Sol_1605C2-20-Q-00019.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

ETA OGM NATIONAL CODE 16. ADMINISTERED BYCODE

X

X

X

333244

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OROPS

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/04/2020 1000 ES

08/13/2020

202-693-3613Crystal Brown (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1605C2-20-Q-00019

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 9 1630-OGM-20-CTR-0005OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20210 N-4643 200 Constitution Ave, NW Division of Contracting Services US Department of Labor

15. DELIVER TO

Washington DC 20210 S-4307 200 Constitution Ave, NW Office of Procurement Services

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

US Department of Labor

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The U.S. Department of Labor, Employment and Training Administration (ETA) is issuing a Request for Quote for the lease and maintenance of one multi-functional device through the Department's Blanket Purchase Agreement.

Delivery: 09/30/2020 Period of Performance: 09/30/2020 to 09/29/2021

0001 The U.S. Department of Labor, Employment and Training Administration (ETA) is issuing a Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

VALERIE S. PICKARD

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

request for the Lease and Maintenance of one multi-functional device through the Department's

Blanket Purchase Agreement.

Product/Service Code: 9999

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

9 2 of

PRICING

Department of Labor

Employment and Training Administration

Contractor Monthly Rate

Yearly Rate Number of Copiers

Total cost per year

Total for life of Contract (Base Year plus 4 option years)

Statement of Work (SOW) U.S. Department of Labor - ETA, National Office

The U.S. Department of Labor Employment and Training Administration (ETA) has a requirement for a five (5) year Lease and Maintenance agreement for one (1) Color Copier.

RFQs will be made to the U.S. DOL Enterprise-Wide MFD and Network Printer, Maintenance Leasing and Consumable Supplies BPA Vendors, 1605DC-17-A-0003, and 1605DC-17-A-0004.

I. COPIER REQUIREMENTS

This is a request to establish a lease and maintenance agreement for one (1) color copier. The BPA operational lease is for one base year, plus four option years. One (1) color copier, (Ricoh MP C6503G, or equivalent) will be located in the U.S. Department of Labor, National Office.

The agency is requiring one (1) of the Category 7a- Color MFD, CLIN 0053, Ricoh MP C6503G 65ppm or equivalent. The copier should include Digital and Multifunctional, Color and Black/White Copier Printer unit for the Department of Labor, ETA. The contractor should have the functionality and capability to generate and track all impressions made for each billable month. Due to the nature of the work, average number of copies may vary from month to month.

The agency has selected BPA Flat Rate Monthly Maintenance – CLIN 0055MT, unlimited copies per month, for all five (5) years of the Lease. Security features must include software applications that fully protect and ensure the safe maintenance of all confidential information.

In addition, 1) 90 Day all Parts and Labor Warranty on the unit, (2) equipment delivery and set-up, (3) equipment training for users, and (4) technical network support ensuring the installation of the equipment onto the ETA Network are elements that must be included. Request shall include a repair and maintenance services agreement for a 12 month period with four (4) option years. This Agreement shall include and provide all labor and use of the only manufacturers certified Ricoh or equivalent replacement parts and components, including consumable supplies.

Currently, ETA has one copier that would be included in an “open market trade-in”. The open market trade-in copier is:

Trade-in/ Haul away Devices:

MAKE: Xerox MODEL: WorkCentre 7655

SERIAL #: XEL625181N

LOCATION: U.S. Department of Labor

Employment and Training Administration 200 Constitution Avenue, NW Room N4716

Washington, DC 20210

The unit shall meet or exceed the following requirements:

Digital, multi-functional technology, Color and black and white (b/w) copier with 60 pages per minutes (ppm) color, and 65 b/w ppm production rate, network printing, robust concurrent processing with 2GB system memory and 1GB page memory to handle multiple complex jobs, multifunctional job management system (i.e. holds jobs needing additional resources while printing the next job in the queue, user determines job priority, build jobs, cover insertion, and store and recall job). Scalable paper handling options that support media capacities up to 5000 sheets in a wide variety of media sizes, advanced file compression techniques that will minimize document traffic, scan up to 70 images per minute (ipm), print from and scan to any USB memory device. The copier should feature intuitive commands and navigation with a simplified user interface. A high-capacity feeder of at least 2000 sheets, double-sided copying, 50 sheet multi-position stapling, electronic pre-collation, max copy size 11” x 17”, and copy reduction/enlargement capabilities.

**Please Note: The Ricoh MP C6503G (1) copier or equivalent should include the following:

1. 220 Sheet Color Auto Duplexing Document Feeder

2. Full-Color 9” Control Panel with SD/USB Slot

3. Automatic Duplexing

4. 125-Sheet One Bin Tray

5. Paper Trays ( Standard)

6. Large Capacity Tray

7. Bypass Tray

8. Finisher

9. Punch Unit

10. Fax Option

11. Installation and Training

In addition, the following requirements are needed:

Vendor must provide one primary sales contact for support locally and nationally.

(minimum requirement)

Vendor must provide 24 hours a day, seven days a week customer service center via accessible (800) number to take service request. (Minimum requirement).

Vendor must provide a response, or reply (via phone or e-mail) to any message left to a Customer Service Center within 24 hours of receipt of the message (sent via phone or e-mail).

Include initial analyst support and customer training at time of acquisition. (minimum requirement)

Vendor must provide on-line support 24-hours a day.

The Vendor must provide, when required, Dispatching a Service

Technician for on-site Copier Repair/Maintenance (Monday thru Friday, 8 A.M. to 5 P.M, Government site time zone). Within 48 hours of the time the Government and Contractor have determined from a Service call that a Service Technician must be dispatched to fix a non-functioning Copier.

