NOA_Appendixes_final_combined_NEW.pdf

KOSOVO NEW

OPPORTUNITIES FOR

AGRICULTURE

PROGRAM

APPENDIXES TO THE TECHNICAL

ASSISTANCE FOR DEVELOPMENT OF

LABORATORY AND TECHNICAL CAPACITY AT

THE KOSOVO INSTITUTE OF AGRICULTURE

TO SUPPORT EXTENSION SERVICES IN CROP

AND LIVESTOCK PRODUCTION

OCTOBER 2012

DISCLAIMER

The authors’ views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government.

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES i

LIST OF APPENDIXES

LIST OF APPENDIXES .......................................................................................... I

APPENDIX 1. IT RECOMMENDATIONS

APPENDIX 2. TEST DEMONSTRATION FARMS

APPENDIX 3. NEEDS ASSESSMENT GUIDELINES

APPENDIX 4. ANNUAL PLAN OF WORK GUIDELINES

APPENDIX 5. ACCOMPLISHMENT REPORTS GUIDELINES

APPENDIX 6. CROP REPORTING RECOMMENDATIONS

APPENDIX 7. ADVISORY COUNCILS GUIDELINES

APPENDIX 8. INTERN PROGRAM GUIDELINES

APPENDIX 9. WEATHER STATION RECOMMENDATIONS FOR

EXTENSION ADVISORS

APPENDIX 10. CONDUCTING A HAY AND SILAGE CLINIC

PROCEDURES

APPENDIX 11. CORN SILAGE JUDGING SCORE SHEET

APPENDIX 12. HAY JUDGING SCORE SHEET

APPENDIX 13. HAY CROP SILAGE JUDGING SCORE SHEET

APPENDIX 14. MENTORING PROGRAM GUIDELINES AND

CHECKLISTS

APPENDIX 15. TERMS OF REFERENCE

APPENDIX 16. ITINERARY AND PERSONS MET

APPENDIX 17. SPECIFIC RECOMMENDATION TO INTRODUCE

MODERN MOLECULAR TECHNOLOGY (REAL-TIME

PCR) AT KIA

APPENDIX 18. EPPO DRAFT DIAGNOSTIC PROTOCOL ERWINIA

AMYLOVORA

APPENDIX 19. EU POTATO CYST NEMATODE DIRECTIVE 2007/3311

APPENDIX 20. EU POTATO RING ROT DIRECTIVE 2006/56

APPENDIX 21. EU PLANT HEALTH LEGISLATION 2000/29

APPENDIX 22. EU POTATO WART DISEASE DIRECTIVE 69/464

APPENDIX 23. EPPO SPECIFIC REQUIREMENTS FOR

LABORATORIES PREPARING ACCREDITATION FOR A

PLANT PEST DIAGNOSTIC ACTIVITY PM7/98

APPENDIX 24. EPPO BASIC REQUIREMENTS FOR QUALITY

MANAGEMENT IN PLANT PEST DIAGNOSIS

LABORATORIES

APPENDIX 25. EPPO A1 AND A2 QUARANTINE LISTS PM 1/2 (21)

APPENDIX 26. EXAMPLE OF Q-MANAGEMENT IN DIAGNOSTIC

LAB - POLAND

APPENDIX 27. EXAMPLE START ACCREDITATION DIAGNOSTIC

LAB - SLOVAKIA

APPENDIX 28. EPPO DECISION-SUPPORT SCHEME FOR AN

EXPRESS PEST RISK ANALYSIS PM 5/5

APPENDIX 29. EPPO GUIDELINES ON PEST RISK ANALYSIS PM 5/3

APPENDIX 30. EPPO STANDARD PEST RISK ANALYSIS PM 5/2

(REVISED)

APPENDIX 31. ARTICLE ON RT-PCR FOR ERWINIA AMYLOVORA,

PIRC ET AL., 2009

ii KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

APPENDIX 32. ARTICLE VIRUSES IN GRAPEVINE IN KOSOVO,

DIDA ET AL., 2012

APPENDIX 33. BROCHURE PCR ILLUMINA WESTBURG MACHINE

APPENDIX 34. EU MOVING OF Q-MATERIAL FOR RESEARCH

DIRECTIVE 2008/61

APPENDIX 35. EU DELEGATION OF TASKS DIAGNOSTIC LABS

DIRECTIVE 2009/143

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 1

APPENDIX 1. IT

RECOMMENDATIONS

2 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

We recommend Extension making budget for an IT department to assist the overall organization and

Extension Advisors. Ideally all web functions of the MAFRD should fall under this department so connectivity and navigation would be paramount. Specific functions to consider are:

Internal electronic communication --- Extension needs to be connected electronically and all advisors and staff should have internal email accounts. This will facilitate communication and task sharing.

Software such as Microsoft Outlook would be an option to consider. The IT department would need to maintain a server holding the communication database.

Web design ---- Extension needs a webpage and it needs to link to all municipalities and departments.

This webpage should also be linked to MAFRD sites for easy navigation.

Computer and software support --- this department could support all extension advisors with hardware and software issues. Each advisor will need computers and software and this department can provide leadership to uniformity and functionality. Microsoft professional office suite, Adobe Acrobat, Quicken, Quickbooks and photo editing software are some of the programs that will be needed. IT could maintain all of the licenses and coordinate equipment.

Other electronic equipment --- maintain equipment lists and prices to support advisors with projectors, screens, cameras, and other necessary equipment. Interns that succeed well will be great candidates to fill Extension Advisor jobs in the future or other leadership roles in the Ministry.

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 3

APPENDIX 2. TEST

DEMONSTRATION

FARMS

4 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 1. TEST DEMONSTRATION FARM PROGRAM

OPERATING PARAMETERS

Test Demonstration Farm Program “Operating Parameters”

Beginning Steps

The Kosovo Extension Service will have the responsibility to promote the Test Demonstration Farm

Program throughout Kosovo. Extension Advisors will promote this program in their respective villages and municipalities. Farmers interested in being considered as cooperating farmers will need to complete the form titled “Preliminary Information Relating to Potential Test Demonstration” form

(found in Appendix 2, Section 2) to be considered for the program. Extension Advisors can assist farmers in completion of these farms and Extension Advisors should solicit farmers to apply for this opportunity. These forms will need to be reviewed by advisors, the Extension Director, or other advisory groups or designees to select the specific farmers to participate in this program. It is imperative that good, outstanding farmers in the villages and municipalities be considered for program participation. The farmers selected for consideration should be representative of the village or municipality.

