SOL - SRG Field Operations Advisor-Sr. Advisor 720BHA22R00025_signed.pdf

U.S. Agency for International Development 1300 Pennsylvania Avenue, NW Washington, DC 20523 www.usaid.gov

SOLICITATION NUMBER: 720BHA22R00025

ISSUANCE DATE: March 29, 2022 CLOSING DATE AND TIME: December 20, 2022, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Field and Response Operations (FARO), is seeking offers from qualified U.S. citizens to provide personal service as Support Relief Group (SRG) Field Operations Advisor/Senior Advisor under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

720BHA22R00025

NOTE REGARDING ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS

The contractor will be required to show proof that the contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AW ARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm kbid=d2e67885db0d5f00b3257d321f96194b& sysparm search=kb00 13183

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume must be emailed to:

FARO Recruitment Team

E-Mail Address: BHA.FARORecruitment@usaid.gov Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the FARO Recruitment Team via the information provided above.

I. GENERAL INFORMATION

21 Page

Sincerely, Christie Digitally signed by

Christie Savage

Savage Date:2022.03.21

14:47:54-04'00'

Christie Savage Contracting Officer

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1. SOLICITATION NO.: 720BHA22R00025

2. ISSUANCE DATE: March 29, 2022

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: This solicitation is open and continuous until December 20, 2022. The following are the closing dates for each review period:

April 19, 2022, 12:00 P.M. Eastern Time

August 19, 2022, 12:00 P.M. Eastern Time

December 20, 2022, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be canceled at FARO’s discretion.

4. POINT OF CONTACT: FARO Recruitment Team, BHA.FARORecruitment@usaid.gov

5. POSITION TITLE: Support Relief Group (SRG) Field Operations Advisor/Senior Advisor

6. MARKET VALUE: Depending on the qualifications of the offeror, this position can be filled at either the GS-13 ($106,823 - $138,868) or GS-14 ($126,233 - $164,102) equivalent level, with no locality pay.

Offerors who meet the minimum qualifications for a GS-13 will be considered for the GS-13 level positions. Offerors who meet the minimum qualifications for a GS-14 will be considered for the GS-14 level only.

Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington based PSC, offerors who live outside the Washington, D.C.

area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: Five (5) years

STATEMENT OF LIMITATIONS ON PERIOD AND PLACE OF PERFORMANCE:

The purpose of this contract is to establish an employee/employer relationship with the contractor to perform services on a temporary, on-call, basis as part of the SRG. BHA intends to contract for these services for a maximum of 250 days per calendar year. Activation days vary but will not exceed 250 days during each contract year.

The level of effort anticipated under this contract will be provided within the terms of this contract at times mutually agreed to by BHA and the contractor. Upon identification of a temporary need within the scope of work, BHA will contact the contractor and provide the following information:

1. Date contractor is needed to report to BHA or assignment in the field

2. Duration of Assignment

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3. Place of Performance

The contractor will notify BHA within 24 hours of availability. At the time the contractor accepts the assignment, he/she is expected to commit for the duration of the assignment. While the contractor will be required to commit to a certain time period, it is understood that the exigencies of a disaster may require the assignment to be extended (not to exceed 250 days).

The contractor shall notify BHA at the time of commitment if their existing schedule would preclude an extension. Notification of schedule conflicts shall not necessarily disqualify the contractor from the assignment but will simply assist BHA in recruiting a replacement.

Subsequently, if the contractor agrees to an extension of the duration of a particular assignment, thereafter, the contractor will be required to give BHA 10 days’ notice for release from the assignment.

8. PLACE OF PERFORMANCE: Worldwide

There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training.

After completion of Washington training, the Support Relief Group (SRG) Field Operations Advisor/Senior Advisor will be assigned to the place of performance.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top

Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:

● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.

● Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate, and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities

5 | Page impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.

BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

The Support Relief Group (SRG) is a program developed by BHA to satisfy its growing need for surge capacity. In response to numerous disasters worldwide, it became clear that BHA could not find, in a timely manner, adequate staff to cover all positions in the field and in Washington, and to backfill for permanent staff deploying to the field. The SRG program brings on board select candidates who could work on a part-time intermittent basis, for no more than 250 days per

6 | Page calendar year, and who can be deployed within hours to facilitate BHA’s response to disasters, or to backfill staff in Washington and other locations. SRG positions are contracted for five years.