Vendor must provide Systems Consulting (Analyst) Services On-Site Support as needed (fee based). (minimum requirement)

Vendor to provide only genuine/original parts for maintenance and supplies to include no charges for parts and supply delivery and return. (minimum requirement)

Vendor must charge same per copy/impression cost for 8 ½ x 11, 8 ½ x 14 and 11 x 17 sized paper. (Minimum requirement) Up to 65 ppm color / 60 ppm black-and-white (minimum requirement) Scan to Email (desired) Duplexing Automatic Document Handler, 100 sheet (5.5 x 8.5 to 11 x 17 sized paper) 50-sheet Integrated Convenience Stapler (desired) Solid Ink Technology (preferred/ green requirement) Must be able to produce good quality color on 100% recycled paper at a minimum resolution of 600 dpi (preferred / green requirement) Must reduce waste/trash to less than 100 lbs. over the life of the machine at a typical volume of 20K impressions per month (preferred / green requirement) Must copy/print successfully on recycled paper (preferred / green requirement) Three Hole Punch (required) High- Capacity Feeder (required) First copy out time , 7.2 seconds color Copy/Print Output Resolution up to 600 x 600 dpi (desired) One – Line Fax capability (required) Bi-directional printer capability (desired) Scan to Network, Scan to Email, Scan to Folder, Scan to SMB or FTP, Text Searchable

PDF, PDF/A, XPS, Linearized PDF, JPEG, TIFF (required) Single Touch Scanning, Text Searchable PDF generated on the device without the use of external software (minimum requirement) LDAP and Authentication when scanning to email (desired)

Offers a color maintenance plan that aligns the cost of color pages to the amount of color coverage on the page to lower overall color costs for low and medium coverage color pages. (desired)

Provides email alerts for officer manager, IT, etc. to maximize uptime (desired) Full System Common Criteria Certified (minimum requirement)

Full Capability for CAC/PIV (additional option feature if needed) (minimum requirement) Fully Certified (CMVP) FIPS 140-2 (minimum requirement) Hard Disk Encryption (minimum requirement) Image Overwrite , On-Demand and/or Automatic (minimum requirement) Secure Print 256 bit Hard Disk Encryption Automatic Two-Sided Copying/Printing Automatic Reduction/Enlargement Automatic Tray Selection MRC Scan Compression (minimum requirement) Adobe PostScript 3 Automatic Meter Read (desired) Automatic Supply Replenishment (desired) Earth-Smart Printing Capability (minimum green requirement) ENERGY STAR® Compliant (minimum green requirement) 508 Compliant

The contractor must be able to generate and track all copies made for each billable month.

Security features must include software applications that fully protect and ensure the safe maintenance of all confidential information.

In addition, 1) 90 Day all Parts and Labor Warranty on the unit, (2) equipment delivery and set-up, (3) equipment training for users, and (4) technical network support ensuring the installation of the equipment onto the ETA Network are elements that must be included.

Immediately, upon expiration of the 90 day warranty, a repair and maintenance services agreement shall be effective for a 12 month period with four (4) one (1) year option years. This Agreement shall include and provide all labor and use of only Xerox’s or equivalent certified replacement parts and components, including consumable supplies.

II. SHIPPING INSTRUCTIONS

Ship to Address:

U.S. Department of Labor Kevin Brumback

Employment & Training Administration 200 Constitution Avenue, NW – Room N-4716 Washington, DC 20210

Billing Address:

U.S. Department of Labor – ETA National Office 200 Constitution Avenue, NW Suite N-4716 Washington, DC 20210

Attention:

Kevin Brumback Employment and Training Administration U.S. Department of Labor (202)693-3381-Office (202)693-2705-Fax

III. RESPONSE REQUIREMENTS

Please provide a Response to this RFQ that includes:

1. A Cover letter that includes your Company name, DUNS and your BPA number.

2. A brief, two (2) pages or less, Response that explains how your Company will meet/satisfy the 24 hours a day, seven days a week Customer service center Requirements given on page 3, including the 48 hour, on-site Vendor Technician response time.

3. Complete Pricing Table below, with Monthly Lease Rates and Total yearly costs, using your BPA Schedule rates, for the Base year and four (1) one year Option periods. The Monthly Lease Rates must include the cost of providing the Customer service center Requirements given on page 4, which includes, when required, Dispatching a Service Technician for on-site Copier Repair/Maintenance (Monday thru Friday, 8 A.M. to 5 P.M, Government site time zone). Within 48 hours of the Time the Government and Contractor have determined from a Service call that a Service Technician must be dispatched to fix a non-functioning Copier.

PRICING TABLE I (CLIN 0053/CLIN 0055MT)

Year Monthly Lease Rate Total Yearly Cost Base Year

Option Year 1 Option Year 2 Option Year 3 Option Year 4

Total 5 Year Lease Cost

NOTE: The Vendors under GSA Schedule for Leasing of Copier equipment must include the provision of FAR 52.212-4 (l), Termination for the Government’s Convenience, and a complete Early Termination Charge/Fee Table for the sixty (60) Month, five (5) Year Lease.

4. Provide a copy of your Early Termination Charge/Fee Table for the sixty (60) Month, five (5) Year Lease.

** List any Pricing Assumptions or Exceptions

BASIS FOR AWARD

Award will be made to the Vendor with the Lowest Priced, Technically Acceptable Response

(LPTA).