SOL 72061724R00002 HIS Advisor 1.10.2024_AC.pdf

SOLICITATION NUMBER: SOL-72061724R00002

ISSUANCE DATE: January 10, 2024

CLOSING DATE/TIME: February 7 2024, 16:45 PM Kampala Time

Subject: Solicitation for US Personal Service Contractor

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 - (IV) Submitting an Offer of this solicitation.

Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1 at:

kampalausaidjobs@usaid.gov

Sincerely, Annie Carisma Acting Executive Officer

SOL‐ 72061724R00002

ATTACHMENT 1

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72061724R00002

2. ISSUANCE DATE: January 10, 2024

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: February7, 2024, 4:45 PM Kampala

Time

4. POINT OF CONTACT: EXO and HR Specialist at: kampalausaidjobs@usaid.gov or 0414-306-

5. POSITION TITLE: Health Information Systems Advisor (HIS Advisor)

6. MARKET VALUE: $99,908 - $129,878, equivalent to GS-14.

Final compensation will be negotiated within the listed market value.

7. PLACE OF PERFORMANCE: Kampala, Uganda. The contractor may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract. Possible domestic travel of up to 50 percent as stated in the Statement of Duties.

8. PERIOD OF PERFORMANCE: The base period will be two years, estimated to start on or about July 2024. Based on Agency need, the Contracting Officer may exercise three one-year periods for dates estimated as follows:

Base period TBD – two-year period

Option period 1 TBD – one year period

Option period 2 TBD – one year period

Option period 3 TBD – one year period

9. ELIGIBLE OFFERORS: United States (U.S.) citizen – offshore or resident in Uganda.

10. SECURITY LEVEL REQUIRED: The successful offeror must obtain a U.S.

Government Employment Authorization/Facilities Access only.

11. STATEMENT OF DUTIES:

General Statement of the Purpose of the Contract

USAID/Uganda is seeking qualified candidates for the position of Personal Services Contractor (PSC) - Health Information Systems (HIS) Advisor.

The Office of Health and HIV/AIDS (OHH) is USAID/Uganda Mission’s largest technical office, with over $350 million/year in program funding, and a staffing of almost 72 professionals. At any one time, there are between 50 and 60 activities managed by the technical staff and teams of the OHH.

Accordingly, OHH is responsible for one of USAID's largest and most complex bilateral assistance health programs. Currently, there are six technical teams in the Office: (1: HSS) the Health System Strengthening Team, (2: PMI) the President’s Malaria Initiative Team (3: HIV-TB) the HIV and TB Team, (4: FHT) the Family Health Team, (5: SI) the Strategic Information (SI) Team, and (6: GHS) the Global Health Security Team.

The HIS Advisor is a member of the HSS Unit responsible for providing strategic leadership, technical and management expertise for HIS in Uganda. HIS activities are a key component of the OHH and are implemented within the Ugandan health system. At the national, regional, and district levels, HIS assists public health managers in finding answers to key questions about the state of health programming; the effectiveness of these services; and the capacity needed to improve programs, as well as to plan and report on improved health outcomes. At the facility and community level, HIS assists health care workers in providing high quality information needed for timely and quality care. The HIS Advisor ensures USAID OHH and the President’s Emergency Plan for AIDS Relief interagency HIS activities are aligned to the Ministry of Health (MOH) Health Information and Digital Health Strategy, USAID’s Global Health Digitization Strategy, and USAID Uganda’s Country Development Cooperation Strategy (CDCS) 2.0.

The HIS Advisor provides both advisory and deep technical acumen, including hands-on health information system technical expertise, conducts results-oriented analysis, initiates, and supports communications and collaborate with a wide variety of stakeholders including the Government of Uganda (GOU), the USG inter-agency, Implementing Partners (IPs), community entities, private sector entities and other stakeholders. The Advisor occupies a high profile and important position in USG foreign assistance to Uganda and is expected to act in the best interest of USAID/Uganda, while being responsive to the needs and interests of the GOU and other key stakeholders.

