SOL_72C0T123R00019.pdf

SOLICITATION NUMBER: 72C0T123R00019

ISSUANCE DATE: July 19, 2023

CLOSING DATE AND TIME: August 21, 2023 1:00 PM Eastern Standard Time (EST)

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified U.S. citizens to provide personal services as a Senior Operations Advisor - Worldwide (GS-14) (Intermittent) under a personal services contract, as described in the attached solicitation.

Offers must be in accordance with Attachment 1 of this solicitation at the place and time specified. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone and email) of your current and/or previous supervisor(s).

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation.This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.

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2. Supplemental document specifically addressing:

Each of the three (3) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.

NOTE: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor.

3. USPSC Offeror Information for Personal Services Contracts form AID 309-2. Offerors are required to complete and sign the form. Due to COVID-19 and limited access to equipment, we are currently accepting electronic signatures on the AID 309-2 form.

Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Your complete resume and the AID 309-2 form must be mailed or emailed to OTIjobs@usaid.gov

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Offeror resources are available at https://otijobs.net/uspsc-application-guidance. Any questions on this solicitation may be directed to:

OTI Recruitment Team E-Mail Address: OTIjobs@usaid.gov Website: www.OTIjobs.net

Sincerely, Ousmane Faye Contracting Officer

M/OAA/RM

2 | Page https://otijobs.net/uspsc-application-guidance

72C0T123R00019

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72C0T123R00019

2. ISSUANCE DATE: July 19, 2023

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: August 21, 2023, 1:00 pm Eastern Time

4. POINT OF CONTACT: OTI Recruitment Team, e-mail at OTIjobs@usaid.gov.

5. POSITION TITLE: Senior Operations Advisor

6. MARKET VALUE: This position has been designated at the GS-14 equivalent level, ($99,908 - $129, 878 base per annum). Final compensation will be negotiated within the listed market value based upon qualifications, previous relevant experience and work history, salary and educational background. Domestic USPSCs, based on the location of the Official USAID Worksite, or the approved alternative worksite if approved for remote work, will be eligible for Locality Pay. USPSCs performing overseas are not entitled to Locality Pay. Base salaries over and above the pay range will not be entertained or negotiated. Offerors who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

As this is a Worldwide position, incumbents who reside outside of the DC metropolitan area will be provided with transportation and/or per diem if they are required to work at the official USAID worksite in Washington, DC. Incumbents will be provided with transportation and/or per diem for all other official USAID/OTI travel assignments as dictated by the terms of each individual contract. Please be advised selectee(s) will be required to travel to Washington, DC for Agency onboarding processing and badging prior to being given any assignments. USPSCs residing outside of the 50 mile DC radius, per Agency travel policy, will be reimbursed for travel to the official USAID worksite in Washington, DC. In order to be reimbursed, the selectee must have a Travel Authorization (TA) completed prior to traveling. Please be advised selectee, upon contract start, will be required to travel to Washington, DC for Agency processing and badging regardless of place of performance. Any required travel for USPSCs with DC locality for the purpose of completing the onboarding and badging process will be a personal expense.

7. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year option periods.

The Personal Services Contractor hired under this contract will provide up to a maximum of 250 workdays of services on an annual basis. The specific projects, as well as dates, number of days and locations to be worked, will be determined by mutual agreement between the contract 3 | Page mailto:OTIjobs@usaid.gov https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/2023/general-schedule employee and their OTI supervisor according to the administrative, operational and programmatic needs of OTI. There is no obligation by OTI to provide assignments for a minimum number of days, and the contractor is free to provide “blackout” dates during which they will not be available to accept assignments.

START DATE: Within 45 days of receiving notification that required security clearance has been obtained.

8. PLACE OF PERFORMANCE: Worldwide

9. ELIGIBLE OFFERORS: United States Citizens

10. SECURITY LEVEL REQUIRED: SECRET

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

USAID’s Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local partners advance peace and democracy in politically-transitioning countries. In support of U.S. foreign policy, OTI seizes emerging windows of opportunity in the political landscape to promote stability, peace, and democracy by catalyzing local initiatives through adaptive and agile programming.

Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief.

Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society;

development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation.

To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under U.S. Personal Services Contracts (USPSCs).

These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office’s programmatic goals and objectives. Some of these USPSCs serve on intermittent contracts and are referred to in OTI as “bullpenners,” providing support in a surge capacity. Those serving in the bullpen must be 4 | Page prepared to work both in Washington and the field, often with little time for preparations. There are several benefits that USPSCs may participate in, such as partial reimbursement for health and life insurance costs, as well as full coverage of workers’ compensation, among other benefits.

For more complete information on USPSC benefits, please see Section VI of this solicitation.

OTI’s Core Values:

Agility OTI addresses complex political problems through context analysis, experimentation, and strategic resource use. Applying an adaptive mindset in Washington and the field accelerates timely positive change.

Political OTI seeks to understand how power is created, traded, and facilitated, requiring that we acknowledge our privilege and the limits of our power. This understanding helps us act on power dynamics and harness them for transformation.

Accountability OTI exhibits a sense of ownership and integrity in the work we do, and holds a sense of responsibility to each other, the local partners we engage, the policies and programs we advance with our implementing partners, and the taxpayer.

Curiosity OTI’s mission demands learning and adaptation. Our relentless curiosity drives us to wonder about people, problems, and possibilities. We question the status quo, seek to understand amid uncertainty, and treat mistakes as a compass pointing us toward more effective approaches.

Diversity & Inclusion OTI’s ability to achieve its mission and live out its values is propelled by our collective responsibility to create a sense of belonging for all in our work environment. OTI values the diversity of each others’ authentic selves, building a foundation of trust and respect.

Courage OTI embraces our engagements with one another, our stakeholders, and our programs with intentionality and optimism. Achieving our mission requires that we take risks and tackle difficult conversations and decisions. A courageous OTI is a force for positive change.

OTI’s DEIA Vision Statement: OTI is a collaborative environment that represents the global community at all levels of our organization. Uniting diverse backgrounds and experiences, we value individual expertise to advance peace and democracy around the world.

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Values and associated behaviors that will enable this vision are:

Trust

● Model open communication, active listening and candor.

● Believe others when they share their experiences.

Respect

● A respectful attitude should be shown to everyone.

● Allow for others to express complete opinion/thoughts without interruption, while recognizing that there are other perspectives and lived experiences.

Belonging (Accessibility)

● Serve as an ally to those who feel excluded (professionally, socially, personally, etc.).

● Promote togetherness and acceptance through equitable behavior.

Empathy

● Listen to understand, create space to be real/feel.

● Remind yourself to be conscious of how others may feel or receive your words

Self-awareness/accountability

● Supervisors hold their peers to account on their expectations and behaviors.

● Seek regular, constructive feedback to understand how your words and actions affect and influence others, and how they are being perceived and interpreted.

● Acknowledge unconscious bias and be willing to learn and change behavior when confronted/corrected.

For more information about OTI and its country programs please see:

https://www.usaid.gov/stabilization-and-transitions

INTRODUCTION

The position of Senior Operations Advisor is intermittent and a senior-level position that requires an experienced professional who can efficiently and effectively function in OTI’s fast-paced and changing work environment. You are an expert in the multitude of functions that comprise program operations and management for USAID’s Conflict Prevention and Stabilization (CPS) Bureau with the Office of Transition Initiatives programs in Washington, D.C. and the field. You must be readily available to provide the required services on an intermittent basis, often on short notice with little time for preparation, and from time to time, you will be required to travel to OTI field offices that are located in countries with complex problems, often in difficult and harsh environments, with some offices located in countries with no other USAID presence as well as to the countries with the USAID Mission that will provide the regional services. You must have the ability to identify key interagency leaders in Washington, D.C. to establish and maintain 6 | Page https://www.usaid.gov/stabilization-and-transitions professional working relationships which is critical to the success of OTI’s program implementation. Excellent analytical skills and the ability to grasp and resolve problems quickly are essential. Administrative management functions include management analysis, human resources in relation to U.S. Direct Hire, both Civil and Foreign Service, U.S. and foreign national Personal Services Contractors (USPSC/FSNPSC), general services (which include real and personal property management, International Cooperative Administrative Support Services (ICASS), security, contracting, and procurement. A thorough comprehension and proven record of performance in these functions is an absolute necessity for the Senior Operations Advisor to fulfill the requirements of the position.

CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The work of the Senior Operations Advisor requires teamwork, the exercise of discretion, judgment and personal responsibility. As a member of a highly operational office, you are willing and able to perform a wide range of management and administrative functions to help ensure programmatic success. You are an expert in the multitude of functions that comprise program operations and management (domestically and overseas) for USAID’s Office of Transition Initiatives (OTI). You provide services that require a high level of professionalism, knowledge, diplomacy, and expertise. You are readily available to provide the required services on an intermittent basis, often on short notice with little time or no time for preparation. You report to OTI’s Operations Bullpen Team Leader or their designee and spend a significant amount of your time working on special projects, critical issues and office priorities side by side with senior leadership across OTI’s three divisions. You will collaborate with teams across the office, providing services and expertise as requested to the Field Programs Division (FPD) regional and individual country program teams, the Program Learning and Innovations Division (PLI) teams, the Operations and Management Division (OMD) teams, and key offices supporting OTI including Acquisition and Assistance (M/OAA), Office of the General Counsel (GC) and the Office of Human Capital Talent Management (HCTM). All support to headquarter activities is transition program implementation-focused. You are also committed to upholding USAID/OTI’s Diversity, Equity, Inclusion, and Accessibility’s (DEIA) Vision and Values as outlined in the background.

Under the direct supervision of the Conflict Prevention and Stabilization (CPS)/OTI Operations Bullpen Team Leader or their designee, you will perform the following duties:

● In the advancement of specific tasks or projects, liaise with the Agency's General Counsel (GC), Office of Acquisitions and Assistance (OAA), Human Capital Talent Management (HCTM), Administrative Management Services (AMS), and other offices to ensure OTI adheres to policies and procedures and that appropriate waivers are used to enable rapid response for political transition programs overseas;

● Serve as subject matter expert in conducting research on and interpreting Agency policies and procedures related to USPSC issues, deviation memos, Foreign Service Limited (FSL)

7 | Page and other USDH appointments to include both Foreign and Civil Service, Civil Service Excepted (CSE) and GC requirements. Prepare summary papers outlining policy changes that impact OTI project implementation;

● Serve as a subject matter expert to OTI management on policies and procedures including federal and agency regulations pertaining to USAID and DoS operations in embassies including ADS, AIDAR, FAM and FAH;

● Advise on a range of operational issues pertaining to support of OTI’s field-based staff. This includes advisory services on agreements with service providers for OTI field team, administrative support, country program start-ups and close-outs and long term TDYs.

● Lead and collaborate with OMD teams, and as needed more broadly across FPD and PLI, in developing and writing new process or policy guidance or policy change documents for dissemination within OTI. Develop and provide training on new guidance/policy;

● Provide strategic workforce planning advice on personnel support services for program-funded USPSC positions including provision of guidance on the establishment of USPSC positions, review of position descriptions and market value analyses, as well as the development of justifications required by OAA and/or GC;

● Manage projects in support of OTI’s staff in order to advance OTI’s management and operations support objectives, including planning, organizing, directing, designing, and coordinating projects;

● Serve on USPSC hiring and OTI procurement-related technical evaluation committees (TECs);

● Collaborate with teams across the Office to develop and provide training for staff worldwide to ensure compliance with OTI policies to include both Washington and field support operations, as well as USAID regulations;

● Provide technical and operational support and expertise within OMD in a range of roles that may include filling management gaps at a senior level to ensure that OTI programs continue to run smoothly; and,

● Serve on temporary details within OTI, other USAID bureaus/offices, or other U.S.

