reports as specified in the contract schedule.

These reports are separate from the interim and final performance evaluation reports prepared by

USAID in accordance with FAR § 42.15 and internal Agency procedures, but they may be used by USAID personnel or their authorized representatives when evaluating the contractor's performance.

(b) During any delay in furnishing a progress report required under this contract, the contracting officer may withhold from payment an amount not to exceed US$25,000 (or local currency equivalent) or 5 percent of the amount of this contract, whichever is less, until such time as the contractor submits the report or the contracting officer determines that the delay no longer has a detrimental effect on the Government's ability to monitor the contractor's progress.

F.8 Reports

In addition to providing the services described in Section C, and requirements as set forth in AIDAR

752.242-70, Periodic Progress Reports, the Contractor must submit the following reports to the COR specified in Section G.

All written documentation (correspondence, reports, information sheets, updates) submitted to

USAID must be written in professional-level English. Reports must be submitted electronically unless otherwise agreed or directed by USAID. In addition to the reports outlined below and elsewhere in this contract, the fluid nature of the planned activity may require the contractor to respond quickly to information requests, often with little preparation time.

The Contractor must be responsible for delivery of draft reports, schedules, plans, and other documents described below.

F.8.1 Reports Submission Schedule

(a) The contractor must comply with the below schedule for the submission of each report listed below.

No. Reporting Requirement Submission Date

1 Annual Work Plan Within 90 calendar days after the start date of the contract, and subsequent annual work plans are due no later than 30 days before the beginning of succeeding contract years.

2 Monitoring and Evaluation (M&E) Plan Within 90 calendar days after the start date of the contract. Draft M&E Plan will be considered final after all JMC comments and recommendations are addressed by the Contractor.

3 Grants Manual Within 75 calendar days from the date of contract award.

4 Quarterly Performance Reports Within 15 calendar days after the end of the quarter.

5 Quarterly Financial Reports Within 15 calendar days after the end of the quarter.

6 Quarterly Accrual Reports Within 10 calendar days before the end of the quarter.

7 Annual Summary Reports Within 30 calendar days after the end of the year.

8 Demobilization Plan Four months prior to the completion date of the contract 9 Completion Report 60 calendar days prior to the end date of the contract.

10 Development Experience Clearinghouse

Submissions

As appropriate documents are finalized.

11 Government Property Reporting Within 30 days after the end of each contract year.

F.8.2 Annual Work Plans

Within 90 calendar days from the start date of the contract, the Contractor must provide to USAID/

Swedish/JMC for review and endorsement the work plan for the first year’s activities, schedules and targets. USAID will provide approval to the Contractor of the work plan for the first year’s activities, schedules and targets. This work plan must include a description of the principal tasks and assistance activities to be undertaken by the Contractor over the first year of the contract, a proposed schedule of such activities, a listing of principal counterpart for each proposed activity, and a description and estimate of amounts of short-term expertise, training and other support resources that would be required to provide the assistance proposed.

The work plan must also include a description of what each assistance activity or combination of activities is expected to accomplish and its baseline data and will indicate how and to what extent those accomplishments will contribute to the achievement of overall targets and benchmarks for the project.

It must further include a detailed M&E Plan indicating results indicators. Subsequent annual work plans will be updated annually, due no later than 30 days before the beginning of succeeding year. Unexpected and unforeseen windows of opportunity must be incorporated on a periodic basis.

F.8.3 Monitoring and Evaluation (M&E) Plan

As a part of the initial work plan, the Contractor must provide a Monitoring and Evaluation Plan (M&E

Plan) that allows for documenting implementation progress against specified performance indicators and related targets and benchmarks. The M&E Plan will include indicators for the overall performance period as well as for each year. Appropriate consideration/indicators for youth, gender and environment are required. The Contractor will utilize performance indicators to measure the results for each activity components and establish baseline measurements to assess the impact of proposed interventions as well as data sources and collection methods.