Broad responsibilities of the HIS Advisor include providing technical guidance to USAID, USG interagency, and IPs in the design, development, improvement, and maintenance of digital and health information systems that strengthen health service quality, effectiveness, and efficiency. The HIS Advisor engages with key GOU ministries including the MOH, Local Government, Finance, Public Service, Information Communication Technology, Gender Labour and Social Development, and National Medical Stores; GOU Departments and Agencies including: National Information Technology Authority, National Identification and Registration Authority, Uganda Bureau of Statistics, and the Division of Health Information Management within the MOH. The HIS Advisor collaborates closely with USG colleagues to help leverage broader development opportunities with public and private stakeholders in a range of fields including energy, internet, power connectivity and economic development.

Statement of Duties to be Performed

(a) Technical and Advisory Support (70 percent)

Within USAID and the USG Interagency space

● Provide strategic leadership to the development and implementation of HIS activities within the

OHH team using health informatics IT project management principles and/or strategic information components through an HSS approach.

● Engage with the OHH sub-teams to develop recommendations for USAID support to ensure harmonized, cost-effective, and developmentally appropriate HIS activities.

● Provide digital health and information systems technical assistance and capacity building to USAID Personal Services Contractor staff, IP staff and GOU staff, as needed, for unique country systems requirements, systems analysis, design, specifications, and support to project development, management, development, implementation, and evaluation.

● Provide on-going support to USAID IPs in operationalizing HIS and digital health activities in line with the MOH Health Information and HIS/Digital Health Strategy and USAID digital health priorities.

● Contribute to the mutual leveraging of USAID and other development partner programs beyond health to catalyze solutions that will address the broader determinants of health outcomes.

● Foster strategic partnerships and engagement between the health office and non-health offices within the Mission and externally to ensure HIS systems strengthening investments are implemented holistically.

At national level

● Provide technical leadership for the HIS and digital health landscape in Uganda, with a focus on

USAID-supported data management systems across a range of technical areas, including health statistics from routine data like the District Health Information System-2 (DHIS-2) and periodic surveys like the Demographic and Health Survey (DHS), key health information and digital systems (e.g. eLMIS, HRIS, Uganda Electronic Medical Records (EMR), IFMIS for budgeting) to facilitate systems design, data collection, management and use.

● Work with the MOH Division of Health Information Management and Ministry of Gender Labour and Social Development to assist in defining the strategic direction of Digital Health Information initiatives, guidance on systems integration and interoperability for health information exchange and data use of data management information systems.

● Strengthen the development of national capacities for the design, implementation, monitoring and reporting of quality and accuracy of data and information sources, including vital and health statistics.

● Support the MOH and relevant MDAs to coordinate governance issues, data safety and protection requirements, share innovative HIS approaches from global initiatives and provide strategic leadership at key national technical working groups related to HIS.

● Liaise with external technology leaders to stay current on technological advances, benefits and risks, best practices and support the development and implementation of digital health platforms consistent with regulatory expectations.

● Serve as an expert advisor and liaison to varied stakeholders in the public and private sector with the ability to diplomatically leverage strategic partnerships for results.

(b) Program Management – 30 percent

Provide program management support for activities awarded under the USAID health system and HIS portfolios, and provide advice to Agreement/Contracting Officer’s Representatives (A/CORs) and Government Agreement Technical Representatives (GATRs) on metrics for improving partner performance and assessing progress toward sustainable service delivery models. Key roles are:

● Support the integration and application of state-of-the-art digital health systems theories, methods, and practices into the design of OHH activities, scopes of work, research and learning activities, monitoring and evaluation activities, training materials, technical guidelines, implementing tools.

● Serve as A/COR or activity manager for designated awards as assigned.

● Provide leadership for the implementation of the health information systems strategy to achieve specific health objectives.

● Foster a high level of communication and close working relationships with USAID Uganda project teams, including A/CORs, GATRs, activity managers, project implementers, and other key stakeholders operating in the HIS arena in Uganda.

● Provide advisory support on USAID IP HIS/IT procurements and/or SI components to HIS-related projects and oversee implementation of each IP contractor’s approved work plans and other project planning/monitoring requirements.

● Monitor and evaluate USAID OHH mechanisms with HIS investments to ensure quality and standardization through conducting data quality reviews, field monitoring site visits, management reviews, external audits, and data validation.

● GA

● Work closely with the MOH and USG interagency to ensure standardization of HIS investments and alignment to the MOH and USAID HIS/digitization strategies.

POSITION ELEMENTS

Post Entry Training: On-the-job training will be provided relating to USAID-specific procedures, regulations, and methods; including the Automated Directives System (ADS), Mission Orders, and all planning and reporting databases. Formal A/COR certification courses, program/project management and other appropriate training courses may be offered, subject to course offerings and the availability of funds. Appropriate training courses including E-training are also available. The contractor shall annually attend mandatory annual security updates, ethics training and complete OGE 450, Financial Disclosure Report.

Available Guidelines: Strategic Framework for U.S. Foreign Assistance; Agency policy statements;

Operational Plans, Strategies and Guidance, including the Uganda CDCS 2022-2027; the ADS; results framework and work plans.

Exercise of Judgment: Substantial judgment (discretion) is used daily in giving technical guidance to USG, USAID, and GOU colleagues, to IPs, and in representing USAID in multiple-stakeholder fora. Management decisions regarding SI over certain IPs are at the discretion of the HIS Advisor.

Substantial judgment is required in analyzing and determining whether or not to recommend approval of actions regarding health IT systems awards.

Authority to Make Commitments: None. The HIS Advisor shall not make any unauthorized commitments for the USG. However, the HIS Advisor exercises the authority given to activity managers and A/CORs and may make administrative arrangements consistent with ADS guidance and Mission policy. The HIS Advisor takes action and establishes priorities based on available guidelines and professional judgment. Guidance is sought when needed, and the supervisor informed of activity and project status. Within the scope of the authority delegated, the HIS Advisor may indicate to ranking counterpart and IP officials that they will make a recommendation to USAID on a specific activity issue or problem.

Nature, Level, and Purpose of Contacts: The HIS Advisor must develop and maintain contacts with all levels of staff in the Mission. The HIS Advisor maintains an extensive range of mid- to senior-level contacts with the GOU, donors, and private-sector circles for purposes of activity implementation, programming, strategic planning, providing guidance and procedures and discussing of SI. The HIS Advisor represents USAID with multiple stakeholders and will be involved in establishing a common understanding among high-level decision makers at relevant GOU MDAs to find satisfactory solutions that address their objectives and concerns.

Sunday Pay: Sunday pay is not authorized under this contract.

Support Items: The HIS Advisor will be provided with the support services, equipment, and supplies necessary to perform the work.

Travel Requirements: The HIS Advisor will periodically travel within Uganda to visit host government counterparts, other donors, stakeholders, IP offices and activities.

Supervisory Relationship: The HIS Advisor reports to the HSS Unit Leader. Accomplishments are evaluated for conformance with policy and accomplishment of USAID/Uganda objectives and individual work objectives through periodic and annual evaluations.

Supervision exercised: This position may have supervisory responsibilities as USAID’s portfolio in HIS expands.

12. PHYSICAL DEMANDS: The work requested does not involve undue physical demands. During temporary duty travel, or when attending public events, the employee may be subjected to additional physical exertion including long periods of standing, walking over rough terrain, or carrying moderately heavy items (less than 50 pounds).

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

To ensure compliance with the entire set of this solicitation instructions (please see page 9 to 12 - III. EVALUATION AND SELECTION FACTORS and IV. SUBMITTING AN OFFER sections), the offer package must be complete and signed–where indicated - and offerors must include in their offers information to demonstrate that they:

(1) have attained the required education level; and

(2) meet the experience requirements, etc.

