Sol_75N99022R00017.pdf

SECTION B - Supplies or Services/Prices

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

Washer, Bedding Dispenser & Sterilizer maintenance and repair Services at National Institute of Environmental Health Sciences (NIEHS) at Research Triangle Park (RTP), NC.

ARTICLE B.2. PRICES/COSTS

CLIN 0001 (Base Period) - 01 August 2022 - 31 July 2023

Item Supplies/Services Amount

Task 1. Preventative Maintenance - The contractor shall perform Washers, Bedding Dispensers, and Sterilizers preventative maintenance for all equipment listed on the PWS in accordance with the Original Equipment Manufacturers (OEM) literature

Task 2. Call-back Repair Services - The task shall be performed within 24hrs of the request in accordance with the PWS

Price Included on Task1

Task 3. Non-Standard Repair Parts - The contractor shall furnish both standard and non-standard repair parts in accordance with the PWS

Std repair parts pricing included on Task 1

Base Period GRAND TOTAL: $

CLIN 1001 (Option Period 1) - 01 August 2023 - 31 July 2024

Item Supplies/Services Amount

Task 1. Preventative Maintenance - The contractor shall perform Washers, Bedding Dispensers, accordance with the PWS

Price Included on Task1

Task 3. Non-Standard Repair Parts - The contractor shall furnish both standard and non-standard repair parts in accordance with the PWS

Std repair parts pricing included on Task 1

Base Period GRAND TOTAL: $

CLIN 2001 (Option Period 2) - 01 August 2024 - 31 July 2025

Item Supplies/Services Amount

Task 1. Preventative Maintenance - The contractor shall perform Washers, Bedding Dispensers, accordance with the PWS

Price Included on Task1

Task 3. Non-Standard Repair Parts - The contractor shall furnish both standard and non-standard repair parts in accordance with the PWS

Std repair parts pricing included on Task 1

Base Period GRAND TOTAL: $

CLIN 3001 (Option Period 3) - 01 August 2025 - 31 July 2026

Item Supplies/Services Amount

Task 1. Preventative Maintenance - The contractor shall perform Washers, Bedding Dispensers, accordance with the PWS

Price Included on Task1

Task 3. Non-Standard Repair Parts - The contractor shall furnish both standard and non-standard repair parts in accordance with the PWS

Std repair parts pricing

SECTION C - Description/Specifications

Performance Work Statement (PWS) Washers, Bedding Dispensers, and Sterilizers Maintenance and Repairs

1.0 General: This is a non-personnel services contract to provide routine preventative maintenance inspections, repairs/adjustments during inspections, call-back repair services and special repair services for all Washers, Bedding Dispensers, and Sterilizers listed in this Performance Work Statement (PWS). The Government shall not exercise any supervision or control over the contractor employees performing the services herein. Such employees shall be accountable solely to the Contractor who, in turn is responsible to

CLIN 4001 (Option Period 4) - 01 August 2026 - 31 July 2027

Item Supplies/Services Amount

Task 1. Preventative Maintenance - The contractor shall perform Washers, Bedding Dispensers, accordance with the PWS

Price Included on Task1

Task 3. Non-Standard Repair Parts - The contractor shall furnish both standard and non-standard repair parts in accordance with the PWS

Std repair parts pricing the Government.

1.1 Description of Services/Introduction: The contractor shall provide all trained and experienced personnel, labor, supervision, materials, equipment & tools, parts, supplies, facilities, transportation, and other items necessary to perform the work described in this Performance Work Statement.

1.2 Background: The Washers, Bedding Dispensers, and Sterilizers were installed prior to 1985 through 1997, and has been maintained by a service contractor. The location of the Washers and Bedding Dispensers are within the Animal Facility and Glassware Washer Department. The Sterilizers are in Modules D, E, and F.

1.3 Objectives: The Contractor shall provide routine preventative maintenance inspections, repairs/adjustments during inspections, call-back repair services and special repair services for all Washers, Bedding Dispensers, and Sterilizer equipment listed in this Performance Work Statement.

1.4 Scope: The Contractor shall provide all labor and material necessary to perform cleaning maintenance, inspections, repairs, and replacements to Washer, Bedding Dispensers, and Sterilizers and accessories; including electrical wiring and components, pumps, valves, strainers, steam traps, belts, shafts, motors, damper controls and all other accessory equipment, where included as part of the Washers, Bedding Dispensers, and Sterilizers installation at the time the offer for this work is submitted. Services include all maintenance and repair for all equipment within the Part 3 Inventory List. The Contractor shall accomplish work during normal Government working hours of 7:00 am to 5:00 pm. Any variation shall be requested to and approved by the COR.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance shall be as follows:

Base Year: 08/01/2022 - 07/31/2023 Option Year I: 08/01/2023 - 07/31/2024 Option Year II : 08/01/2024 - 07/31/2025 Option Year III: 08/01/2025 - 07/31/2026 Option Year IV: 08/01/2026 - 07/31/2027

1.6 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of any defective services. The Contractor's quality control program is how he assures himself that his work complies with the requirement of the contract. The quality control plan shall be submitted with the contractors proposal for evaluation by the CO. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer's acceptance in writing of any proposed change to his QC system.

1.7 Quality Assurance: The government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan contained in Exhibit 1. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8 Recognized Holidays: Government holidays are excluded from normal working hours (see below). However, in emergency situations, the Contractor shall be required, at the discretion of the COR to perform emergency services at other times.

New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1.9 Hours of Operation: All work shall be performed during regular Government working hours of between 7:00 am to 5:00 pm, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.10 Place of Performance: The work to be performed under this contract will be performed at:

NIEHS Main Campus 111 TW Alexander Drive

RTP, NC 27709

1.11 Type of Contract: The government will award a Firm Fixed Price contract.

1.12 Security Requirements:

1.12.1 Contractor personnel performing work under this contract must have a valid federal or state issued identification card.

1.12.2 Contractor personnel shall be required to undergo the NIH Badge process to obtain access to the site. This process will be conducted by the Government at no cost to the contractor.

1.12.3 Contractor personnel shall check-in with the NIEHS security staff, at the Main Campus, before beginning any work and check-out after the completion of the work. Parking for the Contractor's employees shall be in accordance with the NIEHS security policies.

1.12.4 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.12.5 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are kept securely and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks at their expense. However, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor¿s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer Representative

(COR).

1.12.6 Lock Combinations: N/A.

1.13 Special Qualifications:

1.13.1 The Contractor shall provide qualified/trained personnel with experience in the repair and maintenance of the equipment types listed in Part 3 Inventory List. Personnel must be qualified to perform the required preventive maintenance services and repairs for all listed equipment.

1.13.2 The contractor shall submit personnel certifications for performing work on this type of equipment and resumes of the Contractor's personnel performing under this Contract.

1.13.3 All workmanship performed by the Contractor shall be of acceptable industry standard quality.

1.13.4 Contractor personnel shall be required to undergo an NIH Badge process to obtain access to the site. This process will be conducted by the Government at no cost to the contractor.

1.13.5 Contractor personnel shall check-in with the NIEHS security staff, at the Main Campus, before beginning any work and check-out after the completion of the work. Parking for the Contractor¿s employees shall be in accordance with the NIEHS policies.

1.14 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.15 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs and specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.16 Key Personnel: The following personnel are considered key personnel by the government:

Supervisor, Technicians, and Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 am to 5:00 pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Technicians: shall have a minimum of two years of experience with equipment of the type covered by this performance work statement.

Supervisors: shall have a minimum of four years of experience with equipment of the type covered by this performance work statement.

1.17 Identification of Contractor Employees: Each Contractor employee working at the NIEHS Campus shall wear a name badge, easily readable, prominently displayed, which shall include the person's name and Contractor's name.

1.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 PHASE IN /PHASE OUT PERIOD: In the event that the current Contractor is not awarded the new contract, the new contractor shall provide a phase in /phase out plan in the proposal. The purpose of the phase in/ phase out period is to minimize any decreases in productivity and to prevent possible negative impacts on additional services. The phase in/ phase out period shall be thirty (30) days before the end of the contract. The incumbent Contractor shall complete all final repairs and the new Contractor will have personnel familiarize with the PWS and Inventory List.

Part 2 Definitions and Acronyms

2.0 DEFINITIONS and ACRONYMS:

2.1 DEFINITIONS

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.5 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 CO Contracting Officer NIEHS National Institute of Environmental Health Sciences NIH National Institutes of Health OCI Organizational Conflict of Interest OEM Original Equipment Manufacturer OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement PMI Preventive Maintenance Inspection QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 INVENTORY LIST

3.1 Equipment: The following equipment shall be maintained by the Contractor per this PWS.

3.1.1 Washer and Bedding Dispenser Equipment List

Item Description Locatio n

NIEHS Capital Property # Serial Number

Girton Cabinet (Cage and Rack) Washer Model 80-0

D004 02071601

Girton Cage (Tunnel) Washer Model CT1536

D004 97092301

Girton Rack (Tunnel) Washer Model CT1536

D004 97092302

Girton Bottle (Tunnel) Washer

CT1524

D004 98100501

Girton Bedding Dispenser Model

BD8036

D029

(CS)

97100602

Girton Bedding Dispenser Model

BD8036

D029

(CS)

97100603

Girton Bottle Filler Model Eq82 D029

(CS)

7707193

Basil Glassware Washer Model

GW5000

D118 89-3765

Girton Glassware (Tunnel) Washer Model GW5000

D118 9910073

Girton Glassware (Tunnel) Washer Model CT1536

D118 592701

Girton Cage (Tunnel) Washer Model CT1536

E010 97092501

Girton Bottle (Tunnel) Washer Model CT1524

E010 98100502

Girton Bedding Dispenser Model

BD8036

E019

(CS)

97100604

Girton Bottle Filler E019

(CS)

77071932

3.1.2 Sterilizer Equipment List

Item Description Locatio n

NIEHS Capital Property # Serial Number

Gruenberg Oven Model

T45H76.88SS

D102 N6284 1102000057

Gruenberg Oven Model

T45H76.88SS

D102 N6283 1102000056

Amsco Lab - TCC 24x36x36 D103 N1013 010600205 Amsco Century Model SV -116 D211 N1026 101705-05 Amsco Lab G-120 Type Century 20x20x38 20¿ Vac.Sd. Stm.

Lab./Sci.

D341 N1027 0120295-05

Amsco Lab 250 LV-250 E311 01935351 01328714-18 Amsco Lab G -120 Model SV 129 Type Century 20x20x38 20- Vac. Sd. STM. Lab/Sci

F168 01038446 0103495-02

Amsco Model SV - 120 Type - Century

F334 051242685 0102006-12

Amsco Model SV - 120 Type - Century

CRU

0320407-08

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 Inventory List of this PWS.

4.2 Secret Facility Clearance: Not used.

4.3 Materials: The Contractor shall provide all material necessary to perform cleaning maintenance, inspections, repairs, and replacements to washers, bedding dispensers, and sterilizers and accessories:

including electrical wiring and components, steam regulators, piping, piping insulation, gauges, all steam components, pumps, valves, strainers, steam traps, belts, shafts, motors, damper controls and all other accessory equipment, where included as part of the Washers, Bedding Dispensers, and Sterilizers equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall provide all tools and equipment necessary to meet the requirements under this PWS.

PART 5: SPECIFIC TASKS

5.0 Specific Tasks:

Task 1

5.1 Basic Services: The Contractor shall provide maintenance and repair for all Washers, Bedding Dispensers, and Sterilizers listed under this PWS.

5.2 Preventative Maintenance: for the Washers, Bedding Dispensers, and Sterilizers shall be performed in accordance with the Original Equipment Manufacturers (OEM) literature. The Contractor shall implement a Preventive Maintenance Inspection (PMI) program as specified by OEM literature to prevent and correct deficiencies with equipment items, minimizing breakdowns and service interruptions, extending components service life, and maximizing operating efficiency.

5.3 PMI: shall be performed during normal business hours Monday through Friday (excluding Federal holidays). The Contractor shall schedule each inspection at least three (3) working days in advance with the COR. The first preventive maintenance shall be performed within thirty (30) days after the award of this contract on each piece of equipment. The Contractor shall provide a written report to the COR within five (5) working days of the inspection.

5.4 Call-back Repair Services:

5.4.1 In between scheduled inspections, if repairs are needed for the Washer, Bedding Dispenser, and Sterilizer equipment, the Contractor shall provide call-back repair services for all equipment listed in Part 3 Inventory List. At the time of contract award, the Contractor shall furnish the COR with the name(s) and telephone number(s) of person(s) to call when call-back service is needed.

5.4.2 The Contractor shall begin working within 24 hours (excluding Federal holidays and weekends) of initial notification by the COR or his/her Alternate. The COR or his/her Alternate shall provide the Contractor with a description of the problem, location, and type of cage washer and/or sterilizer equipment when calling for service. The Contractor shall prearrange with the COR or his/her Alternate for building access for work that shall be performed after normal working hours. All repairs shall be completed within five (5) business days. After the completion of the repair service, the Contractor shall provide the COR or his/her Alternate the following documents:

5.4.3 A field service report signed by the authorized person which shall be completed with one (1) copy to be sent to the COR within one business day.

5.5 Repair Parts:

5.5.1 Washers, Bedding Dispenser, and Sterilizer repair parts provided and used by the Contractor shall be specified by the original equipment manufacturer or Government approved items of equal or better quality.

5.5.2 Standard or routine repairs are single repairs whose estimated parts cost does not exceed $4000.00. This category of repair shall be covered under the base contract and shall be made at no additional cost to the Government. Labor hour costs are also covered under the base contract. Repair parts used by the Contractor shall be warranted for one year.

5.5.3 Non-Standard repairs are repairs whose estimated parts cost are greater than the $4000.00 threshold. When a repair is determined by the Government to be Non-Standard, a contract modification will be issued under task 2 to cover the estimated cost minus $4000.00. (For example: a parts repair estimate of $6,000.00 would require a $2,000.00 modification to the contract).

5.5.4 All equipment listed under this PWS shall be maintained to manufacturer's specifications and technical updates unless authorized, in writing, by the COR.

5.6 The Contractor shall maintain all items including electrical wiring and components from the load side or the disconnecting means to the Washers, Bedding Dispensers, and Sterilizers.

Task 2

5.7 Sterilizer and Washer System Large Repairs, Projects, And New Installation:

(This is not to be included in the proposed firm fixed price. This will be a task on an as needed basis not to exceed $50,000 annually.)

Maintenance/ repair/ replacement, emergency maintenance/ repair/ replacement, projects and new installation of all sterilizer and washer equipment.

PART 6

APPLICABLE PUBLICATIONS

6.0 Applicable Publications (Current Editions)

6.1 The Contractor shall abide by all NEC, NFPA, ASME and OSHA safety procedures, codes, security rules and regulations.

PART 7

TECHNICAL EXHIBIT LISTING

7.0 Technical Exhibit List:

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Quality Assurance Surveillance Plan Definitions Five methods of quality assurance evaluation will be used. One or any combination of methods may be used to evaluate the Contractor's performance for any given service requirement.

The five methods are:

Random Sampling:

Surveillance based on random sampling is designed to evaluate some part, but not all, of the contract requirement being monitored. This method, based on statistical theory, estimates the Contractor's overall level of performance for a given contract requirement. Using random sampling, any occurrence of a contract requirement is as likely to be evaluated as any other occurrence.

Planned Sampling:

Evaluation by planned sampling, like evaluation by random sampling, is designed to inspect some part but not all contract requirements being monitored. Occurrences of contract requirements that are to be monitored are selected for evaluation prior to their scheduled accomplishment.

100% Inspection:

One hundred percent inspection is that evaluation method that requires total, or 100%, inspection of a contract requirement.

Validated Complaints:

This method is based on customer awareness. Customers monitor the service provided by the Contractor.

When there is a case of poor or non-performance, the CO or the COR is notified. Upon notification, the COR or designee will investigate the report and, if it is found to be valid, will document it.

Unscheduled Inspection:

Unscheduled inspection is, as the name implies, impromptu and unannounced on-site evaluation of contract performance by authorized Government personnel as designated by the PO/COR.

Performance Objective (The Service required-usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be ¿Zero deviation from standard¿)

Method of Surveillance

Consequences of Noncompliance

PRS # 1.

Preventive Maintenance (See paragraph 5.2)

The contractor provided material and workmanship shall comply with OEM and be acceptable industry standard of quality or better.

95% Random Sampling, Periodic Surveillance, Validated Customer Complaint

Contractor will complete all PMs according to the PWS, invoice for monthly services may be suspended until all PMs are performed.

PRS # 2

PMI (See paragraph 5.3)

Reports must be provided to COR within 5 days of work performed

100% Random Sampling, Periodic Surveillance

The contract file will be documented; the performance may also be reflected in the CPARS

PRS # 3

Repair Service (See paragraph 5.4.1 and 5.4.2)

On site within 24 hours to perform repair.

95% Random, Planned Sampling Customer Complaint

Contractor shall complete all call back repair, invoices for monthly services may be suspended until all repairs are performed.

PRS # 4

Invoice

Invoices should be submitted accurately, completely, and timely

100% Monthly Inspections The Contract file will be documented; the performance may also be reflected in the CPARS

SECTION D - Packaging and Marking

SECTION E - Inspection and Acceptance

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

SECTION F - Deliveries or Performance

The period of performance of this contract shall be from 01 August 2022 through 31 Jul 2027.

ARTICLE F.1. PERIOD OF PERFORMANCE

a. The base period of performance of this contract shall be from 01 August 2022 through 31 July 2023.

b. If the Government exercises its option(s) pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below:

ARTICLE F.2. DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Annual preventive maintenance schedule

Within 30 days of contract/option award

1 original 2 copies

Excel spreadsheet or hard copy

CO, COR

Certificate of Insurance Within 30 days of contract award and as updated

1 copy Excel spreadsheet

Monthly preventative schedule and monthly work summary reports

Due by 5th of the month

1 copy Excel spreadsheet

COR

Provide site specific safety plan

Within 30 days of contract award and as updated

1 original and 2 copies

CO, COR, HSB

Provide Quality Control Plan Within 30 days of contract award

1 original and 2 copies

SECTION G - Contract Administration Data

G.1.1. Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Andrew Gathogo Phone Number: 984-287-4386 Email: Andrew.Gathogo@nih.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount through a written modification; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6)

CLIN Performance Period Option Period One - CLIN 1001 01 August 2023 - 31 July 2024 Option Period Two - CLIN 2001 01 August 2024 - 31 July 2025 Option Period Three - CLIN 3001 01 August 2025 - 31 July 2026 Option Period Four - CLIN 4001 01 August 2026 - 31 July 2027 mailto:Andrew.Gathogo@nih.gov otherwise modify any terms or conditions of this contract.

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO) The Contracting Officer's Technical Representative (COR)/Project officer (PO) for this contract is: Name:

William Ragland Phone Number: 919-287-3069 E-Mail: ragland@mail.nih.gov

The COR/PO is responsible for: (1) monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:

(2) interpreting scope of work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the contractor in resolution of technical problems encountered during performance.

For guidance from the COR/PO to be valid, it shall: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this subcontract; (3) not constitute a basis for an extension to the period of performance or contract completion schedule; and (4) not constitute a basis for any increase in the contract price.

SECTION H - Special Contract Requirements

352.232-71 Electronic submission of payment requests

(a) Definitions. As used in this clause-

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of Clause)

SECTION I - Contract Clauses

52.202-1 Definitions. (JUN 2020)

52.203-3 Gratuities. (APR 1984)

52.203-5 Covenant Against Contingent Fees. (MAY 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government. (JUN 2020)

52.203-7 Anti-Kickback Procedures. (JUN 2020) mailto:E-Mail:%20mcmilla1@mail.nih.gov

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity. (MAY 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity. (MAY 2014)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions. (JUN 2020)

52.203-13 Contractor Code of Business Ethics and Conduct. (NOV 2021)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. (JUN 2020)

52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance. (AUG 2020)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2021)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Products and Commercial Services. (JAN 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: (Contracting Officer check as appropriate.)

[ ] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[ ] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[ ] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[ ] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(5) (Reserved)

[ ] (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111- 117, section 743 of Div. C).

[ ] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

[ ] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C.

6101 note).

[ ] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

[ ] (10) (Reserved)

[ ] (11) 52.219-3, Notice of HUBZone Set-Aside or Sole Source Award (SEP 2021) (15 U.S.C. 657a).

[ ] (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[ ] (13) (Reserved)

[ ] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C.

644).

[ ] (ii) Alternate I (MAR 2020) of 52.219-6.

[ ] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C.

644).

[ ] (ii) Alternate I (MAR 2020) of 52.219-7.

[ ] (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C.

637(d)(2) and (3)).

[ ] (17)(i) 52.219-9, Small Business Subcontracting Plan (NOV 2021) (15 U.S.C.

637(d)(4)).

[ ] (ii) Alternate I (NOV 2016) of 52.219-9.

[ ] (iii) Alternate II (NOV 2016) of 52.219-9.

[ ] (iv) Alternate III (JUN 2020) of 52.219-9.

[ ] (v) Alternate IV (SEP 2021) of 52.219-9.

[ ] (18)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[ ] (ii) Alternate I (MAR 2020) of 52.219-13.

[ ] (19) 52.219-14, Limitations on Subcontracting (SEP 2021) (15 U.S.C. 657s).

[ ] (20) 52.219-16, Liquidated Damages-Subcontracting Plan (SEP 2021) (15 U.S.C.

637(d)(4)(F)(i)).

[ ] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (SEP 2021) (15 U.S.C. 657f).

[ ] (22)(i) 52.219-28, Post-Award Small Business Program Rerepresentation (SEP 2021) (15 U.S.C. 632(a)(2)).

[ ] (ii) Alternate I (MAR 2020) of 52.219-28.

[ ] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (SEP 2021) (15 U.S.C. 637(m)).

[ ] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (SEP 2021) (15 U.S.C. 637(m)).

[ ] (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[ ] (26) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

[ ] (27) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

[ ] (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2022) (E.O. 13126).

[ ] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[ ] (30)(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

[ ] (ii) Alternate I (FEB 1999) of 52.222-26.

[ ] (31)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[ ] (ii) Alternate I (JUL 2014) of 52.222-35.

[ ] (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[ ] (ii) Alternate I (JUL 2014) of 52.222-36.

[ ] (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

[ ] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[ ] (35)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

[ ] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O.

13627).

[ ] (36) 52.222-54, Employment Eligibility Verification (NOV 2021). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

[ ] (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[ ] (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[ ] (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[ ] (40)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[ ] (ii) Alternate I (OCT 2015) of 52.223-13.

[ ] (41)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

(ii) Alternate I (JUN 2014) of 52.223-14.

[ ] (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

[ ] (43)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[ ] (ii) Alternate I (JUN 2014) of 52.223-16.

[ ] (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513).

[ ] (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[ ] (46) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[ ] (47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[ ] (ii) Alternate I (JAN 2017) of 52.224-3.

[ ] (48) 52.225-1, Buy American-Supplies (NOV 2021) (41 U.S.C. chapter 83).

[ ] (49)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2021) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[ ] (ii) Alternate I (JAN 2021) of 52.225-3.

[ ] (iii) Alternate II (JAN 2021) of 52.225-3.

[ ] (iv) Alternate III (JAN 2021) of 52.225-3.

[ ] (50) 52.225-5, Trade Agreements (OCT 2019) (19 U.S.C. 2501, et seq., 19 U.S.C.

3301 note).

[ ] (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[ ] (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[ ] (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150).

[ ] (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area

(NOV 2007) (42 U.S.C. 5150).

[ ] (55) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).

[ ] (56) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[ ] (57) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[ ] (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) (31 U.S.C. 3332).

[ ] (59) 52.232-34, Payment by Electronic Funds Transfer - Other than System for Award Management (JUL 2013) (31 U.S.C. 3332).

[ ] (60) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[ ] (61) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[ ] (62) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C.

637(d)(13)).

[ ] (63)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631).

[ ] (ii) Alternate I (APR 2003) of 52.247-64.

[ ] (iii) Alternate II (NOV 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: (Contracting Officer check as appropriate.)

[ ] (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[ ] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[ ] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[ ] (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[ ] (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67).

[ ] (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C. chapter 67).

[ ] (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order

14026 (JAN 2022).

[ ] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O.

13706).

[ ] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records - Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) of this paragraph in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on…