Sol_75H70726Q00044.pdf

75H70726Q00044

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

03/05/2026

1 15

4101 Indian School Rd NE, Suite 225 Albuquerque NM 87110

Albuquerque Indian Health Service Multiple

RAELYNN RAY

03/20/2026 1730 MT

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Solicitation No. 75H70726Q00044 is hereby issued for Biohazardous and Pharmaceutical Medical Waste Pickup and Disposal Services for The Jicarilla Service Unit (JSU) located in Dulce, NM. The resulting award will include one base year with four option years.

TOTAL ISBEE CASCADING SET-ASIDE

In accordance with the Buy Indian Act (25 U.S.C.

47), and under the authority transferred from the Department of the Interior (DOI) to the Department of Health and Human Services (HHS), offers will be solicited from Indian Small Business Economic Enterprises (ISBEEs) that also Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 15

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70726Q00044 qualify as small business concerns, as defined in

HHSAR Subpart 326.6. If an insufficient number of competitive and/or reasonably priced ISBEE offers are received, the Government will then consider quotes from other small business concerns.

Any acquisition resulting from this cascading set-aside will follow the order below:

1st Tier: Indian Small Business Economic

Enterprise (ISBEE)

2nd Tier: All Other Small Business Concerns

Quotes submitted by businesses that do not fall within one of the above categories will not be considered.

**Please ensure you submit a signed SF-18 (page 1 only), completing blocks 13, 14, 15, and 16 to confirm that you have read and understand the entire solicitation**

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Solicitation No.

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 3 of 15

SECTION 11B – CONTINUATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation No. 75H70726Q00044 is issued as a Request for Quotation (RFQ) for Medical and Pharmaceutical Waste Collection and Disposal Services for the Jicarilla Service Unit located in Dulce, NM. This acquisition is set-aside for small business concerns. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 562112 with a small business size standard of $47 million or less in average annual receipts.

SECTION 1 - SUPPLIES OR SERVICES AND PRICES

1.1 SERVICES

The Indian Health Service (IHS)/ Albuquerque Area Office (AAO) has a need to provide biohazardous and pharmaceutical waste management and removal services for the following Indian Health Service facility:

Jicarilla Service Unit 500 N Mundo Dr Dulce, NM 87528

1.2 ACQUISITION

This award will result in a Firm-Fixed-Price (FFP) Purchase Order acquisition that will include initial base period with 4 one-year option periods for renewal.

1.3 CONTRACT PRICE

1.3.1 As an independent contractor, the responsibility for billing and collecting federal, state and local city taxes lie with the contractor. This includes all applicable taxes for Internal Revenue Service (IRS), New Mexico Gross Receipt Taxes (NMGRT) for services provided in any county in the State of New Mexico.

Indian Health Service will not withhold taxes, nor will it issue a W-2 to the contractor.

1.3.2 This solicitation will be a Firm Fixed Price (FFP) purchase order and the price for this purchase is $(TBD).

SCHEDULE OF CHARGES FOR THE BASE PERIOD:

CLIN Period Description Containers Unit Qty Unit Price Total Price Regulated Medical Waste Pickup & Disposal 15 Monthly 12 1 TBD 2026-TBD

2027 (Base Year) Pharmaceutical Waste Pickup & Disposal 3

Per Pickup

NTE 6

per year

Total Price Base Year

1.4 Schedule of Charges for Option Periods:

1.4.1 Unless the Government exercises its option, pursuant to the option clause referenced in the Contract Clauses section, this contract consists only of the Base Period specified in this contract.

http://www.acquisition.gov/

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 4 of 15

1.4.2 Pursuant to either the FAR Clause 52.217-8, Option to Extend Services or the FAR Clause 52.217-9, Option to Extend the Term of the Contract, set forth in Section 12, Contract Clauses, of this contract, the Government may, a unilateral contract modification, require the Contractor to perform the Option Period(s) as defined in the SOW of this contract.

