SOL_7200AA24R00091_eSigned.pdf

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CODE 18a. PAYMENT WILL BE MADE BY

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541611

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR7200AA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/30/2025 1400 ET

07/23/2024

Srijana Rana (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

7200AA24R00091

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 32 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Washington DC 20523-1000 1300 Pennsylvania Avenue, NW, UA Office of Acquisition & Assistance

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$24.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USAID M/OAA

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

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UNIT PRICE

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UNIT

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified U.S.

citizens to work overseas as an Executive Officer (EXO), as described in this solicitation.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Rukmal Perera

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

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30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

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AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

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32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

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40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

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COMPLETE

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42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

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ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32 2 of

SOLICITATION NUMBER: 7200AA24R00091

ISSUANCE DATE: July 23, 2024

CLOSING DATE AND TIME: Multiple Review Periods - See 1.3

SUBJECT: Solicitation for U.S. Personal Services Contractor (USPSC) Executive Officer (EXO)

(Multiple Positions) - Overseas Performance

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified U.S. citizens to work overseas as an Executive Officer (EXO), as described in this solicitation.

Offers must be in accordance with this solicitation. Incomplete or unsigned offers will not be considered.

Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and underrepresented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any costs incurred in the preparation and submission of an offer.

Any questions must be directed in writing to the Point of Contact specified in this solicitation.

Sincerely, Rukmal S. Parera

Contracting Officer, USAID/M/OAA/RM/ARU

Solicitation No. 7200AA24R00091

I. GENERAL INFORMATION

1. SOLICITATION NO: 7200AA24R00091

2. ISSUANCE DATE:

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: This solicitation is open and continuous until September 30, 2025; 05:00 P.M. Eastern Time.

The following are the closing dates for each review period: 11/15/2024; 12:00 P.M. Eastern Time –

03/15/2025; 12:00 P.M. Eastern Time – 05/15/2025; 12:00 P.M. Eastern Time – 07/15/2025; 12:00 P.M.

Eastern Time and 09/30/2025; 12:00 P.M. Eastern Time.

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. Any review period may be canceled at USAID’s discretion.

4. POINT OF CONTACT: Contract Specialist Ms. Srijana Rana at srana@usaid.gov with a copy to the

Contracting Officer Mr. Rukmal Perera at rperera@usaid.gov.

5. POSITION TITLE: Executive Officer (EXO)

6. MARKET VALUE: This position has been designated as a GS-15 equivalent level (2024 General Schedule

(Base) $123,041 - $159,950) annually. Final compensation will be negotiated within the listed market value, based upon the offeror’s qualifications, previous relevant experience, work history and educational background. Salaries will not exceed the Contractor Salary Threshold (CST), unless a waiver is granted.

7. PLACE OF PERFORMANCE: USAID Overseas Missions, on a Temporary Duty (TDY) basis, not to exceed 250 days per annum.

Overseas USPSCs may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract.

8. PERIOD OF PERFORMANCE:

Intermittent - Base (one-year), with four (4) one-year option years

Base Period: To be completed at award

Option Period 1: To be completed at award

Option Period 2: To be completed at award

Option Period 3: To be completed at award

Option Period 4: To be completed at award

9. ELIGIBLE OFFERORS: U.S. Citizens.

10. SECURITY LEVEL REQUIRED: In possession of, or able to obtain, a “Secret” level Security

Clearance.

11. STATEMENT OF DUTIES FOR THE EXECUTIVE OFFICERS

Background

The Bureau for Management, Office of Management Services, Overseas Management Division, mailto:srana@usaid.gov mailto:rparera@usaid.gov

(M/MS/OMD) is hiring Executive Officers (EXO) under a United States Personal Services Contract (USPSC) on intermittent contracts providing support when circumstances in a country necessitate an increase in staffing or additional specialized skills. The USPSCs will be a part of “Tiger Team” and those serving in the Tiger

Team must be prepared to work abroad in USAID missions, often with little time for preparations.

