Sol W912P521Q0017 Defeated Creek CG.pdf

SEE ADDENDUM

(No Collect Calls)

W912P521Q0017 08-Mar-2021

b. TELEPHONE NUMBER

615-736-7932

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 15 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P59. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

STEPHANIE A RICHARDSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENG.-NASHVILLE- W912P5

CELRN-CT, ROOM A604

110 NINTH AVE. SOUTH

P O BOX 1070

NASHVILLE TN 37203-1070

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(615) 736-7124FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

721211

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

QUOTE INSTRUCTIONS

1. REQUIREMENT

Please read and follow these instructions to submit quotes for the Park Attendant positions within the Nashville District. You may submit a quote for multiple locations, but a separate Price Schedule must be sent for each location and only one contract award will be issued to a contractor per each location. Therefore, if you submit for multiple locations, it is in your best interest to rank-order your preferences.

2. PLACE OF PERFORMANCE

There are TWO (2) positions offered for the following location:

Cordell Hull Lake; Defeated Creek Campground 71 Corps Lane Carthage, TN 37030

One Location – Two periods of the season:

Defeated Creek Campground – A (Spring - Summer) Defeated Creek Campground – B (Fall - Winter)

3. PERIOD OF PERFORMANCE

A base year period with the work to be performed during the recreation season of 2021 and three (3) one-year option periods. Options will be exercised if in the Government’s best interest.

4. SITE VISIT

***IMPORTANT: Prospective park attendants are urged to inspect the recreation areas before they submit a quote in order to become familiar with the size and scope of the different areas and their required duties.

The Resource Manager or his representative will accompany the prospective attendants on this inspection. An appointment for an inspection tour should be arranged with the Resource Manager prior to arrival at the project. See the “Work Schedule” section for each location for contact information.

5. SYSTEM FOR AWARD MANAGEMENT REGISTRATION

In accordance with FAR 52.204-7, System for Award Management, registration is required in the System for Award Management (SAM) database located at www.sam.gov. More specifically, “An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation." (See FAR 52.204-7(b)(1)).

For SAM Customer Service, contact:

Federal Service Desk URL: www.fsd.gov Hours: 8am - 8pm (Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828

DSN: 866-606-8220

IMPORTANT NOTICE: Effective June 29, 2018 vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS).

The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

(1) Provide business Unique Entity Identifier Number (previously known as DUNS):

_______________________________ (phone 800-333-0505 for DUNS).

(2) Provide business CAGE code: __________________________________

(3) Tax Identification Number: ____________________________________

6. WHAT, WHEN & WHERE TO SUBMIT YOUR QUOTE

IMPORTANT: Your quote must include ALL information for a complete package including:

Part I - QUOTE. Submit the following as the Quote:

a) Resume.

b) Complete “Attachment A, Experience Data For Park Attendant Contract.”

c) Color photo of your camping trailer or motor home

PART II - PRICE. Complete and sign the “Price Schedule” for the areas you wish to compete. If quoting for more than one campground, please annotate order of preference in block provided.

PART III – Standard Form 1449. Complete block 17a, 30a, 30b and 30c and submit the form.

PART IV – Quoter Representations and Certifications—Commercial Items. In provision 52.212- 3(b)(2), indicate if you have completed your annual representations and certifications electronically by writing “NONE” in the blank after “ ….except for paragraphs________”, and submit with your quote.

PART V – Acknowledgement of Clause 52.204-25. Complete clause 52.204-25 section by checking the applicable response and return a copy.

If you have completed your annual representations and certifications electronically, but need to amend any of them, indicate which paragraphs are amended in the blank, complete the appropriate changes, and submit with your quote.

If you have not completed your annual representations and certifications electronically, complete the applicable blocks and fill-in blanks of provision 52.212-3 and submit with your quote.

Submit the above information as your quote. Quotes must be received no later than the time stated in Block 8 of the Standard Form 1449:

Send documents via email, courier service, or US Postal Service to:

U.S. Army Corps of Engineers Rivers Contracting Division Nashville Contracting Branch (CELRN-RCN) Attn: Stephanie Richardson 110 Ninth Ave. South, Room A405 Nashville, TN 37203

If you have questions, please submit them in writing via email or to the contact below:

U.S. Army Corps of Engineers Rivers Contracting Division Nashville Contracting Branch (CELRN-RCN) Attn: Stephanie Richardson Email: stephanie.a.richardson@usace.army.mil

Note: Questions regarding the solicitation must be submitted via email no later than 72 hours prior to the closing date indicated in Block 8 of the SF1449

7. BASIS FOR AWARD

The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, based on a Best Value evaluation.

Experience, past performance, and price (for the Base Year and all Options) shall be used to evaluate quotes; with past performance slightly more important than experience, and price approximately equal to experience and past performance combined. See FAR provision 52.212-2 EVALUATION-COMMERCIAL ITEMS, found in the “Clauses” section of this solicitation for further details on the evaluation of quotes.

ATTACHMENT A

EXPERIENCE DATA FOR PARK ATTENDANT

CONTRACT

(Complete all applicable information, attach additional sheets if needed, with photo of camping equipment and return with bid package)

Campground/Day Use Area applying for:

Rank Preference for this campground: 1 2 3 4 5 (If you are applying for more than one campground)

NAME 1:

NAME 2:

ADDRESS:

PHONE:

Email address:

PRESENT OCCUPATIONS:

COMPANY EMPLOYED BY:

BRAND, LENGTH, MODEL & YEAR OF CAMPER OR MOTORHOME:

THIS DATA SHEET SHOULD BE RETURNED WITH EXPERIENCE DATA ATTACHED TO

SUBSTANTIATE THE FOLLOWING:

a. Knowledge / experience in campground or day use operation.

List the names and addresses of campgrounds or day use areas which you have worked.

b. Ability to deal courteously and tactfully with the public.

c. Ability to effectively communicate orally.

d. Ability to keep records.

e. Knowledge / Experience with Computers:

f. Three references from individuals knowledgeable of your work experience (relatives excluded). Please include addresses, telephone numbers, and email addresses of references.

(1) Name:

Address:

Phone:

Email:

(2) Name:

(3) Name:

SITE SPECIFIC PWS

SPECIFICATIONS FOR PARK ATTENDANTS

Defeated Creek Campground

Cordell Hull Lake

1. GENERAL.

a. These specifications are for resident Park Attendants Contracts for Defeated Creek Campground at Cordell Hull Lake. Defeated Creek Campground is a large, high attendance park. Visitors have an expectation of quality customer service. Park Attendants must be capable of managing a significant workload including but not limited to days with 100+ check-ins, regular maintenance reporting and resolving visitor complaints while maintaining excellent customer service.

b. Park Attendants shall provide all personnel, materials, supplies, and vehicles, except as otherwise specified herein, to perform these services. The resident Park Attendants shall provide and reside in a self-contained camper or motor home and live in the park during their work assignment.

c. Duties include but are not limited to the collection of use fees, reservation check-in by a Nation-wide computer system, operation of a computer based park management system, maintaining a status of occupied sites, register of visitors, furnishing visitors information and brochures, assuring proper use of the park facilities and maintaining quiet-hour. Basic computer skills will be required for prospective bidders.

d. Park Attendants are required to live in the campground during the term of this contract, which will include weekends and all Federal holidays. Park Attendants may be required to work seven days a week during weeks with a Federal holiday, or as deemed necessary. A day may consist of up to 16 hours of duty time by at least one attendant. During booth hours of operation, both attendants will be required to be on site, with at least one attendant in the registration center. Outside of booth hours of operation Park Attendants are expected to be onsite to assist visitors and manage the campground excepting days off and short absences for personal needs. Anticipated work schedules are subject to change depending on visitation and usage.

e. PROSPECTIVE PARK ATTENDANTS ARE URGED TO INSPECT THE RECREATION

AREAS BEFORE THEY SUBMIT A BID IN ORDER TO BECOME FAMILIAR WITH THE

SIZE AND SCOPE OF THE DIFFERENT AREAS AND THEIR REQUIRED DUTIES. The Resource Manager or his representative will accompany the prospective attendants on this inspection. An appointment for an inspection tour should be arranged with the Resource Manager prior to arrival at the project. For an on-site inspection contact:

Cordell Hull Lake Resource Manager

71 Corps Lane

Carthage, TN 37030 Phone: (615) 735-1034

Attn: Park Ranger Luke Navarro

2. WORK TO BE PERFORMED. Park Attendants shall provide the following:

a. Resident Park Attendants. Two (2) adults at least 21 years of age or older with no children under the age of 16 living in the park shall serve as resident Park Attendants. Prior approval is required for park attendants to hire additional employees. This solicitation is for TWO (2), Two-person teams to perform the Park Attendant services.

b. Camping Trailer. Park Attendants must provide a camping trailer or motor home approved by the

Resource Manager to reside in at the campground. Pick-up campers, tents, home-built campers such as restored buses or mobile homes typically used as permanent residences shall not be used.

