Sol_75H70721Q00014.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

X

X

339114

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR203

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/17/2021 1200 MT

06/03/2021

STEPHANIE BEGAY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70721Q00014

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 8 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Solicitation # 75H70721Q00014 is hereby issued to provide Kavo Dental handpiece repair and replacement services for the Albuquerque Indian Dental Clinic.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

ERIC K. WRIGHT

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

8 2 of

(i) This is a solicitation for a commercial item prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation to request for quotes with no issuance of a written solicitation.

(ii) This Request for Quotation (RFQ) issued via solicitation number 75H70721Q00014

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisitions Circular 2019-01.

(iv) Pursuant to the authority under the Buy Indian Act (25 USC 47), this requirement is for an Indian-owned business set aside.

(v) The Contract Line Items (CLIN) and pricing structure are as shown below:

CLIN0001: Brand Name (Kavo Dental Handpieces) or Equal to the following:

BASE: TBD 2021- TBD, 2022 PER UNIT EST. TOTAL AMOUNT:

HANDPIECE REPAIR

HANDPIECE

REPLACEMENT

TOTAL AMOUNT FOR THE

BASE $

OPTION YEAR 1: TBD,

2022-TBD, 2023 PER UNIT EST. TOTAL AMOUNT:

HANDPIECE REPAIR

HANDPIECE

REPLACEMENT

TOTAL AMOUNT FOR

OPTION YEAR 1 $

OPTION YR 2: TBD, 2023-

TBD, 2024 PER UNIT EST. TOTAL AMOUNT

HANDPIECE REPAIR

HANDPIECE

REPLACEMENT

OPTION YEAR 2 $

OPTION YEAR 3: TBD,

2024-TBD,2025 PER UNIT EST. TOTAL AMOUNT

HANDPIECE REPAIR

HANDPIECE

REPLACEMENT

OPTION YEAR 3 $

OPTION YEAR 4: TBD,

2025- TBD, 2026 PER UNIT EST. TOTAL AMOUNT

HANDPIECE REPAIR

HANDPIECE

REPLACEMENT

OPTION YEAR 4 $

(vi) The purpose of this fixed price purchase order is to procure: Repair and replacement services for Kavo Dental Handpieces

BACKGROUND:

The Albuquerque Indian Dental Clinic requires the use of many dental hand pieces to perform dental procedures including but not limited to simple restorations, complex restorations, Root canal therapy, and Oral surgery procedures and orthodontic care. These are essential aspects of all dental operations and without an array of functioning dental hand pieces no dental office will be functional.

SCOPE OF WORK:

A. General requirements:

As a minimum such dental hand piece repair companies shall provide repair and replacement of dental hand-piece services

1. Ability to repair all pneumatic and electric dental hand pieces requested by the Albuquerque Indian Dental Clinic. Must guarantee work.

2. Repairs without an estimate must be completed within 48 hours of being received.

3. Must be able to repair hand pieces that are currently under warranty.

4. Must be able to repair and replace the following, but not limited to, with same model or newer.

BELLAtorque LUX TURBINE HANDP. 642 B EXPERTtorque LUX E679L EXPERTtorque Mini LUX E675L

INTRA HEAD L68

INTRA HEAD L80

INTRA LUX HEAD 68LH

INTRA LUX HEAD 80LD

INTRAflex LUX2 HANDPIECE 2313LN INTRAflex LUX2 SHANK INTRAflex LUX2 SHANK 2307LN MIRA LUX MULTIflex Turbine 635B MULTIflex LUX COUPLING POWERtorque MULTIflex LUX Turbine 646B PROPHYwiz 181P SUPERtorque LUX MULTIflex turbine 647B

Any and all electric dental hand pieces, Pneumatic Slow speed hand pieces, all nose cone attachments, contra angle attachments, all Latch attachments, Pneumatic High speed Hand pieces, all Surgical hand pieces both electric and pneumatic, Impact surgical hand pieces, all endodontic hand pieces and all attachments to said motors, and said attachments.

B. Performance:

Turn Around Times. List of all repair turnaround times for all dental hand piece repairs. Must certify that all requested services have not been subcontracted to other facilities for fabrication without permission from Albuquerque Indian Dental Clinic.

C. Evaluation:

The evaluation of quality and quantity of dental hand piece performance will be conducted by the Chief Dental Officer or his/her designee in conjunction with the clinic dentists as well as the auxiliary staff.

D. Quality Assurance:

The quality of repair of all dental hand pieces will be monitored by the Chief Dental Officer or his/her designee in conjunction with the clinic dentists once received and put back into use.

E. Redo / Re-Repair Policy.

Should include but not limited guarantee to policies on redo/re-repair of all work.

F. Certification of Materials.

Contractor must be able to certify all materials used to repair dental hand pieces are recommended by manufacture of said hand piece and if requested by Dental Practitioner can verify no substitute materials were used. Hand piece repair company shall guarantee all work on all repaired hand pieces to function for minimum 1 year after repair.

PERFORMANCE EVALUATIONS:

To be considered for award of a contract under this solicitation, the offeror must comply with the following criteria.

Failure to provide evidence of the following shall automatically disqualify an offeror from further consideration. The following responsibility factors will be used as a basis for the technical evaluation of offeror’s quotes. The contractor shall meet the technical requirements, possess the required experience and provide Point of Contacts for any government contracts and DUNS number for the following:

1. Past Performance

a) Each offeror shall include documentation identifying three (3) projects, completed within the past three

(3) years that demonstrate successful completion of work similar in size, scope, and complexity to that described in the statement of work. For each project listed, the offer shall identify the following:

a. Client name;

b. Point of contact familiar with the Contractor’s performance (name, telephone number, address, and email address);

c. Annual and total dollar amount of work performed;

d. Period of performance;

e. Description of the work performed; and

f. Description of sustainable practices employed.

2. Technical:

a. Each offeror shall include a Technical Approach narrative that describes the offeror’s approach toward performing the required service. The offeror shall be specific and concise in demonstrating the offeror’s understanding of and capability to meet all Government requirements. The narrative shall address the following:

i. General Approach, including general repair service, detailed process on replacement of dental handpiece (acquiring Kavo replacements, etc),

ii. Schedule, including shipping and delivery

iii. Quality Control (must detail the following):

1. A technical approach to provide dental handpiece repair services in accordance with Kavo industry standards

2. A technical approach to provide replacements with similar or newer Kavo handpieces

3. A technical approach to provide a re-do/re-pair policy

4. A technical approach to certify that all materials used to repair dental hand pieces are recommended by manufacture of said hand piece

5. A technical approach to guarantee all work on all repaired hand pieces to function for minimum 1 year after repair

3. Price: Fair and Reasonable

a. The contractor shall provide a customer service representative assigned to the account to assist in providing information on product description, product ordering and coordinating service arrangements. The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

RELATIVE IMPORTANCE OF EVALUATION CRITERIA

Factors 1-2, when combined, are significantly more important than price. The award will be made on a best-value basis; both price and other factors considered. The Source Selection Team will evaluate the technical aspects; the contracting officer will evaluate the pricing.

PERIOD OF PERFORNMANCE:

The period of performance is a Base Period of (12) months, with four (4) twelve (12) month Option Years, unless the period is extended by modification to this contract. The Government may exercise options to extend the period of performance in accordance with FAR Clause 52.217-9, Option to Extend the Term of the Contract (MAR 2000);

upon written notification by the Contracting Officer within 30 days of the contract expiration.

The period of performance shall be as follows:

Base Year: TBD, 2021 through TBD, 2022 Option Year One: TBD, 2022 through TBD, 2023 Option Year Two: TBD, 2023 through TBD, 2024 Option Year Three: TBD, 2024 through TBD, 2025 Option Year Four: TBD, 2025 through TBD, 2026

(vii) The delivery and acceptance terms for this order are FOB Destination. 10 days after Receipt of Award.

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial Items (June 2020), applies to this acquisition. Quotes shall be submitted on company letterhead stationery, signed and dated, it shall include the following:

1. The solicitation number;

2.The time specified in the solicitation for receipt of offers;

3. The name, address, and telephone number of the offeror;

4. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

5. Terms of any express warranty;

6. Price and any discount terms;

7."Remit to" address, if different than mailing address;

8. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

9. Acknowledgment of Solicitation Amendments;

10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

11. If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration

(ix) The provision at 52.212-2, Evaluation – Commercial Items (October 2014), applies to this solicitation.

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical Capability (specifications) and (ii) Price; All technical factors other than price, when combined, are more important than price.

https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items (Feb 2021), with its offer. The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (FAR 4.1201).

(xi) The clause at 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018), applies to this acquisition. The following addendum applies: E-Mail Addresses for submission of invoices are alb_aoapinvoices@ihs.gov; and John.Jaramillo@ihs.gov. When delivery has occurred, submit an invoice.

(xii) The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Item (Jan 2021), and the additional FAR clauses cited in the clauses are applicable to the acquisition.

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, as incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78

(19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (June 2020) (41 U.S.C. 3509))

(3) 52.219.8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

(4) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r))

(5) 52.219-28, Post Award Small Business Program Representation (Nov 2020) (15 U.S.C. 632(a)(2)).

(6) 52.222-3, Convict Labor (June 2003) (E.O. 11755)

(7) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2020) (E.O. 13126)

(8) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(9) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246) http://www.sam.gov/ https://www.acquisition.gov/far/52.212-31#FAR_52_212_3 mailto:alb_aoapinvoices@ihs.gov https://www.acquisition.gov/far/52.204-25#FAR_52_204_25

(10) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627).

(11) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C. 8259b)

(12) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (June 2020) (E.O.

13513)

(13) 52.225-1, Buy American—Supplies (Jan 2021) (41 U.S.C. chapter 83).

(14) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

(15) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(12)).

(xiii) As determined by the contracting officer, the following additional contract requirement(s) as well as terms and conditions are necessary for this acquisition consistent with customary commercial practices.

a) 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) & 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) applies to the RFQ. This solicitation incorporates solicitation provisions and clauses by reference, with the same force and effect as if given in full text. Upon request, the Contracting Officer will make their full text available. The offeror stands cautioned that the listed provisions may include blocks, which requires completion by the offeror. Submit these sections with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. In addition, it is possible to access electronically at this address www.acquisition.gov the full text of a solicitation provision.

FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

a) The Government may extend the term of this contract by written notice to the Contractor within 60 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years

b) The following HHSAR clauses are incorporated to this RFQ:

1) 352.211-3, Paperwork Reduction Act (DEC 2015)

2) 352.226-1, Indian Preference (DEC 2015)

3) 352.226-2, Indian Preference Program (DEC 2015)

4) 352.227-70, Publications and Publicity (DEC 2015)

(xiv) N/A

(xv) Quotes are due by June 17, 2021 at 12:00 pm MDT, e-mail quotes to Stephanie.Begay3@ihs.gov. Offeror must confirm the receipt of the quotes by IHS.

(xvi) Technical Contact is Stephanie Begay. Contact for solicitation is Stephanie.Begay3@ihs.gov http://www.acquisition.gov/ mailto:Stephanie.Begay3@ihs.gov