M/MS/OMD intends to contract for these services for a minimum activation of 90 workdays to a maximum activation of 250 workdays during each contract year. Duration of deployments can be from two months to almost a full year (not to exceed 250 days). The Government contemplates awarding three (3) contracts with a one base year and four option years. Submissions must be in accordance with the below attached information at the place and time specified. Applicants interested in applying for one of these positions MUST submit the following materials:

The Tiger Team, which is a staff services support function embedded in the Bureau for Management, Office of Management Services, Overseas Management Division, (M/MS/OMD), is hiring Executive

Officers, (EXOs) who will be U.S. Personal Services Contractors (USPSCs) on intermittent contracts;

providing rapid response to urgent demands, additional specialized skills, or requests for services that cannot otherwise be accomplished in a country where personnel have been displaced due to security issues, or where there has been a surge of activity that exceeds the capacity of that Mission’s personnel.

The USPSCs will be a part of the EXO Tiger Team and must be prepared to work abroad in USAID missions and embassies, often with little time for preparations.

Tiger Team intermittent USPSCs are expected to deploy a minimum of 45 workdays per contract year to remain active Tiger Team members. Deployments can be for any period of time from 2 months to almost a full year (not to exceed 250 days). The Tiger Team is seeking highly motivated, highly qualified individuals with the desire to help support USAID missions abroad when faced with a natural disaster, political instability or turmoil, internal conflict or otherwise in need of surge support due to some unforeseen circumstances. Created in originally in 2008, formerly referred to as Crisis Surge Support Staff

(CS3) and Rapid Staff Support Services (RS3), the Tiger Team has provided specialized, surge and crisis staffing to USAID Missions throughout the world with a full range of specialized expertise.

USPSCs are considered employees of USAID for all purposes except programs administered by the Office of Personnel Management (OPM) – such as federally sponsored health insurance, life insurance, and retirement benefits. However, there are several other similar benefits that USPSCs may participate in, such as partial reimbursement for health and life insurance costs, as well as full coverage of workers’ compensation, among other benefits. For more complete information on USPSC benefits, please see page

13 of this solicitation.

1) GENERAL STATEMENT OF PURPOSE OF THE CONTRACT

The EXO is a key business advisor, skilled in applying strategic planning and policy formulation tools to develop and implement management solutions supporting the USAID Mission and its program objectives overseas. The scope of an EXO’s responsibilities will be determined by the size and complexity of a

USAID Mission; the scope of country and regional programs; the extent to which the Mission’s administrative support services are consolidated under the International Cooperative Administrative

Support Services (ICASS); and the availability of local or regional support services.

Tiger Team intermittent EXOs serve USAID client Missions as senior administrative management officers, providing the full range of business management, analysis, and planning services, covering the full range of overseas administrative activities including U.S. Government (USG) policies and procedures;

business management services; operations; program support; human capital management; security and emergency preparedness; information management; and mentoring.

2) STATEMENT OF DUTIES TO BE PERFORMED

● The Executive Officer (EXO) will report directly to the Mission Director or his/her designee. The

EXO serves the mission on the full range of support services, activities, and oversight to the complex daily operations of the EXO Office. The EXO will be expected to provide leadership, guidance, and professional expertise and knowledge and collaborate closely with staff in all management, and logistical EXO functions.

● Tiger Team intermittent EXOs, from time to time, will assume the role of “mentor” to new USDH

EXOs assigned to missions. Specifically, the intermittent EXO will provide training and guidance to the new EXOs in order to meet the following objectives:

● Improve and expand technical subject matter expertise in BS-03.

3) MAJOR DUTIES AND RESPONSIBILITIES

The EXO is responsible for coordinating the delivery of effective and efficient management and logistical support to the Mission including liaison with the ICASS provider at post for the provision of services to

USAID customers (e.g., housing, motor pool).

A. General Administrative Direction

● Ensure effective and timely delivery of quality services by all Executive Office units through:

● Coordination of activities toward the achievement of common objectives.

● Independently plan, design, and implement projects/studies; results accepted as authoritative.

● Identification and implementation of productivity-enhancing delivery systems.

● Targeted training for service-provider staff.

● Publication and updating of clear guidelines for customers.

● Conducting and analyzing periodic customer satisfaction surveys.

● Maintenance of adequate internal controls to protect USAID assets and monitor internal procedures; and

● Career development and in-service training programs.

B. Budget and Procurement

● Prepare and oversee implementation of annual administrative procurement budgets (OE), to include:

● Solicitation and analysis/approval of acquisition projections of USAID operating units, including PSC contracts and associated costs.

● Maintenance of appropriate system of checks and balances from initial requisition through final disposition of property.

● Provision of adequate competition.

● Adherence to FAR/AIDAR requirements.

● Sign procurement and PSC actions (Contracting Warrant preferred); and

● Oversight of CORs for all continuing requirements and voucher approvals.

C. General Services

● Provide direction for all general services, including:

● Managing with the ICASS service provider the Mission’s personal property program, including office furniture and equipment, vehicles, and supplies.

● Developing standards for replacing, issuing, using, and controlling USG property.

● Managing the real property program including office and facilities maintenance.

● Management of C&R operations.

● Developing space utilization plans for future Mission expansion; and

● Conducting newcomer orientation training for all staff.

D. Facility Maintenance and Repair

● The USPSC/EXO will oversee the maintenance and repair of equipment and services at the USAID building, including:

● Managing new construction projects as they arise.

● Provide oversight to Facilities Maintenance staff of these two buildings; and

● Liaising with USAID and ICASS to ensure that the service standards are adhered to.

E. Travel Management

● The USPSC/EXO may assist in managing official travel, including:

● Managing E-2 Travel and approving E2 and paper travel requests; and

● Responding to requests for information and conducting limited training on travel-related topics.

F. Safety and Security Programs

● Administer all aspects of the Mission's safety and security program, including:

● Maintenance of emergency notification systems covering all US and local national employees, TDY visitors, and contractor staff.

● Office and residential evacuation, equipment and procedures.

● Periodic safety training of employees.

● Compliance and operation of safety and security programs; and

● Liaison with RSOs and USAID/SEC.

G. Other Activities

● Explore and develop opportunities for improving USAID services to customers.

● Represent USAID in such interagency fora as the ICASS working group, the Inter-Agency Housing

Board, the Post Employment Committee, and the Joint Country Awards Committee.

● Develop, interpret, and ensure implementation of administrative management policies, regulations, and procedures.

● Formulate, interpret, and communicate long-range principles, policies, and objectives for administrative services programs. Serve as a key communicator of new administrative policies and procedures.

● Ensure successful implementation of large-scale administrative, human resources, and organizational changes.

● Prepare workforce planning scenarios based on various budget scenarios.

● Provide policy advice and guidance on the management and support functions and services required for effective program implementation.

● Advise and support the Mission Director on the full range of personnel matters, including development and implementation of appropriate personnel procedures and workforce planning.

● Analyze mission management requirements and, in coordination with the Office of Financial

Management, develop the operating expense budgets for the mission.

4) POSITION ELEMENT

Supervision Received: The EXO will report directly to the Mission Director or his/her designee with minimal supervision or guidance.

Supervision Exercised: The EXO may supervise any or all of the following EXO divisions:

Communications & Records, Travel, Personal Property Management and Supply, Data Management

Division, Human Resource Divisions, and alternative Service Providers.

Available Guidelines: Because of the scope of activities covered by the EXO office, there is a wide variety of regulations that cover the various elements, including the Foreign Affairs Manual (FAM), Automated

Directive System (ADS), Standardized Regulations and AID Acquisition Regulations (AIDAR). In addition, some aspects of the job are not directly covered or instructed within the formal regulations such as Global

Acquisition and Assistance System (GLAAS) and E-2 Travel and most especially the management and organization of USAID/West Africa. Policies and procedures are also often implemented on an interim basis through notices and Acquisition and Assistance Policy Directives (AAPD) in the case of procurement. The

USPSC/EXO must have a very sound understanding of this wide variety of regulations and be able, based on experience, to interpret the intent of what at times can be very confusing and contradictory regulations/guidance.