Attendants must maintain a campsite in a clean and sanitary manner. Dog pens, poultry cages, or similar facilities for the raising of animals will not be permitted. House pets may be permitted if first approved by the Resource Manager. Pets shall always be under physical restraint. Upon completion of the contract, the campsite shall be left clean and in good repair. Any exterior furniture, tents, storage boxes, or materials not common to camping must have prior approval of the Resource Manager before placing outside of the camper.

c. Uniforms. Park Attendants shall provide and wear uniform-type shirts\blouses (solid colored) and pants\skirts (tan, denim) while on duty. Uniforms must receive prior approval by the Resource Manager. Nametags and/or caps provided by the Government shall be worn by Attendants while on duty as directed by the Resource Manager.

d. Pre-work Orientation. Park Attendants shall attend a pre-work orientation lasting between one and two days which will be paid working days. The orientation will include Corps regulations, operating procedures, introduction to park management software and fee collecting instructions prior to the beginning of the contract period. The Resource Manager will determine the dates for this training session. Notice of training dates will be forwarded to Park Attendant’s as soon as dates are set.

e. Use Fee Permits and Funds. Park Attendants shall be responsible for accounting procedures and all fees collected as required by the Resource Manager. All funds shall be properly safeguarded.

Proper procedures will be explained during orientation. Payment will not be made to the contractor until all funds and permits are reconciled. Any shortage of funds may be deducted from the Park Attendant's payment. Proper handling of and accounting for funds is a condition of performance of this contract.

f. Fee Collection. Park Attendants shall collect use fees for camping, and other fee activities pertaining to the park, and issue user permits to campers and visitors. The issuing of permits, accounting of funds, and the administration of the reservation and user fee program will be computerized. Campground Park Attendants are required to insure that amounts collected balance with the receipts of permits issued. Park Attendants shall not make refunds but will forward such requests to the Recreation Use Fee Cashier.

g. Accountability: Park Attendants shall accept Corps approved credit cards at the recreation area and issue permits by entering data on the campground computer, recording the transaction and printing the permit. Corps approved credit cards include the following: American Express, Discovery, Master Card and Visa. Park Attendants will be trained in the use and accounting of credit card transactions.

h. Other Fees. Park Attendants shall collect and account for other fees, such as but not limited to the sale of firewood, coin laundry facilities, America the Beautiful passes, and Day Use Passes.

i. Audits. Park Attendants will be audited monthly or as deemed necessary by the Resource Manager.

j. Conduct of Park Attendants. Park Attendants shall conduct themselves in an orderly manner so as not to disrupt the visiting public or act in a rowdy or non-business like or non-professional manner. No alcoholic or intoxicating beverages or substances, illegal drugs or controlled substances not prescribed by a physician shall be possessed or consumed by the Park Attendants while on duty during the administration of this contract. Any Park Attendant found to be under the influence of the above-described substances or otherwise in violation of the restrictions contained in this paragraph while on duty will be subject to immediate dismissal. Park Attendants shall not possess firearms, fireworks or explosives of any type in the park.

k. Absentees. Payment will not be made for days not worked. The Resource Manager should be contacted and given as much advance notice of requests for absence as possible. Absences will be approved for sickness and emergencies only.

l. Appraisal System. Park Attendants will be appraised on their performance on a monthly basis.

The Resource Manager will determine the schedule and location of the monthly appraisal. A copy of the monthly appraisal form is attached (See Attachment A).

m. Reports/Logbook. Park Attendants shall compile the number of reservations, checkouts and visitor permits sold for each completed user fee permit remittance. Daily reports will be delivered to park maintenance contractors showing checkouts and check-ins. Written reports of complaints, criticisms and compliments of park facilities and operations, will be kept on file. Attendants will report situations that could affect the health and safety of visitors and any maintenance items, which need attention. Attendants shall log identification, times and dates of local law enforcement patrols through the park along with any other written records as required by the Resource Manager. This information shall be kept current and maintained in a logbook, which may be inspected by the Resource Manager as needed. Park Attendants shall submit a written report concerning any accidents or incidents occurring in the campground (See attached B). Park Attendants shall submit a written report concerning any lost and/or found items or stolen property (See attached C).

n. Registration Center. Park Attendants shall issue America the Beautiful Passes, Annual Day Use

Fee Passes, and Visitor Passes; collect fees; accept reservations for campsites; answer questions;

and distribute pamphlets, copies of Federal Regulations, and other general information items to all campers and visitors. Attendants shall assist campers in locating a campsite or other facilities.

Park Attendants shall advise all park users to utilize developed facilities, to park and operate vehicles and campers only on designated roads and pull offs. Park Attendants shall maintain a permanent record in the registration center of the current status of sites occupied and the period of stay.

Park Attendants shall secure and lock the registration center when unattended. If fee money or user fee permit books are left in the registration center, they must be locked in an approved field safe or vault, be in the possession of authorized personnel, or otherwise safe-guarded in a manner approved by the Resource Manager. No campers, visitors, or any unauthorized persons shall be allowed to enter the registration center. Park Attendants shall always keep the registration center clean and orderly, which includes cleaning windows and all other surfaces inside and outside the registration center. Cleanings shall be completed at minimum once per day at the end of each work shift. Park Attendants shall not make or erect any signs or barricades, or perform alterations to the registration center, campsites, restrooms, shower houses, or any other facilities without prior approval from the Resource Manager. The park attendants shall be responsible for watering and weeding ornamental plants within the vicinity of the registration center. No smoking will be allowed in the registration center. No pets will be allowed in the registration center at any time.

o. Tact, Diplomacy, and Courtesy. Park Attendants shall exercise tact, diplomacy, and courtesy whenever dealing with the public. Personal appearance shall always be neat and clean.

Complaints from the general public concerning these requirements may be grounds for immediate removal and termination.

p. Reservations. Recreation One Stop (R1S), provided by a Government service contractor, will provide advance reservation services for campsites and other reservable facilities in the R1S inventory through a nationwide computer system. Park Attendants shall be responsible for collecting and processing fees, cancellations and modifications. Park Attendants will post shelter reservations monthly.

q. Attendant Requirements. Attendants will perform specific duties daily to implement the reservation program in accordance with established and provided procedures. Duties include, but are not limited to the following: maintaining current on-site records, posting reservable facilities, checking site availability for customers, check-in registration processing, receiving daily arrival reports, etc. Attendants utilizing the Nationwide Computer System will be oriented and trained on all aspects of the campground management program by the Government. Specific duties and procedures will be entailed and further defined in the Park Office User’s Guide and through pre-work training provided by the Government. Attendants will not take reservations over the phone.

Attendants will not cancel or void a reservation without first contacting the Cordell Hull Lake’s Use-Fee coordinator. Failure to show satisfactory skills in any of the above duties can result in termination.

r. Park Inspections. Park Attendants shall inspect the park a minimum of three times daily, immediately before opening the registration center, at least once during high-activity periods in the park, and at the beginning of official quiet hours. Park inspections shall include but are not limited to checking each site for proper disposal of litter and garbage, containment and proper disposal of gray water and sewage, checking restrooms and shower houses for proper operation and sanitary conditions, checking playground equipment for safety and proper operation, and inspection of any other park areas designated by the Resource Manager.

Park Attendants shall insure that all rules and regulations are strictly adhered to by users and visitors. Attendants will diplomatically request that visitors engaging in unsafe behavior or in violations of rules and regulations to stop doing so. Potential violations include but are not limited to pets off leash, use of fireworks, use of drones, possession of non-heat-treated firewood, illegal use of electric or motorized vehicles and/or unauthorized fishing from courtesy docks, and pets on the beach.

s. Disturbances. Park Attendants shall immediately report all disturbances or violations of rules and regulations that are unresolved to Corps Rangers or local law enforcement officers. Report promptly to the Resource Manager all significant incidents occurring in the campground such as all accidents, communications with law enforcement officers, and violations of regulations. Park Attendants shall not attempt to apprehend any violators.

t. Open and Close Gate. Campground gates may be opened and closed as needed but shall not be locked. If it becomes necessary to close the gates Park Attendants shall open the campground entrance gate each morning by 6:00 a.m. and close the gate each evening no later than 10:00 p.m.

or as deemed necessary for security control. Accommodate late arrivals or if full, direct them to other nearby campgrounds. The attendants shall maintain quiet hours from 10:00 p.m. until 6:00 a.m., require visitors to leave by 10:00 p.m. and advise campers of quiet hours as they enter the park. Allow egress to those leaving, and ingress and egress to those who are occupying sites regardless of the hour unless otherwise directed by the Resource Manager. Park Attendants may be required to open and close Day Use gates as directed by the Resource Manager.

u. Maintenance Problems. Park Attendants may be requested to resolve minor maintenance problems such as unclogging drains, sinks and commodes; turning off water valves on broken fixtures, closing or locking the facilities; posting out-of-order signs and directing users to alternate facilities. Maintenance problems shall be investigated and verified, then promptly reported to a Park Ranger or a member of the maintenance staff.

v. Cooperation. Park Attendants shall cooperate with Corps employees who are on duty and those who have contracts with the Corps of Engineers for duties within the area. Allow Corps employees to utilize for Government business, telephone or radios furnished by the Government.

w. Bonds. The contractor is required to furnish the Contracting Officer proof of such bond in the minimum amount of $5,000.00. The Contractor will not begin work until proof of such bond is furnished. The Contractor has the option, instead of furnishing a surety bond of:

(1) Depositing certain United States bonds or notes in an amount equal at their par value to the penal sum of the bond or;

(2) Furnishing a certified cashier’s check, bank draft, post office money order, or currency, in the amount equal to the penal sum of the bond or;

(3) Furnishing an irrevocable, unconditional letter of credit.

x. Payments. The contractor shall be paid monthly, upon submission of proper invoices, the bid prices stipulated herein for services rendered and accepted. Payment will be made to contractor by means of electronic direct deposit. Contractor will need to furnish bank account information to receive payment for services. An invoice shall be submitted in original and one copy at the end of the month to cover services rendered during the preceding month. The invoice shall contain contract’s name, contract number, unit price, and amount. Should the contractor fail to provide services to the areas designated by the contract, the Government shall have the right to deduct the cost thereof from payment due to the Contractor. Deductions will be based on the Bid Schedule, or the cost to the Government to provide the services. Acceptance of payment shall be final and conclusive. No payment will be made for any work not performed.