The Contractor must finalize the Return on Investment (ROI) or similar cost-benefit framework that will track the effectiveness of use of project resources and to produce a verifiable and quantifiable impact of project interventions. As a part of the M&E, the Contractor will propose to the JMC the ROI expected to be achieved over the life of project. The Contractor is expected to propose to the JMC for approval the

ROI/cost benefit methodology (including data sources and validity).

F.8.4 Grants Manual

The Contractor must follow ADS 302 and ADS 303 in all respect and all relevant rules and regulation and is required to submit a Grants Management Manual for JMC review and CO review and approval.

Contractor may proceed with the award of grants upon receipt of notice to proceed from the USAID

Contracting Officer.

F.8.5 Quarterly Performance Reports

Quarterly performance reports will present progress on all activities and will include the following information at a minimum:

– Outline of activity purpose and approach;

– Description of significant events during the reporting period;

– Status of each of activities and tasks as defined in the Work Plan;

– Status of overall activity progress per impact indicators as defined in the Work Plan and the monitoring and evaluation (M&E) plan, including ROI/cost benefit as described in the approved M&E and ROI/cost benefit framework;

– Achieved outputs compared to planned outputs;

– Achieved outcome objective(s) compared to planned outcome objective(s), or progress towards achieving the outcome objective(s), and an assessment of the likelihood of achieving the planned outcome objectives;

– An assessment of risk factors that may affect achievement of planned objectives; and

– An assessment of possible adjustments in activity implementation, including risk management.

– List of reports/deliverables completed in the reporting period;

– Performance problems during the reporting period;

– Status of budget expenditures;

– List of major activities planned for next quarter including indicators and associated targets;

– Any relevant information that has affected or will affect activity progress.

F.8.6 Quarterly Financial Report

Quarterly financial reports will be submitted to USAID. They should be disaggregated by element level and contain, at a minimum:

Total funds awarded to date by USAID into the contract;

Total funds previously reported as expended by contractor by main line items;

Total funds expended in the current quarter by the contractor by main line items;

Total un-liquidated obligations by main line items;

List of the significant expenses incurred during the period;

Projected expenditures for next quarter;

Estimate to Complete Contract;

Estimate at Completion of Contract.

The contractor is solely responsible for not exceeding obligated amounts, and is reminded of the required notification to the CO as to the percentage of funds expended against the total obligated and available amount as set forth in FAR § 52.232-22 “Limitation of Funds.”

F.8.7 Annual Summary Report

The contractor will prepare and submit to the USAID COR an annual report in TBD after the end of the first full activity year and annually thereafter (unless a different annual schedule is provided by USAID), for each authorized year of performance. Annual reports will summarize activities and results during the year in relation to the approved Work Plan and will be based on the USAID fiscal year, which runs from

October 1-September 30.

F.8.8 Demobilization Plan

Four months prior to the completion date of the contract, the Contractor must submit a Demobilization

Plan to the COR. The Demobilization Plan must include at a minimum, an illustrative Property

Disposition Plan; a plan for the phase out of in-country operations; a delivery schedule for all reports and other deliverables required under the contract; and a timeline for completing all required actions in the

Demobilization Plan to the cognizant Contracting Officer. Both the illustrative and final Property

Disposition Plans must address all requirements under U.S. and Bosnia and Herzegovina’s law for the transfer of property and must include the inventory schedule required by FAR 52.245-1, a plan for the disposition of property to eligible parties and a timeline for disposition of such property. The

Demobilization Plan must be approved in writing by the Contracting Officer.

F.8.9 Completion Report

60 calendar days from the end date of the contract, the Contractor must prepare a completion report which highlights accomplishments against the work plan, gives the final status of benchmarks and tangible results, addresses lessons learned during the implementation and suggests ways to resolve constraints identified. A final M&E including the ROI/cost benefit will be part of the final report.

F.8.10 Special Reporting

During the performance of this activity, some special reporting may be required from the Contractor such as progress on note-worthy activities and events, successes stories etc.