Exercise of Judgment: As an experienced Executive Officer, the USPSC/EXO will exercise independent judgment and ingenuity to interpret and develop applications and guidelines in devising innovative approaches to resolving technical, administrative, managerial and/or policy problems. Excellent judgment must be exercised in setting priorities. The use of initiative, discretion, and patience is expected from the incumbent in dealing with the USAID/West Africa office and client mission/office personnel as well as representatives from other U.S. Government agencies to resolve problems that arise during the course of work. The USPSC/EXO will also be required to follow and adhere to USAID's Code of Ethics and

Conduct.

Authority to Make Commitments: The incumbent’s independent authority to commit the U.S.

Government (USG funds on behalf of the USG) will be determined by his or her contracting warrant authority, if any. A contracting warrant is required for this position.

Nature, Level, and Purpose of Contacts: Internally, the incumbent will interact in terms of passing on knowledge and advice with the entire mission staff and will be expected to provide expert level advice to the

Mission Directors and Deputy Mission Directors. The incumbent must be able to establish sound and effective relationships with U.S Embassy counterparts, including up to the Deputy Chief of Mission level, as well as host country officials both locally and regionally. Additionally, the incumbent will coordinate with the ICASS service provider and customers. Nature of contact will vary from information providing/gathering to advice, coordination, and ensuring services received meet established standards.

5) CONTRACT SUPERVISORY RELATIONSHIPS

The Executive Officer (USPSC) will take direction from and will report to the Tiger Team Program

Manager when not on assignment, and when activated, to the Chief of Mission, Mission Director, or his/her designee.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

The minimum qualifications determine basic eligibility for the position. Offerors who do not meet all the education and experience factors are considered NOT qualified for the position.

At the GS-15 Equivalent Level:

A. Education:

Minimum of a bachelor’s degree in business administration, management, or public administration or a relevant field is required.

B. Experience:

Ten years (10) of progressively responsible experience in performing and supervising USG management operations or overseas experience specifically related to administrative management for a large and complex organization, including space planning, property management, procurement, contracting, USG travel, training, and personnel management required. The incumbent must have proven experience providing day-to-day direction in support of administrative and operational needs of a large and complex regional mission.

The incumbent must have experience working in a team setting. S/he must have experience representing office at higher levels within the organization.

C. Language:

Fluency (Level IV) in English Language

D. Additional Consideration: Available and willing to work outside the regular 40-hour workweek when required or necessary.

● Available for at least 60 days cumulatively during a calendar year for deployment to Missions.

● Willing to travel to overseas work sites/offices when requested.

● Able to obtain and maintain a Medical Clearance.

● Satisfactory verification of academic and training credentials. Applicants may be asked to provide transcripts from the Federal Acquisition Institute (FAI), Defense Acquisition University (DAU), and USAID University to demonstrate their eligibility to obtain a Basic Level EXO Warrant. In the event transcripts are not available, applicants may submit individual training certifications.

● Must not appear as an excluded party in the System for Award Management (SAM.gov) or Office of Foreign Assets Control (OFAC) Sanctions List.

● Working knowledge of the Foreign Assistance Act of 1961, as amended, other related statutes and policies relevant to foreign assistance work, and USAID’s automated directives systems (ADS).

● Be able to obtain Foreign Affairs Counter Threat (FACT) training Offerors not meeting minimum qualifications will not be evaluated further.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR

52.215- 1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR

52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

A. SELECTION PROCESS

After the closing date for receipt of applications, a committee will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation criteria. Applications from candidates who do not meet the minimum requirements will not be scored. As part of the selection process, the most qualified candidates will be interviewed. Reference checks will be made only for applicants considered as finalists. The applicant’s references must be able to provide substantive information about his/her past performance and abilities. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter; USAID will delay such reference checks pending the applicant’s concurrence.

