Sol_-Regional Executive Officer_signed.pdf

SOLICITATION NUMBER: 72052722R00005

ISSUANCE DATE: July 11, 2022

CLOSING DATE AND TIME: August 1, 2022 at 17:00 (Lima time)

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC) Regional Executive Officer, GS-15 equivalent

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all Offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment I.

Sincerely, Marty D. George Contracting Executive Officer USAID/Peru

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72052722R00005

2. ISSUANCE DATE: July 11, 2022

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: August 1, 2022 at 17:00 (Lima time)

4. POINT OF CONTACT: Human Resources Office, email at limausaidhr@usaid.gov

5. POSITION TITLE: Regional Executive Officer

6. MARKET VALUE: $112,890-$146,757 equivalent to GS-15 Final compensation will be negotiated within the listed market value.

7. PERIOD OF PERFORMANCE: The contract duration will be for a minimum of 6 months and a maximum of one year estimated to start on/around January 1, 2023.

8. PLACE OF PERFORMANCE: USAID/Peru

9. ELIGIBLE OFFERORS: Open to all U.S. citizens

10. SECURITY LEVEL REQUIRED: Facility Access

11. STATEMENT OF DUTIES:

A. BASIC FUNCTION OF THE POSITION:

The Director, Regional Executive Office (D/REXO) will be required to lead the day-to-day functions in the Regional Executive Office at the USAID/Peru Mission in the absence of a USDH Supervisory Executive Officer. As such, the incumbent will be responsible for the management, administration, and logistical support in the following areas, but not limited to: Human Resources Management, Information Technology, Procurement, Communications & Records, Travel, Operating Expense and Program Support Budget Management, USAID Security Operations, USAID Building Management and all other services not provided through the International Cooperative Administrative Support Services (ICASS) platform, managed under the Department of State. Together with limited EXO-related support staff at supported client offices in Brazil, Ecuador, and Paraguay, the D/REXO will oversee the provision of these services to regional clients. The D/REXO is the USAID representative with STATE/ICASS for services the mission is subscribed to, such as: General Services, Information Management Services, Health Services, Security, CLO, Residential Building Operations, Administrative Procurement and Non-Expendable and Expendable Property Management. The D/REXO also takes an active role serving on interagency committees such as the Interagency Housing Board, Joint Country Awards Committee, and others as required, and may serve on the ICASS Council.

mailto:limausaidhr@usaid.gov

B. MAJOR ROLES AND RESPONSIBILITIES:

The D/REXO manages the Regional Executive Office at USAID/Peru in the following activities, ensuring that these are carried out in an effective and efficient manner, and advises on and oversees provision of these services to regional clients:

a) General Administrative Direction Supporting personnel management operations for Direct-Hire and Personal

Service Contract (PSC) staff.

Collaborating with Mission officials on staffing and workforce planning issues and recommending actions to ensure maximum effective use of personnel.

Overseeing the recruitment and selection of new personnel.

Exercising classification authority for USAID positions.

Coordinating training and staffing development opportunities for the mission and overseeing the Agency and Joint Country Awards program.

Counseling employees and their families on a wide range of subjects, including allowances, education, equal opportunity, career development, onward assignments, and employee relations.

Ensuring that accurate personnel data is input into HR automated staffing systems.

Overseeing Mission’s compliance with USDH evaluation procedures, processes, and deadlines.

Overseeing the planning and management of the Mission's communications and records and personal property acquisition, management, and disposal programs.

Developing internal management systems and implementing procedures, including the establishment and maintenance of a mission’s directive systems.

The directive systems may include Mission Orders and Notices as well as Standard Operating Procedures, which supplement ADS policies and procedures to address unique post-specific requirements.

In coordination with the Regional Legal Officer (RLO), interpreting USAID management regulations and ensuring Mission compliance.