USAID/Uganda expects to award a personal services contract for a United States (U.S.) Citizen or Resident Alien – offshore or resident in Uganda for a two-year base period. Based on Agency need, the Contracting Officer may exercise three one-year contract extension periods.

The successful Offeror must be capable of securing a U.S. Government Employment Authorization/ Facility Access. S/he must be able to secure a medical clearance to serve in Uganda.

In order to be considered for the position, an offeror must meet the Minimum Qualifications listed below. Consideration and selection will be based on a panel evaluation of the Evaluation Factors.

Offerors meeting the required qualifications for the position will be evaluated based on the information/ documentation presented in the offer.

Additionally, interviews and writing samples may be requested only from the top scoring offerors.

Please note that not all offerors will be interviewed or contacted.

USAID reserves the right to conduct telephonic interviews with the highest-ranked offerors and make the interview a deciding factor in selection.

Reference checks will be conducted on those Offerors selected for the interview. The Offeror’s references must be able to provide substantive information about the Offeror’s past performance, skills, and abilities.

USAID reserves the right to obtain from previous employers and other sources - in addition to the ones provided by the offeror - relevant information concerning the Offeror’s past performance, technical knowledge, required skills, including teamwork and team-building experience and may consider such information in its evaluation.

If an offeror does not wish USAID to contact a current employer for a reference check, this should be stated in the offeror’s cover letter, and USAID will delay such reference check pending communication with the offeror.

USAID will not pay or reimburse for any expenses associated with the application, evaluation process (e.g., interviews, writing samples, writing tests) unless expenses are pre-authorized.

The required professional qualifications include the following and offerors must address all the elements as part of their offer in response to this PSC solicitation.

A. EDUCATION

A Master’s degree in public health, health informatics, information technology, computer science, management information systems, or another closely-related field is required.

B. PRIOR WORK EXPERIENCE

A minimum of seven (7) years of increasingly responsible experience managing HIS activities. The seven

(7) years of experience must include experience in project management in the areas of designing, developing, implementing, and maintaining HIS in large-scale programs in developing or resource-poor settings activities, within the public and private sector.

Experience in managing the development or sourcing of state-of-the-art HIS that are used to improve health programs, performance monitoring, and planning.

Demonstrated experience working in complex working environments with multiple demands and engaging a wide range of stakeholders, including senior host government officials, the private sector, USAID or other development partners, and other USG agencies.

C. TECHNICAL KNOWLEDGE

Technical expertise in and knowledge of application of various digital health systems building blocks into national HIE health information exchange strategies, mobile health, and data collection applications.

Demonstrated knowledge of HIS using an enterprise architecture approach, management of national and population-based surveys and mobile data collection applications.

Familiarity with health data analytics, statistical and data visualization, and dashboards relevant to health program monitoring and reporting.

Knowledge of applying and utilizing HIS project management principles and/or SI components through an HSS approach.

Demonstrated ability to apply principles, practices, and theories in project management.

D. TEAMWORK AND INTERPERSONAL SKILLS

Demonstrated ability working collaboratively with senior managerial and technical host country counterparts, donors, and other stakeholders.

Ability to work effectively with a broad range of USG personnel and partners, and coordinate and collaborate with donors, IPs, GOU, and other external stakeholders.

Demonstrated ability to provide strategic leadership and consensus building among large and diverse teams for complex projects.

Ability to work both independently and as part of a multicultural team environment to achieve overall goals and objectives. Ability to work effectively in a team environment as a team member, leader, or supervisor.

Demonstrated ability to navigate and manage politically and culturally sensitive issues in a diplomatic manager and bring divergent viewpoints on policy, project, research, and administrative matters.

Work creatively in a problem-solving environment demonstrating teamwork, innovation, and excellence.

E. LANGUAGE, COMMUNICATION, AND COMPUTER SKILLS:

Fluent in written and spoken English (FSI Level 4).

Strong written and verbal communication skills with demonstrated ability to communicate quickly, clearly, and concisely both orally and in writing.