3. SUPPLIES.

a. The Government will provide the following:

(1) A site for a self-contained camper or motor home with electrical and potable water hookups and proper method of waste disposal. Communications equipment if required by the Resource Manager will be provided and will be hand receipted. Telephone service is provided at each entrance station. Park Attendants may install their own telephone at their own expense for personal use. The Park Attendants shall not use the Government telephone to conduct business unrelated to this contract.

(2) Permit forms, computer equipment and related supplies, information pamphlets, copies of Federal Regulations, Safety and Health Requirements manual EM-385 1-1 and Use Fee Permit books will be provided and hand receipted.

(3) Corps Park Attendant identification and appropriate signs and markers.

(4) Personal computer with screen and printer and orientation in its use.

(5) Computer with built in credit card collection scanner, printer, and associated materials.

(6) An Answering machine will be used to inform the public during times when park attendants are not able to promptly answer the phone.

(7) A safe for housing funds collected.

b. The Park Attendants shall provide all materials necessary to perform the Park Attendant services except items indicated above furnished by the Government. The items the Park Attendants shall furnish include but are not limited to stapler, staples, tape dispenser, tape, paper, note pads, pencils, erasers, pencil sharpener, ink pens, wide markers, paper clips, window cleaner, and cleaning towels. The Park Attendants shall furnish transportation for purchase of money orders.

Attendants may be required to furnish postage to mail transmittals and reservation correspondence.

4. SCHEDULE.

a. Park Attendants shall live in the campground during the term of the contract. Attendants shall maintain surveillance at the campground for six (6) days per week. This includes weekends and all Federal holidays. A day may consist of up to 16 hours actual on-duty time by the attendants, and availability at the site when not on duty. A schedule of workdays and hours will be furnished by the Resource Manager prior to starting work. The schedule of working days and hours is subject to change at the discretion of the Resource Manager. Park Attendants will be given one day off each week at Defeated Creek Campground. The Resource Manager may require the Park Attendants to work seven days a week during weeks with a Federal holiday.

The contract for Defeated Creek Campground will be offered as two options – Option A and B will each cover approximately half the recreation season. Park Attendant applicants can apply for either Option A or Option B, or both. Two (2), two-person teams, will be selected and the teams will split the season due to workoad.

Option A: The Period of Performance for the Base Year (CY 2021) for Option A will be March 22, 2021 thru July 23, 2021 (106 days) including two days for training and set up. There will be three days of overlap between Option A and B to provide for training and transition. The campground will open March 24, 2021. In option years 1 through 3, the number of workdays will be a minimum of 100 days, to a maximum of 110 days during the Period of Performance.

Option B: The Period of Performance for the Base Year (CY 2021) for Option B will be July 21, 2021 thru November 15, 2021 (102 days) including one day for closing and cleanup. There will be three days of overlap between Option A and B to provide for training and transition. The campground will close November 14, 2021. In option years 1 through 3, the number of workdays will be a minimum of 100 days, to a maximum of 110 days during the Period of Performance.

Thirty (30) days prior to the end of the current contract year, the contractor will be notified, in writing, of the Government’s intent to exercise the next contract option year. The Period of Performance (open/closing dates and associated number of workdays) for the Option year will be defined in this notification. The Contract modification to exercise the Option year will be completed prior to the end of the current contract year.

5. SCHEDULED DAILY HOURS OF OPERATION

DEFEATED CREEK CAMPGROUND # HOURS

MONDAY 10 A.M. - 6 P.M. /ONE ATTENDANT 8

TUESDAY CLOSED/ OFF DAY 0

WEDNESDAY 10 A.M. - 6 P.M. /ONE ATTENDANT 8

THURSDAY 10 A.M. - 6 P.M. /ONE ATTENDANT 8

FRIDAY 10 A.M. -9 P.M. /TWO ATTENDANTS 22

SATURDAY 10 A.M. -9 P.M. /TWO ATTENDANTS 22

SUNDAY 10 A.M. - 5 P.M. /ONE ATTENDANT 5

TOTAL HOURS: 75

HOURS OF OPERATION FOR HOLIDAYS:

9 A.M. - 10 P.M./ TWO ATTENDANTS (THURSDAY, FRIDAY, SATURDAY, AND SUNDAY) 26

**NOTE**

HOURS INDICATED REFLECT HOURS ENTRANCE STATION WILL BE OPEN

HOURS ARE SUBJECT TO CHANGE, DEPENDING ON WORKLOAD.

OPTIONS YEARS 2022 THRU 2024 ARE ANTICIPATED TO HAVE SIMILAR HOURS OF OPERATION.

6. TERMINATION. The contract may be terminated by either party by giving advance notice in writing.

The Park Attendants may terminate the Contract by giving fifteen (15) days advance notice in writing to the Contracting Officer and the Resource Manager. The Government may terminate the Contract Order by giving 24-hour advance notice to the Contracting Officer and the Park Attendants.

DEFEATED CREEK CAMPGROUND. 140 Marina Lane, Carthage, TN 37030. Defeated Creek Campground is located in Smith County, Tennessee, approximately 10 miles from Carthage, TN. The campground consists of 155 sites. All sites are equipped with water, electric hookups, picnic table, fire-ring/grill. The campground also has wash houses, washers/ dryers, drinking fountains, launching ramp, beach, playground, ADA accessible courtesy float and picnic shelter.

ATTACHMENT A

PARK ATTENDANT CONTRACTOR MONTHLY APPRAISAL CHECKLIST

Below Standards

Meets Standard

Exceeds Standard Comments

PERSONAL APPEARANCE

Appropriate attire Personal habits

PERFORMANCE OF DUTIES

Diplomacy when dealing with complaints or conflicts Courtesy towards public Public comments Registration procedures Cooperation with Corps employees and Corps contractors Proper care and use of supplies, equipment, and materials Appearance of gatehouse Attitude Initiative Duty time: 2 adults on duty, 1 adult at station Problems recognized and resolved User permit forms and fees properly handled Daily entries into record book

ADDITIONAL COMMENTS:

Use Fee Cashier Date

Attachment B

ACCIDENT/INCIDENT REPORT

WHO:

Name Age

Address

Date Arrived Date Departed (If no longer present)

Phone #

If minor, parents name:

WHAT:

Describe what occurred:

Weather conditions:

Witness (Name and Contact Info):

Medical center treatment received:

WHEN:

Date of incident: Time:

WHERE:

Location in the recreation area

Attachment C

REPORT OF LOST OR STOLEN ITEMS:

Who was involved:

What was lost/stolen:

Where did this occur:

When did this occur:

Date

Time

Comments:

PERFORMANCE WORK STATEMENT

U.S. ARMY CORPS OF ENGINEERS

NASHVILLE DISTRICT

PARK ATTENDANT PERFORMANCE WORK STATEMENT

1. GENERAL: The contractor must be a two (2) person team, at least 21 years of age, with no minor children, who are both physically and mentally capable of performing the duties specified here and in the enclosed additional scopes of work, for the duration of the contract. Work to be performed under this contract may not be subcontracted. The term “contractor” will refer to both members of the identified two person team. Work to be accomplished under this contract shall be in accordance with this Performance Work Statement and the Park Attendant Handbook, for the recreation areas named and described herein. The contractor will be required to furnish all labor, equipment, fuel, transportation, tools and supplies (except as otherwise noted herein as Government furnished) necessary to provide the specified services for the duration of the contract period.

Two (2) Locations:

Defeated Creek Campground – A (Spring - Summer) Defeated Creek Campground – B (Fall - Winter)

2. DEFINITIONS:

CONTRACTOR: The two (2) person teams awarded the contract. Park attendant

CONTRACTING OFFICER (KO): The person with the authority to enter into, administer, and/or terminate contracts and make related determination and findings on behalf of the Government. This person will be identified on the SF1449 (Solicitation/Contract/Order for Commercial Items).

NATURAL RESOURCES MANAGER: The manager of the local lake. The Natural Resources Manager may designate an authorized representative to act in their behalf.

3. SAM REGISTRATION: Contractors must maintain active registration in the sam.gov database during the periods of performance of all base and option years via the internet at hhtps://www.sam.gov. All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit” based on the information contained in

SAM.

4. TRAINING: The Contractor may be required to attend a training to be conducted by the Natural Resources

Manager or their representative, at each park or other agreed upon location. This training will cover the National Recreation Reservation Serves (NRRS) data enter, fee collection and general policies. The training is normally held before the Contractor begins providing the services. The contractor will NOT be paid for this training and the government shall not be held responsible for any payments associated with this training.

5. PERMITS/COMPLIANCE: The contractor shall, without additional expense to the Government, be responsible for complying with and obtaining any necessary licenses and/or permits. The contractor will comply with all Federal, State, County, and Municipal laws, codes and regulations in connection with the performance of the work.

6. TEMPORARY LIVING QUARTERS: The contractor shall furnish a fully operable “self-contained” recreational vehicle (RV) of the travel trailer or motor home type to serve as temporary living quarters for the duration of the contract. Maximum size of the trailer is determined by physical limitations of the site furnished.

It will be located near the entrance to the park at a location to be designated by the Representative and/or Natural Resources Manager. Pickup (shell-type) campers, pop-up tent trailer, tents, mini-travel trailers, mobile homes, buses, or any other types of recreation vehicles which do not meet general size requirements or the self-contained classification as determined by inspection of the representative and/or Natural Resources Manager will not be acceptable. The Contractor team will be the sole occupants of the site. Adult and/or minor family members and friends will not live with the contractor.

7. VISITORS OF THE CONTRACTOR/PARK ATTENDANT: Adult and/or minor family members and friends will not live with the Contractor “Living with the Contractor” is defined as a person staying with the contractor for more than 7 calendar days in a 30 day period. Visitors of the contractor will be required to lodge in the Contractor’s trailer, or, if they have their own equipment, visitors will be required to camp at a campsite in the park and pay the regular camping fee. Visitors will not be allowed to connect to the Contractor’s utilities at any time. All non-authorized personnel are to remain outside the gate house.

http://www.sam.gov/

8. UNIFORM DRESS AND PERSONAL APPEARANCE: The contractor shall, at all times, when on duty and when dealing with the public, be required to wear collared, solid colored shirts and maintain a fully clothed and neat, well-groomed appearance. Polo type shirts preferred. Enclosed toe shoes shall be worn; no flip flops or similar footwear will be permitted. No tank tops, sleeveless or low cut shirts permitted. Shorts may be worn at knees length, however, no cut off shorts permitted. The contractor will promote a favorable image of the Corps through personal appearance, actions, attitude and a willingness to assist park visitors in a prompt, courteous manner. Personal appearance shall be neat and clean at all times. Identification badges or tags are required to be worn and will be provided.

9. LIVING AREA AND GATEHOUSE MAINTENANCE: The contractor will maintain the area where the trailer is parked (Park Attendant Site) in a clean and sanitary condition at all time. No dog pens, horse corral, poultry cages or similar facilities for pets or the raising of animals will be allowed. All pets will be confined in the contractor’s trailer or on a leash of 6 foot or less in length and must not disturb park visitors. The contractor’s site will remain clean of animal waste at all times. Pets will have all vaccinations as required by the state laws and will wear a collar that displays the vaccination tags at all times. No pets are allowed inside the gatehouse. Smoking is not allowed in or within 15 feet of the gatehouse. The contractor will maintain the gatehouse in a clean, orderly and sanitary condition at all times. Park attendants will provide all equipment, tools, and supplies necessary to clean the gatehouse. Only authorized personnel are to enter the gatehouse at any time. Solid waste and refuse shall be deposited in a nearby trash receptacle (dumpster) furnished by the Government. Security of the Attendant’s living quarters and all personal property shall remain the Attendant’s responsibility throughout the duration of the contract. The Government accepts no responsibility for, nor will it be liable for, damage or theft occurring to the attendant’s property.

10. USER FEES: The Contractor will follow fee collection, credit voucher, refund and campsite reservation procedures established by the U.S. Army Corps of Engineers, Nashville District. This includes going through the park to collect and safeguard fees when necessary. The Contractor is required to collect user fees for specialized recreation sites, facilities and services provided by the Corps of Engineers. This may include, but is not limited to, camping, group facility use, day use, and special facility use. The Contractor is required to accept cash, personal check, traveler’s checks, money orders or credit card payments as methods of use fee payment. The Contractor will be responsible for cash register receipts, computer generated receipts, signed credit card receipts, and all collected forms of use fee payments until turned over to an authorized fee collector/cashier. The Contractor may be audited at any time, with or without prior notice, and is required to place all forms of collected use fee payments/monies in the gatehouse cash drawer or fee safe provided immediately upon receipt. The cash drawer or fee safe will remain closed immediately after every transaction and the automatic lock shall not be defeated at any time. The Contractor/Park Attendant is required to have cash on hand at all times (minimum of $100.00) to make change. When Park Attendants transfer receipts or accountable forms to Corps Rangers, or other authorized Corps employees, a receipt for such transfers must be obtained.

When personal checks are used for payment, the Park Attendants will assure that the check is:

a. A first party instrument

b. Made payable to “USAED Nashville District”

c. In the exact amount of the fee, and

d. Annotated to show user's home address, driver's license number, state of issue, and phone number.

The same information is required for acceptance of Traveler's Checks.

11. DELIVERY / INSPECTION OF USE FEES: Park Attendants are required to notify the Use Fee Cashier and schedule a delivery when use fee collections approach $5,000 at times other than the regularly scheduled deliveries. Funds shall not be held longer than one week, even if the total is less than $5,000. The Resource Manager may change the procedure used at any time during the term of the contract. Park Attendants should deliver the reports to the Resource Manager's Office for review and reconciliation before being sent to the Federal Reserve Bank and USACE Finance Center.

12. DAY USE FEES: Park Attendants shall follow the procedures provided in Park Attendant Handbook for remittance of day use funds collected. Cash funds collected are to be converted into a cashier's check or money order. A personal bank account may NOT be used for cash conversion. The Park Attendants are required to pay for the conversion. Park Attendants shall complete the following forms each time a remittance is prepared: Day Use Fee Receipt and Cash Collection Voucher. Use fees are to be converted weekly or as directed by the Resource Manager. Under no circumstances shall fees be used for personal purposes. Violation of this requirement shall be grounds for immediate dismissal.

DAY USE FEES ARE NON REFUNDABLE

13. ANNUAL PASSES AND FUNDS: Park Attendants shall sign and account for annual passes received and be ultimately responsible for all fees collected as well as unsold passes. Park Attendants shall be responsible for accounting procedures required by the Resource Manager. All funds and accountable forms shall be properly safeguarded and kept in a safe or security box provided by the Government. Final payment shall not be made to the Park Attendants until all funds and permits are reconciled. Any shortage of funds may be deducted from the Park Attendants' payments. Proper handling of, and accounting for funds is a condition of performance of this contract.

14. SECURITY BONDING: The contractor must be fully bonded or insured to cover collected funds not received by the designated government agent or Reserve America as directed in the specifications. The contractor is required to furnish the Resource Office Purchasing Agent proof of such bond or security in the minimum amount of $5,000.00 payable to the ‘US Army Corps of Engineers’. Condition of the bond obligation covers the loss of Government Funds/Use Fees that are stolen or embezzled by the contract park attendant. The bond shall name all persons that will work under this contract. The bonds shall note that the contract park attendant collector(s) are not a direct employee of the Government. The term of the bond is to be a minimum of 60 calendar days past the contract park attendant’s effective date of termination. A condition in the bond will require the bonding company to notify the Corps of Engineers before the bond is modified, terminated or cancelled, prior to the original termination date. The contractor must provide a copy of the bond to the Natural Resource Managers Office at least two weeks prior to starting date. The Contractor shall not start work without proof of bonding. The contractor can choose one of the following options to fulfill this requirement:

a. Obtain a Business Services, Volunteer in Parks (VIP), Fidelity or Dishonesty bond from an insurance agent meeting the criteria stated above. The cost of the bond varies by type, individual and the issuing company.

b. Furnish an irrevocable, unconditional letter of credit from a financial institution in the specified amount.

***SPECIAL NOTICE***

All persons handling Government monies or accessing the Government computer system under this contract shall be subject to a background investigation to establish their reliability, trustworthiness, conduct and character. By execution of the contract, the contractor certifies that all persons providing such services under the contract are so qualified, including but not limited to, not having been convicted of a felony. Any person so found not to have the necessary reliability, trustworthiness, conduct and character shall be dismissed. If the contractor fails to meet this requirement, the contract will be terminated for default. By providing a quote on this contract, you are providing authorization for US Army Corps of Engineers, its agents or representatives to investigate your background, as deemed necessary by such agent or representative, to establish your trustworthiness, reliability and character. In the course of performance of this contract, the Contractor/Contractor Personnel may come into contact with or possession of information covered by the Privacy Act (e.g. Social Security numbers) and/or sensitive personal information of Corps employees/members of the public/patrons/customers (e.g. personal checks with account numbers, credit card numbers, etc.). The Contractor/Contractor Personnel shall not memorize copy or record this information in any way, nor shall they use their access to this information for any personal reason or financial gain, or provide this information to any third person or party. Failure to comply with these restrictions will result in the immediate termination of the contractor employee, and may subject the employee to civil suit for money damages and/or criminal prosecution to the fullest extent under the law.

W912P521Q0017

15. CAMPSITE RESERVATIONS: The Contractor will comply with local and District policies for reservations.

The contractor will adhere to guidelines and procedures established under the National Recreation Reservation System, using ORMS program in the campground. The contractor may also be required to take advance campsite reservations, which would consist of receiving and booking reservations requests, collecting and processing camping fees, and handling cancellation and refund requests. The Contractor will also maintain records as necessary for the administration of the campsite reservation program as directed by the representative and/or Natural Resources Manager.

16. GROUP/PICNIC SHELTERS: The contractor will keep records and insure compliance of group shelter use as required by the representative and/or Natural Resources Manager including the use of the NRRS system, where applicable. Also, the contractor shall post shelter reservations on the shelter bulletin boards within the recreation area. The reservations shall be acquired through some means of communication with the Resource Manager’s Office.

17. CAMPING STATUS: The Contractor will record the campsite occupied and maintain record of the current status for each campsite occupied. The contractor will register park users, issue appropriate passes and deliver messages to visitors as required by the representative and/or Natural Resources Manager.