1.4.3 If the Government exercises its option pursuant to the OPTION PROVISION of this contract, the Government's total estimated contract amount, represented by the sum of the price of base plus option periods and the period of performance will be as follows:

SCHEDULE OF OPTION PERIODS:

CLIN Period Description Containers Unit Qty Unit Price Total Price

Regulated Medical Waste Pickup & Disposal 15 Monthly 12

2 TBD 2027-TBD

2028 (OY1) Pharmaceutical Waste Pickup &

Disposal 3 Per

Pickup

NTE 6

per year

Option Year 1 Total Price

CLIN Period Description Containers Unit Qty Unit Price Total Price

Regulated Medical Waste Pickup & Disposal 15 Monthly 12

3 TBD 2028-TBD

2029 (OY2) Pharmaceutical Waste Pickup &

Disposal 3 Per

Pickup

NTE 6

per year

Option Year 2 Total Price

CLIN Period Description Containers Unit Qty Unit Price Total Price

Regulated Medical Waste Pickup & Disposal 15 Monthly 12

4 TBD 2029-TBD

2030 (OY3) Pharmaceutical Waste Pickup &

Disposal 3 Per

Pickup

NTE 6

per year

Option Year 3 Total Price

CLIN Period Description Containers Unit Qty Unit Price Total Price

Regulated Medical Waste Pickup & Disposal 15 Monthly 12

5 TBD 2030-TBD

2031 (OY4) Pharmaceutical Waste Pickup &

Disposal 3 Per

Pickup

NTE 6

per year

Option Year 4 Total Price

Total Price (Base + 4 Option Years)

1.4.4 Note: Unit price shall be an all-inclusive rate of all other fees including travel expenses, per diem, lodging all cities, state, federal, local taxes and miscellaneous cost associated with the above services.

SECTION 2 – DESCRIPTION/ SPECIFICATIONS/SCOPE OF WORK

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 5 of 15

2.1 STATEMENT OF WORK (SOW)

Biohazardous and Pharmaceutical Waste Removal Services

1. Purpose

The contractor shall provide all labor, transportation, equipment, materials, containers, supervision, and documentation necessary to perform biohazardous and pharmaceutical waste management and removal services for the following Indian Health Service (IHS) facility:

Jicarilla Service Unit 500 N Mundo Dr Dulce, NM 87528

The objective of this contract is to ensure the safe and compliant collection, handling, transportation, treatment, and disposal of regulated medical waste (RMW), sharps waste, and pharmaceutical waste in accordance with all applicable Federal, State, Local, Tribal, OSHA, DOT, EPA, and IHS regulations.

The period of performance shall include a 12-month base year and four (4) 12-month option periods.

2. Description of Services

The contractor shall perform all work in accordance with applicable laws, regulations, and facility infection-control requirements. Services shall be performed without interruption to patient care operations. The contractor shall provide all personnel, equipment, tools, materials, transportation, and supplies necessary to complete the scope of work described below.

2.1 Regulated Medical Waste (RMW) and Sharps Collection and Disposal

a. The contractor shall collect, transport, and dispose of all infectious and regulated medical waste, including sharps, in accordance with all applicable requirements.

b. Regulated medical waste (non-sharps) includes materials contaminated with human diagnostic specimens such as body fluids, tissue debris, gloves, soiled disposable PPE, and contaminated linens.

c. Sharps waste includes needles, syringes, lancets, scalpels, capillary tubes, and any item capable of puncturing skin that is contaminated with biological material.

d. The contractor shall provide monthly pickup of all RMW and sharps containers.

e. If the contractor misses a scheduled pickup, services shall be completed within five (5) business days of Government notification at no additional cost.

2.2 Pharmaceutical Waste Management and Disposal

a. The Contractor shall provide pharmaceutical waste collection, transportation, and disposal services on an as-needed basis. Services are expected to include the handling of approximately three (3) pharmaceutical waste containers, with a maximum of up to six (6) pickups per year.

b. The contractor shall supply and maintain black, leak-proof pharmaceutical waste containers compliant with all Federal, State, and Local regulations.

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 6 of 15

c. Pharmaceutical waste generated by the Pharmacy primarily includes tablets and capsules of standard formulary medications, with smaller quantities of non-formulary and NIOSH-designated hazardous drugs.

d. This contract applies only to pharmaceutical waste not eligible for Reverse Distribution, including items that are dropped, damaged, contaminated, or otherwise unusable.

e. The contractor shall ensure compliant handling, transport, treatment, and disposal of all commingled pharmaceutical waste.

NIOSH Hazardous Drugs

Pharmaceutical waste may include Hazardous Drugs as defined by NIOSH, including but not limited to medications with the following characteristics: carcinogenicity; organ toxicity at low doses; reproductive or developmental toxicity;

genotoxicity; or those with structural/toxicity profiles similar to known hazardous drugs.