Once a farm is selected to participate and agrees to do so, the Extension Advisor should assist the farmer in completing the “Application For a Test Demonstration Farm” (found in Appendix 2, Section 3). The completed application will need to be submitted to the Extension Director, KIA

Director and the office of the Minister of Agriculture for approval. This will authorize payment of the cash incentive by the MAFRD and establish a record of collaboration between the farmer, Extension

Advisor, Extension administration, KIA and the Ministry of Agriculture.

Extension Advisor Responsibilities:

Once farmers are selected to participate; Extension Advisors will have significant roles to conduct the program at the farm level. The following items will be done by the Extension Advisor:

Gain an understanding of how the program works

Why do such a program

Promote the program to farmers

Solicit farmers to participate

Assist farmers interested in the program complete the form – “Preliminary Information Relating to

Potential Test Demonstration Farm Selection”

Assist in selecting farmers

Assist farmers that are selected to participate complete – “The Test Demonstration Farm” application

Assist farmers in completing the following forms (these are done annually for each test demonstration farm):

Cropping System Soil test results report form

Cropping System Seeding, Fertilizer & Lime report form

Cropping System Chemicals report form

Cropping System Yields report form

Livestock Production report form (Use appropriate forms for livestock type)

Animal Inventory Summary report form

Labor Supply Table report form

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 5

Annual Cash and Non-Cash Expenses report form

Annual Cash Receipts & Measures of Farm Income report form

Multi-Year Summary Cash and Non-Cash Expenses report form

Multi-Year Summary of Cash Receipts & Measures of Farm Income report form

Net Worth Statement report form

Gather soil samples for each field by crop on an annual basis

Obtain samples for each forage crop

Obtain samples for feed testing if livestock enterprises are part of the farming operation – done quarterly

Collect seed samples for seed purity and germination to be sent to KIA

Collect plant disease, pest, weed and insect samples for either distance diagnosis or laboratory diagnosis

Visit each test demonstration farm on a monthly basis. On each visit document the discussions and recommendations made by completing a farm visit report (report to be designed by Kosovo

Agriculture Extension Service) and document crop production and livestock production with digital photographs. Also document digitally building, facility, and machinery purchases and improvements

Assist farmers with completing the cash expenses and cash income report forms at the close of each year --- these records should be submitted to the Economic Analysis Unit for analysis

Make recommendations to farmers

Conduct educational programs using the demonstration farm as models of success

Document each visit on the demonstration farm

Farm visit report

Digital photographs of crops and/or livestock

Record progress

Record any problems or issues

Extension Director Responsibilities:

Provide support to Extension Advisors enabling them to perform their job

Provide tools and consumables to Extension Advisors such as soil test probes, forage sampling probes, computers, paper, cell phones, printers, printing budgets and miscellaneous items

Coordinate farmer selections

Provide appropriate training to Extension Advisors

Coordinate with the KIA and MAFRD

KIA Responsibilities:

Cooperate with Extension

Conduct sample analysis

Soil

6 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

Seed

Plant diseases, pests, insects and weeds

Distance diagnostic support

Provide training to Extension Advisors and farmers

Provide recommendations to Extension Advisors

MAFRD Responsibilities:

Provide financial support to Extension, KIA and the farmer

Provide cash incentive to participating Test Demonstration Farm Program farmer participants

Promote the program

General Comments:

Each Extension Advisor should have at least one Test Demonstration Farm in their area. If budget is available two demonstration farms should be considered.

Supporting Forms for the Test Demonstration Farm Program

Appendix 2, Sections 2 - 23 contain all of the necessary forms to document the program. These forms will allow Extension to initiate the program once approval is obtained. The specific forms and their use are as follows:

This program has been used for 60 years in the Tennessee Valley administered by The University of

Tennessee Extension. It began back in 1935. As time progressed the program was expanded and focused on varying components based on available technologies and needs. You can start with a very basic plan and expand as experience and technologies allow. I am supplying a separate document titled “The Story of Sam Dalton‟s Farm in the Tennessee Valley” which shares the history and conceptual idea that started this demonstration program in Tennessee.

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 7

SECTION 2. PRELIMINARY INFORMATION RELATING TO

SELECTING A POTENTIAL TEST

DEMONSTRATION FARM

Preliminary Information Relating to Selecting a Potential Test Demonstration Farm

Name: __________________ Address: ____________________

Municipality: ___________________ Village:__________________________

Phone:____________ Cell: ______________ E-mail:___________________

Family composition Name Age Sex Years schooling completed

III. Estimated land use

Total Hectares in farm: _________

Cropland: ________ Pasture:_________Woodland: _____Other: __________

Kind of acreage: Major crops:

(1)____________________ (2)___________________

(3)_____________________ (4)___________________

Major soil types: _______________ ________________ __________________

IV. Estimated livestock numbers (present time)

Milk cows:________ Heifers:_________ Calves:_________ Bulls:________

Beef cows:________ Heifers:_________ Calves:_________ Bulls:________

Fattened calves:______________

Ewes:_____________ Lambs:_________ Rams:__________

Sows:_____________ Pigs:____________ Boars:__________

Laying hens:__________ Roosters:_________ Chicks:_______

Other poultry:_____________

Does:__________ Bucks:___________ Kids:___________

V. Estimated four major sources of income in 20_____

1._______________________________ 2.______________________________

3._______________________________ 4.______________________________

8 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

VI. Major items of machinery and equipment

1.________________________ 2.__________________________

3._______________________ 4.___________________________

5.______________________ 6.____________________________

VII. Major buildings

1._______________________ 2.__________________________

3._______________________ 4.__________________________

5._______________________ 6.__________________________

VIII. Any adult family members working off the farm: (yes) __ (no) ____

IX. On the attached sheet, give your impression of the present and potential management ability of this operator. Would the family disclose their financial and submit production and financial records? Give any other comments which should be considered in evaluating this family as a potential Test Demonstration Farm. Also, indicate his major problem area: land, labor, capital or management.