Regularly evaluating the Mission’s organization, staffing, and services to ensure the efficient use of material and human resources by developing the appropriate organizational structure and staffing requirements necessary to meet the program and administrative responsibilities of the Mission.

Overseeing the day-to-day operations of the Information Technology Unit, including all hardware and software applications. The D/REXO also serves as the mission’s Information Systems Security Officer (ISSO).

Responsible for providing guidance on travel regulations to Mission staff and for overseeing the preparation, approval, and issuance of Travel Authorizations for in-country and international travel in accordance with policy and regulations;

ensuring that all legal and regulatory requirements are met.

Advising the technical offices on the administrative support available for contractors and/or implementing partners and providing guidance on tax and duties exonerations processes for USAID’s contractors and grantees under USAID bilateral agreements.

In collaboration with the Regional Security Office (RSO) and the USAID Office of Security (SEC), ensuring that compliance with required security programs is met.

b) Budget and Procurement If a temporary warrant authority for a U.S. Personal Services Contractors is granted, the D/REXO will be responsible for executing contractual obligations to support the administrative operations of the USAID/Peru Mission, overseeing the personnel contracting functions, and executing contracting actions within the delegated warrant authority.

Overseeing the formulation and management of the Operating Expense (OE) budget for the mission in coordination with the Controller.

Providing business support to the formulation of the Program Support Budget in coordination with the Controller.

Directing the administration of the OE and Program Support Cost budgets, ensuring prompt and legal obligation of funds. This includes but is not limited to monitoring OE-funded obligations for compliance with the forward funding policy;

ensuring administrative closeout of awards and de-obligation of any residual or unneeded funds; and, serving as the Contracting Officer for all OE and Program Support obligations related to Regional EXO procurements.

c) Other Activities Serving as a member of the USAID/Peru Mission Senior Staff by participating in weekly staff meetings and other related Mission-wide activities.

Representing the Mission in the International Cooperative Administrative Support

Services (ICASS) platform; overseeing the coordination with the Mission Controller and ICASS services providers.

Serving as the Mission representative to the Interagency Housing Board and other interagency committees as needed.

C. SUPERVISORY RELATIONSHIP:

Supervision will be provided by the USAID/Peru Deputy Mission Director or his/her designee. The incumbent is expected to work with minimum direction and supervision.

The need for quick response in high profile, complex and often fluid situations require the incumbent to exercise discretion and good judgment and operate with high levels of autonomy, responsibility and authority.

D. SUPERVISORY CONTROL:

The D/REXO will directly supervise one CCN Administrative Assistant, the CCN Supervisory Executive Specialist (Deputy EXO), and the CCN Human Resources Specialist. The incumbent will exercise overall supervisory responsibility for the following divisions: information technology, human resources, communications & records, general services, travel, and procurement.

12. PHYSICAL DEMANDS:

Infrequent travel to client Missions might be required.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: The candidate must have a relevant university degree (bachelor’s or higher). Relevant majors include business/management, economics, political science, government, sociology, public administration, international development, human resources management, and social studies. Formal training in areas of procurement, contracting, property management, and/or human resource management is highly desirable.

Experience: At least ten years of demonstrated successful experience in advanced management is required. Proven experience in independent planning, designing, and carrying out administrative programs is required.

Job Knowledge: Experience and thorough knowledge in USG policies, procedures, and regulations in the areas of management and administration, including personnel administration, management analysis and planning, general services, and travel, with a demonstrated knowledge of purchasing, procurement, contract management programming, and budgeting is also required. Experience and knowledge of USAID regulations, systems, consolidation of administrative services and managing office moves and/or remodeling projects is strongly desirable.

Skills and Abilities:

− Ability to speak and write in excellent English. Spanish language proficiency in speaking and reading is preferred but not required.

− Ability to lead, train and supervise staff. Proven ability to identify problems and develop creative solutions and the interpersonal skills to handle requests and complaints with patience, tact, and diplomacy.