Ability to facilitate meetings and make logical and persuasive oral presentations to senior officials and partners in a multicultural context.

Demonstrated ability to communicate ideas concisely and persuasively.

Demonstrated ability to effectively draft technical papers, reports, strategic program designs, or other written documents.

Ability to communicate technical information to technical and nontechnical audiences.

Excellent computer skills.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-

1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

Offers will be initially screened for compliance with the solicitation instructions and eligibility in accordance with the selection criteria below.

To ensure compliance with the entire set of this solicitation instructions (please see page 11 to 12 IV. SUBMITTING AN OFFER section), the offer package must be complete and signed (hand or electronic signature) –where indicated - and offerors must include in their offers information to demonstrate that they have attained the required education level and meet the experience requirements, etc.

Offerors will be evaluated and ranked based on the information provided for the four Quality Ranking Factors (QRFs) that must be addressed as required in the supplemental document – Item IV – Submitting an Offer 1 (D).

Offerors must, therefore, address each of the four Quality Ranking Factors (QRFs) in their offer.

Top- ranked Offerors who meet the minimum qualification will be invited for an interview and given a written evaluation.

Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

The four Quality Ranking Factors (QRFs) that must be addressed as required in the supplemental document – Item IV – Submitting an Offer 1 (D) are:

1. TECHNICAL KNOWLEDGE (50 points in total):

Knowledge of health informatics, information technology and public health IT standards and applications, including EMRs, LIS, DHIS-2, HIE, e-LMIS, and others. (6 points)

Demonstrated knowledge of health information systems and digital health interventions such as EMRs, conducting periodic and population-based surveys (such as DHS, PHIAs) and mobile data collection applications. (6 points)

Substantial knowledge of application of the digital health systems building blocks in national strategies, health care related databases and warehouse design, HIE, mobile health data collection applications, requirements specification development, data modeling and others. (5 points)

Knowledge of health information technology and key health information digital public health data systems and applications, including EMRs, LIS, DHIS-2, HEI, e-LMIS, HRIS, IFMIS for budgeting) and tools to facilitate data collection, management, and use of tools like registers. (5 points)

Strong knowledge and experience with data extract, transform, and load (ETL) principles, methods, and technology, and the use of application programming interfaces (APIs) for electronic data transfer.

(4 points)

Demonstrable capacity and understanding on data visualization, infographics, and dashboard related work relevant especially for health program monitoring and reporting. (4 points)

Knowledge of applying and utilizing HIS project management principles and/or SI components through a health systems strengthening approach. (4 points)

Proven ability to apply principles, practices, and theories in project management discipline (phases, techniques, and tools). (4 points)

Technical expertise in applying health data analytics including data import/export capabilities, APIs, and familiarity with statistical and data visualization tools. (4 points)

Demonstrated expertise in health data analysis including familiarity with statistical and data visualization tools, including capacity building for health analytics, strategic planning, and leadership.

(4 points)

Experience in conceptualizing HIS programs, policies, and plans and developing strategies for their management and implementation. (4 points)

2. PRIOR WORK EXPERIENCE (35 points in total):

A minimum of seven (7) years of increasingly responsible experience managing HIS activities. The seven years of experience must include experience in project management in the areas of designing, developing, implementing, and maintaining HIS in large-scale program activities. (10 points)

At least three (3-5) years’ experience in Sub-Saharan Africa or resource challenged setting is highly desired. (5 points)

Three to five years’ experience in an international or resource- challenged setting is highly desired. (5 points)

Demonstrated experience with managing the development or sourcing of state-of-the-art HIS that are used to improve health programs, performance monitoring, and planning. (5 points)

Demonstrated experience working in complex working environments with multiple demands and engaging a wide range of stakeholders, including senior host government officials, the private sector, USAID or other development partners, and other USG agencies is strongly desired. (5 points)

Experience working collaboratively and building relationships with USG, host ministries, national and international working partners at all levels, local organizations, and other program partners, is highly desirable. (5 points)