B. EVALUATION FACTORS

Those applicants who meet the minimum education and experience qualifications will be evaluated based on the content of their application as well as on the applicant’s writing, presentation, and communication skills.

In the Resume included with the application package, applicants should cite specific, illustrative examples to address each factor. Applicants should describe specifically and accurately experience, training, education and/or awards they have received that are relevant to the factor. Applicants should include their name and the announcement number at the top of each additional page. Failure to specifically address the Evaluation

Factors will result in the applicant not receiving full credit for pertinent experience.

https://www.lawinsider.com/dictionary/additional-considerations https://www.fletc.gov/foreign-affairs-counter-threat https://www.acquisition.gov/browse/index/far

FACTOR #1: Work Experience and Knowledge:

In 1,000 words or less, outline how you have demonstrated your knowledge of administrative skills with larger organizational priorities and goals. Work experience must demonstrate proven ability to work independently with minimal supervision or guidance. Expert knowledge of the broad range of administrative management issues including property management, physical and technical security, general services, personnel management, training, procurement, budgeting, records and correspondence is required.in

Acquisition and Assistance; provide examples of your success in one or more of the position’s responsibilities: planning, solicitation, analysis of proposals, award negotiation, cost and price analysis, etc.

FACTOR #2: Personnel Management:

In 500 words or less, outline how you possess strong interpersonal and cross-cultural skills enabling him/her to establish and maintain strong contacts with customers both within and outside the immediate office.

Proven leadership and management skills particularly with respect to administrative issues are required.

Proven ability to lead, train, and supervise is required. Proven ability to analyze, conceptualize, negotiate, exercise sound judgment, and originate ideas to streamline REXO processes, required. Proven ability to identify problems, and develop creative solutions required. Ability to anticipate change and adapt work activities accordingly is required.

FACTOR #3: Skills and Abilities:

In 500 words or less, outline how you applied what you learned in formal education to the workplace, compared to what you have learned through on-the-job experience.

FACTOR #4: Workforce Development:

In 250 words or less, describe your prior mentoring and coaching experience along with a success story in mentoring CCN employees.

FACTOR #5: Interview

Interview questions will revolve around the candidate’s ability to:

● Work effectively in a team

● Quickly adjust to a challenging operational tempo

● Communicate effectively

The Evaluation Factors listed above will be the basis for evaluating and ranking applicants for the position.

Applicants must submit a supplemental document outlining their responses to the evaluation factors in order to be considered. Only the highest-ranked applicants will be interviewed.

REFERENCES:

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)

C. BASIS OF EVALUATION

Applicants who clearly meet the Education/Experience requirements and basic eligibility requirements will be further evaluated based on the scoring of their Evaluation Factor responses. Those applicants determined to be competitively ranked will also be evaluated on their interview performance and satisfactory professional reference checks. The Applicant Rating System is as follows:

Evaluation Factors

Factor #1 20 points

Factor #2 20 points

Factor #3 10 points

Factor #4 10 points

Factor #5 40 points

The medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for

Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the

Point of Contact in Section I item 4.

3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

4. A Cover Letter of not more than one (1) page.

5. A current CV/resume. The CV/resume must contain sufficient relevant information to evaluate the Offers in accordance with the stated evaluation criteria. Broad general statements that are vague or lacking specificity will not be considered as effectively addressing particular selection criteria. Complete dates (month/year) are also required on CV.

6. References. Offerors must provide a minimum of three and a maximum of five references from the

Offeror’s most current professional life, namely individuals who are not family members or relatives.

Three references must be from direct supervisors who can provide information regarding the offeror’s work knowledge and professional experience. Offeror must provide e-mail addresses and/or working telephone numbers for all references. USAID reserves the right to contact current or previous supervisors for references.

7. Copies of diplomas, certificates or relevant degrees may be included to corroborate the CV/resume.

8. Applicants must provide their full mailing address with telephone and email address and should retain for their records copies of all enclosures that accompany their submission.

9. Submit applications via email to srana@usaid.gov with a copy to rperera@usaid.gov.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

The forms outlined below can found at: http://www.usaid.gov/forms

1. Offeror Information for Personal Services Contracts with Individuals (AID 309-2);

http://www.usaid.gov/forms mailto:srana@usaid.gov mailto:rperera@usaid.gov http://www.usaid.gov/forms

2. Contractor Physical Examination (AID Form 1420-62); *

3. Questionnaire for Sensitive Positions (for National Security) (SF-86); * or

4. Questionnaire for Non-Sensitive Positions (SF-85); *

5. Fingerprint Card (FD-258). *

* Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the announcement.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Annual Increase (pending a satisfactory performance evaluation)

(c) Eligibility for Worker's Compensation

(d) Annual and Sick Leave, based on earned hours during assignments.

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians

Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Cost-of-Living Allowance (Chapter 210).

(b) Post Allowance (Section 220).

(c) Post Differential (Chapter 500).

(d) Danger Pay Differential.

(e) Sunday Pay Differential.

(f) Medical Examinations not to exceed $500/annum.

(g) Miscellaneous Travel Costs not to exceed $200/annum.

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a

U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 https://aoprals.state.gov/content.asp?content_id=282&menu_id=101 https://www.usaid.gov/ads/policy/300/aidar https://www.usaid.gov/forms

LINE ITEMS

ITEM

NO

(A)

SUPPLIES/SERVICES

(DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe

Benefits and Other Direct Costs

(ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct

Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from

Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

2001 Option Period 2 – Compensation, Fringe Benefits and Other Direct

Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from

Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

3001 Option Period 3 – Compensation, Fringe Benefits and Other Direct

Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from

Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

4001 Option Period 4 – Compensation, Fringe Benefits and Other Direct

Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from

Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at

Award after negotiations with

Contractor_

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal

Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 - LEAVE AND HOLIDAYS (DEC 2017)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-18-1c)

AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

AAPD 18-02 Revision 2

Revisions to Medevac Policies for USPSCs and TCNPSCs

AAPD No. 18-02 is hereby incorporated as Attachment 3 to the solicitation.

GP 5. LEAVE AND HOLIDAYS (DEC 2017)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-18-1c)

FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 4 to the solicitation.

AAPD 22-02, Revision 1 - Telework and Remote Work Policy for U.S. Personal Services

Contracts with Individuals (PSCs)

AAPD No. 22-02 is hereby incorporated as Attachment 4 to the solicitation.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive

Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct.

5. PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information:

https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

6. FAR Provisions Incorporated by Reference

52.204-27 PROHIBITION ON A BYTEDANCE COVERED

APPLICATION

(JUN 2023)

http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman about:blank

ATTACHMENT 1

USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider

(FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision

10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6

Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following Solicitation

No.:

such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by

USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for

Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs

(see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the

USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the

Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7 Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

[End of Provision]

ATTACHMENT 2

GP 5. LEAVE AND HOLIDAYS (November 2020)

(a) Annual Leave

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation

0 to 3 years Four hours of leave for each two-week period over 3, and up to 15 years Six hours of AL for each two-week period

(including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two-week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the USAID Mission or

USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance. All AL earned by the contractor, but not taken by the end of the contract, will be forfeited. However, to prevent forfeiture of AL, the Contracting Officer may approve the contractor taking AL during the concluding weeks of the contractor's period of performance.

(4) Contracting Officer may grant the contractor advance AL in excess of the amount earned, but in no case may the Contracting Officer grant advance AL in excess of the amount earned in one year or over the life of the contract, whichever is less. The contractor agrees to reimburse USAID for any outstanding balance of advance AL provided during the contractor’s assignment under the contract.

(5) Applicants for PSC positions will provide evidence of their PSC and/or USG direct-hire service civilian and/or military experience, as applicable, on their signed and dated application form required under USAID policy. By signing the appropriate form, the applicant attests to the accuracy of the information provided. Any applicant providing incorrect information is subject to the penalty provisions in the form. If required to satisfy due diligence requirements on behalf of the Contracting

Officer, the contractor may be required to furnish evidence that verifies length of service, e.g., SF 50, DD Form 214, and/or signed contracts.

(b) Sick Leave. The contractor may use sick leave on the same basis and for the same purposes as

USAID U.S. direct hire employees. Sick leave is earned at a rate not to exceed four (4) hours every two

(2) weeks for a total of 13 work-days per year. Unused sick leave may be carried over under an extension or renewal of this contract with the same individual for the same work. Otherwise, sick leave will not be carried over from one post to another or from one contract to another. The contractor will not be compensated for unused sick leave upon completion of this contract.

(c) Home Leave.

(1) Home leave is leave earned for service abroad for use only in the U.S., its commonwealths, possessions and territories.

(2) A USPSC who has served at least two years overseas at the same USAID Mission, under the same contract, as defined in paragraph (c)(4) below, and has not taken more than 30 work days leave

(annual, sick or LWOP) in the U.S. may be granted home leave in accordance with the following:

(i) if the USPSC returns to the same overseas post upon completion of home leave for an additional two (2) years under the same contract, the USPSC will receive home leave, to be taken at one time, for a period of 30 work days; or if the USPSC returns to the same overseas post upon completion of home leave for such shorter period of not less than one year, as approved in writing by the Mission Director prior to the USPSCs departure on home leave, the

USPSC will receive home leave, to be taken at one time, for a period of 30 work days.

(ii) if the USPSC is returning to a different USAID Mission under a USAID personal services contract immediately following completion of the USPSC's home leave, for an additional two

(2) years under contract, or for such shorter period of not less than one (1) year, as approved by the Mission Directors of the "losing" and "gaining" Missions, the contractor will receive home leave, to be taken at one time, for a period of not more than 20 work days. When the PSC is returning to a different USAID Mission, the former Mission will pay for the home leave regardless of what country the PSC will be working in following the home leave;

(iii) if home leave eligibility is based on (c)(2)(ii) above, the USPSC must submit written verification to the losing Mission at the time home leave is requested that the USPSC has accepted a USAID personal services contract at another USAID Mission following completion of the home leave;

(iv) travel time by the most direct route is authorized in addition to the number of work days authorized for home leave;

(v) home leave must be taken in the U.S., its commonwealths, possessions or territories, and any days spent elsewhere will be charged to annual leave (AL.) If the PSC does not have accrued

AL, the PSC will be placed on LWOP.

(vi) if the PSC does not complete the additional service required under (c)(2)(i) or (ii) (that the

Contracting Officer finds are other than for reasons beyond the PSC's control), the cost of home leave, travel and transportation and any other related costs must be repaid by the PSC to the

Government.

(3) Notwithstanding the requirement in paragraph (c)(2) above, that the USPSC must have served two (2) years overseas under personal services contract with the same Mission to be eligible for home leave, the USPSC may be granted advance home leave subject to all of the following conditions:

(i) Granting of advanced home leave would in each case serve to advance the attainment of the objectives of this contract; and

(ii) The USPSC has served a minimum of 18 months in the Cooperating Country under this contract; and

(iii) The USPSC agrees to return to the Cooperating Country to serve out the remaining time necessary to meet two (2) years of service overseas, plus an additional two (2) years under the current contract or under a new contract for the same or similar services at the same Mission. If approved in advance by the Mission Director, the USPSC may return to serve out any remainder of the two (2) year requirement for service overseas, plus an additional period of not less than one (1) year under the current contract or under a new contract for the same or similar services at the same Mission.

(4) The period of service overseas required under paragraph (c)(2), or paragraph (c)(3) above, will include the actual days in orientation in the U.S. (less language training).