F.8.11 Submission of Development Experience Documents

The Contractor must comply with AIDAR 752.7005, “Submission Requirements for Development

Experience Documents (SEPTEMBER 2013)”, which provides in full:

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the Contracting Officer Representative’s approval, the contractor must submit to USAID’s Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that (1) describe the planning, design, implementation, evaluation, and results of development assistance; and (2) are generated during the life cycle of development assistance programs or activities.) The Contractor must also submit copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(i) Time-sensitive materials such as newsletters, brochures or bulletins.

(ii) The contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at: https://dec.usaid.gov/dec/home/Default.aspx

(1) Standards.

(i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic

(preferred) or paper form. Electronic documentation must comply with Section 508 of the

Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. In the case of databases and computer software the submissions must also include necessary descriptive information, e.g., special backup or data compression routines, software used for storing/retrieving submitted data, or program installation instructions.

(v) Electronic documents must be in one of the National Archives and Records Administration

(NARA)-approved formats as described in NARA guidelines related to the transfer of permanent

E-records. (See http://www.archives.gov/records-mgmt/initiatives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all Contractor products submitted. The title page of all reports and information products must include the contract number(s), contractor name(s), name of the USAID Contracting Officer’s

Representative, the publication or issuance date of the document, document title, (if non-English, provide an English translation of the title), author name(s), and development objective or activity title (if non-English, provide a translation) and associated number, and language of the document

(if non-English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

F.8.12 Government Property—USAID Reporting Requirements

The contractor must comply with AIDAR 752.245-70 “Government Property—USAID Reporting

Requirements (July 1997)”, which provides in full:

The term Government-furnished property wherever it may appear in the following clause, must mean (1) non-expendable personal property owned by or leased to the U.S. Government and furnished to the contractor and (2) personal property furnished either prior to or during the performance of this contract by any U.S. Government accountable officer to the contractor for use in connection with performance of this contract and identified by such officer as accountable. The term Government property, wherever it may appear in the following clause, must mean Government-furnished property and non-expendable personal property title to which vests in the U.S. Government under this contract. Non-expendable property, for purposes of this contract, is defined as property which is complete in itself, does not lose its identity or become a component part of another article when put into use; is durable, with an expected service life of two years or more; and which has a unit cost of more than $500.

Reporting Requirements: The contractor will submit an annual report on all nonexpendable property in a form and manner acceptable to USAID substantially as follows:

ANNUAL REPORT OF GOVERNMENT PROPERTY IN CONTRACTOR'S CUSTODY

[Name of contractor as of (end of contract year), 20XX]

Motor Vehicles Furniture and Furnishings Other Non-Expendable

Property Office Living Quarters

A. Value of Property as of

Last Report

B. Transactions during this reporting period

1. Acquisitions (add):

a. Purchased by Contractor

b. Transferred from

USAID

c. Transferred from others, without reimbursement

2. Disposals (deduct):

a. Returned to USAID

1 Property which is complete in itself, does not lose its identity or become a component part of another article when put into use;

is durable, with an expected service life of two years or more; and which has a unit cost of more than $500.

2 Government furnished property listed in this Contract as nonexpendable.

3 Explain if transactions were not processed through or otherwise authorized by USAID.

b. Transferred to USAID –

Contractor Purchased

c. Transferred to other

Government Agencies

d. Other Disposals

C. Value of property as of reporting date

D. Estimated Average Age of Contractor Held

Property

Years Years Years Years

Property Inventory Verifications

I attest that (1) physical inventories of Government property are taken not less frequently than annually;

(2) the accountability records maintained for Government property in our possession are in agreement with such inventories; and (3) the total of the detailed accountability records maintained agrees with the property value shown opposite line C above, and the estimated average age of each category of property is as cited opposite line D above.

Authorized Signature

(End of Government Property Reporting clause)

F.9 Evaluation

USAID intends to conduct a final impact evaluation of the Agriculture Market Activity. Unless agreed otherwise by USAID, funds for evaluation are outside the budget for the Contract, and evaluation will be contracted with a third-party contractor. This evaluation will meet all the high-quality evaluation criteria as described in USAID's Evaluation Policy (the link for this policy:

http://www.usaid.gov/evaluation/policy ). The Contractor must provide any documentation or other information required to assist with the evaluation or monitoring mission, and grant access rights.