3. TEAMWORK, INTERPERSONAL SKILLS, AND ABILITIES (15 points in total):

Ability to work effectively with a broad range of USG personnel and partners, and coordinate and collaborate with donors, IPs, GoU and other external stakeholders. (3 points)

Demonstrated ability to provide strategic leadership and consensus building among large and diverse teams for complex projects with ability to mentor, train, or build local capacity related to HIS. (3

Ability to work both independently and as part of a multicultural team environment to achieve overall goals and objectives and work effectively in a team environment as a team member, leader, or supervisor. (3 points)

Demonstrated ability to navigate and manage politically and culturally sensitive issues in a diplomatic manager and bring divergent viewpoints on policy, project, research, and administrative matters. (2

Excellent written and oral skills required with a demonstrated ability to review, synthesize information, and produce quality reports. (2 points)

Must be able to communicate quickly, clearly, and concisely both orally and in writing to both technical and non-technical colleagues. (2 points)

4. EDUCATION (Pass/Fail)

Offerors without a relevant degree will not be considered for award or proceed forward in the evaluation process.

A Master’s degree in public health, health informatics, health information technology, computer science, management information systems, or another closely-related field is required.

Total Possible Points: 100 Technical Knowledge: 50 points Prior Work Experience: 35 points Teamwork, Interpersonal skills and abilities: 15 points

Education – Pass/Fail Satisfactory Professional Reference Checks – Pass/Fail

Total Possible Points: 100 Evaluation Factor Total – 100 points, and Pass for Education and Reference Checks

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit:

A. A signed (hand or electronic signature) offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at: http://www.usaid.gov/forms.

B. Cover letter clearly indicating the position for which you are applying.

C. Curriculum vitae/resume specifically which MUST include:

(i) Paid and non-paid experience, job title, location(s), dates held (month/year) and hours worked per week for each position;

--Dates (month/year) and locations for all international field experience must also be detailed;

--Any experience that does not include dates (month/year), location, and hours per week will not be counted towards meeting the solicitation requirements.

(ii) Specific duties performed that fully detail the level and complexity of the work.

(iii) Names and contact information (phone and email) of your current and/or previous supervisor(s).

(iv) Education and any other qualifications including job-related training courses, job-related skills, or job- related honors, awards, or accomplishments.

D. Supplemental [separate] document specifically addressing each QRF as outlined in the solicitation.

E. United States (U.S.) citizens and Resident Alien (currently resident in Uganda) must attach a copy of a valid work permit.

F. Offers should be in Adobe Acrobat (.pdf). No other file types will be accepted. All documents should be scanned into one (1) document (one (1) ATTACHMENT) which should not exceed

10MB.

Documents should be arranged and scanned in this order:

(i) Signed (hand or electronic signature) offer form AID 309-2

(ii) Cover Letter

(iii) Completed Curriculum vitae/resume

(iv) Supplemental documents

(v) Valid work permit – if applicable

G. Submitted offers and documents become the property of USAID and will not be returned.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted by email to EXO and HR Specialist at: kampalausaidjobs@usaid.gov Incomplete or late applications will not be considered.

No other form of submission will be permitted (e.g., courier, fax, or hand delivery). The US Government will not be responsible for incomplete/corrupted or missing information in electronic submissions and these applications may not be accepted. USAID will only confirm receipt and print out the electronic submission. USAID will not ensure quality or completeness of electronic files attached to the e-mails.

The Offeror assumes all risk related to an electronic submission. Late offers or delayed electronic submissions will not be accepted.