Government (USG) agencies under this scope of work for a period not to exceed six (6) months. Duties performed while on detail must be directly related to the scope of work, but may not be directly related to OTI programs or activities. Contracting Officer (CO) approval is required for the temporary detail. Any extension past the six (6) months requires CO approval.

SUPERVISORY RELATIONSHIP:

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The Senior Operations Advisor will report to the Operations Bullpen Team Leader or their designee.

SUPERVISORY CONTROLS:

At the GS-14 level, the supervisor provides administrative direction in terms of broadly defined missions or functions. The incumbent independently plans, designs and carries out project, studies, and programs. Results of the work are considered technically authoritative. There is no higher level official technically responsible for administering the program/project.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on assessment teams, country start-ups, and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT:

Work is primarily performed in an office setting. If the employee travels overseas, the work may involve additional special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under “Submitting an Offer”)

At a minimum, the offeror must have:

(1) A Master's degree with seven (7) years of work experience;

OR

A Bachelor’s degree with nine (9) years of work experience;

OR

An Associate’s Degree with ten (10) years of work experience;

OR

A High School diploma/equivalent with eleven (11) years of work experience;

AND

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(2) Four (4) years of experience working in complex operations management or administrative management positions including human resources, contracts and procurement, and other related functions;

AND

(3) Demonstrated supervisory experience, including training, guiding and mentoring staff.

III. EVALUATION AND SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS:

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen;

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;

● Supplemental document specifically addressing how the candidate meets each of the

Evaluation Factors submitted;

● Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked to renounce second-country citizenship);

● Satisfactory verification of academic credentials.

A USAID Secret level security clearance required prior to issuance of the contract for this position.

NOTE: If a full security investigation package is not submitted by the selected within 30 days after it is requested, the offer may be rescinded. If a security clearance is not able to be obtained within four months after the selected submits the initial security clearance documentation, the offer may be rescinded.

EVALUATION FACTORS:

10 | Page https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

(Used to determine the competitive ranking of qualified offerors in comparison to other offerors.

The factors are listed in priority order from highest to least.)

Offerors should cite specific, illustrative examples for each factor. Responses will be rated using the point system described below. Failure to fully respond to each element of each Evaluation Factor will result in a reduction of points awarded. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.

Factor #1 Provide 1-2 examples of experience providing guidance and/or advisory services that reflect technical headquarters and field based operational support expertise to include headquarters and field-based administrative management operations to senior levels within an organization.

Factor #2 Provide 1-2 examples of experience managing projects to fulfill operations support objectives of an international organization to include technical analysis, planning, organizing, directing, designing and/or coordinating projects.

Factor #3 Provide 1-2 examples of experience demonstrating the coaching, advising and mentoring of the leaders of operations-centered teams.

BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses.

Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

The Offeror Rating System is as Follows:

Evaluation Factors have been assigned the following points:

Factor #1 – 25 Factor #2 – 25 Factor #3 – 20 Total Possible – 70 Points

Interview Performance – 30 points

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)

Total Possible Points: 100 11 | Page

The most qualified offerors may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. OTI will not pay for any expenses associated with the interviews. In addition, offers (written materials and interviews) will be evaluated based on content as well as on the offerors writing, presentation, and communication skills. In the event that an offeror has fully demonstrated their qualifications and there are no other competitive offerors, OTI reserves the right to forgo the interview process.

Professional references and academic credentials will be evaluated for offerors being considered for selection. Offerors must submit at least three (3) professional references, one (1) of which must be a current or former supervisor. OTI reserves the right to contact previous employers to verify employment history. If the offeror had a previous position with USAID, the TEC and/or CO are encouraged to obtain reference checks from the previous supervisor(s) or CO(s). See ADS 309.3.1.11.a.4

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 4.

