Sol_75H70726Q00019.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

X

X

621210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

01/06/2026 1730 MT

12/15/2025

505-256-6750STEPHANIE BEGAY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70726Q00019

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 19 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$9

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Solicitation 75H70726Q00019 is hereby issued to provide Orthodontic Dental Assistant non-personal healthcare services for the Albuquerque Indian Dental Clinic.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

STEPHANIE BEGAY

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

19 2 of

RFQ No.

75H70726Q00019

Project Title One (1) Orthodontic Dental Assistant– AIDC

SECTION B – CONTINUATION

This is a combined synopsis/solicitation for the Indian Health Service (IHS) for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation No. 75H70726Q00019 is issued as a Request for Quotation (RFQ) for one (1) Orthodontic Dental Assistant to provide non-personal services for the Albuquerque Indian Dental Clinic located in Albuquerque, NM.

This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 621210 with a small business size standard of $8.0 million.

1. PLACE OF PERFORMANCE

Albuquerque Indian Dental Clinic 9169 Coors Blvd NW Albuquerque, NM 87120

2. CONTRACT TYPE

The Department of Health and Human Services (DHHS), Albuquerque Area Indian Health Service (IHS), Division of Contracts and Grants Management (DCGM), anticipates awarding one single firm-fixed price type order for one (1) Orthodontic Dental Assistant to provide part-time Non-Personal Healthcare Services at the Albuquerque Indian Dental Clinic (AIDC) located in Albuquerque, NM, starting TBD, 2026 through TBD, 2027, as a result of this opportunity. These services are needed to start as soon as possible, dependent on the length of the background clearance.

This is a non-personal health care service contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the contractor is an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment). The contractor is required to indemnify the Government for any liability-producing act or omission by the contractor, its employees and agents occurring during contractor performance. The contract must maintain medical liability insurance. The contractor must maintain liability insurance in coverage amount acceptable to the Contracting Officer, which is not less than the amount normally prevailing within the local community for the medical specialty concerned. The contractor is required to ensure that its subcontract for provisions of health care services contain the requirement of the Clause 52.237-7, including the maintenance of medical liability insurance.

3. PERIOD OF PERFORMANCE (POP)

Performance will be for the base year only, unless the period is changed by written modification, as per FAR 17.207(c). If the Government exercises the option pursuant to FAR 52.217-9 - Option to Extend the Term of the Contract (Mar 2000), the period of performance shall be extended in accordance with the following schedule:

Base Year: TBD, 2026 – TBD, 2027 1st Option Year: TBD, 2027 – TBD, 2028 2nd Option Year: TBD, 2028 – TBD, 2029 3rd Option Year: TBD, 2029 – TBD, 2030 4th Option Year: TBD, 2030 – TBD, 2031 http://www.acquisition.gov/

Project Title One (1) Orthodontic Dental Assistant– AIDC

If these services are no longer needed, due to the hiring of full-time staff, etc., it may be determined that this contract will be terminated. If this occurs, advance notice will be given to the Contractor and Contracting Agency.

4. PRICING SUMMARY

Upon delivery and acceptance of the services described in the Statement of Work (SOW) and identified in the schedule of charges below, the Government shall pay to the Contractor the total prices set forth on the specified contract line items.

Service Contract Wage Determination Wage Determination #2015-5433 Revision 26 dated July 8, 2025 is hereby incorporated.

SCHEDULE OF CHARGES**

Item

Contract Period Pricing Total Amount

CLIN

Base Year:

TBD/2026 –

TBD/2027

1 Orthodontic Dental Assistant x $____________/hour x 27 hours/week x 52 weeks/year =

$______________/year

CLIN

1st Option Year:

TBD/2027 –

TBD/2028

1 Orthodontic Dental Assistant x $____________/hour x 27 hours/week x 52 weeks/year =

$______________/year

CLIN

2nd Option Year:

TBD/2028 –

TBD/2029

1 Orthodontic Dental Assistant x $____________/hour x 27 hours/week x 52 weeks/year =

$______________/year

CLIN

3rd Option Year:

TBD/2029 –

TBD/2030

1 Orthodontic Dental Assistant x $____________/hour x 27 hours/week x 52 weeks/year =

$______________/year

CLIN

4th Option Year:

TBD/2030 –

TBD/2031

1 Orthodontic Dental Assistant x $____________/hour x 27 hours/week x 52 weeks/year =

$______________/year

GRAND TOTAL (base year + option years): $__________________

* - Note: # of weeks is subject to change due to Federal Holidays, unexpected closures/delays, etc. Also, the start date is dependent on the background clearance of the Contractor, so this date is subject to change.

* - All-inclusive: The hourly rate shall be an all-inclusive rate of all other fees including: travel expenses; per diem;

lodging; all cities, state, federal, and local taxes; and miscellaneous cost associated with the above services.

*-Note: Overtime (OT) compensation is not authorized in this contract.

Project Title One (1) Orthodontic Dental Assistant– AIDC

***There is a fillable table attached for your usage or you may use a format of your own***

As an independent Contractor; billing and collecting for the federal, state and other local city/county taxes is the responsibility of the Contractor, this includes the New Mexico Gross Receipt Taxes (NMGRT) for services provided in any county of the State of New Mexico. The Indian Health Service will not withhold taxes nor will it issue a W-2 to the contractor.

5. POINTS OF CONTACT (POC)

Contracting Officer (CO) Contract Specialist (CS)

Stephanie Begay Stephanie Begay

(505) 256-6750 (505) 256-6750

Stephanie.Begay3@ihs.gov Stephanie.Begay3@ihs.gov

Contracting Officer’s Representative (COR) Alternate Contracting Officer’s Representative (COR)

Name: John Jaramillo Name: Gena Laughlin

Phone: To be distributed at award Phone: To be distributed at award

Email: To be distributed at award Email: To be distributed at award

6. STATEMENT OF WORK (SOW)

Background/Purpose: This position will provide part-time Non-Personal Healthcare Services at the Albuquerque Indian Dental Clinic (AIDC).

Clinical Duties The Contractor will:

• Document findings in the Electronic Health Record (EHR) at the end of each patient encounter according to AIDC policy and procedures, AAAHC standards, and CMS regulations.

• Prepare the patient and the operatory unit for proper dental procedures including setting up the appropriate instruments for the planned procedures.

• Perform orthodontic assisting duties efficiently which encompasses all routine orthodontic adjustments in the specialty of orthodontics.

• Acquire and process patient orthodontic records efficiently including but not limited to intra and extra oral photographs, impression taking for study models, pouring up models, trimming orthodontic models, obtaining periapical, occlusal, panoramic, hand-wrist and lateral cephalometric radiographs, and uploading pertinent data into a digital format.

• Perform debonding of orthodontic appliances efficiently when orthodontic treatment is concluded.

• Perform all banding procedures efficiently, including separation of teeth, selecting and fitting bands, taking impressions and seating bands in the impression, pouring up the impression, and cementing brands. Individual bands may be cemented or appliances incorporating bands such as holding arches, expanders, and habit controlling appliances.

• Prepare and assist in appliance delivery of Forsus, Herbst, or other distalizing appliances.

• Prepare and assist in appliance delivery of Headgear Appliances.

• Operate dental x-ray equipment to take intra and extra oral radiographs, process and mount radiographic data in digital and analog, if warranted.

• Perform Orthodontic Case Presentations to patients and parents.

• Be proficient in tracing lateral cephalometric x-rays.

• Prepare and place fixed retainers for cementation by the orthodontist.

Project Title One (1) Orthodontic Dental Assistant– AIDC

• Fabricate essix retainers.

• Perform delivery of removable retainers.

• Fabricate and repair of intraoral appliances including holding arches in the laboratory and chairside.

• Perform wire bending and fabrication of Hawley and Circumferential retainers.

• Demonstrate proficiency in sterilization and disinfection techniques, and adheres to the standards for infection control.

• Provide routine and preventative maintenance on all dental equipment.

• Be responsible for keeping clinic well supplied by requisitioning supplies and equipment and keeping supply inventory.

• Maintain the Orthodontic Clinic workplace environment including common areas in a clean and operative condition.

• Provide patient education and instruction in prevention of oral disease and maintenance of orthodontic appliances.

• Provide patient education and instruction for case presentations where clinic policies, patient expectations, oral hygiene instruction, patient problems, patient objectives, treatment goals, possible appliances and risks and complications are given.

Laboratory/Sterilization Duties The Contractor will:

• Complete laboratory work orders in compliance with the dentist/orthodontist’s instructions.

• Be responsible for cleaning sharpening, packaging, and sterilizing all orthodontic instruments and for proper storage of instruments in no use.

• Operate orthodontic equipment such as the model trimmer, sandblaster, ultrasonic cleaner, steam autoclaves, and statim sterilizer.

• Trim study models for Orthodontic Case Presentations.

Administrative Duties The Contractor will:

• Competently document procedures in electronic and analog records.

• Assist in office and orthodontic supply inventory.

• Assist in dealing with patient problems if an assistant or front personnel is unable to resolve a patient issue.

• Control flow of patients in and out of orthodontic practice.

• Maintain a variety of recurring reports related to dental activities.

• Perform other duties as assigned.

Cross Training Duties The Contractor will:

• Perform all the functions of a front desk receptionist.

• Function as any of the Orthodontic Assistant roles and can perform routine front desk functions to keep the clinic operational.

• Perform other duties as assigned.

Other duties as assigned The Contractor will:

• Perform unexpected tasks, or in situations which arise from time to time and is included with assumption that neither the supervisor nor the subordinate abuse the privilege.

• Perform other related duties as assigned.

Supervision, Adherence to Policies, and Quality of Patient Care The Contractor will:

• Be under the supervision of the Clinical Director or orthodontic supervisor.

Project Title One (1) Orthodontic Dental Assistant– AIDC

• Adhere to service unit medical staff by-laws and rules and regulations and comply with all policies and laws of the IHS/Federal Government, AAAHC and professional standards of appropriate specialty.

• Keep the supervisor informed of the general time of arrival and departure for daily reporting, and will submit days for services provided for invoicing and payment processing.

Qualifications The contractor shall meet the following qualifications:

• Education: Graduation from a dental assistant training school or proof of on-the-job training.

• BLS Certification: Current Basic Cardiac Life Support (BLS) Certification.

Work Schedule:

This is a part-time position and the contractor shall be scheduled to work 27 hours per week, during the hours of 7:30 am to 12:30 pm and 1:15 pm to 5:30 pm, Monday through Friday. Federal holidays are observed and the treatment center is closed for business on those days. Overtime (OT) is not authorized for this contract. Additionally, the contractor will not accrue annual or sick leave.

The Contractor may take a 45-minute lunch break during these hours. If the contractor chooses not to take the 45-minute lunch break, it cannot be invoiced as time worked. Travel to and from the facility/office site are not included in the tour of duty and cannot be invoiced as part of the tour of duty for the day. The Contractor shall not exceed 9-hours during a work day. The Contractor will report to the Clinical Director if unable to work due to illness or unanticipated events, as soon as possible in order to make necessary changes in the schedule.

Government Holidays

New Year’s Day Labor Day Birthday of Martin Luther King Jr.

Indigenous Peoples Day (Columbus Day)

Washington’s Birthday

Veterans Day

Memorial Day Thanksgiving Day Juneteenth National Independence Day

Christmas Day

Independence Day

*Any other day specifically declared by the President of the United States to be a national holiday (see https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/).

7. INSPECTION AND ACCEPTANCE

All work performed under this contract is subject to inspection and final acceptance by the Contracting Officer (CO) or the duly authorized representative of the Government. The Contracting Officer’s Representative (COR), as a duly authorized representative of the Contracting Officer, shall be responsible for monitoring the Contractor’s performance, evaluating the quality of services provided, and performing final inspection and acceptance of all deliverables and services required under this contract.

a. Performance Evaluation:

• The Contractor shall meet all requirements of the Statement of Work (SOW) to a satisfactory degree.

• The Contractor shall immediately notify the COR of any information or circumstances that may violate applicable statutes, policies, or procedures, including any changes in federal, state, county, or tribal regulations or licensure requirements that could affect service delivery.

Project Title One (1) Orthodontic Dental Assistant– AIDC

• Review and approval of work shall be performed by the Contracting Officer or authorized representative.

Evaluation of services performed under this contract will be conducted jointly by the Contractor and the Government Project Officer during the contract term, and results of such evaluations will become part of the official contract file.

• The evaluation report will address progress made in meeting the contract objectives. Evaluation dates shall be mutually agreed upon by the Contractor and Government Project Officer.

b. Quality Assurance:

The Contractor’s work is subject to review as part of the Service Unit Quality Assurance Program (Competency).

Reviews may include assessment of completed assignments and supervisory evaluations. The Contractor shall correct any deficiencies identified. Failure to take corrective action may result in termination of the contract for cause if facilities, patients, or staff are endangered or harmed as a result of the Contractor’s actions.

c. Contractor Performance Evaluation Report:

Throughout the contract period, the Contractor’s performance will be evaluated on both an interim and final basis pursuant to FAR Subpart 42.15, to include the Contractor Performance Assessment Reporting System (CPARS).

These evaluations become part of the official contract file and may be used as past-performance information for future procurements involving the Contractor, its affiliates, or significant subcontractors.

d. Contract Discrepancy Report (CDR):

In the event of unsatisfactory contract performance, the Contracting Officer will issue a Contract Discrepancy Report (CDR) describing the circumstances and findings regarding the incomplete or deficient service. The Contractor shall acknowledge receipt of the CDR and provide a written corrective-action plan describing how the deficiency will be resolved and prevented from recurring. The Government will review the Contractor’s response for acceptability, and any completed CDRs will become part of the overall performance evaluation record used in assessing current and future contractual obligations.

8. INVOICE SUBMISSION

The Contractor shall submit invoices daily, weekly, or monthly as necessary. Advance payments will not be issued by Finance unless stated herein. Upload complete invoice with all required documentation to:

https://www.ipp.gov

Please do not send any invoices or any invoice-related documents (such as deliverables, reports or balance statements) to the Contracting Officer or Finance Department. Failure to upload required documents directly to the website listed above will delay prompt payment of your invoice.

Additionally, the Contractor is required to include the Unique Entity Identifier (UEI) on each invoice. For additional information about the UEI (hhtps://www.sam.gov).

Request for Taxpayer Identification Number and Certification

A W-9 form shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting Services by either of the following:

1. Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2. Secure Fax: (505) 256-6851

Failure to submit the required form W-9 to the office(s) listed above will delay issuance of the IRS 1099 Form.

Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

https://www.ipp.gov/

Project Title One (1) Orthodontic Dental Assistant– AIDC

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

9. SPECIAL CONTRACT REQUIREMENTS

a. Fingerprinting Requirements for Security and Suitability:

Prior to the commencement of services, the Contractor shall contact the Contracting Officer’s Representative (COR) to schedule an appointment to complete the fingerprinting process required under IHS regulations pertaining to security and character background investigations. No services may begin until successful completion of background clearance—including a criminal-history background investigation—and the Government has designated an official start date. Due to internal processes, this clearance may take up to six (6) months. Potential candidates must be informed of this delay and factor it into their availability.

b. Indian Child Protection and Family Violence Prevention Act:

Under the Indian Child Protection and Family Violence Prevention Act (25 U.S.C. § 3201 et seq.), as amended, the Contractor and/or its personnel who will perform this contract shall be subject to character investigations. The investigation will be conducted via the U.S. Office of Personnel Management (OPM) electronic application (e- APP) process, and shall include all fingerprinting procedures and clearances required by the Act and implementing regulations. The Contractor shall supply all information necessary to support Level I and/or Level II background checks, and shall cooperate with IHS in ensuring that the pre-employment screening process includes all required investigation questionnaires and forms. The Contractor acknowledges that personnel may be removed at any time if the adjudication is unfavorable, or if information subsequently arises that negatively affects suitability.

c. Health Requirements / Conditions of Engagement:

As a condition of performance under this contract, the Contractor shall provide, for each individual proposed, documentation verifying compliance with the following immunization/health requirements, if required:

• Immunity to Rubella, Mumps, and Measles

• Immunity to Hepatitis B series or a signed declination of the Hepatitis B vaccination

• History of Chickenpox (Varicella) disease or a positive antibody titer

• Tetanus-Diphtheria (Td) vaccination within the last five (5) years

• Tuberculosis (TB) Mantoux (PPD) skin test within the past twelve (12) months, with documentation of follow-up for a positive result

• Current seasonal influenza vaccination

d. Use of Government Vehicles:

When authorized, Contractor personnel may use Government-owned motor vehicles in accordance with the Federal Acquisition Regulation (FAR), GSA Fleet procedures, and the following conditions:

(1) Government vehicles shall be used only for purposes that directly further the contract performance;

(2) Government vehicles may not be used for transportation between the employee’s residence and place of employment unless specifically authorized under 31 U.S.C. § 1344 and 41 CFR Part 102-5;

(3) The Contractor shall establish and enforce disciplinary measures for unauthorized use of Government vehicles, and shall reimburse the Government for any costs incurred from unauthorized or non-contract-related use.

e. Orientation and Training:

The Contractor shall ensure that its personnel complete any facility-specific orientation or training required to perform the contracted duties (for example IHS IT systems or operational procedures). Training under this contract shall be limited to material necessary to perform the required services or that which is mandated by the

Project Title One (1) Orthodontic Dental Assistant– AIDC

IHS Service Unit/Health Center; it is not for continuing education, career development, or individual advancement. Required training includes:

1. “Protecting Children from Sexual Abuse” - (IHM Circular 19-05) — to be completed within thirty

(30) days of the individual’s start date; certificate to be provided to the COR.

2. “Overview of Trauma-Informed Care and Historical Trauma” - (for non-personal healthcare services, e.g., MLTs, RNs, Physicians) — certificate to be provided to the COR.

3. Information System Security Awareness (ISSA) Training - for any Contractor personnel who will access or connect to IHS information systems or networks: must be completed within twenty-four (24) hours of receiving access and annually thereafter (online at http://www.ihs.gov/issa). Certificate to be provided to the COR. If an individual only reads and signs the IHS Quick Guide to Information Security, then the individual may have up to thirty (30) days to complete the ISSA training; otherwise, access will be revoked.

4. “Fraud, Waste, and Abuse” - training videos are required for all contractors.

f. HHS Information Systems Access and Security:

• Contractor personnel who require access to sensitive data, HHS-controlled facilities, or HHS information systems are designated at Level 1 or Level 2 sensitivity. Prior to such access, personnel shall complete all required security and background investigations in accordance with Homeland Security Presidential Directive 12 (HSPD-12) and the HHS Information Security Program Policy.

• The minimum investigation for non-critical sensitive positions is a National Agency Check with Inquiries (NACI), which includes fingerprinting. The Contractor shall ensure proposed personnel are likely to obtain access approval. Any delays or denials in obtaining required clearances may impact the start of work or contract performance schedules.

• The Contractor shall incorporate this security requirement in all subcontracts that involve access to Government data, facilities, or information systems. All Government-issued identification, credentials, and access badges shall be returned to the COR or Contracting Officer within seven (7) calendar days after contract completion, termination, or employee separation.

g. Implementation Guidance:

Work under this contract shall assist IHS in meeting legislative mandates and guidance from OMB, HHS, NIST and U.S. CERT. Applicable authorities include, but are not limited to:

• Health Information Technology for Economic and Clinical Health Act (HITECH)

• The Federal Information Security Management Act (FISMA) (Title III of the E-Government Act of 2002)

• OMB Circular A-130, Management of Federal Information Resources

• OMB Circular A-11, Preparation, Submission and Execution of the Budget

• Presidential Decision Directive (PDD) 63

• NIST Special Publications in the 800-series (e.g., SP 800-53)

h. Identification and Disposition of Data, Reports, and Other Deliverables:

• Contractor is prohibited from using any data derived from the contract, or patient data/information, for any purpose not directly authorized by the Albuquerque Area IHS. All patient information is subject to the Privacy Act and the Confidential Information clauses (HHSAR 352.224-70 and 352.224-71).

• Upon contract completion or termination, all information, statistical or analytical material, reports and other data generated under the contract become property of the Albuquerque Area IHS.

• The Contractor shall not gather data, statistics or use material for publication or research for its own benefit without prior written approval of the Contracting Officer.

Project Title One (1) Orthodontic Dental Assistant– AIDC

SECTION C – CONTRACT CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order incorporates one or more clauses by reference and/or full text with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/?q=/browse/far/52

Per FAR Class Deviation 2025-09 Amendment 1: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR

Clause Title Date

52.202-1 Definitions Jun 2020 52.203-6 with Alt 1

Restrictions on Subcontractor Sales to the Government. Jun 2020

52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.204-13 System for Award Management - Maintenance Oct 2018 52.204-91 Contractor Identification Oct 2025 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

Jan 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services Nov 2023 52.216-4 Economic Price Adjustment – Labor and Material. Jan 2017 52.219-6 Notice of Total Small Business Set-Aside Nov 2020 52.219-8 Utilization of Small Business Concerns Jan 2025 52.219-14 Limitations on Subcontracting Oct 2022 52.222-3 Convict Labor Jun 2003 52.222-35 Equal Opportunity for Veterans Jun 2020 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 52.222-37 Employment Reports on Veterans Jun 2020 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. Dec 2010 52.222-41 Service Contract Labor Standards. Aug 2018 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment

(Multiple Year and Option Contracts) Aug 2018

52.222-50 Combating Trafficking in Persons Oct 2025 52.222-54 Employment Eligibility Verification Jan 2025 52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022 52.224-3 Privacy Training Jan 2017 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest After Award Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.237-3 Continuity of Services https://www.acquisition.gov/?q=/browse/far/52

Project Title One (1) Orthodontic Dental Assistant– AIDC

52.240-91 Security Prohibitions and Exclusions Oct 2025 52.244-6 Subcontracts for Commercial Products and Commercial Services Oct 2025 52.245-1 Government Property Sep 2021 52.246-4 Inspection of Services – Fixed Priced Aug 1996

FAR 52.217-8 - OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 - OPTION TO EXTEND THE TERM OF CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

FAR 52.237-7 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE (JAN 1997)

(a) It is expressly agreed and understood that this is a non-personal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by the Contractor are rendered in its capacity as an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor's professional medical judgment, diagnosis, or specific medical treatments. The Contractor shall be solely liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this contract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence: * $1.000.000 .00.

(b) An apparently successful offeror, upon request by the Contracting Officer, shall furnish prior to contract award evidence of its insurability concerning the medical liability insurance required by paragraph (a) of this clause.

(c) Liability insurance may be on either an occurrences basis or on a claims-made basis. If the policy is on a claims-made basis, an extended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided.

(d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract. If the insurance is on a claims-made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such endorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer.

(e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If, during the performance period of the contract the Contractor changes insurance providers, the Contractor must provide evidence that the Government will be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies.

(f) The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of and maintain insurance in accordance with paragraph (a) of this clause. At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contracting Officer evidence of such insurance.

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR

CHAPTER 3) CLAUSES

Project Title One (1) Orthodontic Dental Assistant– AIDC

This Contract incorporates some HHSAR provisions/clauses by reference, with the same force and affect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: HHSAR - http://www.hhs.gov/policies/hhsar/subpart352.html

The applicable provisions/clauses are as follows:

HHSAR

Clause No. Title Date

352.211-3 Paperwork Reduction Act DEC 2015 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations DEC 2015 352.226-1 Indian Preference DEC 2015 352.226-2 Indian Preference Program DEC 2015 352.226-4 Notice of Indian Small Business Economic Enterprise Set-Aside DEC 2015 352-226-5 Notice of Indian Economic Enterprise Set-Aside DEC 2015 352.227-70 Publications and Publicity DEC 2015 352.233-71 Litigation and Claims DEC 2015

HHSAR 352.203-70 - ANTI LOBBYING (DEC 2015)

Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations , regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control.

HHSAR 352.224-70 PRIVACY ACT (DEC 2015)

This contract requires the Contractor to perform one or more of the following: (a) design; (b) develop; or (c) operate a Federal agency system of records to accomplish an agency function in accordance with the Privacy Act of 1974 (Act) (5 U.S.C. 552a(m)(1)) and applicable agency regulations.

The term system of records means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual. Violations of the Act by the Contractor and/or its employees may result in the imposition of criminal penalties (5 U.S.C. 552a(i)).

The Contractor shall ensure that each of its employees knows the prescribed rules of conduct in 45 CFR part 5b and that each employee is aware that he/she is subject to criminal penalties for violation of the Act to the same extent as Department of Health and Human Services employees. These provisions also apply to all subcontracts the Contractor awards under this contract which require the design, development or operation of the designated system(s) of records (5 U.S.C. 552a(m)(1)).

The contract work statement:

Project Title One (1) Orthodontic Dental Assistant– AIDC

(a) Identifies the system(s) of records and the design, development, or operation work the Contractor is to perform; and

(b) Specifies the disposition to be made of such records upon completion of contract performance.

HHSAR 352.224-71 - CONFIDENTIAL INFORMATION (DEC 2015)

(a) Confidential Information, as used in this clause, means information or data of a personal nature about an individual, or proprietary information or data submitted by or pertaining to an institution or organization.

(b) Specific information or categories of information that the Government will furnish to the Contractor, or that the

Contractor is expected to generate, which are confidential may be identified elsewhere in this contract. The Contracting Officer may modify this contract to identify Confidential Information from time to time during performance.

(c) Confidential Information or records shall not be disclosed by the Contractor until:

(1) Written advance notice of at least 45 days shall be provided to the Contracting Officer of the Contractor's intent to release findings of studies or research, to which an agency response may be appropriate to protect the public interest or that of the agency.

(2) For information provided by or on behalf of the government,

(i) The publication or dissemination of the following types of information are restricted under this contract: [INSERT RESTRICTED TYPES OF INFORMATION. If none, so state.]

(ii) The reason(s) for restricting the types of information identified in subparagraph (i) is/are: [STATE

WHY THE PUBLIC OR GOVERNMENT INTEREST REQUIRES THE RESTRICTION OF EACH

TYPE OF INFORMATION. ANY BASIS FOR NONDISCLOSURE WHICH WOULD BE VALID

UNDER THE FREEDOM OF INFORMATION ACT IS SUFFICIENT UNDER THIS CLAUSE.]

(iii) Written advance notice of at least 45 days shall be provided to the Contracting Officer of the Contractor's intent to disseminate or publish information identified in subparagraph (2)(i). The contractor shall not disseminate or publish such information without the written consent of the Contracting Officer.

(d) Whenever the Contractor is uncertain with regard to the confidentiality of or a property interest in information under this contract, the Contractor should consult with the Contracting Officer prior to any release, disclosure, dissemination, or publication

HHSAR 352.237-70 PRO-CHILDREN ACT (DEC 2015)

(a) Public Law 103-227, Title X, Part C, also known as the Pro-Children Act of 1994 (Act), 20 U.S.C. 7183, imposes restrictions on smoking in facilities where certain federally funded children's services are provided. The Act prohibits smoking within any indoor facility (or portion thereof), whether owned, leased, or contracted for, that is used for the routine or regular provision of: (i) kindergarten, elementary, or secondary education or library services or (ii) health or day care services that are provided to children under the age of 18. The statutory prohibition also applies to indoor facilities that are constructed, operated, or maintained with Federal funds.

(b) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act.

The Act also applies to all subcontracts awarded under this contract for the specified children's services.

Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act. Failure to comply with the Act may result in the imposition of a civil monetary penalty in an amount not to exceed $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. Each day a violation continues constitutes a separate violation.

HHSAR 352.237-71 CRIME CONTROL ACT-REPORTING OF CHILD ABUSE (DEC 2015)

(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), imposes responsibilities on certain individuals who, while engaged in a professional capacity or activity, as defined in the Act, on Federal land or in a federally-operated (or contracted) facility, learn of facts that give the individual reason to suspect that a child has suffered an incident of child abuse.

(b) The Act designates "covered professionals" as those persons engaged in professions and activities in- eight different categories including, but not limited to, teachers, social workers , physicians, dentists, medical residents or interns, Project Title One (1) Orthodontic Dental Assistant– AIDC hospital personnel and administrators, nurses, health care practitioners, chiropractors, osteopaths, pharmacists , optometrists, podiatrists, emergency medical technicians , ambulance drivers, alcohol or drug treatment personnel, psychologists, psychiatrists, mental health professionals, child care workers and administrators, and commercial film and photo processors. The Act defines the term "child abuse' as the physical or mental injury, sexual abuse or exploitation, or negligent treatment of a child.

(c) Accordingly, any person engaged in a covered profession or activity under an HHS contract or subcontract, regardless of the purpose of the contract or subcontract, shall immediately report a suspected child abuse incident in accordance with the provisions of the Act. If a child is suspected of being harmed, the appropriate State Child Abuse Hotline, local child protective services (CPS), or law enforcement agency shall be contacted. For more information about where and how to file a report, the Childhelp USA, National Child Abuse Hotline (1-800-4-A-CHILD) shall be called. Any covered professional failing to make a timely report of such incident shall be guilty of a Class B misdemeanor.

(d) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

HHSAR 352.237-72 CRIME CONTROL ACT-REQUIREMENT FOR BACKGROUND CHECKS (DEC 2015)

(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), requires that all individuals involved with the provision of childcare services to children under the age of 18 undergo a criminal background check. "Child care services" include, but are not limited to, social services, health and mental health care, child (day) care, education (whether or not directly involved in teaching), and rehabilitative programs. Any conviction for a sex crime, an offense involving a child victim, or a drug felony, may be grounds for denying employment or for dismissal of an employee providing any of the services listed above.

(b) The Contracting Officer will provide the necessary information to the Contractor regarding the process for obtaining the background check. The Contractor may hire a staff person provisionally prior to the completion of a background check, if at all times prior to the receipt of the background check during which children are in the care of the newly-hired person, the person is within the sight and under the supervision of a previously investigated staff person.

(c) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

HHSAR 352.237-73 INDIAN CHILD PROTECTION AND FAMILY VIOLENCE ACT (DEC 2015)

(a) This contract is subject to the Indian Child Protection and Family Violence Act, Public Law 101-630 (25 U.S.C. 3201 et seq.) The duties and responsibilities required by this contract may involve regular contact with or control over Indian children. Public Law 101-630 prohibits employment, including Personal Service Contracts, with anyone who has been convicted of any crime of violence. Any such conviction should immediately be brought to the attention of the Contracting Officer. The contractor will be subject to a character investigation, conducted by the Indian Health Service, Office of Human Resources. Until such time as the contractor has been notified of completion of the investigation, the contractor shall have no unsupervised contact with Indian children. In order to initiate this background investigation, the contractor must provide information as required in this contract or as directed by the Contracting Officer.

(b) As a prerequisite to providing services under this contract, the Contractor is required to complete and sign the declaration found in Section J of this contract.

HHSAR 352.237-74 - NON-DISCRIMINATION IN SERVICE DELIVERY (DEC 2015)

It is the policy of the Department of Health and Human Services that no person otherwise eligible will be excluded from participation in, denied the benefits of, or subjected to discrimination in the administration of HHS programs and services based on non-merit factors such as race, color, national origin, religion, sex, gender identity, sexual orientation, or disability (physical or mental).