3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

For this position, the subject line of the email must read:

SOL NUMBER TITLE OF POSITION, LAST, FIRST CANDIDATE NAME

Exp. 72061724R00002, Health Information Systems Advisor, Smith Jose

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the forms relating to:

1. Security Eligibility/Government Employment Authorization/Facility Access

2. Medical Clearances and Certifications

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

a) Employer's FICA Contribution

b) Contribution toward Health & Life Insurance

c) Pay Comparability Adjustment

d) Annual Increase (pending a satisfactory performance evaluation) if applicable

e) Eligibility for Worker's Compensation

f) Annual and Sick Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at:

https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

a) Temporary Lodging Allowance (Section 120)

b) Living Quarters Allowance (Section 130) c)Post Allowance (Section 220)

d) Supplemental Post Allowance (Section 230)

e) Separate Maintenance Allowance (Section 260)

f) Education Allowance (Section 270)

g) Education Travel (Section 280)

h) Post Differential (Chapter 500)

i) Payments during Evacuation/Authorized Departure (Section 600)

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare, and applicable State Income taxes;

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO

PSCs

USAID regulations and policies governing PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, "Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad," including contract clause "General Provisions," available at: https://www.usaid.gov/ads/policy/300/aidar

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRIC

E (E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info:

Appropriation: 72-1923/271031 BBFY / Fund: 2023/ GH-H

1 LOT USD

TBD

USD TBD at Award after negotiations with Contractor

1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT USD

TBD

USD TBD at Award after negotiations with Contractor

2001 Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT USD

TBD

USD TBD at Award after negotiations with Contractor

3001 Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT USD

TBD

USD TBD at Award after negotiations with Contractor

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .

AAPD/CIB

No. Title/Issued Date

Subject Category

AAPD 21-05

(PDF 422K)

REVISED AND EXPANDED FRINGE BENEFITS

FOR USPSCs (AIDAR Dev. No. M-OAA-DEV- AIDAR-22-1c) – November 23, 2021) USPSC Paid Parental Leave Timekeeping/Payroll Process [41K PDF]

Personal Services Contracts

AAPD 21-04

Revision 3

(PDF 382K)

EXECUTIVE ORDER 14042 ON ENSURING

ADEQUATE COVID-19 SAFETY

PROTOCOLS FOR FEDERAL AWARDS (FAR

Deviation No. M-OAA-DEV-FAR-22-01c) – December 14, 2012 AAPD No. 21-04, ATTACHMENT 4 - Letter for

Acquisition Managemen t, PSCs

AAPD/CIB

No. Title/Issued Date

Subject Category contracts with performance requiring physical access to USAID domestic facilities. [165K PDF] AAPD No. 21-04, ATTACHMENT 5 - Letter to Individuals with Personal Services Contracts [166K PDF] AAPD 21-04 ATTACHMENT 6: Overview of Applicability of FAR 52.223-99 [200K PDF]

AAPD 21-01

(PDF 221K)

Applicability of FAR 4.21 to USAID personal services contracts with individuals under the AIDAR Appendices D and J – March 26, 2021

Acquisition Managemen t

AAPD 18-02

Revision 2

(PDF 77K)

This AAPD is to update the Medevac clause for U.S.

personal services contractors (USPSCs) performing abroad, and USPSCs who are on official travel status abroad on temporary duty or training. The purpose of this Revision 2 is to reflect an extension to the class deviation, resulting in a new AAPD expiration date. – February 16, 2022

Personal Services Contracts

AAPD 10-01

(PDF 47 kb)

PERSONAL SERVICES CONTRACTS --

CHANGES IN USG REIMBURSEMENT

AMOUNTS FOR HEALTH INSURANCE AND

PHYSICAL EXAMINATION COSTS – 01/08/10

Personal Services Contracts

AAPD 06-10

(PDF 80 kb)

PSC MEDICAL EXPENSE PAYMENT

RESPONSIBILITY – October 30, 2006

Personal Services Contracts

AAPD 06-08

(PDF 35 kb)

AIDAR, APPENDICES D AND J: USING THE

OPTIONAL SCHEDULE TO INCREMENTALLY

FUND CONTRACTS – JUNE 23, 2006

Personal Services Contracts

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

5. PSC Ombudsman. The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

6. FAR Provisions Incorporated by Reference.

52.204-27

Prohibition of ByteDance covered application

NOV 2023

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