Qualified offerors are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone and email) of your current and/or previous supervisor(s).

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

Your resume should contain explicit information to make a valid determination that you fully meet the minimum qualification requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing:

Each of the three (3) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.

12 | Page https://www.usaid.gov/sites/default/files/documents/309.pdf

NOTE: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor.

3. Offeror Information for Personal Services Contracts form AID 309-2. Offerors are required to complete and sign the form. The form can be found at https://www.usaid.gov/forms. Due to COVID-19 and limited access to equipment, we are currently accepting electronic signatures on the AID 309-2 form.

4. Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first day of onboarding or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.* *See Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042 in Section VIII below.

Additional documents submitted will not be accepted.

To ensure consideration of offers for the intended position, offers must prominently reference the solicitation number in the offer submission.

Offeror resources are available at https://otijobs.net/uspsc-application-guidance

DOCUMENT SUBMITTALS

Via email: OTIjobs@usaid.gov

Please note in your document submission where you heard about this position.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

NOTE REGARDING THE SYSTEM FOR AWARD MANAGEMENT (SAM)

All individuals contracted as USPSCs with a place of performance in the United States are required to be registered in the SAM database. The selected offeror will be provided with guidance regarding this registration.

For general information about SAM, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Unique Entity Identifier and FAR 52.204-7, System for Award Management.

13 | Page https://www.usaid.gov/forms https://otijobs.net/uspsc-application-guidance https://www.acquisition.gov/far/part-52#FAR_52_204_7 or www.sam.gov.

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION,

NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the Contracting Officer (CO) informs the successful offeror about being selected for a contract award, the CO will provide the successful offeror instructions about how to complete and submit the following forms. Forms outlined below can be found at http://www.usaid.gov/forms/

1. Declaration for Federal Employment (OF-306).

2. Questionnaire for Sensitive Positions (for National Security) (SF-86), or Questionnaire for Non-Sensitive Positions (SF-85).

3. Finger Print Card (FD-258).

The contractor will be required to show proof that the contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

a) Employer's FICA Contribution

b) Contribution toward Health & Life Insurance

c) Pay Comparability Adjustment

d) Annual Increase (pending a satisfactory performance evaluation)

e) Eligibility for Worker's Compensation

f) Annual and Sick Leave

g) Paid Parental Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Post Differential Chapter 500 and Tables in Chapter 900.

14 | Page http://www.sam.gov/ http://www.usaid.gov/forms/ https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(b) Living Quarters Allowance Section 130.

(c) Temporary Lodging Allowance Section 120.

(d) Post Allowance Section 220.

(e) Supplemental Post Allowance Section 230.

(f) Payments During Evacuation Section 600.

(g) Education Allowance Section 270.

(h) Separate Maintenance Allowance Section 260.

(i) Danger Pay Allowance Section 650.

(j) Education Travel Section 280.

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

One Base Year Table – Senior Operations Advisor

Item No

(A)

Services (Description)

(B)

Qty

(C)

Unit

(D)

Unit Price

(E)

Amount

(F)

0001 Base Year 1 - Compensation Award Type: Cost

Product Service Code: R497 Accounting Info: [insert from Phoenix]

1 LOT $____ $____

Fringe Benefits/Other Direct Costs (ODCs) Award Type: Cost

Product Service Code: R497 Accounting Info: [insert from Phoenix]

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Total Estimated Cost $____

Four Option Years Table- Senior Operations Advisor

Item No

(A)

Services (Description)

(B)

Qty

(C)

Unit

(D)

Unit Price

(E)

Amount

(F)

Option Period (OP) 1 - Compensation Award Type: Cost

Product Service Code: R497 Accounting Info: [insert from Phoenix]

1 LOT $____ $____

OP 1 - ODCs Award Type: Cost

Product Service Code: R497 Accounting Info: [insert from Phoenix]

