SOL-72044222R00003-Procurement Agent-06-14-2022.pdf

SOLICITATION NUMBER: 72044222R00003

ISSUANCE DATE: June 14, 2022 CLOSING DATE/TIME: July 14, 2022 4:00PM, Cambodia Time

SUBJECT: Solicitation for Resident Hire U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely, Cicely Lewis Executive Officer

U.S. Agency for International Development US Embassy Tel: (855) 23-728000 #1, Street 96 Fax: (855) 23-430263 Phnom Penh, Cambodia

ATTACHMENT 1 72044222R00003

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72044222R00003

2. ISSUANCE DATE: June 14, 2022

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: July 14 2022, 4:00PM, Cambodia Time

4. POINT OF CONTACT: Ms. Cicely Lewis at cilewis@usaid.gov with a courtesy copy to Phnom Penh USAID HR phnompenhusaidhr@usaid.gov

5. POSITION TITLE: Procurement Agent

6. MARKET VALUE: $42,641 -- $55,430, equivalent to GS-8 Final compensation will be negotiated within the listed market value, based on the successful candidate’s salary history, work experience and educational background. The standard compensation package also includes a contribution for life and health insurance and a contribution to FICA. This is a resident-hire position. It does not include offshore benefits such as housing, post differential, and post allowance.

7. PERIOD OF PERFORMANCE: One Years (1 year), o/a September 1, 2022 to o/a August 31, 2023, with the possibility of extensions. Extensions will depend on the need for continuation of such services, availability of funds, satisfactory performance, and the needs of the USAID/Cambodia Mission.

The base period will be one year (1 year), estimated to start on/a September 2022. Based on Agency need, availability of funds and satisfactory performance, the Contracting Officer may exercise (an) additional option period(s) for the date(s) estimated as follows:

Base Period o/a September 2022–August 2023 Option Period 1 o/a September 2023–August 2024 Option Period 2 o/a September 2024–August 2025 Option Period 3 o/a September 2025–August 2026 Option Period 4 o/a September 2026–August 2027

8. PLACE OF PERFORMANCE: USAID/Cambodia – Phnom Penh, Cambodia with possible travel as stated in the Statement of Duties.

9. ELIGIBLE OFFERORS:

To meet basic eligibility requirements, the applicant must:

mailto:phnompenhusaidhr@usaid.gov

• Be a U.S. citizen or permanent resident/registered alien (“green card holder”)

• Be able to attain Work Permit/Residency Permit

• Submit a complete application as outlined in the section titled SUBMITTING AN

OFFER;

• Be able to attain employment authorization/facility access;

• Be able to obtain a Department of State medical clearance;

• Be available and willing to work additional hours beyond the established 40-hour workweek, including weekends, as may be required or necessary;

• Be willing to travel to work sites and other offices as/when requested.

10. SECURITY LEVEL REQUIRED: Facilities Access / Employment Authorization

11. STATEMENT OF DUTIES:

1. General Statement of Purpose of the Contract

The Procurement Agent performs a comprehensive range of procurement support services and A&A support to assist the procurement teams in both The Office of Acquisition and Assistance (OAA) as well as the USAID/Cambodia Executive Office (EXO), in completing its tasks. The incumbent will work closely with the assigned A&A specialists in OAA as well as the Contracting and Executive Officer.

2. Statement of Duties to be Performed:

1. Procurement Support and Award Administration (55%)

● Drafts correspondence related to procurement, prepares forms, cables, and other related documents;

● Assists the procurement and EXO staff in the drafting/typing of acquisition and assistance awards and related documents;

● Distributes copies of A&A awards and modifications within a prescribed period and consistent with the requirements of the Federal Acquisition Regulation (FAR) and Automated Directive System (ADS).

● Maintains hard and electronic copies of A&A files (as applicable) to make sure that the files are complete or sufficient to constitute a complete history of the award as required by FAR Part 4.8 “Contract Files”, ADS 300, ADS 302, ADS 303, and other guidance issued by the Office of Acquisition and Assistance (OAA) in Washington.

● Negotiates and prepares modifications to A&A and EXO personnel or service awards for unfunded extensions, increases in ceiling price, incremental funding, and changes to contract/agreement terms and conditions, among others. Prepares more complex modifications with guidance from the Contracting/Agreement Officer, A&A Specialists and/or EXO.

● Prepares correspondence to contractors and recipients in accordance with applicable regulations, including approvals, consent to subcontract, source and nationality or other waivers, disposition of property for Contracting/Agreement Officer review and approval, for example.

● In conjunction with the Contracting Officer’s Representative (COR) and/or Agreement Officer’s Representative (AOR), monitors contractor and recipient performance and achievement of results, notifying the Contracting/Agreement Officer of any deficiencies or problems.

● Supports administration of awards across all portfolios, including facilitation of work with other support offices through limited financial reviews, VAT reimbursements, and other cross-cutting award management concerns.

● The incumbent may be required to travel to RDMA/Bangkok or other location to assist procurement staff on filing, simplified acquisitions, etc.

2. A&A Close-Out (20%)

• Communicates with the relevant Mission CORs/AORs to determine the completion status of contracts, grants, and cooperative agreements, and to obtain any other relevant information. Obtains from the Mission’s Controller the status of payments on contracts, grants, and cooperative agreements for which closeout action is being taken.

• With regard to contractor performance reports, oversees COR compliance with completion of contractor performance reports. Screens reports for completeness and provides comments, if applicable, to the Contracting Officer for final submission. Addressing contractor concerns with the reports in the Contractor Performance Assessment System (CPARS) database.

• Serves as the Mission’s CPARS Focal or Alternate Focal Point.

• Conducts desk audits of contracts and grants which do not require formal audits and make recommendations to the Contracting/Agreement Officer regarding any questionable or unallowable costs. Serves as the OAA point person for all audit and contractor performance reports. Coordinates and collaborates with the Office of Financial Management (OFM) to ensure that recommendations are acted upon.

• Negotiates and prepares closeout modifications and corresponding documents such as Award Data Sheets, Distribution Sheets, etc. Prepares (for final signature of the Contracting/Agreement Officer) the final closeout report (with all required attachments) for each closed-out contract, grant or cooperative agreement.

Handles any other closeout issues or actions that may arise.

3. Administrative Personnel Systems and Procurement Support (25%)

● Provides administrative procurement, personnel services, and personnel systems support to the Executive Office.

● Uploads/transfers ASIST personnel file actions and PSC contract closeout documentation requirement.

● Serves as a mission GLAAS operator, tracks EXO ServiceNow workflow management, Talent Analytics, as well as serving as HR-OPS initiator.

● Receives purchase requests from various offices; reviews such requests for necessary technical data and a proper authorization; if needed confers with originator of requests to obtain additional information.

● Reviews quotes, invoices, and other procurement documents to verify appropriateness of costs and charges. Checks purchase orders and accompanying file to ensure that proper procedures were followed and documented.

● Prepares/drafts purchase related memos, cables, letters, and justifications for approval by the EXO.

3. Supervisory Relationship: N/A

4. Supervisory Controls: The Procurement Agent receives supervision from the

Contracting/Agreement Officer, Executive Officer, and/or his/her designee.

12. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

All candidates must meet the Minimum Qualifications. Applications will be screened accordingly, and only those that meet the below, required criteria, will be moved forward in the recruitment process:

● Education: College/University studies in Business Administration, Public

Administration, Accounting, Economics, Finance, Marketing, Commerce or Law is required.

● Experience: Three (3) years of experience in procurement/acquisition and assistance or administrative management is required.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Upon closing of the solicitation, a committee will convene to review the applications.

Applicants who meet the education and experience requirements will be scored and ranked based on the following selection factors:

Selection Process and Basis of Evaluation: Offerors who clearly meet the minimum education and work experience qualification requirements may be further evaluated through review of the offeror’s submitted required documents (see section IV below) and ranked based on the below evaluation and selection factors. A competitive range may be established of the highest-ranked offerors, who may be further evaluated through technical tests, interviews, and reference checks to determine the most qualified/highest-ranked offerors. Negotiations may be conducted with the most qualified/ highest-ranked offerors at the conclusion of evaluations.

Education (10 points): A bachelor's degree in Business Administration, Public Administration, Accounting, Economics, Finance, Marketing, Commerce or Law.

Prior Work Experience (30 points): A minimum of three (3) years of experience in procurement/acquisition and assistance or administrative management is required.

Knowledge (30 points):

General knowledge of office management procedures and specialized knowledge of administrative work and database management is required. Demonstrated ability to organize and manage A&A actions, personnel and services procurement actions, and filing systems effectively; ability to deal effectively with mid and high-level officials of agency/host government/private sector. Must have analytical skills in order to determine applicability of USAID regulations pertaining to filing and closeout of A&A and administrative procurement actions. Must have the ability to learn federal acquisition regulation and code of federal regulation with respect to procurement rules and regulations. Working knowledge of standard software packages utilized by USAID, including Microsoft Word, Excel, and the ability to do research on the internet.

Skills and Abilities (30 points):

Must have excellent typing skills in order to perform majority of work. Proficiency in word processing and spreadsheet programs is essential. Ability to understand verbal and written instructions for completion of complex tasks. Excellent interpersonal skills, tact and diplomacy when managing sensitive subjects, and ability to manage multiple and competing priorities is required.

The Contracting Officer reserves the right to establish a competitive range. Those applicants determined to be competitively ranked will be invited to participate in an interview. Only finalist candidates will be contacted.

Reference checks will be conducted only for the candidates who are considered to be finalists, based on the results of their interviews. The applicant’s references must be able to provide substantive information about his/her past performance and abilities.

If an applicant does not wish USAID to contact a current employer for a reference check, this must be stated in the applicant’s cover letter; USAID will delay such reference checks pending the applicant’s concurrence.

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

http://www.usaid.gov/forms

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 4.

3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

4. Offerors are also required to submit:

1. Cover Letter;

2. Curriculum Vitae or resume;

3. Salary history for the previous three years; and

4. A list of three professional references.

5. Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - Please be advised that, upon award, the contractor will be required to follow the Mission policies and/or directives from the U.S. Department of State regarding COVID-19 requirements.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

1. Declaration for Federal Employment (OF-306)

2. Medical History and Examination Form (DS-6561)

3. Questionnaire for Sensitive Positions for National Security (SF-86), or

4. Questionnaire for Non-Sensitive Positions (SF-85)

5. Finger Print Card (FD-258)

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

Note: U.S. Resident Hire PSCs are not eligible for any fringe benefits (except contributions for FICA, health insurance, and life insurance), including differentials and allowances.

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES

PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES

(DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

2001 Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

4. Acquisition and Assistance Policy Directives/Contract Information Bulletins

(AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.

https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

6. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency.

Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

***END OF SOLICITATION***

https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman mailto:PSCOmbudsman@usaid.gov