F.10 Audit

The Contractor will be subject to audit standards and procedures based on USAID regulations and GAAP.

F.11 Deliverables

The contractor must electronically submit all written deliverables to the COR. Additionally, the COR may request printed or bound deliverables.

END OF SECTION F

4 Explain if transactions were not processed through or otherwise authorized by USAID.

5 Explain if transactions were not processed through or otherwise authorized by USAID.

http://www.usaid.gov/evaluation/policy

SECTION G—CONTRACT ADMINISTRATION DATA

G.1 Administrative Contracting Office

(a) The contracting officer(s) in the Acquisition and Assistance Office (AAO) at USAID/Bosnia and

Herzegovina, physically located at the address found on the cover page of this contract, have the authority to administer this contract.

(b) The contractor will submit any questions concerning the administration of this contract to the

Acquisition and Assistance Office at USAID/Bosnia and Herzegovina. Technical questions will be submitted to the COR.

(c) It is the contractor’s sole responsibility to inform the contracting officer of any requests that will affect any and all sections of the contract.

G.2 Contracting Officer’s Authority

(a) The contracting officer is the only person authorized to make or approve any changes in the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the contracting officer. In the event the contractor makes any changes at the direction of any person other than the contracting officer, the change must be considered to have been made without authority and no adjustment must be made in the contract terms and conditions, including price.

G.3 Contracting Officer’s Representative

(a) The contracting officer’s designated representative (COR) for this contract is TBD.

(b) The COR will be appointed by separate letter. The contracting officer will provide a copy of the

COR designation letter to the contractor after award.

G.4 Authority/Limitations of Contracting Officer’s Representative

(a) The COR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the contracting officer, except any action specifically prohibited by the terms of this contract:

(1) Assure that the contractor performs the technical requirements of the contract in accordance with the contract terms, conditions and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the contractor to correct all deficiencies; perform acceptance for the Government.

(3) Issue written interpretations of technical requirements of Government drawings, designs and specifications.

(4) Monitor the contractor’s production or performance progress and notify the contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the contracting officer incidents of faulty or nonconforming work, delays or problems.

(5) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

(b) Limitations. The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the U.S. Government. The COR may not take any action which might impact on the contract schedule, funds and scope of work. All contractual agreements, commitments or modifications which involve prices, quantities, quality and schedules must be made only by the contracting officer.

(c) In the absence of the designated COR, the COR may designate someone to serve as Alternate

COR in their place. However, such action to direct an individual to act in the COR's stead must immediately be communicated to the Contractor and the Contracting Officer.

(d) Contractual Issues. Contractual issues, of any nature, that might arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. Federal

Acquisition Regulation and Agency for International Development Acquisition Regulation). The contractor, must bring all contracting issues to the immediate attention of the Contracting Officer.

Only the contracting officer is authorized to formally resolve such issues. The contracting officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The contracting officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the contracting officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the contractor effects any changes at the direction of any other person other than the contracting officer, the change will be considered to have been made without authority.

(e) Failure by the contractor to report to the contracting officer any action by the Government considered to a change, within the specified number of days contained in FAR § 52.243-7

(Notification of Changes), waives the contractor's right to any claims for equitable adjustments.

G.5 Acceptance and Approval

(a) The COR must accept and approve all deliverables before receipt of final payment.

G.6 Paying Office

(a) The Regional Financial Management Center (RFMC) located in USAID/Bosnia and Herzegovina will serve as the paying office for this contract.