Examples include (non-exhaustive):

Cyclophosphamide, Epinephrine (if no longer eligible for Reverse Distribution), Nicotine products, Nitroglycerin tablets, Physostigmine, Warfarin, Azathioprine, Cyclosporine, Conjugated estrogens, Ganciclovir, Hydroxyurea, Imatinib, Methotrexate, Tamoxifen, Valganciclovir, Carbamazepine, Colchicine, Estradiol products, Exenatide, Finasteride, Fluconazole, Leflunomide, Liraglutide, Medroxyprogesterone acetate, Methimazole, Misoprostol, Mycophenolate salts, Oxcarbazepine, Oxytocin, Paroxetine, Phenytoin, Progesterone/Progestins, Ribavirin, Spironolactone, Tacrolimus, Topiramate, Tretinoin, Valproic acid, Divalproex sodium.

The contractor shall manage and dispose of all NIOSH hazardous drugs in compliance with NIOSH, EPA, OSHA, and State regulations.

2.3 Containers

a. The contractor shall provide, maintain, remove, and replace all containers required for waste services.

Biohazardous Waste Containers:

• Red, leak-proof containers with tight-fitting lids

• Minimum capacity: 44 gallons

• Clearly marked with biohazard symbols

• Must comply with OSHA Bloodborne Pathogen Standards

• Red biohazard liners appropriately sized

Estimated Usage:

• Monthly service

• Approximately 15 containers (44-gallon tubs), or as needed

Pharmaceutical Waste Containers:

• Black containers designated for pharmaceutical waste

• Contractor shall remove full containers and replace them with clean, disinfected units

• Contractor assumes full responsibility for container contents upon exchange

2.4 Storage Location

All waste containers shall be stored at the designated enclosed medical waste storage area on the northwest side of the Jicarilla Service Unit facility grounds.

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 7 of 15

2.5 Pickup Schedule

a. Regulated Medical Waste: Monthly scheduled pickup

b. Pharmaceutical Waste: As-needed pickup

c. Services shall occur during normal facility operating hours:

• Monday–Friday, 8:00 AM–4:30 PM

• Excluding the following Federal holidays

GOVERNMENT HOLIDAYS (https://www.federalpay.org/holidays) New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

*Any other day specifically declared by the President of the United States to be a national holiday (see www.opm.gov/fedhol ).

2.6 Documentation and Manifests

The contractor shall prepare, maintain, and submit all required documentation, including:

• Waste tracking forms

• Manifests

• Shipping and disposal certificates

Documentation shall identify:

• Total pounds of waste removed

• Number of containers removed and replaced

• Printed names, signatures, and dates

A manifest log shall be provided for each service event. Signed copies of all documentation shall be submitted to the COR within 30 days of service.

2.7 Certification and Licensure

The contractor shall maintain all Federal and State certifications and licenses required to handle, transport, treat, and dispose of infectious medical waste and pharmaceutical waste. Documentation shall be submitted to the Contracting Officer prior to the start of performance and kept current throughout the contract.

2.8 Training Requirements

The contractor shall provide annual on-site training to facility housekeeping staff and the Safety Officer covering proper handling of biohazardous materials and Bloodborne Pathogen awareness, including relevant regulatory updates.

3. Minimum Contractor Qualifications

The contractor shall maintain, throughout the contract:

a. All required Federal and State permits and licenses, including DOT hazardous materials transportation authorization.

b. Compliance with all applicable safety standards governing contractor personnel.

http://www.opm.gov/fedhol

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 8 of 15

Insurance Requirements:

• The contractor shall indemnify and hold the Government harmless from any claims arising from contractor operations.

• All insurance policies shall include a 30-day advance written notice of cancellation to the Contracting Officer.

SECTION 3 - PACKAGING AND MARKING

3.1 DELIVERY

All deliverables shall be delivered to the following addresses:

Jicarilla Service Unit 500 N Mundo Dr Dulce, New Mexico 87528

SECTION 4– INSPECTION AND ACCEPTANCE

4.1 INSPECTION AND ACCEPTANCE: All deliveries under this contract are subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the final inspection and acceptance of all deliverables and services called for by the contract.

4.2 QUALITY ASSURANCE

Government oversight will be conducted by the Contracting Officer’s Representative (COR).

General Requirements:

• Contractor shall maintain all required certifications and licenses.

• Contractor shall notify the COR and Contracting Officer of any changes affecting compliance.

Inspection Rights:

• The COR or Contracting Officer may inspect contractor equipment, records, and compliance activities at any time during the period of performance.

SECTION 5 – DELIVERIES OR PERFORMANCE

5.1 PERIOD OF PERFORMANCE

The period of performance includes a 12-month Base Period with four 12-month Option Periods, unless extended by a written modification to this contract. The Government may extend the period of performance in accordance with FAR 52.217-9, Option to Extend the Term of the Contract, upon written notification by the Contracting Officer within 30 days of contract expiration.

5.1.1 Services under this contract shall commence no later than 15 days after all required clearances have been completed.

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 9 of 15

Base Period: TBD 2026- TBD 2027 Option Year 1: TBD 2027- TBD 2028 Option Year 2: TBD 2028- TBD 2029 Option Year 3: TBD 2029- TBD 2030 Option Year 4: TBD 2030- TBD 2031

5.1.2 Performance shall occur from TBD 2026- TBD 2027, unless changed by written modification to the purchase order in accordance with FAR 52.217-9.

5.1.3 The total contract period shall not exceed five years. Renewal of option years is contingent upon satisfactory performance, availability of funds for each fiscal year, and continued program need.

5.2 PLACE OF PERFORMANCE

The contractor shall provide Medical and Pharmaceutical Waste Collection and Disposal services at the following Albuquerque Area Indian Health Service facility:

Jicarilla Service Unit 500 N. Mundo Drive Dulce, NM 87528

5.3 Travel to and from the facility is not included in the tour of duty and shall not be invoiced as part of this contract. Business hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Actual service hours will be scheduled in advance with the designated COR.

SECTION 6 - CONTRACT ADMINISTRATION

6.1 AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this Contract.

6.2 CONTRACTING OFFICER

The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this purchase order is:

Raelynn Ray, (CO) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6757 Email: raelynn.ray@ihs.gov

Send all communications pertaining to contractual and/or administrative matters to the address above.

6.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR) & ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE

(ALT-COR)

mailto:raelynn.ray@ihs.gov

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 10 of 15

6.3.1 Kayla Sandoval, (575) 759-7256, kayla.sandoval@ihs.gov, is hereby designated as COR for this service.

The COR’s responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

6.3.2 Melissa Harrison, (575) 759-3291, melissa.harrison@ihs.gov, is hereby designated as COR for this service. The COR’s responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

6.3.3 The COR’s and Alternate COR’s responsibilities will include ensuring contractor accountability.

Monitoring the Contractor’s technical progress including the surveillance and assessment of performance and recommending CO changes in requirements. Interpreting the SOW. Performing technical evaluations as required. Perform technical inspection and acceptance as required. Assisting the Contractor in the resolution of technical problems encountered during performance. Perform receiving and processing invoices for payment.

6.4 INVOICES

(a) The Contractor shall submit invoices monthly for services rendered.

(b) The Contractor shall electronically send all complete invoices with all required documentation through ipp.gov. Failure to upload required documents directly to the website listed above will delay in prompt payment of your invoice.

(c) The Contractor is required to include the Unique Entity Identifier (UEI) on each invoice. For more information about the UEI- (Home | SAM.gov).

(d) The Contractor shall submit invoices in accordance with the contract terms, i.e., payment schedule, progress payments, partial payments, deliverables, etc.

(e) Request for Taxpayer Identification Number and Certification

• A W-9 form shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting

Services by either of the following:

1) Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2) Secure Fax: (505) 256-6851

• Failure to submit the required form W-9 to the email address/fax number listed above will delay issuance of the IRS 1099 Form.

(f) Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

6.4.1 In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this contract will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer.

SECTION 7 - SPECIAL CONTRACT REQUIREMENTS

mailto:www.ipp.gov mailto:www.sam.gov file://albd1apps/users/contracts/seldridgeshorty/Buyer%20Workload%20Assignments/Remote%20Coders/Solicitation/ALB_AOAPinvoices@ihs.gov

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 11 of 15

7.1 CONTRACTOR PERFORMANCE EVALUATION REPORT

7.1.1 During the life of this contract, the contractor's performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. Evaluation will become part of the contract file and will be used as past performance information in evaluating the Contractor's, and any significant subcontractors or affiliates, past performance on future contracts.