The Field Platform Operations (FPO) Team sits within the Field Operations Division within FARO office. The FPO Team coordinates administrative operations and oversees the financial management of BHA’s administrative budgets and procurement activities for its field platforms--which include USAID Missions, U.S. Embassies, and stand-alone offices, as well as U.S. Missions to the United Nations (USUNs), Department of Defense Combatant Commands (CCMDs), and Disaster Assistance Response Teams (DARTs). It administers entitlements for field staff, as well as for civil-military staff, and ensures consistency in the application of policy across all BHA field platforms. The FPO Team manages a budget of $56 million and oversees the operational and administrative support of about 56 field platforms.

The FPO Team enhances and supports BHA/FARO’s capacity to respond to disasters by serving as the Responsible Unit for the Administrative Coordinator/Officer (AC/AO) positions DARTs and Response Management Teams (RMTs). DART ACs/AOs liaise and coordinate all administrative matters between USAID Mission and U.S. Embassy staff and DART members, inclusive of local procurements, funds management, human resource actions, hotel reservations, vehicle use, and any other field-based needs that require coordination with USAID mission or U.S.

embassies management teams. RMT ACs/AOs manage the administrative budget, oversee DART member readiness and deployment, track personnel movement abroad, and coordinate with their DART counterpart to support any administrative requests in-country.

SRG Field Operations Advisors/Senior Advisors will provide BHA with essential operational management, administrative, and budgetary support to all BHA field platforms, including USAID Missions, U.S. Embassies, and stand-alone offices; as well as USUNs, CCMDs, and DARTs.

Familiarity with Embassy and Mission operating procedures is essential. They will demonstrate expertise in USG policy as it relates to procurement, human resources, travel, and finance, and become proficient in USAID and BHA financial management and procurement systems.

After becoming familiar with the role of a Field Operations Desk Officer, SRG Field Operations Advisors/Senior Advisors will work closely with Desk Officers, researching policy and troubleshooting challenging operational issues using their expertise in the operational management of large international organizations. They will provide regional operational oversight as assigned, either remotely or in the field, liaising with external stakeholders and offices supporting BHA, and implementing a worldwide operational practice and procedures for steady state and disaster response operations. Overseas assignments will range in duration--anywhere from one-to-two weeks, up to six or more months. As necessary, SRG Field Operations Advisors/Senior Advisors will lead operational needs assessments of field platforms; activate as ACs on RMTs and DARTs, with the opportunity to activate in positions of increasing leadership as skills advance; support the AC Responsible Unit efforts; and participate in FPO Team Systems efforts.

The Support Relief Group (SRG) is a program developed by BHA to satisfy its growing need for surge capacity. The primary roles of SRG contactors include intermittent backfill for permanent staff overseas, covering vacancies domestically, and responding to numerous disasters worldwide in a timely manner. Currently, about half of all SRG activations are domestic and half are overseas in various capacities.

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The SRG program brings on board select candidates who work for discrete periods, on an intermittent basis for no more than 250 days per calendar year and can be deployed within hours to facilitate BHA’s response to disasters, or to backfill staff in Washington and other locations.

SRG staff can be used for as little as a day or up to several months at a time. SRG positions are contracted for an initial period of one year with the option to extend up to five years.

The SRG program is managed by the Surge Staffing Team in the Response Resources Division.

This team maintains information for all SRG personnel, providing information to the rest of BHA on their availability, skills and previous BHA experience. Surge Staffing Team assists the program offices within BHA in choosing the best qualified SRG for any specific task and provides administrative and personnel support to existing SRG. Each SRG incumbent will provide enhancement to the BHA team according to his/her skills. They will be considered part of BHA/Washington resources that can be deployed worldwide.

OBJECTIVE

The FPO Team requires the services of multiple SRG Field Operations Advisors/Senior Advisors to provide expert operational advice and oversight to BHA field platforms worldwide in order to strengthen BHA’s staffing and response readiness.

DUTIES AND RESPONSIBILITIES

At the GS-13 level:

The SRG Field Operations Advisors will:

● Provide expert advice on Agency practices and policies as they relate to USPSCs; contract management and procurement planning; and a range of workforce, organizational, and human resource functions.

● Analyze and apply complex policies to make recommendations for senior management consideration as it relates to administrative operations in BHA’s field offices.

● Review actions coming to FPO Leadership for clearance and/or approval, and/or provide clearance when delegated.

● Review and negotiate memoranda of understanding with USAID Missions and U.S.

Embassies for a range of administrative support services that would be made available to new BHA field staff and offices.

● Liaise with USAID Mission staff on the recruitment and onboarding of locally employed administrative staff.

● Working with the supervisor, develop a curriculum for and train administrative personnel in the field, which includes working with the local staff to facilitate coordination and cooperation to support BHA operations.