G.7 Documentation of Payment

AIDAR 752.7003, “Documentation for Payment,” (NOV 1998) provides in full:

(a) Claims for reimbursement or payment under this contract must be submitted directly to the

Paying Office indicated in the schedule of this contract. The Prompt Payment Clock will not start until a proper voucher has been received by the Finance Office. The Contractor must submit either paper or fax versions of the SF-1034--Public Voucher for Purchases and Services Other

Than Personal. Each voucher must be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) Providing a proper voucher - The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

TOTAL EXPENDITURES

(Document Number XXX-X-XX-XXXX-XX)

Line Item Description Amt. Vouchered to Date

Amt. Vouchered this Period

0001 Product/Service Desc. for Line Item 0001 $XXXX.XX $XXXX.XX

Product/Service Desc. for Line Item 0002 $XXXX.XX $XXXX.XX

Total

$XXXX.XX $XXXX.XX

(2) The fiscal report must include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the

Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ______________________________________________________

TITLE: _____________________________________________________

DATE: _____________________________________________________

(b) Local currency payment. The contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions must be provided to the contractor's Chief of Party and to the contracting officer.

The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the contractor with all the provisions of this contract, acceptance by the

Government of the work and final report, and a satisfactory accounting by the contractor of all

Government-owned property for which the contractor had custodial responsibility, the

Government must promptly pay to the contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the contracting officer which are required by the provisions of this contract must be preserved and made available as part of the

Contractor's records which are required to be presented and made available by the clause of this contract entitled “Audit and Records—Negotiation.”

G.8 Invoicing Instructions

1) Paper Invoice Submission:

The contractor will submit one (1) original of each invoice on an SF-1034, Public Voucher for Purchases and Services Other Than Personal, to the Regional Financial Management Center (RFMC) and one (1) copy of the voucher and the invoice to the COR at USAID/Bosnia and Herzegovina:

Regional Controller

Regional Financial Management Center

USAID/Bosnia and Herzegovina

Robert Frasure Street #1

And

Economic Development Office

USAID/Bosnia and Herzegovina

Robert Frasure Street #1

The contractor must sign the SF-1034. Also, the contractor must submit the SF-1034 with the invoice and any other documentation in Adobe.

2) Electronic Invoice Submission: USAID encourages the electronic submission of invoices to:

AccountsPayableSarajevo@usaid.gov copying the COR on the submission.

G.9 Accounting and Appropriation Data

TBD at contract award.

A: GLAAS Requisition No. ________________

BBFY EBFY FUND PA DIST PE PSE SOC FUNDED AMOUNT

B. Contractor Specific Information:

DUNS: ____________

TIN: ____________

END OF SECTION G

mailto:AccountsPayableSarajevo@usaid.gov

SECTION H—SPECIAL CONTRACT REQUIREMENTS

H.1 Notice Listing Contract Clauses Incorporated by Reference

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES

INCORPORATED BY REFERENCE” in Section I of this contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar and http://www.usaid.gov/ads/policy/300/300.

Agency for International Development Acquisition Regulation (48 CFR Chapter 7)

752.7027 Personnel (DEC 1990)

752.228-70 Medical Evacuation (MEDEVAC) Services (JULY 2007)

722.170 Employment of Third Country Nationals (TCNs) and Cooperating Country Nationals

(CCNs)

H.2 LANGUAGE REQUIREMENTS

(a) The contractor will produce all reports and deliverables in Standard English.

(b) The contractor must ensure the contractor’s employees and consultants possess the appropriate level of skill in written and spoken English and local language proficiency, as needed, to perform the contract requirements.

(c) Contractor key personnel and/or consultants must have English and local language proficiency as needed, to perform contract requirements.

H.3 SOURCE AND NATIONALITY REQUIREMENTS

The contractor must comply with AIDAR 752.225-70, “Source and Nationality Requirements,” (FEB

2012), which provides in full:

(a) Except as may be specifically approved by the Contracting Officer, the Contractor must procure all commodities (e.g., equipment, materials, vehicles, supplies) and services (including commodity transportation services) in accordance with the requirements at 22 CFR Part 228

“Rules on Procurement of Commodities and Services Financed by USAID Federal Program

Funds.” The authorized source for procurement is Geographic Code 937 unless otherwise specified in the schedule of this contract (see Section H.4). Guidance on eligibility of specific goods or services may be obtained from the Contracting Officer.

(b) Ineligible goods and services. The Contractor must not procure any of the following goods or services under this contract:

(1) Military equipment

(2) Surveillance equipment

(3) Commodities…