− Ability to present analysis and recommendations in clear written and oral formats and work cross-culturally in a challenging environment is required. A demonstrated ability to lead and work in teams (i.e., mentoring, coaching, and training) is also required.

− Must have excellent computer skills in all Microsoft Office and Google applications.

Only offerors clearly meeting the above minimum qualifications will be considered for further evaluation.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far

• Prior Work Experience (30 points)

• Job Knowledge (30 points)

• Skills and Abilities (40 points)

Satisfactory Professional Reference Checks – Pass/Fail

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals” available at http://www.usaid.gov/forms

2. A cover letter of no more than 1 page that demonstrates how the Offeror’s qualifications meet the evaluation and selection factors in section III of this solicitation.

3. A resume or curriculum vitae (CV) which, at a minimum, describes education, experience, and career achievements relevant to the evaluation and selection factors in section III of this solicitation.

4. Names of three professional references that have knowledge of the offeror’s ability to perform the duties set forth in the solicitation, including current and accurate contact information. This information may be included in in cover letter, resume/CV, or in a separate document.

5. Proof of U.S. Citizenship

6. Offers must be received by the closing date and time and submitted to the Point of Contact specified in Section I.

7. Offerors submissions must clearly reference the Solicitation number on all offeror submitted documents.

8. Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors- The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID- 19 on or before the first date of onboarding, or submit and approved reasonable https://www.acquisition.gov/browse/index/far http://www.usaid.gov/forms accommodation o the CO. If the contractor does not meet this requirement the contract may be terminated. *

*See Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042 in Section VIII below.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.

Forms outlined below can be found at: http://www.usaid.gov/forms

1. Contractor Employee Biographical Data Sheet (AID 1420-17)

2. Form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals”

3. Medical History and Examination Form (DS-1843) **

4. Questionnaire for Sensitive Positions (SF-86) ** or

5. Questionnaire for Non-Sensitive Positions (SF-85) **

6. Fingerprint Card (FD-258) **

** Forms 3 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

[If the solicitation is also open to TCNs, the CO must insert the benefits and allowances specifically approved by the Mission Director for a TCN offeror in accordance with AIDAR Appendix J, sec. 4(c)(2)(ii)(B).]

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave http://www.usaid.gov/forms

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare, and applicable State income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021)-Alternate 70 (OCT 2021) (M/OAA-DEV-FAR-22-01c)

(a) Definition. As used in this clause - United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

(End of clause)

Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042 USAID will take no action to enforce the clause (FAR 52.223-99) implementing the requirements of Executive Order 14042, absent further written notice from USAID, where the place of performance identified in the contract is in a U.S. state or outlying area subject to a court order prohibiting the application of requirements pursuant to the https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

Executive Order (hereinafter, “Excluded State or Outlying Area”). In all other circumstances, USAID will enforce the clause, except for contractor employees who perform substantial work on or in connection with a covered contract in an Excluded State or Outlying Area, or in a covered contractor workplace located in an Excluded State or Outlying Area. A current list of such Excluded States and Outlying Areas is maintained at https://www.saferfederalworkforce.gov/contractors/.

3. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: to be specified in the award

1 LOT $TBD $TBD at award after negotiations with contractor

4. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

AAPDs/CIBs specifically applicable to this position include:

AAPD 16-03: Expanded Incentive Awards for Personal Services Contracts with Individuals

AAPD 15-02 REVISED - Continuation of Deviation from the ‘Leave and Holidays’ clause, including Family and Medical Leave, for U.S. Personal Services Contractors

AAPD 10-03 Amendment 1: AIDAR, Appendix D: Implementing Benefits For Same-Sex Domestic Partners of USPSCs

AAPD 10-01: Personal Services Contracts -- Changes in USG Reimbursement Amounts for Health Insurance and Physical Examination Costs

AAPD 06-10: PSC Medical Expense Payment Responsibility

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

6. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information:

https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

https://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations

[End of Solicitation]