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 9

SECTION 3. APPLICATION FOR A TEST DEMONSTRATION

FARM

Application For a Test Demonstration Farm

Village: Municipality:

Address:

Name of Farmer: Age:

Name of Spouse: Age:

No. of Children at Home: Boys: Ages:

Girls: Ages:

No. of Children Away from Home: Boys: Ages:

Girls: Ages:

Total Hectares Owned: Total Hectares Rented:

Cell Phone #: Telephone #:

Email:

Agreement of Understanding

This agreement of understanding outlines the responsibilities of the (a) cooperating farmer: (b) the

Extension Services, (c) Kosovo Institute of Agriculture (KIA), and the Ministry of Agriculture in the test demonstration farm program in Kosovo.

The Cooperating Farmer agrees to:

Participate in this program for four (4) years, starting (date) ______________________.

Soil test annually for each crop by field.

Forage test for each crop annually. (If forage is produced).

For farms with livestock ---- feed testing quarterly.

Seed test annually by crop for any farm produced seed.

To use all demonstrational materials in accordance with program policies and recommendations.

To offer our farm as a demonstration of accomplishments resulting from following recommended practices and make it available to Extension Advisors for educational purposes such as making recommendations, observing results, or holding meetings and demonstrations.

Maintain a complete record of farm operations by specific enterprises, including:

Crop acreages and yields

Livestock numbers and production

Quantity and type of agriculture inputs

Labor and capital requirements

Expenses and income

To keep production and financial records and demonstration results.

Records will be available to Extension Advisors to be submitted to the Department of Economic

Analysis for analysis.

The Extension Service agrees to:

Collect soil samples

10 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

Collect forage samples

Collect feed samples

Collect seed testing samples

Collect plant pest, disease and insect samples for diagnosis.

Collect weed samples for identification.

Provide technical guidance and recommendations.

Assist in measuring yields and production.

Teach skills to assist in keeping and maintaining production and financial records.

Submit records to the Department of Economic Analysis.

Evaluate farmer progress and report program accomplishments.

KIA agrees to:

Perform analysis for:

Soil tests

Forage tests

Feed tests

Seed germination and seed purity

Plant disease identification

Insects identification

Weed identification

Recommendations for the above items

Ministry of Agriculture agrees to:

Provide a financial incentive annually in the amount of ______________ euros.

Signed:

Farmer Extension Advisor

Farm Spouse

Approved:

Extension Director Date

KIA Director Date

Ministry of Agriculture Date

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 11

SECTION 4. REAL ESTATE INVENTORY FORM

Real Estate Inventory Form

Name:______________________________ Date:________________________

Village:______________________ Municipality:______________________

(Fill out as of January 1 st

Year:________________

Kind How Many

Size Value Kind How Many

Size Value

Land (hectares)

Free Stall Housing

House Poultry House

Tenant

Silo

Barn

Grain Bin

Livestock Barn

Grain Storage

Machine Shed

Green

Milking Parlor

Shop

Other Other

Other Other

12 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 5. LIVESTOCK INVENTORY

Name:_________________________________ Date:________________________

Village:___________________________ Municipality:______________________

LIVESTOCK INVENTORY

(Fill out as of January 1 st

Year:________________

Livestock

How

Total Value

Livestock How Many

Total Value

Beef Cows Rams

1 to 2 yrs. old beef Heifers

Lambs

Over 1 year Beef Steers

Chickens for eggs

Under 1 year Beef Calves

Chickens for meat

Beef Bulls Sows

Dairy Cows

Gilts

1 to 2 yrs. Old Dairy Heifers

Boars

Under 1 yr. Dairy Calves

Pigs

Dairy Bulls Goats

Fattened calves Horses

Other Other

Other other

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 13

SECTION 6. MACHINERY AND EQUIPMENT INVENTORY

Name:______________________________ Date:________________________

Village:________________________ Municipality:_________________________

MACHINERY AND EQUIPMENT INVENTORY

(Fill out for January 1 st of the year the application is submitted)

Year:____________

Kind Description How

Value Kind Description How

Many Value

Moldboard Plow

Forage Harvester

Chisel Grain Elevator

Disk Plow Corn Picker

Cultivator

Wagon

Subsoiler Tractor

Cultipacker Backhoe

Disk Manure Spreader

Fertilizer Distributor

Feed Mill

Transplante r

Silage

Grain drill

Grain

Planter Dairy Equipment

Spray Rig Beef

Rotary Mower

Swine

Side Delivery Rake

Poultry

Hay Conditioner

Small Tools

Pick-up baler (PTO)

Truck

Combine Auto

Combine Heads

Irrigation

14 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 7. MAJOR FARM OBSTACLES

Name: _________________________ Date:_________________

Village:________________________ Municipality:______________________

Type of farm: ___________________________ Year:_______________

List the MAJOR FARM OBSTACLES that the family would like to address:

Describe the changes in organization, cultural practices, and management of the farm that are expected to solve the major obstacles.

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 15

SECTION 8. EXAMPLE FARM MAP

16 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 9. PRESENT CROPPING SYSTEM: SOIL TEST RESULTS

Name: Village: Municipality: Date:

Present Cropping System

Soil Test Results Production Year:

Field Letter Hectares Crop N P K PH

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 17

SECTION 10. CROPPING SYSTEM: SEEDING RATES, FERTILIZER & LIME

Cropping System – Seeding, Fertilizer & Lime

Production Year:

Field Letter

Hectares Crop Seeding Variety

Seeding Rate

Fertilizer Lime Manure

Analysis Rate Per Hectare

Total Rate Per Hectare

Total Rate Per Hectare

Total

18 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 11. CROPPING SYSTEM: CHEMICAL USAGE RECORD FORM

Cropping System – Chemicals

Field Letter

Hectares Crop Chemical 1 Chemical 2 Chemical 3

Rate Per Hectare

Total Rate Per Hectare

Total Rate Per Hectare

Total

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 19

SECTION 12. CROPPING SYSTEM: YIELDS RECORD FORM

Cropping System Yields

Yield/Hectare

Field Letter Hectares Crop 20__ 20__ 20__ 20__

20 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 13. LIVESTOCK PRODUCTION RECORD DAIRY, BEEF, SHEEP & GOAT

Livestock Production Production Year:

Dairy Animal Sales Dairy Product Sales

Cows Heifers Baby Calves Bulls Fattened Milk Cheese Butter

Qty $ AMT Qty $ AMT Qty $ AMT Qty $ AMT Qty $ AMT Qty $ AMT Qty $ AMT Qty $ AMT

Beef Animal Sales Beef Product Sales

Cows Heifers Baby Calves Bulls Fattened Milk Cheese Butter

Sheep Animal Sales Sheep Product Sales

Ewes Lambs Rams Other Wool Milk Cheese Butter

Goat Animal Sales Goat Product Sales

Does Kids Bucks Other Hair Milk Cheese Butter

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 21

SECTION 14. LIVESTOCK PRODUCTION RECORD FORM POULTRY, SWINE, HORSE & OTHER

Livestock Production Production Year:

Poultry Sales Poultry Product Sales

Laying Hens Pullets Chicks Roosters Other Eggs

Swine Sales Swine Product Sales

Sows Gilts Pigs Boars Fattened

Qty $ AMT Qty $ AMT Qty $ AMT Qty $ AMT Qty $ AMT

Horse Sales Horse Product Sales

Mares Colts Stallions Other

Qty $ AMT Qty $ AMT Qty $ AMT Qty $ AMT

Other Animal Sales Other Product Sales

22 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 15. ANIMAL INVENTORY SUMMARY RECORD FORM

Name: Date:

Village: Municipality:

Animal Inventory Summary

Animal Type:

Beginning Inventory

Cows Heifers Baby

Bulls Fattened TOTAL

+ Animals Born

+ Animals Purchased

Animals Sold

Animals Died

Family Consumption

Ending Inventory

Cows Heifers Baby

Bulls Fattened TOTAL

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 23

SECTION 16. LABOR SUPPLY RECORD FORM

Name: _________________________ Date:_________________

Village:________________________ Municipality:______________________

Year:______________

SOURCE

June - Feb

March - April

May – June

June - August

Sept – Oct

Nov - Dec

24 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 17. ANNUAL CASH & NON-CASH EXPENSES RECORD

FORM

Name:

Village:

Municipality:

Annual Cash & Non-Cash Expenses

Item Production Year 20__

Feed:

Corn

Other Grain

Mixed Feeds

Protein & Minerals

Hay

Wheat

Oats

Barley

Corn Silage

Alfalfa

Other

Livestock Expenses:

Feeders Purchased

Veterinarian

Medicine

Breeding Supplies

Supplies

Feed Grinding

Hauling & Marketing

Other

Crop Expenses:

Fertilizer

Lime

Seed & Plants

Chemicals

Manure

Other

Hired Labor

Hired Machine

Machinery Repairs

Fuel & Oil

Bldgs & Fence Repair & Land

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 25

General Supplies:

Baler Twine or Wire

Chemicals

Trucking

Other Major Items

Cash Rent (Incl. Pasture & Bldgs.)

Taxes:

Real Estate

Interest:

Real Estate

Non-Real Estate

Insurance

Telephone/Cell Phone

Electricity/Internet

Dues & Misc.

Other

TOTAL CASH OPERATING EXP

Capital Expenses:

Breeding Livestock

Machinery

Buildings

Fences

Other

TOTAL CAPITAL EXPENSES

TOTAL CASH OPERATING & CAPITAL

EXPENSES

Non-Cash Expenses

Machinery Depreciation

Livestock Depreciation

Building & Fence Depreciation

TOTAL

26 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 18. ANNUAL CASH RECEIPTS & MEASURES OF FARM

INCOME REPORT FORM

Annual Cash Receipts & Measures of Farm Income

Crops:

Corn

Soybeans

Hay

Horticulture

Seeds

Potatoes

Peppers

Cucumbers

Tomatoes

Melons

Apples

Grapes

Pears

Eggplant

Wine

Wheat

Oats

Ornamental

Livestock:

Beef Cows

Feeder Calves

Finished Steers & Heifers

Dairy Cattle

Feeder Pigs

Market Hogs

Sheep

Lambs

Other

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 27

Livestock Products:

Milk

Wool

Eggs

Cheese

Butter

Forest Products

Custom Work

Cash Rent (Rented Out)

Ministry of Agriculture

Dividends, Interest, Etc.

Off-Farm Work

Machinery Sales

Land

TOTAL CASH INCOME

Total Cash Income

- Total Cash Operating & Capital Expenses

= Net Cash Income

- Non-Cash Expenses

- Machinery Sales (Remaining Value)

+ or – Crop Inventory Change

+ or – Livestock Inventory Change

Cattle

Hogs

Sheep

+ New Capital Investment

Machinery

Buildings

Land

+ Value of Home Consumption

= Net Farm Income

- Interest on Operator’s Equity @ 5%

- Unpaid Family Labor

= Return to Operator’s Labor & Management

28 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 19. MULTI YEAR SUMMARY OF CASH & NON-CASH

EXPENSES REPORT FORM

Multi-Year Summary of Cash & Non-Cash Expenses

Item Benchmark 20__

20__ 20__ 20__ 20__ 20__

Feed:

Corn

Other Grain

Mixed Feeds

Protein & Minerals

Hay

Wheat

Oats

Barley

Corn Silage

Alfalfa

Other

Livestock Expenses:

Feeders Purchased

Veterinarian

Medicine

Breeding Supplies

Supplies

Feed Grinding

Hauling & Marketing

Other

Crop Expenses:

Fertilizer

Lime

Seed & Plants

Chemicals

Manure

Other

Hired Labor

Hired Machine

Machinery Repairs

Fuel & Oil

Bldgs & Fence Repair & Land

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 29

Item

Benchmark

General Supplies:

Baler Twine or Wire

Chemicals

Trucking

Other Major Items

Cash Rent (Incl. Pasture & Bldgs.)

Taxes:

Real Estate

Interest:

Real Estate

Non-Real Estate

Insurance

Telephone/Cell Phone

Electricity/Internet

Dues & Misc.

Other

TOTAL CASH OPERATING EXP

Capital Expenses:

Breeding Livestock

Machinery

Buildings

Fences

Other

TOTAL CAPITAL EXPENSES

TOTAL CASH OPERATING &

CAPITAL EXPENSES

Non-Cash Expenses

Machinery Depreciation

Livestock Depreciation

Building & Fence Depreciation

30 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 20. MULTI-YEAR CASH RECEIPTS & MEASURES OF

FARM INCOME REPORT FORM

Multi-Year Cash Receipts & Measures of Farm Income

Crops:

Corn

Soybeans

Hay

Horticulture

Seeds

Potatoes

Peppers

Cucumbers

Tomatoes

Melons

Apples

Grapes

Pears

Eggplant

Wine

Wheat

Oats

Ornamental

Livestock:

Beef Cows

Feeder Calves

Finished Steers & Heifers

Dairy Cattle

Feeder Pigs

Market Hogs

Sheep

Lambs

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 31

Livestock Products:

Milk

Wool

Eggs

Cheese

Butter

Forest Products

Custom Work

Cash Rent (Rented Out)

Ministry of Agriculture

Dividends, Interest, Etc.

Off-Farm Work

Machinery Sales

Land

TOTAL CASH INCOME

Total Cash Income

- Total Cash Operating & Capital Expenses

= Net Cash Income

- Non-Cash Expenses

- Machinery Sales (Remaining Value)

+ or – Crop Inventory Change

+ or – Livestock Inventory Change

Cattle

Hogs

Sheep

+ New Capital Investment

Machinery

Buildings

Land

+ Value of Home Consumption

= Net Farm Income

- Interest on Operator’s Equity @ 5%

- Unpaid Family Labor

= Return to Operator’s Labor & Management

32 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 21. NET WORTH STATEMENT RECORD FORM

Net Worth Statement at End of Year

Assets:

Land Owned

Dwelling

Other Bldgs & Fences

Machinery & Equipment

Feed, Seed & Supplies

Livestock

Household Equipment

Stocks and Bonds

Accounts Receivable

Prepaid Expenses

Cash on Hand

Other

TOTAL

Liabilities

Real Estate Mortgage

Other Mortgage

Bank Notes

Other Notes

Personal Notes

Accounts Payable

Interest Payable

Other Debts

NET WORTH

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 33

SECTION 22. EXAMPLE OF COMPLETED NET WORTH STATEMENT

RECORD FORM

Example Completed Net Worth Statement at End of Year

Assets:

Land Owned 67,600 66,900 66,900 66,900 66,900

Dwelling 25,000 25,000 25,000 25,000 25,000

Other Bldgs & Fences 15,070 35,054 29,152 26,440 32,076

Machinery & Equipment 21,944 38,902 22,271 34,866 41,768

Feed, Seed & Supplies 5,000 8,418 14,541 6,380 7,410

Livestock 11,950 40,300 43,675 32,655 34,750

Household Equipment 5,000 5,000 5,000 5,000 5,000

Stocks and Bonds 5,000 2,500 2,800 2,800 2,800

Accounts Receivable

Prepaid Expenses

Cash on Hand 11,000

Other 3,500 2,000 1,800 1,700 3,500

TOTAL 160,064 224,074 222,139 201,741 219,204

Liabilities:

Real Estate Mortgage 65,893 96,000 84,961 43,000 41,000

Other Mortgage 6,000

Bank Notes 7,000

Other Notes

Personal Notes

Accounts Payable

Interest Payable

Other Debts

TOTAL 71,893 96,000 84,961 43,000 48,000

NET WORTH

88,171

128,074

137,178

158,741

171,204

34 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

SECTION 23. EXAMPLE FARM BUSINESS SUMMARY ANALYSIS

41-097-0008

TYPE FARM 1

Farm Business Summary

TOTAL ACRES OWNED 608

TOTAL CROP ACRES OWNED 568

TOTAL ACRES OF LAND AREA (OWNED AND RENTED) 921

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 35

Value of Inventories End of Year

41-097-0008 CASH GRAIN AND COTTON FARMS

ITEM

YOUR

FARM

OPEN ACRES PER FARM ALL

TO 482 TO 797 798+

01 Machinery & Equipment 22623 31959 53487 103468 63261

02 Crops, Feed & Supplies 45244 15859 44961 47344 36942

03 Land 560700 155321 266233 254523 229231

04 Bldg, Fence & Land Imprv 1487 13272 17307 28795 20099

05 Swine 8702 24155 14448

06 Dairy Cattle

07 Beef Cattle 6200 14247 25384 28808 23425

08 Other Livestock 3350 1725 2267

09 Value of Inventories (1) 636254 197469 397724 439640 346322

10 # of Farms in Each Range 35 36 36 107

11 Acres of Crops 881 281 623 1170 695

INVESTMENT AND LABOR EFFICIENCY

12 Number of Workers 1.95 4.15 1.85 2.91 2.96

13 Est. Days of Work Required 320 166 336 506 338

14 Days of Work Per Worker 164 118 217 200 179

15 Gross Farm Income/Worker 66265 46184 87581 91455 75343

16 Investment/Worker 326284 144975 227879 171818 181899

17 Investment ($)/Open Acre 726 813 644 380 611

18 Cash Receipts/ ($1) Invested .20 .44 .45 .67 .52

(1) Computed using all farms in each range.

All other items based on farms that reported the items.

36 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

Where the Money Came From Gross ($) Farm Income (Cash and Non-Cash Receipts)

FARM

01 Beef 4270 6825 11797 15540 12017

02 Swine 16232 24420 54527 32211

03 Dairy Cattle 6864 6864

04 Gross Milk Sales

05 Other Livestock Products 1974 1974

06 Soybeans 84375 17083 39749 68770 43325

07 Corn 18323 46215 73245 44114

08 Cotton 35642 59763 94963 72397

09 Grain Sorghum 25436 5208 14676 22022 16246

10 Tobacco 7566 32668 8417 13948

11 Small Grain 7045 5475 10242 14453 10244

12 Hay 3828 4849 5906 5023

13 Vegetables 10493 9700 2700 8347

14 Fruit

15 Government Payments 2782 4472 9461 18632 11317

16 Miscellaneous 3814 2445 5399 7799 5216

17 Capital Asset Sales 1000 32767 2353 19488 16174

18 Increase in Inventory 494

19 Gross Farm Income (1) 129216 61626 143034 249867 152349

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 37

Where the Money Went Farm Expenses ($) (Cash and Non-Cash)

FARM

01 Labor Hired 6877 3271 3487 12715 8191

02 Feed Purchased 89 3687 3172 12451 6325

03 Seeds and Plants 2944 2849 5581 12324 6945

04 Machine Hire 2882 3954 2367 4470 3583

05 Veterinary & Medicine 557 654 1221 863

06 Supplies 9095 5564 11676 21667 12944

07 Repair & Maintenance 8543 4077 10375 17464 10826

08 Breeding Fees 250 774 1115 874

09 Fertilizer & Lime 8360 9519 23806 30098 21081

10 Gas, Oil & Other Fuel 11503 3760 8079 13205 8438

11 Storage & Warehousing 1900 290 2112 4233 2433

12 Taxes 1737 696 1178 1330 1083

13 Insurance 3004 845 1955 2889 1928

14 Interest 6435 6239 20522 25860 18065

15 Utilities (Phone, Water, Elect) 2939 593 1057 1305 1005

16 Hauling 764 746 1488 3529 1757

17 Auto (Farm Share) 264 463 998 1396 990

18 Cash Rent (Farm) 14930 5995 14506 27935 17196

19 Miscellaneous 1154 1002 1829 1854 1583

20 Capital Assets Purchased 1435 15243 18209 46144 27043

21 Cost of Breeding Livestock 1285 5666 5351 4434

22 Cost of Other Livestock 4921 10797 25394 14720

23 Decrease in Inventory 9043 11707 6485 9079

24 Total Farm Expense (1) 84855 66841 145940 238421 151182

38 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

Cash Receipts and Expenses And Income Summary

FARM

01 Gross Farm Income 129216 61626 143034 249867 152349

02 Less Increase in Inventory 494

03 Cash Receipts 128722 61626 143034 249867 152349

04 Total Farm Expenses 84855 66841 145940 238421 151182

05 Less Decrease in Inventory 9043 11707 6485 9079

06 Cash Expenses 84855 57798 134232 231936 142103

07 Net Cash Farm Income 43867 3829 8802 17931 10247

08 Gross Farm Income 129216 61626 143034 249867 152349

09 Total Farm Expenses 84855 66841 145940 238421 151182

10 Net Farm Income 44361 -5214 -2905 11446 1168

11 Average Farm Inventory 636007 201990 403578 442882 350862

12 Interest on Capital Owned – 8 pc

44446 11499 19080 20444 16475

13 Value of Unpaid Family Labor 2222 4725 5046 4263

14 Operators Labor Income -85 -16628 -19846 -3578 -13320

All items computed using all farms in each range.

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 39

Land Use and Crop Production

FARM

01 Corn 83 213 312 196

02 Soybeans 582 109 220 502 284

03 Wheat 103 60 94 128 97

04 Other Small Grain 35 50 20 32

05 Grain Sorghum 165 58 129 172 132

06 Cotton 156.2 166.5 346.6 245.4

07 Alfalfa Hay 17 17 24 20

08 Other Hay 33 47 60 46

09 Pasture Clippings 113 32 73

10 Corn Silage 14 37 20

11 Small Grain Silage

12 Other Silage 7 7

13 Burley Tobacco 2.2 10.5 2.0 31.

14 Other Tobacco 8.0 8.0

15 Tomatoes 4.0 4.0

16 Strawberries 4.5 4.5

17 Vegetables 8.5 105.0 2.0 31.0

18 Tree Fruits 1.0 5.0 3.0

19 Temporary Pasture 64 27 75 55

20 Permanent Pasture 40 47 66 113 75

21 Government Set-Aside 31 36 33 100 68

Yield Per Acre

22 Corn (Bushels/Acre) 95 109 109 104

23 Soybeans (Bushels/Acre) 33 31 32 31 31

24 Wheat (Bushels/Acre 28 32 38 32 34

25 Grain Sorghum (Bushels/Acre) 79 66 70 77 72

26 Cotton (Lbs/Acre) 545 735 581 619

27 Alfalfa Hay (Tons/Acre) 4.0 3.8 3.9 3.9

28 Other Hay (Tons/Acre 1.7 2.5 2.2 2.2

29 Corn Silage (Tons/Acre) 19.3 20.0 19.5

30 Small Grain Silage (Tons/Acre)

31 Other Silage (Tons/Acre) 14.3 14.3

32 Burley Tobacco (Lbs/Acre) 2131 2850 2509 2268

33 Other Tobacco (Lbs/Acre) 2778 2778

40 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

Land Use and Crop Production (Continued)