7.1.2 Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/. The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor's past performance.

7.2 GOVERNMENT-FURNISHED PROPERTY AND SERVICES- NOT APPLICABLE

7.3 CONTRACTOR-FURNISHED ITEMS- NOT APPLICABLE

SECTION 8 - FEDERAL ACQUISITION REGULATIONS (FAR) 48 CFR CHAPTER CLAUSES

8.1 CLAUSES INCORPORATED BY REFERENCE - FAR 52.252-2 (FEB 1998)

This Contract incorporates FAR provisions/clauses referenced, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause accessed electronically at this website address:

FAR - https://www.acguisition.gov/far/index.html.

FAR Clause Title Date 52.202-1 Definitions Jun 2020 52.204-12 Unique Entity Identifier Maintenance Oct 2016 52.204-13 System for Award Management Maintenance Oct 2018 52.204-14 Service Contract Reporting Requirements Oct 2016 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.212-4 Contract Terms and Conditions- Commercial Items Nov 2023 52.222-41 Service Contract Labor Standards Nov 2025 52.222-42 Statement of Equivalent Rates for Federal Hires Nov 2025 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple

Year and Option Contracts) Nov 2025

52.223-3 Hazardous Material Identification and Material Safety Data Nov 2025 52.223-5 Pollution Prevention and Right-to-Know Information May 2024 52.229-3 Federal, State, and Local Taxes Feb 2013 52.246-4 Inspection of Services-Fixed-Price Aug 1996 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984 52.253-1 Computer Generated Forms Jan 1991

Following Clauses in Full Text:

8.2 8.2 FAR CLASS DEVIATION 2025-09 AMENDMENT 1

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

8.3 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may https://www.acguisition.gov/far/index.html

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 12 of 15 be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

8.4 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the

Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

SECTION 9 - DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES

This Contract incorporates some HHSAR provisions/clauses by reference, with the same force and affect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: HHSAR - http://www.hhs.gov/policies/hhsar/subpart352.html

9.1 The applicable provisions/clauses are as follows:

HHSAR Clause

No. Title Date

352.211-3 Paperwork Reduction Act DEC 2015 352.223-70 Removal or Disposal of Hazardous Substances – Applicable Licenses and Permits 352.226-5 Notice of Indian Economic Enterprise Set-Aside 352.227-70 Publications and Publicity DEC 2015 352.233-71 Litigation and Claims DEC 2015

9.2 HHSAR 301.602-3 Ratification of Unauthorized Commitments: The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer.

See FAR 1.602-1. Government employees responsible for unauthorized commitments are subject to disciplinary action. Contractors perform at their own risk when accepting direction from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter

9.3 HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation.

The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

SECTION 10 – DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

IDENTIFIER DESCRIPTION # OF PAGES

Attachment A IHS IEE Representation Form 1 Attachment B Fillable Table 1 Attachment C Question Request Form 1

SECTION 11- SOLICITATION PROVISIONS

11.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

http://www.hhs.gov/policies/hhsar/subpart352.html

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 13 of 15

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: www.acquisition.gov

FAR

Clause Title Date

52.212-1 Instructions to Offerors-Commercial Items Sep 2023 52.233-2 Service of Protest Sep 2006

Department Of Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter 3) Provisions This contract incorporates the following HHSAR provisions and clauses by reference, with the same force and effect as if they were provided in full text. The full text of these provisions and clauses is available upon request from the Contracting Officer or may be accessed electronically at: https://www.hhs.gov/policies/hhsar/subpart352.html

HSSAR Provision No. Title Date 352.226-4 Notice of Indian Small Business Economic Enterprise Set-Aside 352.226-7 Indian Economic Enterprise Representation

11.2 FAR 52.252-1 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICE

EVALUATION FACTORS

The Government intends to make award to the responsible offeror whose quote represents the best value, considering the factors below.

Factor 1 – Technical Capability and Approach The Government will evaluate the offeror’s ability to meet all requirements of the Statement of Work, including understanding of regulated medical, sharps, and pharmaceutical waste handling; proposed methods for collection, transportation, treatment, and disposal; regulatory compliance; pickup reliability; container exchange and storage procedures; and the ability to perform services safely with minimal disruption to Government operations.

Factor 2 – Past Performance The Government will evaluate the offeror’s record of performance on similar medical or pharmaceutical waste removal services. This includes quality and timeliness of services, regulatory compliance, customer satisfaction, and accuracy of documentation. References for recent and relevant work may be required.

Factor 3 – Personnel Qualifications and Training The Government will evaluate the qualifications and training of personnel proposed to perform the work, including certifications for handling regulated waste, DOT hazardous materials training, any required OSHA training, and the adequacy of staffing levels.

Factor 4 – Licensing, Certifications, and Regulatory Compliance The Government will evaluate whether the offeror holds the required State and Federal licenses, permits, and http://www.acquisition.gov/ https://www.hhs.gov/policies/hhsar/subpart352.html

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 14 of 15 certifications for medical and pharmaceutical waste handling and transportation, including DOT authorization and OSHA compliance. The offeror must be able to maintain all required credentials throughout the contract.

Factor 5 – Price Price will be evaluated for fairness and reasonableness. The Government may consider total evaluated price for the base period and all option periods.

Relative Importance of Factors All non-price factors combined are significantly more important than price. As quotes become more equal in technical merit, price may become the determining factor.

SECTION 12- INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

INSTRUCTIONS TO OFFERORS

EVALUATION (IHS SUPPLEMENTAL GUIDANCE) (Supplementing FAR 52.212-2 and FAR 12.203)

This acquisition will be evaluated in accordance with FAR 12.203(c)(2) using a comparative evaluation method. Technical capability, past performance, licensing and certifications, and qualifications—individually or when combined—are more important than price. Contracting Officers are not required to prepare formal evaluation plans, score quotations, or establish a competitive range.

GENERAL INSTRUCTIONS

Quotes shall be submitted by the date and time listed in Block 6 of the SF-18. Quotes must be submitted electronically to the Contracting Officer in Block 10. Incomplete or late submissions may be rejected as unacceptable.

QUOTE SUBMISSION REQUIREMENTS

Offerors shall submit the following five volumes:

1. Volume I – Technical Capability Quotes must demonstrate the offeror’s ability to meet all requirements in the Statement of Work. A quote will be considered unacceptable if it only addresses part of the requirement. The technical submission shall clearly show an understanding of the work and describe a logical approach for meeting performance objectives.

2. Volume II – Past Performance Offerors shall describe recent and relevant past performance within the last five years. Each reference shall include the customer name, contract number, contract value, period of performance, a description of services, and a point of contact. The Government may consider information obtained through CPARS, internal systems, or other reliable sources.

3. Volume III – Licensing and Certifications Quotes shall include valid licenses, permits, and certifications demonstrating the offeror’s ability to transport and handle biohazardous and pharmaceutical waste. Documentation shall include evidence of OSHA compliance, DOT hazardous materials authorization, and any required State or Federal permits.

4. Volume IV – Qualifications and Training Quotes shall describe the offeror’s understanding of the service requirements and provide a clear, practical

Project Title Medical and Pharmaceutical Waste Collection and Disposal Page 15 of 15 approach to performing the work. If personnel qualifications are required, the offeror shall include evidence of relevant training and certifications. Offerors must certify their ability to maintain all required credentials throughout the contract period.

5. Volume V – Price Offerors shall submit firm-fixed prices for the base period and each option period. Pricing shall include all costs necessary to perform the work and valid for 90 days. Offerors may use the provided price table or submit their own format containing equivalent information. Pricing may be evaluated for reasonableness, completeness, balance, and consistency with the technical approach.

Additional Required Documents

1. Signed IHS Buy Indian Act Indian Economic Enterprise Representation Form (Attached IEE Form).

2. Signed SF-18, first page only. (Offerors shall also sign and return any amendments)

COMMUNICATIONS AND QUESTIONS

All questions must be submitted in writing to the Contracting Officer listed on the SF-18. Telephone inquiries will not be accepted. Responses may be issued through written amendment.

NOTICE OF AWARD

A written notice of award or acceptance of a quote will result in a binding contract without further action from either party. The Government may accept a quote in whole or in part unless the offeror withdraws the quote in writing before award. The Government intends to make award without discussions but reserves the right to conduct discussions if determined to be in the best interest of the Government.

QUESTIONS, AMENDMENTS, AND VALIDITY

Questions shall be submitted in writing by the date specified in the solicitation. All amendments must be acknowledged in the quote.