● Develop criteria for determining appropriate funding levels for administrative costs for each field office. Review field administrative budgets and recommend funding levels for the field offices throughout the fiscal year, including analysis of pipeline balances. Provide

8 | Page funding to field offices using USAID and BHA financial systems and advise on the deobligation of funds.

● Deploy to a regional or program office, as necessary, to assess local administrative support capabilities, assist with local procurement, and establish procedures whereby the BHA staff interact seamlessly with USAID or U.S. Embassy personnel in support of field platform operations.

● Interpret policies and regulations, facilitate the functionality of the administrative operations in BHA field offices, and represent the interest of BHA and the USG with interagency counterparts.

● Monitor operational effectiveness and efficiency by providing comprehensive day-to-day support to the field and each respective functional area to include but not limited to personnel, finance, procurement, staffing, and administrative logistics.

● Lead periodic reviews of each field platform for operational effectiveness and assess local administrative support needs and office regulatory compliance; ensure that BHA resources are being properly utilized.

● Support the recruitment process for all BHA field staff in the designated offices, including the process of changing duty station and staff orientation.

● Hold procurement authority via Purchase Card, Centrally Billed Travel Card, and delegated authority for up to $250,000. Ensure all procurements are allowable, appropriate, funded, and processed through the appropriate mechanism.

At the GS-14 level:

In addition to the above duties, the SRG Field Operations Sr. Advisors will:

● Collaborate with FARO, Field Operations Division, and the FPO Team to design and refine operational practices and procedures for worldwide implementation.

● Engage Washington, D.C. regional/geographic offices and divisions to understand the programmatic environment for each region and solicit information necessary to develop best practice support systems, processes, and continuous improvement methodologies.

● Develop pilot plans and schedules to test proposed practices, gain feedback, assess effectiveness, and adjust practices to achieve improvements.

● Obtain agreement on plans and schedules with the relevant stakeholders including field leadership within BHA, FPO Team leadership, and Washington-based regional/geographic leadership.

● Liaise with field-based stakeholders: U.S. Embassy Management Offices, USAID Mission Executive Officers/Controller Offices, BHA offices, CCMDs; and USAID Washington, D.C. stakeholders, in particular regional points of contact and FPO Team points of contact.

● Engage on topics of interest to BHA and its local operations and act as liaison between the field office and the FPO Team on designated matters.

● Represent the interests of BHA and the USG with interagency counterparts.

● Participate in periodic assessments of systems and processes to enhance compliance with internal management and controls and to recommend best practices to mitigate potential waste, fraud, and abuse in BHA offices. Address complex issues requiring interpretation

9 | Page of USG rules and regulations, including Department of State, USAID, General Services Administration, and other policy requirements and guidelines.

● Recommend BHA field operations staffing patterns, personnel management, and organizational structure; ensure that field platforms are staffed and structured in such a way as to maximize their human resources while remaining sufficiently flexible to meet the evolving demands of BHA.

● Deploy to a regional or program office to manage or oversee the operational effectiveness and efficiency of the BHA field office including budgeting, financial management and International Cooperative Administrative Support Services, human resources, travel, procurement, property management, facilities and maintenance, IT support, safety & security, relocation/repatriation, and disaster response.

● Design, develop, and maintain policies, procedures, and templates to optimize processes.

● Provide BHA-specific onboarding and ongoing support and guidance to BHA field office supervisors and employees on questions and requests related to operational support services, including liaising with U.S. Embassy, USAID Mission, and CCMD administration.

● Collaborate with the FPO Team Response and Systems workstream on development of Cooperating Country National PSCs training plans and periodic workshops.

General Duties:

● May serve as needed, on Washington-based RMTs as AC, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.

● Schedule and meet availability requirements for Response On-Call for a minimum of two periods per year, contributing to the AC Responsible Unit mandate for sudden-onset disaster staff availability.

● Support special projects within the FPO Team and AC Responsible Unit, including training support, developing, and maintaining standard operating procedure documents, and otherwise contributing to internal team systems.

● May serve on DARTs, as an AC, which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● As needed, may serve on temporary detail within the bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.

● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

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SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the FARO/Response Resources Division Director or his/her designee. When activated, the SRG will take direction from and will report to the FPO Team Lead or his/her designee.

SUPERVISORY CONTROLS:

For positions GS-13 equivalent:

Supervisor sets overall objectives and resources available; the USPSC consults with the supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approaches or methodology to be used in carrying out assignments.

For positions GS-14 equivalent:

Supervisor provides administrative directions in terms of broadly defined missions or functions.