OP 2 - Compensation Award Type: Cost

Product Service Code: R497 Accounting Info: [insert from Phoenix]

1 LOT $____ $____

OP 2 - ODCs Award Type: Cost

Product Service Code: R497 Accounting Info: [insert from Phoenix]

Option Period (OP) 3 - Compensation Award Type: Cost

Product Service Code: R497 Accounting Info: [insert from Phoenix]

1 LOT $____ $____

OP 3 - ODCs Award Type: Cost

Product Service Code: R497 Accounting Info: [insert from Phoenix]

Option Period (OP) 4 - Compensation Award Type: Cost

1 LOT $____ $____

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Product Service Code: R497 Accounting Info: [insert from Phoenix]

OP 4 - ODCs Award Type: Cost

Product Service Code: R497 Accounting Info: [insert from Phoenix]

Total Estimated Cost [base + options] $____

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.

See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

AAPDs and CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/work-usaid/aapds-cibs#psc to determine which AAPDs and CIBs apply to this contract.

5. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information:

https://www.usaid.gov/partner-with-us/acquisition-assistance-ombudsman/psc-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

6. FAR Provisions Incorporated by Reference

52.204-27 PROHIBITION ON THE BYTEDANCE COVERED

APPLICATION

June 2023

AAPD 06-10 – PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 28, MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

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(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/16fam/index.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) MEDICAL EVACUATION (MEDEVAC) SERVICES – Please see Attachment 2 to this solicitation for information on AAPD No. 18-02.

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a 18 | Page http://www.state.gov/m/a/dir/regs/fam/16fam/index.htm hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

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ATTACHMENT II

Title 48 of the Code of Federal Regulations (CFR) Chapter 7.

USAID Acquisition Regulation (AIDAR)

APPENDIX D – DIRECT USAID CONTRACTS WITH A U.S. CITIZEN OR A U.S.

RESIDENT ALIEN FOR PERSONAL SERVICES ABROAD

GP 25. MEDICAL EVACUATION (MEDEVAC) SERVICES (DEC 2019)

A contractor who is required to relocate abroad and accompanying eligible family members; or a contractor on official travel status abroad on temporary duty or training, will be provided Medevac services through the Department of State, Bureau of Medical Services, similar to that provided to U.S. Government employees in 16 FAM 300 Medical Travel. Medevac costs that will be covered by USAID include travel and per diem, but do not include medical care costs.

To be eligible for Medevac services covered by the Department of State Medevac program, the contractor and accompanying eligible family members must obtain and maintain international health insurance coverage in accordance with the clause of the contract entitled, “Insurance.”

GP 29. INCENTIVE AWARDS (DEC 2019)

The contractor is eligible to receive certain monetary and non-monetary USAID incentive awards in accordance with the AIDAR and USAID internal policy.

ATTACHMENT III

PERSONAL SERVICES CONTRACTS WITH INDIVIDUALS

PART 52—SOLICITATION PROVISIONS AND CONTRACT CLAUSES

Subpart 52.2—Text of Provisions and Clauses

52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors, Alternate 70.

ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021)-Alternate 70 (OCT 2021) (M/OAA-DEV-FAR22-01c)

(a) Definition. As used in this clause -

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

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(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

(End of clause)

Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042 USAID will take no action to enforce the clause (FAR 52.223-99) implementing the requirements of Executive Order 14042, absent further written notice from USAID, where the place of performance identified in the contract is in a U.S. state or outlying area subject to a court order prohibiting the application of requirements pursuant to the Executive Order (hereinafter, “Excluded State or Outlying Area”). In all other circumstances, USAID will enforce the clause, except for contractor employees who perform substantial work on or in connection with a covered contract in an Excluded State or Outlying Area, or in a covered contractor workplace located in an Excluded State or Outlying Area. A current list of such Excluded States and Outlying Areas is maintained at https://www.saferfederalworkforce.gov/contractors/.

[END OF PROVISION]

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