FARM

Average Price Received for Crops Sold

34 Corn ($ per Bushel) 2.58 2.74 2.56 2.63

35 Soybeans ($ per Bushel) 5.59 4.88 5.24 6.27 5.50

36 Wheat ($ per Bushel) 2.45 2.89 3.02 2.72 2.87

37 Grain Sorghum ($ per Bushel) 1.94 1.57 1.91 1.86 1.82

38 Cotton ($ per Lb) 0.48 0.45 0.47 0.47

39 Burley Tobacco ($ per Lb) 1.50 1.39 1.40 1.47

40 Other Tobacco ($ per Lb) 0.92 0.92

All items based on farms that reported the crop

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 41

Farm Machinery & Equipment Cost

FARM

01 Average Machinery Inventory 23448 33582 56899 106327 65902

02 Depreciation (Mach+Equip) 3085 8527 15891 29623 18102

03 Interest (12 pc of Avg Inv) 2814 4030 6828 12759 7908

04 Gas, Oil & Other Fuel 11503 3760 8079 13205 8438

05 Repair & Maint (Mach+Equip) 8127 3852 9881 16927 10402

06 Hauling Expenses 764 746 1488 3529 1757

07 Machine Hire 2882 3954 2367 4470 3583

08 Auto Expenses (Farm Share) 264 463 998 1396 990

09 Rec Custom Work (50 pc) 169 1018 2147 2183 1789

10 Net Machinery Cost (1) 29270 22701 42735 77177 47770

11 Crop Acres 881 281 623 1170 695

12 Open Acres 876 276 616 1175 693

13 Mach+Equip Cost/Open Acre 33 92 69 62 74

14 Number of Workers 1.95 4.15 1.85 2.91 2.96

15 Mach+Equip Cost/Worker 15010 17032 25224 28085 23507

Machinery Cost Calculations Per Crop Acre

16 Depreciation 4 30 26 25 26

17 Interest 3 14 11 11 11

18 Gas, Oil & Other Fuel 13 13 13 11 12

19 Repairs and Maintenance 9 14 16 14 15

20 Total Net Machinery Cost 33 81 69 66 69

42 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

Other Important Factors Affecting Your Farm

FARM

01 Crop Acres 881 281 623 1170 695

02 Investment Per Crop Acre 722 720 648 379 505

03 Cash Receipts From Crops 116856 44419 110276 181751 112782

04 Crop Cash Receipts/Worker 59926 33403 66653 65619 55429

05 Crop Cash Receipts/Crop Acre 133 158 177 155 162

06 Total Cash Receipts/Worker 66011 44194 86304 83438 70657

07 Number of Beef Cows 13 30 32 44 36

08 % Calf Crop 123.08 83.33 92.68 87.41 88.58

09 Number of Sows 21 17 22 20

10 Litters Per Sow 1.67 1.51 1.58 1.59

11 Pigs Weaned Per Litter 7.34 6.25 7.94 7.18

12 Total Hogs Marketed Per Sow/Year

12.78 10.19 15.64 12.43

13 Cost of Fertilizer & Lime/Crop Acre

9.49 33.92 38.23 25.73 30.33

14 Cost of Fertilizer & Lime/Open Acre

9.54 33.47 38.60 25.20 32.42

15 Crop Acres Rented 313 221 402 972 556

Selected Expenditures as % of Operating Receipts

16 Hired Labor 5.38 5.92 4.60 5.82 5.44

17 Interest 5.04 14.49 15.42 12.24 14.01

18 Fertilizer and Lime 6.55 20.13 20.64 14.69 18.54

19 Total (line 16-18) 16.97 36.51 39.08 31.45 35.67

Selected Expenditures as % of Total Variable Farm Expenses

20 Hired Labor 8.24 6.63 5.64 7.13 6.50

21 Interest 7.71 14.29 16.47 15.21 15.36

22 Fertilizer and Lime 10.02 22.92 22.62 18.96 21.53

23 Total (Line 20-22) 25.97 39.56 42.86 39.65 40.70

Farm Business Chart Cash Grain and Cotton Farms

Success in farming is the result of many factors. Farm business studies show that the most important factors under the farmers control are the size of business, productions rates of crops and animals, labor efficiency and selection and combination of enterprises.

The chart below shows the range of the experience of resource management farmers with respect to production rates and labor efficiency.

The figure at the top of each column is the average for the best 10 percent of the farms in that factor.

The other figures in the column are the averages for the next best 10 percent, the 10 percent below that and so forth. Each column is independent of the others.

To compare your farm with other resource management farms, draw a line in each column to show the rank of your farm. Where is your farm located on this business chart? The more factors you excel in, the greater are your chances for success. How well do you stack up?

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 43

Dec Yield Per Crop Acre Animal Production Labor Efficiency

Bu Soybean

Bu Corn

Lbs Cotton

Bu Wheat

Bu Grain Sorghum

M&E Cost/ Acre

% Calf Crop

Litter/ Sow

Weaned/ Litter

(1) Total

DWR

DWR Per Worker

10 41 140 892 54 112 32 139 2.0 10.5 818 468

9 38 130 761 46 97 46 112 2.0 9.0 524 259

8 36 123 697 41 84 52 100 2.0 9.0 443 200

7 34 115 653 39 80 58 96 2.0 7.7 377 180

6 33 107 624 37 76 62 94 2.0 7.0 317 163

5 31 100 607 34 68 67 89 1.0 7.0 280 150

4 29 97 545 30 61 74 84 1.0 6.7 237 135

3 26 90 498 26 58 82 80 1.0 6.0 204 117

2 25 80 478 22 49 101 68 1.0 6.0 139 86

1 18 61 424 14 32 187 33 1.0 3.5 52 42

44 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

APPENDIX 3. NEEDS

ASSESSMENT

GUIDELINES

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 45

Needs Assessment Guidelines

Purpose for Needs Assessment

To assess needs of the people of a village and municipality

To answer the question: What needs can be met through education?

To provide direction for Extension programs conducted in the municipality

What is Needs Assessment?

First things first

What is an Extension program?

What is a program?

An Extension program is a planned educational response to an identified need.

Should include different types of educational delivery methods and involves a mix of activities and/or projects.

Should be Incremental (not a one shot deal)

Two Kinds of Needs

Needs that are known: focus groups, surveys, observation, nominal group technique and interviews

Needs that are unknown: data indicators, investigative reporting and environmental scanning

Where to Start

What are the needs of people?

Listen

Observe

Examine statistical data

Examine other sources

Needs Assessment -- Identify Issues

Newspaper/media: things you have read

Data indicators: statistics about municipality population

Conversations: you have had recently

Observation: things you have seen

Advisory Council: this group‟s input

What Assessment Strategies to Use

Advisory Committee Meeting

Focus Groups

Interviews with Key Informants

46 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

Needs Assessment Documents Reviewed

Open Listening Session

Other

Surveys

Targeted Invitation to Stakeholder Groups

Questions to Ask

What problems can be solved through education?

Is this a need or a want?

Who has this need?

With whom would instruction be the most effective?

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 47

APPENDIX 4. ANNUAL

PLAN OF WORK

GUIDELINES

48 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

Annual Plan of Work

Why should Extension Advisors do plans of work?

Good planning will better enable advisors to be proactive as they respond to local farmer and community needs. Planning allows the advisor to determine solutions to problems that can be solved through education. This process improves the ability of Extension staff to conduct quality impacting educational programs. Education is the key and the planning process results in staff developing lesson plans, coordinating events and activities that will improve the skills and management techniques of the farmers. Direct contact with the members of the community through educational programs will result in improved community sustainability.

Planning will require Extension Advisors to make decisions and determine specific actions steps to deliver, evaluate and report extension program efforts. Additional questions from farmers should arise as advisors meet the needs of local families. During the planning process advisors can identify partners and collaborators and determine what financial and physical resources are available and required to help conduct their programs. Specific goals of planning are:

Proactive in addressing identified needs

Focus on planned education

Identify resources available & needed

Organize the program development process

Promote collaboration and connection

Evaluate program development

For planning purposes, Extension Advisors should only plan approximately 60% of time. This will allow them to respond to other questions and issues that will arise during the year.

A plan of work should contain the following components:

Issue Statement

Outcomes

Action Plan

Planned Evaluation Methods

Partners & Collaborators

Resources

Issue

Extension advisors should perform a needs assessment to identify the main concerns of local farmers, agri-businesses and with the community. Local stakeholders along with advisory committees should be consulted. Community and government leaders should also be included ensuring that a wide diversity of audiences were included in data collection. Data indicators from government sources along with private sector and NGO organizations can also be sued. The focus should be on this question: “Why does this issue matter in your village or municipality and who says so?”

Outcomes

This section lists what solutions you hope to make, or otherwise stated, “What do you expect farmers to learn or do once they gain new educational skills?” Examples could be that crop yields will be improved, livestock production will increase, farm expenses will be lowered, and/or farm profits will increase. The outcomes should relate to the issue and if possible be measurable.

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 49

Action Plan

The action plan allows Extension Advisors to create educational programming targeted to specific audiences. Advisors should include programs necessary to address the problems identified in the issue for each audience type. Those educational offerings should be specific and through their delivery they should enable advisors to measure progress toward the listed outcomes. Specific things to include are:

Focus on the education you are teaching first

Secondly, list activities and events that support the education offerings

Make the plans concise

Show the scope/size of your program

Organize all effort in a monthly timeline

Describe your target audiences and the number of audience members you expect to reach

Include the use of volunteers, partners, collaborators in the plans

Partners and Collaborators

This section includes who will be involved in the planning, delivery, and/or funding of the program.

This includes individuals, businesses, organizations and colleagues. Advisors should clearly define what the role is for each partner. This area also includes any multi-advisor program efforts (this could be from different villages or municipalities).

Resources

This section allows advisors to include extra support either financial or in-kind contributions. They can be from various sources (donations, grants, NGO support, user-fees, inventive programs, volunteer time, and free use of facilities or equipment, product donations).

Planned evaluation methods

The planned evaluation section lists how the advisor will process and measure the progress made by the targeted audience. Advisors should describe their evaluation program to state when the action will take place, what audience will be evaluated, what quantity of the audience will be included, and what specific action will the advisor do. Some of the types of evaluation methods include:

Observations --- if using this type, list what you will be looking for and how you will record (this is done to maintain data integrity and consistency)

Pre and post tests

Written surveys

Surveys obtained through email, phone calls, Show of hands

Contest or test results

Economic records

Measured increases in crop or livestock yield

50 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

APPENDIX 5.

ACCOMPLISHMENT

REPORTS GUIDELINES

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 51

Accomplishment Reports

What is an accomplishment report?

Outcomes of your programming --So What???

Describe what you have done

Concise bullet form

Describe a summary of what work was done

Tell the story – include positive outcomes that cannot be reported as numbers

Participant responses on surveys

Testimonial messages or conversations that tells how much was learned

How the program has changed someone‟s life

Economic / Statistical Data

Improvements in learning, actions or conditions

Improvements in social, economic or environmental conditions

Accomplishment reports use words and numbers to “paint the picture” to tell the real story of extension work

What is accomplishment?

Environment:

Proper fertilizer use, appropriate pesticide usage, increased food quality, reduced contaminants in air, water, and soil, increased recycling, increased waste management

Quality of Life:

Decrease in illness, reduction of stress on families, improved health, increased education, freedom to make choices

Economic:

Dollars saved, increased profitability, cost-benefit analyses, increased production, decrease of loss, jobs created, reduced debt, increased savings

Why do we prepare accomplishment reports?

Report to the Ministry of Agriculture

Municipality leadership report

Village and stakeholder reports

Performance Appraisal

52 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

APPENDIX 6. CROP

REPORTING

RECOMMENDATIONS

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 53

Crop Reporting Recommendations

We recommend future consideration of establishing a Kosovo Agricultural Statistics Service. This would be something to consider for future years and not in this two year recommendation. The web url listed below is the link to the Tennessee section of the United States Department of Agriculture

National Agricultural Statistics Service.

http://www.nass.usda.gov/Statistics_by_State/Tennessee/index.asp

Extension advisors would play an integral role in this system. Advisors would report on local conditions to a central department. Items such as soil moisture, stage of harvest, state of planting, rainfall data, and crop production are some of the items that the statistical service collects. Advisors would report on a weekly basis and generally this is done during the main growing season which would be April through October.

http://www.nass.usda.gov/Statistics_by_State/Tennessee/index.asp

54 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

APPENDIX 7. ADVISORY

COUNCILS GUIDELINES

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 55

Advisory Councils

General Comments

I would recommend each Extension Advisor create an advisory council during the second year. These councils can serve as local stakeholders to help direct and guide educational programing. These individuals will become ambassadors for extension and aide in promoting the Kosovo Extension

Service and help community members be informed about programing options.

Purpose

To strengthen the community partnership to deliver quality educational programming at the village, municipality and national level.

Functions

Program Input and Direction

Extension promotion in the community

Leadership and assistance at field days and demonstrations

Leadership at local agricultural fairs

Public Relations

Fund Development

Council Structure

I would recommend the council to consist of seven members. The members would include three farmers, one farmer that is female or a female farm spouse, one local teacher, one agribusiness representative and one local government member.

Council members could serve for a three year term and then rotate off for at least one year. The council should elect a chief and a secretary. Councils could meet every quarter or every six months

(that will depend on the functionality of the group and local needs).

56 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

APPENDIX 8. INTERN

PROGRAM GUIDELINES

KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES 57

Intern Program

Extension will benefit from implementing an Intern Program. During the mission we had two interns;

Betim Bresilla and Hajrullah Cakaj join us. Each of these young men experienced a learning opportunity of a lifetime. They made significant contributions to the mission and we witnessed the professional development each gained.

We recommend Kosovo Extension employ two to four interns each year. Preferably the interns would be students studying agriculture from local universities. The interns would be placed in the municipality of Extensions choice. The goal is to have the intern work with an Extension Advisor in one of the municipalities for their appointment time.

The contracts would be for short term six to eight week appointment. The interns should also receive some small compensation of salary. Each intern would work with one or two Extension Advisors and shadow their work efforts.

Minimum education qualifications for an Intern would be students who have completed at least three years of their college training. You could also consider candidates that have graduated and working on their graduate studies.

Interns that succeed well will be great candidates to fill Extension Advisor jobs in the future or other leadership roles in the Ministry.

58 KOSOVO NOA: APPENDIXES TO MAFRD STRENGTHENING ADVISORY AND TECHNICAL SERVICES

APPENDIX 9. WEATHER

STATION

RECOMMENDATIONS

FOR…