The USPSC independently plans, designs, and carries out programs, projects, studies, or other work. Results are considered authoritative and are normally accepted without significant change.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

For the GS-13 equivalent level:

High School Diploma plus a minimum of eleven (11) years of experience working in government, a large organization, a business setting, or an overseas setting, with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management. Experience must include two (2) years of work in administrative operations overseas or work in support of international programs.

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OR

Bachelor’s degree and seven (7) years of experience working in government, a large organization, a business setting, or an overseas setting, with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management. Experience must include two (2) years of work in administrative operations overseas or work in support of international programs.

OR

Master’s degree and five (5) years of experience working in government, a large organization, a business setting, or an overseas setting, with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management. Experience must include two (2) years of work in administrative operations overseas or work in support of

For the GS-14 equivalent level:

High School Diploma plus a minimum of thirteen (13) years of experience working in government, a large organization, a business setting, or an overseas setting, with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management. Experience must include three (3) years of work in administrative operations overseas or work in support of international programs.

OR

Bachelor’s degree and nine (9) years of experience working in government, a large organization, a business setting, or an overseas setting, with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management. Experience must include three (3) years of work in administrative operations overseas or work in support of international programs.

OR

Master’s degree and seven (7) years of experience working in government, a large organization, a business setting, or an overseas setting, with responsibilities related to project management, operational or administrative management, financial management, personnel support, procurement, humanitarian assistance operations, or emergency management. Experience must include three (3) years of work in administrative operations overseas or work in support of

III. EVALUATION AND SELECTION FACTORS

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The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented

Information level clearance as provided by USAID.

● Ability to obtain and maintain a Department of State medical clearance throughout the contract.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

INSERT MATRIX (30 points)

Professional Experience (10 points)

● Experience in conducting operational needs assessments or internal controls assessments of field offices.

● Experience in financial management as it relates to budget projection and analysis for personnel or office operations.

● Experience in personnel support, procurement, or office space planning, as it directly relates to office management and operations.

Skills and Abilities (10 points)

● Experience identifying operational and management issues or ineffective practices and recommending solutions.

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● Experience establishing systems and processes that enhance compliance to rules and regulations.

● Experience in researching and providing policy guidance to key stakeholders.

Representational/Leading Teams Experience (10 points)

● Ability to communicate in a professional manner both orally and in writing.

● Experience working with senior level stakeholders in order to establish operational or administrative support structures.

● Experience leading cross-cultural teams in administrative or operational settings.

Interview Performance (50 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for the selection package.

Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience

14 | Page must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying]. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.FARORecruitment@usaid.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained;

the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

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This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

NOTE: REGARDING ADEQUATE SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS

Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985). (c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: Registration for a DUNS number is FREE.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Unique Entity Identifier at https://www.acquisition.gov/far/part- 52#FAR_52_204 and FAR 52.204-7, System for Award Management at https://www.acquisition.gov/far/part-52#FAR_52_204 or www.sam.gov.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.

Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. USPSC Offeror Form (AID 309-2)

3. Medical History and Examination Form (DS-6561). **

4. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

5. Questionnaire for Non-Sensitive Positions (SF-85). **

6. Finger Print Card (FD-258). **

7. Employment Eligibility Verification (I-9 Form). **

** Forms 3 through 7 shall be completed ONLY upon the advice of the Contracting Officer that an offeror is the successful candidate for the job.

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VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Lodging Allowance (Section 120).

(b) Living Quarters Allowance (Section 130).

(c) Post Allowance (Section 220).

(d) Supplemental Post Allowance (Section 230).

(e) Separate Maintenance Allowance (Section 260).

(f) Education Allowance (Section 270).

(g) Education Travel (Section 280).

(h) Post Differential (Chapter 500).

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay (Section 650).

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

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ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

Five Year Table – Support Relief Group (SRG) Field Operations Advisor/Senior Advisor

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTIT

Y (C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Year 1 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0002 Base Year 2 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0003 Base Year 3 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0004 Base Year 4 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0005 Base Year 5 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .

AAPD 06-10 – PSC Medical Expense Payment Responsibility

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 21-05 – Revised and Expanded Fringe Benefits for U.S. Personal Services Contractors AAPD No. 21-05 is hereby incorporated as Attachment 2 to the solicitation.

AAPD 18-02 Revised - Medical Evacuation (MEDEVAC) Services AAPD No. 18-02 is hereby incorporated as Attachment 3 to the solicitation.

FAR 52.222-50 – Revised Combating Trafficking in Persons

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FAR Clause 52.222-50 is hereby incorporated as Attachment 4 to the solicitation.

FAR 52.223-99—Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors FAR Clause 52.223-99 is hereby incorporated as Attachment 5 to the solicitation.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1

USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER

2006)

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance

20 | Page provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies.