Sol_75H70726Q00022_terms and conditions.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

X

X

621391

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

01/12/2026 1500 MT

12/23/2025

505-256-6768SHANNON ELDRIDGE-SHORTY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70726Q00022

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 23 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$9

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

PART I- THE SCHEDULE.

A. SOLICITATION/CONTRACT FORM.

Solicitation No. 75H70726Q00022 is hereby issued by the Department of Health and Human Services (DHHS), Indian Health Service (IHS) with the Albuquerque Area Office (AAO), has a requirement for one (1) Podiatrist Non-Personal Healthcare Services for Zuni Comprehensive Community Health Center (ZCCHC) in Zuni, New Mexico.

This solicitation is set-aside for Indian Small (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

SHANDIIN R. DEWOLFE

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Business Economic Enterprise (ISBEE) pursuant to the Buy Indian Act 25 U.S.C 47 as the first (1st) tier. If IHS, does not receive reasonably priced offers from Indian Small Business Economic

Enterprise (ISBEE), then IHS will evaluate quotes and consider award to other small business concerns, under the following cascading set-asides.

2nd Tier- Service Disabled Veteran Owned Small

Business

3rd Tier- Certified HubZone Small Business

4th Tier- Small Disadvantage Business

5th Tier- All Other Small Business Concerns

The solicitation document incorporated by provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. The associated North American Industrial

Classification Systems (NAICS) code for this procurement is 621391 with a size standard of

$9.0M.

All quoters shall submit the following documents to be considered for award on or by the submission deadline:

1. Technical Qualifications (Volume I)

2. Past Performance (Volume II) (template attached for reference)

3. Price Quote (Volume III)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

23 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 23

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70726Q00022

4. A complete Indian Economic Enterprise

Representation form

5. A sign SF1449.

Reference Solicitation No. 75H70726Q00022 when requesting information regarding this solicitation. All questions will be answered collectively in a single response (Q&A template will be attached), submit by January 05, 2026, 03:00 PM (MT). Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.

All quoters to this solicitation is due no later than January 12, 2026, 03:00 PM (MT) to email address shannon.eldridge-shorty@ihs.gov.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation 75H70726Q00022 Podiatry Services

Continuation…

SECTION B – GENERAL CONTRACT INFORMATION

1. The Department of Health and Human Services (DHHS), Indian Health Service (IHS) with the Albuquerque

Area Office (AAO), has a requirement for one (1) Podiatrist Non-Personal Healthcare Services for Zuni Comprehensive Community Health Center (ZCCHC) in Zuni, New Mexico. The contract is a nonpersonal services contract, as defined in FAR 37.6, specifically, nonpersonal health care services.

2. Acquisition will be for one-year base period (1) and four (4) one-year option periods.

3. The Government intent is to award a single award from this solicitation.

4. Contract prices-

a. This solicitation will be a Firm-Fixed-Price (FFP) purchase order and the price is $(TBD).

b. As an independent Contractor; billing and collecting for the federal, state and other local city/county taxes is the burden of the Contractor, this includes the New Mexico Gross Receipt Taxes (NMGRT) for services provided in any county of the State of New Mexico. The Contractor is responsible for all IRS, State of New Mexico, and other tax obligations, IHS will not withhold taxes or issue a W-2. IHS is taxable for services not supplies. A W-9 may be submitted for a non-taxable certificate.

c. The unit price shall be an all-inclusive rate of all other fees including travel expenses, per diem, lodging all cities, state, federal, local taxes and miscellaneous cost associated with the above services.

5. Option prices-

a. Pursuant to either the FAR Clause 52.217-8, Option to Extend Services (NOV 1999), or the FAR Clause

52.217-9, Option to Extend the Term of the Contract (MAR 2000), as set forth in this contract. A notice to exercise any of the option periods will occur prior to the contract’s performance end date.

b. FAR 17.207(c)- The contracting officer may exercise options only after determining that-

(1) Funds are available;

(2) The requirement covered by the option fulfills an existing Government need;

(3) The exercise of the option is the most advantageous method of fulfilling the Government’s need, price and other factors (see paragraphs (d) and (e) of this section) considered;

(4) The option was synopsized in accordance with part 5 unless exempted by 5.202(a)(11) or other appropriate exemptions in 5.202;

(5) The contractor does not have an active exclusion record in the System for Award Management (see

FAR 9.405-1);

(6) The contractor’s past performance evaluations on other contract actions have been considered; and

(7) The contractor’s performance on this contract has been acceptable, e.g., received satisfactory ratings.

https://www.acquisition.gov/far/part-5#FAR_Part_5 https://www.acquisition.gov/far/subpart-5.2#FAR_5_202 https://www.acquisition.gov/far/subpart-5.2#FAR_5_202 https://www.acquisition.gov/far/subpart-9.4#FAR_9_405_1

Pricing Table:

Item No. Contract Period: Pricing: Total Amount:

CLIN 001

Base Period:

TBD/2026- TBD/2027

1 Podiatrist x $_________/hourly rate x 40 hours/week x 52 weeks/year=

$_____________/year

CLIN 002

Option Period One:

TBD/2027-TBD/2028

1 Podiatrist x $_________/hourly rate x 40 hours/week x 52 weeks/year=

$_____________/year

CLIN 003

Option Period Two:

TBD/2028-TBD/2029

1 Podiatrist x $_________/hourly rate x 40 hours/week x 52 weeks/year=

$_____________/year

CLIN 004

Option Period Three:

TBD/2029-TBD/2030

1 Podiatrist x $_________/hourly rate x 40 hours/week x 52 weeks/year=

$_____________/year

CLIN 005

Option Period Four:

TBD/2030-TBD/2031

1 Podiatrist x $_________/hourly rate x 40 hours/week x 52 weeks/year=

$_____________/year

Grand Total (Base Period with Four Option Periods): $_________________

SECTION C – DESCRIPTION OF SERVICES.

The contract shall be in accordance with all Federal, State, Local, Tribal and IHS regulations and shall be made with minimal divergence from the schedule established with minimal disturbance and maximum protection of government personnel, property and public.

a. General. The performance Work Statement (PWS) describes the requirements for Podiatrist- Non-Personal

Healthcare Services for the Podiatry Clinic at Zuni Comprehensive Community Health Center (ZCCHC). This PWS describes the requirements for professional health care services to support the mission of the Indian Health Services (IHS).

b. Background. The Indian Health Service (IHS), is an agency within the U.S. Department of Health and Human

Services, is responsible for providing federal health services to American Indians and Alaska Natives (AI/AN).

The IHS serves members of federally recognized tribes based on a special government-to government relationship between the U.S. and tribal nations.

Zuni Comprehensive Community Health Center (ZCCHC) is located on Zuni Pueblo, approximately 150 miles west of Albuquerque, New Mexico, serving a rural population of approximately 14,000 residents-about 60% Zuni pueblo and 40% Navajo. ZCCHC provides comprehensive family medicine and specialty services including psychiatry, dental, podiatry, optometry, and rehabilitation therapy.

c. Objective of this contract is to provide consultative and direct podiatric medical services in both inpatient and outpatient settings. The contractor shall apply professional judgment to appropriately diagnose, treat, and determine levels of care necessary to ensure optimal health outcomes for the patient population it serves.

d. Major Duties and Responsibilities-

1. This is a non-supervisory position.

2. The Contractor shall provide comprehensive podiatric medical services, including clinical and surgical care, in accordance with IHS and ZCCHC policies in standard of care.

3. The Contractor shall perform duties including but not limited to, the following:

a) Clinical Care

1. Conduct medical histories and physical examinations.

2. Order, interpret, and synthesize laboratory and radiology results.

3. Formulate diagnoses, develop treatment plans, and communicate effectively with patients and families.

4. Maintain complete and accurate medical records in the Electronic Health Records (EHR) system per ZCCHC/IHS policy.

5. Provide consultation to other medical staff regarding podiatric care, education, and patient referrals.

b) Surgical Responsibilities

1. Conduct in-office procedures such as wound debridement, nail and callus care, ingrown toenail removal, abscess drainage, and minor soft-tissue excisions.

2. Perform forefoot and ankle surgeries including emergency, elective, and limb salvage procedures at Gallup Indian Medical Center (GIMC).

3. Perform osseous and reconstructive surgeries including fracture repair, arthrodesis, bunion corrections, and Charcot foot reconstructions.

c) Non-Surgical Care

1. Diagnose and manage foot and ankle pathology using noninvasive methods (casting, splinting, taping, and orthotics).

2. Administer injections, aspirate fluids, and prescribe medications as appropriate.

3. Interpret radiographs, pathology reports, and laboratory studies relevant to podiatric conditions.

d) Maintain Records

1. Ensure all medical care and patient encounters are accurately documented in EHR.

2. Maintain records as required for program operations, quality assurance, and compliance reporting

e. Work Schedule: The tour of duty includes 5 full days per week from 08:00 AM to 05:00 PM with a lunch break from 12:00 PM to 01:00 PM.

f. Standard of Conduct.

1. The Contractor shall operate under the direction of the Chief of Podiatry or Clinical director.

2. The Contractor shall comply with all IHS, Federal Government, and TJC policies and professional standards.

3. The government reserves the right to remove any individual who fails to meet the Federal Code of

Conduct.

4. The Contractor shall ensure that all patient information is managed in compliance with HIPAA regulations, the Privacy Act, and all applicable Indian Health Service (IHS) service unit and/or Health Center policies and protocols.

g. Work Environment

1. The work shall be performed in ZCCHC patient wards, outpatient clinic, community settings and office environment.

2. The duties are performed in a clinical environment that may involve exposure to contagious diseases, infectious materials, and other occupational health risks.

3. All surgical procedures performed by the Podiatrist shall be conducted at Gallup Indian Medical Center (GIMC). The Contractor is responsible for providing their own vehicle and transportation to and from GIMC for the performance of operative procedures.

4. The duties routinely involve physical activity, including standing for extended periods of time, walking, bending, and lifting during the provision of patient care.

5. This contract does not authorize the accrual of annual leave, sick leave, or other fringe benefits.

h. Contractor Qualification Requirements:

1. Licensure- The Contractor shall maintain active, unrestricted professional licensure to practice podiatric medicine in any U.S. State, the District of Columbia, the Commonwealth of Puerto Rico, or a U.S.

territory.

2. Education and Training- The Contractor shall be a graduate of a CPE-accredited podiatric medical school and shall have completed a CPME-accredited residency program consistent with the privileges requested.

3. Certifications-o Board Certification/Qualification-The Contractor shall possess current Board Certification or Board

Qualification in podiatric surgery through the American Board of Foot and Ankle Surgery (ABFAS), formerly known as the American Board of Podiatric Surgery (ABPS). Documentation shall be provided and maintained for the contract period.

o The Contractor shall complete all IHS facility credentialing and privileging requirements and shall not provide services until privileges are approved in writing. The Contractor shall comply with all recredentialing requirements.

o The Contractor shall have a current Basic Life Support (BLS) certification issued by the American Heart Association or an equivalent.

4. Experience/Competency-o The Contractor shall demonstrate recent clinical surgical experience and provide evidence of competency. In addition, the Contractor shall provide documentation from hospital(s) verifying all surgical case logs for procedures performed as well as certificates or official proof of completion for recent cadaver labs, surgical skills workshop, or related training courses attended. In addition, the podiatrist will be proctored by the COR and one of GIMC podiatrist on the first five cases.

o The Contractor shall maintain professional knowledge and proficiency in medical practices through participation in continuing education, staff meetings, and in-service training at ZCCHC.

5. Professional Liability Coverage:

o The Contractor shall be responsible for providing their own transportation to and from Gallup Indian

Medical Center (GIMC) to perform operative procedures. The Contractor shall maintain current motor vehicle insurance.

o The Contractor shall maintain and provide professional malpractice liability insurance during the performance of this contract.

6. Compliance requirements.

o The Contractor shall provide documentation of current immunizations and vaccinations as required by ZCCHC immunization policy. As well as, furnish all required records and information necessary to complete security clearances and credentialing prior to the commencement of services.

i. Motor Vehicle Operator’s License: The Contractors shall not operate Government-owned or Government-leased vehicles.

j. Client Background and Mission Context- Some IHS patients served under this contract may speak only a Native language or have limited English proficiency. The Contractor must demonstrate cultural sensitivity, respect for cross-cultural differences, and the ability to communicate effectively, including through interpreters when needed.

k. Performance Metrics/Performance Standards.

Quality Assurance: The Contractor’s performance shall be subject to ongoing evaluation under the Service Unit Quality Assurance (QA) program. The purpose of this program is to ensure that all work performed by the Contractor meets established professional, regulatory, and organizational standards. Reviews may include assessments of completed assignments and supervisory evaluations. The Contractor shall correct any deficiencies identified. Failure to take corrective action may result in termination of the contract for cause, particularly if the Contractor’s actions harm facilities, patients, or staff.

The Quality Assurance Surveillance Plan (QASP) describes the methods and procedures the Government will use to monitor and evaluate the performance of the contractor providing podiatry services under this contract. The QASP ensures contractor compliance with the Performance Work Statement (PWS) and supports consistent, high-quality patient care in inpatient, outpatient, and surgical environments.

• Clinical documentation. Standard: All medical records, consultation notes, procedure notes, and operative reports shall be completed within required policy timeframes. Metric: 95% completed within 24 hours of patient encounter.

• Surgical documentation. Operative notes shall be complete, accurate, entered into the HER within 24 hours. Metric: 95% documentation accuracy and timeliness.

• Patient Care Quality. Standard: Clinical care shall follow IHS, ZCCHC, and accepted podiatric standards of care. Metric: 95% compliance based on chart reviews and clinical oversight.

• Diagnostic Accuracy. Standard: Appropriate ordering and interpretation of radiology, laboratory, and pathology tests. Metric: 95% accuracy in diagnostic decision-making.

• Treatment Planning. Standard: Treatment plans shall be evidence-based, appropriate to diagnosis, and communicated clearly to patients and families. Metric: 95% compliance based on chart reviews.

• In-Office Procedures. Standard: Minor procedures (e.g., nail removal, wound debridement, incision and drainage) are performed using proper technique and infection control practices. Metric: 95% adherence to clinical standards.

• Surgical procedures at GIMC. Standard: All surgical procedures shall be performed within scope of privileges and follow OR safety and sterile protocols. Metric: 95% compliance based on OR feedback and chart review.

• Infection Control and Safety. Standard: Full compliance with IHS, ZCCHC, and GIMC infection control, PPE, sterilization, and safety requirements. Metric: 100% compliance.

• Provider Schedule Coverage. Standard: The Contractor shall work the full schedule Monday-Friday, 08:00 AM to 05:00 PM and report to GIMC on time for surgical schedule. Metric: 95% attendance and punctuality.

• Professional Conduct. Standard: The Contractor shall maintain professional conduct, follow direction of the Chief of Podiatry/Clinical Director, and comply with all Federal, IHS, TJC standards. Metric: 100% compliance.

• HIPAA and Privacy Compliance. Standard: The Contractor shall maintain strict compliance with HIPAA, the Privacy Act, and facility-specific confidentiality policies. Metric: 100% compliance with no violations.

• Workload and Activity Reporting. Standard: Required monthly workload and activity reports shall be submitted accurately and on time. Metric: 95% on-time submission.

• Responsiveness to Government. Standard: The Contractor shall respond to COR/CO inquiries, information requests, or correction actions within the required timeframe (usually within 1-2 business days). Metric: 95% Compliance.

SECTION D - PACKAGING AND MARKING-N/A

SECTION E - INSPECTION AND ACCEPTANCE.

1. Inspection and acceptance. All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor's performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables and services called for by the contract.

2. The Contractor shall be paid upon submission of an invoice completion and acceptance (if deliverable) or verification (if service) by the Contracting Officer's Representative (COR).

SECTION F – PERIOD OF PERFORMANCE.

1. The performance schedule is as follows:

Base Period: TBD/2026 to TBD/2027 Option Period One: TBD/2027 to TBD/2028

Option Period Two: TBD/2028 to TBD/2029 Option Period Three: TBD/2029 to TBD/2030 Option Period Four: TBD/2030 to TBD/2031

a) The performance shall be for the base period initially. Option periods may be exercised upon issuance of written modifications, in accordance with FAR clause 52.217‐9, Option to Extend the Term of the Contract (MAR 2000).

b) Total contract award shall not exceed five years.

2. Deliverables: The contractor shall provide one (1) Podiatrist non-personal healthcare service to the following Albuquerque Area and Gallup Indian Medical Center Indian Health Service facility:

a. Zuni Comprehensive Community Health Center (ZCCHC)

Podiatry Clinic 21B Avenue Zuni, New Mexico 87327 POC: Soraia Refq; soraia.refq@ihs.gov; 505-782-4431

b. Gallup Indian Medical Center (GIMC) Surgical Suite 516 E. Nizhoni Blvd Gallup, New Mexico 87301

3. Hours of Operation. The hours are between 08:00 AM to 05:00 PM. There will be no schedule delivery on the weekends or Federal holidays. If there should be any change in the normal working hours, this shall be coordinated with the COR.

4. Government holidays- New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Juneteenth Labor Day Indigenous Day/Columbus Day Veteran's Day Thanksgiving Day Christmas Day mailto:soraia.refq@ihs.gov

*Any other day specifically declared by the President of the United States to be a national holiday (see www.opm.gov/fedhol).

SECTION G - CONTRACT ADMINISTRATION

1. Authorities of Government Personnel:

Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this Contract.

2. Contracting Officer/Contracting Specialist:

The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this Contract is:

a. Shandiin DeWolfe, Contracting Officer (CO) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6752; email: shandiin.dewolfe@ihs.gov

b. Shannon Eldridge-Shorty, Contract Specialist (CS) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Rd NE, Suite 225 Albuquerque, New Mexico 87110 505-256-6768; email: shannon.eldridge-shorty@ihs.gov

Send all communications pertaining to contractual and/or administrative matters to the address above and to the Contract Specialist administering this Contract.

The Federal Acquisition Regulation defines an unauthorized commitment as an agreement that is not binding solely because the government representative who made it lacked the authority to enter into that agreement on behalf of the government. Only contracting officers have the authority to make purchases or award contracts. Upon receipt and/or execution of any order placed for goods or services, the vendor shall verify that the Government Agent issuing the order has necessary authority to entire into the purchase order/contract. If it is determined that the vendor failed to do so, they may be held liable for future Unauthorized Commitments.

3. Contracting Officer’s Representative (COR)

a. Michelle Sanchez; michelle.sanchez2@ihs.gov; 505-782-7352, is hereby designated as COR for this service. The COR responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

b. Bernard Ghachu; bernard.ghachu@ihs.gov; 505-782-7319, is hereby designated as the Alternate COR for this service. The Alternate COR responsibilities will be to help coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Alternate COR does not have the authority to change or alter the order amount, terms and conditions.

c. The COR and Alternate COR’s shall be responsible for:

(1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes, http://www.opm.gov/fedhol mailto:shandiin.dewolfe@ihs.gov mailto:shannon.eldridge-shorty@ihs.gov mailto:michelle.sanchez2@ihs.gov mailto:bernard.ghachu@ihs.gov

(2) Interpreting the Statement of Work (SOW) in coordination with the Contracting Officer (CO),

(3) Technical evaluation as required,

(4) Technical inspections and acceptance,

(5) Assisting the Contractor in the resolution of technical problems encountered during the performance of the contract.

4. Invoice Requirements-

a. The Contractor shall submit invoices monthly (in arrears).

b. The Contractor shall electronically send all complete invoices with all required documentation through ipp.gov. Failure to upload required documents directly to the website listed above will delay in prompt payment of your invoice.

c. The Contractor is required to include the Unique Entity Identifier (UEI) on each invoice, for more information about the UEI- (Home | SAM.gov).

d. The Contractor shall submit invoices in accordance with the contract terms, i.e., payment schedule, progress payments, partial payments, deliverables, etc.

e. Request for Taxpayer Identification Number and Certification.

f. Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

g. A W-9 form shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting Services by either of the following:

1) Encrypted Email: ALB_AOAPinvoices@ihs.gov or Secure Fax: (505) 256-6851.

SECTION H - SPECIAL CONTRACT REQUIREMENTS.

a. Fingerprinting Requirements for Security and Suitability:

Prior to the commencement of services, the Contractor shall contact the Contracting Officer’s Representative (COR) to schedule an appointment to complete the fingerprinting process required under IHS regulations pertaining to security and character background investigations. No services may begin until successful completion of background clearance—including a criminal-history background investigation—and the Government has designated an official start date. Due to internal processes, this clearance may take up to six

(6) months. Potential candidates must be informed of this delay and factor it into their availability.

**Please note-The contractor is advised that the proposed personnel may be required to undergo dual credentialing and privileging for two separate Indian Health Service (IHS) locations.

b. Indian Child Protection and Family Violence Prevention Act:

Under the Indian Child Protection and Family Violence Prevention Act (25 U.S.C. § 3201 et seq.), as amended, the Contractor and/or its personnel who will perform this service shall be subject to character investigations.

The investigation will be conducted via the U.S. Office of Personnel Management (OPM) electronic application (e-APP) process, and shall include all fingerprinting procedures and clearances required by the Act and implementing regulations. The Contractor shall supply all information necessary to support Level I and/or Level II background checks, and shall cooperate with IHS ensuring that the pre-employment screening process includes all required investigation questionnaires and forms. The Contractor acknowledges that personnel may be removed at any time if the adjudication is unfavorable, or if information subsequently arises that negatively affects suitability.

mailto:www.ipp.gov mailto:www.sam.gov file://///albd1apps/users/contracts/seldridgeshorty/Buyer%20Workload%20Assignments/Remote%20Coders/Solicitation/ALB_AOAPinvoices@ihs.gov%20

c. Health Documentation Requirements:

As a condition of performance under this contract, the Contractor shall provide for each individual documentation verifying compliance with the following immunization/health requirements, if required:

• Immunity to Rubella, Mumps, and Measles

• Immunity to Hepatitis B series or a signed declination of the Hepatitis B vaccinations

• History of Chickenpox (Varicella) disease or a positive antibody titer

• Tetanus-Diphtheria (Td) vaccination within the last five (5) years

• Tuberculosis (TB) Mantoux (PPD) skin test within the past twelve (12) months, with documentation of follow up for a positive result

• Current seasonal influenza vaccination.

d. Orientation and Training. The Contractor shall ensure that all personnel receive facility-specific orientation and training required to perform assigned duties (e.g., use of IT systems and operational procedures).

Training will be provided where deemed necessary to improve quality or satisfy mandates of the Indian Health Service (IHS), Service Units. Training for continuing education, career development, or individual advancement is not included under this contract.

1. Protecting Children from Sexual Abuse. In accordance with Indian Health Service Manual Part 11, Chapter 2 (which replaces IHM Part 3, Chapter 20 and Circular 19-05). Each Contractor must complete this training within 30 days of their start date, a certificate must be submitted to the COR.

2. Overview of Trauma-Informed Care and Historical Trauma training for Non-Personal Healthcare Services. Applies to non-personal healthcare services (i.e., MLTs, RN, Physician, etc.). The certificate must be provided to the COR.

3. Information System Security Awareness (ISSA) Training: Personnel accessing IHS information systems or networks must complete ISSA training with 24 hours of access and annually thereafter. Training is available online at ISSA| Indian Health Service (IHS). Access will be revoked until training is completed unless the user reads and signs the IHS Quick Guide to Information Security, in which case training must be completed within 30 days. The certificates must be provided to the COR. See IHS General User Security Handbook, section 7.5.1.

4. Fraud, Waste, and Abuse Training. The certificate must be provided to the COR.

e. HHS Information Systems Access and Security.

1. The Contractor shall require access to sensitive data, HHS-controlled facilities, and/or HHS information systems. The position sensitivity for this effort is designated as Level 1.

2. To obtain access, the Contractor shall comply with Homeland Security Presidential Directive 12 (HSPD-12) and applicable HHS identity verification and security policies, including the HHS Information Security Program Policy and the HHS HSPD-12 Implementation Policy. Information Security and Privacy Program | HHS.gov

3. The minimum investigation for a non-critical sensitive position is a National Agency Check and Inquiries (NACI) with fingerprinting, covering employment, education, references, and law enforcement check for the past five years. Higher-risk positions require additional investigation.

4. All inquiries, forms, and related assistance shall be directed to the Contracting Officer or designated representative.

5. Within seven (7) calendar days of final acceptance of the work, the Contractor shall return all identification badges to the Contracting Officer’s Representative.

f. Federal security and compliance framework. The work performance under this contract will directly support the Indian Health Service (IHS) in satisfying its statutory and regulatory obligations, as well as adhering to applicable implementation guidance issued by OMB, HHS, NIST, and US-Cert. The following statutes, https://www.ihs.gov/issa/ https://www.hhs.gov/about/agencies/asa/ocio/cybersecurity/information-security-privacy-program/index.html https://www.hhs.gov/about/agencies/asa/ocio/cybersecurity/information-security-privacy-program/index.html directives, and federal standards establish the foundational security requirements that govern all IHS information system and operations:

• Health Information Technology for Economic and Clinical Health Act (HITECH). Applies to IHS as a covered entity managing electronic protected health information (ePHI). Established enhanced HIPAA requirements and federal breach-notification rule.

• Federal Information Security Management Act (FISMA). Fully applies. Requires IHS to implement an agency wide information security program, conduct continuous monitoring, follow NIST standards, and submit annual security reporting through HHS and OMB.

• OMB Circular A-130 (includes Appendix III). Applies to all federal agencies. Provides policy for managing federal information resources, requires use of the NIST Risk Management Framework, and mandates security, privacy, and incident-response controls.

• OMB Circular A-11. Applies to IHS for IT planning and budgeting. Governs Capital Planning and Investment Control (CPIC) and ties IT/security funding decisions to federal performance and reporting requirement.

• Presidential Decision Directive 63 (PDD-63). Applies at the federal level and forms the basis for critical infrastructure protection obligations that continue under later directives. IHS follows these requirements through broader HHS and federal cybersecurity policy.

• NIST Special Publications (SP) 800 Series. Mandatory for federal agencies under FISMA and OMB policy. IHS must implement relevant NIST guidance, including SP 800-53 (security controls), SP-800- 37 (RMF), SP 800-61 (incident handling), SP 800-63 (digital identity), and others as applicable.

g. Identification and Disposition of Data, Reports, and Other Deliverables.

1. The Contractor may not use any data obtained throughout this contract for purposes other than those authorized by the Albuquerque Area Indian Health Service. All patient information is protected under the Privacy Act and the Confidential information clauses (HHSAR 352-224-70 and 352-227-71).

2. Upon contract completion or termination, all data, analysis, reports, and related materials generated by the Contractor become property of the Albuquerque Area Indian Health Services.

3. The Contractor is prohibited from collecting or using data, statistics, or materials for its own research or publication. Any dissemination or release of contract-related information requires prior approval from the Government Contracting Officer.

h. Additional Requirements for Data, Data Rights, and Software.

1. Government Ownership of All Data. All data produced, recorded, transferred, or manipulated under this contract is the exclusive property of the Government, regardless of the format, storage method, or technology used. The Government retains sole rights to any by-products or derivatives materials generated under this contract, whether intentionally or incidentally.

2. Submission and Retention of Deliverables. The Contractor shall provide the Indian Health Service with complete copies of all final reports and deliverables for each task. At contract closeout, the Contractor must retain all related files for audit purposes.

3. Software restrictions. No software will be developed, modified, or enhanced under this acquisition.

4. IPv6 Compliance (future requirement). In accordance with OMB Memorandum M-21-07, all new IT systems must operate in a fully IPv6-enabled network environment. This requirement applies to both on-premises solutions and third-party hosted services integrating with the IHS network. The Offeror’s solution must comply with the IPv6 standards profile defined by the NIST USGv6 Program USGv6 Program | NIST

i. Reporting Requirement:

1. Contractor Performance Evaluation Report. During the life of this contract, the contractor’s performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. Evaluation will become https://www.nist.gov/programs-projects/usgv6-program https://www.nist.gov/programs-projects/usgv6-program part of the contract file and will be used as past performance information in evaluating the Contractor’s, and any significant subcontractors or affiliates, past performance on future contracts.

2. Contractor Performance Assessment Report System (CPARS) is an on-line reporting system CPARS.gov.

The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor’s past performance.

3. Contract Discrepancy Report (CDR). In the event of unsatisfactory contract performance, the Contracting Officer (CO) will issue a CDR that will explain the circumstances and finding concerning the incomplete or unsatisfactory service. The Contractor shall acknowledge receipt of the CDR and respond in writing as to how they correct the unacceptable performance and avoid recurrence. The Government shall review the Contractor’s corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual obligations.

PART II – CONTRACT CLAUSES.

SECTION I – CONTRACT CLAUSES.

1. FAR 52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these website address: Revolutionary FAR Overhaul | Acquisition.GOV

FAR Clause No.: Title: Date:

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-5 Covenant against Contingent Fees MAY 2014

52.203-7 Anti-Kickback Procedures JUN 2020

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

MAY 2014

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity MAY 2014

52.203-12 Limitation of Payments to Influence Certain Federal Transactions JUN 2020

52.203-16 Preventing Personal Conflict of Interest JUN 2020

52.203-17 Contractor Employee Whistleblower Rights NOV 2023

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management - Maintenance OCT 2025

52.204-14 Service Contract Reporting Requirements OCT 2025

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

OCT 2025

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

OCT 2025

52.216-4 Economic Price Adjustment-Labor and Material JAN 2017

52.219-6 Notice of Total Small Business Set-Aside OCT 2025

52.222-3 Convict Labor OCT 2025

52.222-41 Service Contract Labor Standards OCT 2025

52.222-42 Statement of Equivalent Rates for Federal Hires MAY 2014

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards- Price Adjustment (Multiple Year and Option Contracts)

OCT 2025

https://www.cpars.gov/cparsweb/home https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/far-overhaul

52.222-44 Fair Labor Standards Act and Service Contract Labor Standards- Price Adjustment

OCT 2025

52.222-50 Combating Trafficking in Persons OCT 2025

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026

OCT 2025

52.222-62 Paid Sick Leave under Executive Order 13706 OCT 2025

52.224-1 Privacy Act Notification APR 1984

52.224-2 Privacy Act APR 1984

52.224-3 Privacy Training JAN 2017

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

MAY 2024

52.229-3 Federal, State, and Local Taxes OCT 2025

52.232-11 Extras APR 1984

52.232-18 Availability of Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

52.233-3 Protest After Award OCT 2025

52.233-4 Applicable Law for Breach of Contract Claim OCT 2025

52.237-3 Continuity of Services JAN 1991

52.237-7 Indemnification and Medical Liability Insurance OCT 2025

52.242-13 Bankruptcy JULY 1995

52.242-15 Stop-Work Order AUG 1989

52.244-6 Subcontracts for Commercial Products and Commercial Services OCT 2025

52.245-1 Government Property SEP 2021

52.246-4 Inspection of Services-Fixed Price AUG 1996

52.253-1 Computer Generated Forms OCT 2025

Following clauses are in full text:

2. FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of clause)

3. FAR 52.217-9 OPTION TO EXTEND THE TERM OF CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years and six months (if applicable). (End of clause)

4. Per FAR Class Deviation 2025-09 Amendment 1: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

5. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3)

CLAUSES

This solicitation incorporates one or more clauses by reference, with the same force and affect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: HHS Acquisition Regulations (HHSAR) | HHS.gov.

HHSAR Clause No.: Title: Date:

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations

DEC 2015

352.224-70 Privacy Act DEC 2015

352.226-1 Indian Preference DEC 2015

352.226-2 Indian Preference Program DEC 2015

352-226-4 Notice of Indian Small Business Economic Enterprise Set-Aside DEC 2015

352.226-5 Notice of Indian Economic Enterprise Set-Aside DEC 2015

352.227-70 Publication and Publicity DEC 2015

352.233-71 Litigation and Claims DEC 2015

352-239-73 Electronic Information Technology Accessibility DEC 2015

Following clauses in full text:

6. HHSAR 352.232-71 - ELECTRONIC SUBMISSION OF INVOICE PAYMENT REQUESTS (FEB 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures. (End of clause)

7. HHSAR 352.224-71 CONFIDENTIAL INFORMATION (DEC 2015)

(a) Confidential Information, as used in this clause, means information or data of a personal nature about an individual, or proprietary information or data submitted by or pertaining to an institution or organization.

https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/hhsar/index.html https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/hhsar/index.html

(b) Specific information or categories of information that the Government will furnish to the Contractor, or that the Contractor is expected to generate, which are confidential may be identified elsewhere in this contract. The Contracting Officer may modify this contract to identify Confidential Information from time to time during performance.

(c) Confidential Information or records shall not be disclosed by the Contractor until:

(1) Written advance notice of at least 45 days shall be provided to the Contracting Officer of the

Contractor's intent to release findings of studies or research, to which an agency response may be appropriate to protect the public interest or that of the agency.

(2) For information provided by or on behalf of the government,

(i) The publication or dissemination of the following types of information are restricted under this contract: PROTECTED HEALTH INFORMATION.

(ii) The reason(s) for restricting the types of information identified in subparagraph (i) is/are: THE

HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA) PRIVACY RULES USES PROTECTED HEALTH INFORMATION (PHI) TO DEFINE THE TYPE OF PATIENT INFORMATION

THAT’S PROTECTED BY LAW.

(iii) Written advance notice of at least 45 days shall be provided to the Contracting Officer of the Contractor's intent to disseminate or publish information identified in subparagraph (2)(i). The contractor shall not disseminate or publish such information without the written consent of the Contracting Officer.

(d) Whenever the Contractor is uncertain with regard to the confidentiality of or a property interest in information under this contract, the Contractor should consult with the Contracting Officer prior to any release, disclosure, dissemination, or publication. (End of clause)

8. HHSAR 352.237-74 NON-DISCRIMINATION IN SERVICE DELIVERY (DEC 2015)

It is the policy of the Department of Health and Human Services that no person otherwise eligible will be excluded from participation in, denied the benefits of, or subjected to discrimination in the administration of HHS programs and services based on non-merit factors such as race, color, national origin, religion, sex, gender identity, sexual orientation, or disability (physical or mental). By acceptance of this contract, the contractor agrees to comply with this policy in supporting the program and in performing the services called for under this contract. The contractor shall include this clause in all sub-contracts awarded under this contract for supporting or performing the specified program and services.

Accordingly,…