Sol_1605C1-24-R-00004.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CAS

See Schedule

OASAM DC BOC SHIP CODE 16. ADMINISTERED BYCODE

X

X

337127

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORCAS

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

05/15/2024 1400 ED

05/01/2024

202-693-4051Ozge Tek (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1605C1-24-R-00004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 119 1605-BOC-24-NAT-0071OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

WASHINGTON DC 20210

ROOM S1524

200 CONSTITUTION AVE. NW

U.S. DEPARTMENT OF LABOR

15. DELIVER TO

Washington DC 20210 S-4307 200 Constitution Ave, NW Customer Acquisition Services

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

US Department of Labor

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

X

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

ADMINISTERED BY:

US Department of Labor Customer Acquisition Services 200 Constitution Ave, NW S-4307 Washington DC 20210 USA SBA Requirement #: TBD Title: DOL Enterprise-wide Furniture and Relocation Services

The U.S. Department of Labor (DOL) Office of the (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Deborah W. Worrells

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Senior Procurement Executive, on behalf of the

Business Operations Center has a requirement for

Furniture, Fixtures, and Equipment (FF&E) in accordance with this Request for Proposal (RFP).

This RFP will result in a single award Indefinite

Delivery/Indefinite Quantity (ID/IQ) contract.

This requirement is an 8(a) set-aside.

The period of performance will be one (1)

12-month base period and four (4) 12-month option periods beginning on June 9, 2024.

Questions are due no later than 2:00PM EDT, May

6,2024.

Responses are due in accordance with Block 8 of this form.

All correspondence must be sent via email to

Emily Pyatigorsky at Pyatigorsky.Emily@dol.gov.

Period of Performance: 06/09/2024 to 06/08/2025

0001 BASE PERIOD: Furniture, Fixtures, and Equipment

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

119 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 119

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C1-24-R-00004

(FF&E)

Product/Service Code: 7195

0002 BASE PERIOD: Project Management, Planning and

Interior Design Services

Product/Service Code: R706

0003 BASE PERIOD: Relocation and Move

Planning/Coordination

Product/Service Code: R706

0004 BASE PERIOD: Relocation and Move Services

Product/Service Code: R706

0005 BASE PERIOD: Furniture Disposal

Product/Service Code: R706

0006 BASE PERIOD: Program of Requirements

Product/Service Code: R706

1001 OPTION PERIOD 1: Furniture, Fixtures, and

Equipment (FF&E)

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2025

Product/Service Code: 7195

Period of Performance: 06/09/2025 to 06/08/2026

1002 OPTION PERIOD 1: Project Management, Planning and

Interior Design Services

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2025

Product/Service Code: R706

Period of Performance: 06/09/2025 to 06/08/2026

1003 OPTION PERIOD 1: Relocation and Move

Planning/Coordination

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2025

Product/Service Code: R706

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 119

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C1-24-R-00004

Period of Performance: 06/09/2025 to 06/08/2026

1004 OPTION PERIOD 1: Relocation and Move Services

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2025

Product/Service Code: R706

Period of Performance: 06/09/2025 to 06/08/2026

1005 OPTION PERIOD 1: Furniture Disposal

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2025

Product/Service Code: R706

Period of Performance: 06/09/2025 to 06/08/2026

1006 OPTION PERIOD 1: Program of Requirements

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2025

Product/Service Code: R706

Period of Performance: 06/09/2025 to 06/08/2026

2001 OPTION PERIOD 2: Furniture, Fixtures, and

Equipment (FF&E)

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2026

Product/Service Code: 7195

Period of Performance: 06/09/2026 to 06/08/2027

2002 OPTION PERIOD 2: Project Management, Planning and

Interior Design Services

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2026

Product/Service Code: R706

Period of Performance: 06/09/2026 to 06/08/2027

2003 OPTION PERIOD 2: Relocation and Move

Planning/Coordination

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2026

Product/Service Code: R706

Period of Performance: 06/09/2026 to 06/08/2027

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 119

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C1-24-R-00004

2004 OPTION PERIOD 2: Relocation and Move Services

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2026

Product/Service Code: R706

Period of Performance: 06/09/2026 to 06/08/2027

2005 OPTION PERIOD 2: Furniture Disposal

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2026

Product/Service Code: R706

Period of Performance: 06/09/2026 to 06/08/2027

2006 OPTION PERIOD 2: Program of Requirements

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2026

Product/Service Code: R706

Period of Performance: 06/09/2026 to 06/08/2027

3001 OPTION PERIOD 3: Furniture, Fixtures, and

Equipment (FF&E)

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2027

Product/Service Code: 7195

Period of Performance: 06/09/2027 to 06/08/2028

3002 OPTION PERIOD 3: Project Management, Planning and

Interior Design Services

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2027

Product/Service Code: R706

Period of Performance: 06/09/2027 to 06/08/2028

3003 OPTION PERIOD 3: Relocation and Move

Planning/Coordination

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2027

Product/Service Code: R706

Period of Performance: 06/09/2027 to 06/08/2028

3004 OPTION PERIOD 3: Relocation and Move Services

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 119

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C1-24-R-00004

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2027

Product/Service Code: R706

Period of Performance: 06/09/2027 to 06/08/2028

3005 OPTION PERIOD 3: Furniture Disposal

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2027

Product/Service Code: R706

Period of Performance: 06/09/2027 to 06/08/2028

3006 OPTION PERIOD 3: Program of Requirements

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2027

Product/Service Code: R706

Period of Performance: 06/09/2027 to 06/08/2028

4001 OPTION PERIOD 4: Furniture, Fixtures, and

Equipment (FF&E)

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2028

Product/Service Code: 7195

Period of Performance: 06/09/2028 to 06/08/2029

4002 OPTION PERIOD 4: Project Management, Planning and

Interior Design Services

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2028

Product/Service Code: R706

Period of Performance: 06/09/2028 to 06/08/2029

4003 OPTION PERIOD 4: Relocation and Move

Planning/Coordination

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2028

Product/Service Code: R706

Period of Performance: 06/09/2028 to 06/08/2029

4004 OPTION PERIOD 4: Relocation and Move Services

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2028

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

7 119

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C1-24-R-00004

Product/Service Code: R706

Period of Performance: 06/09/2028 to 06/08/2029

4005 OPTION PERIOD 4: Furniture Disposal

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2028

Product/Service Code: R706

Period of Performance: 06/09/2028 to 06/08/2029

4006 OPTION PERIOD 4: Program of Requirements

(Option Line Item)

(Anticipated Option Exercise Date) 05/09/2028

Product/Service Code: R706

Period of Performance: 06/09/2028 to 06/08/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

B - Supplies or Services/Prices

B.1 MINIMUM GUARANTEE

The Government's only obligation is the Guaranteed Minimum Quantity of Service for the Base Period under the contract. The minimum quantity is $1,000.00 of delivery orders for the base period.

B.2 CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table.

MINIMUM AMOUNT

MAXIMUM AMOUNT

$1,000.00 $98,337,521.23

THE MAXIMUM AMOUNT IS NOT A GUARANTEE. THE GOVERNMENT SHALL NOT EXCEED THE MAXIMUM AMOUNT OVER THE LIFE OF THE CONTRACT WHICH INCLUDES ONE (1) BASE YEAR AND FOUR (4) OPTION

YEARS.

B.3 IDIQ CONTRACT ORDERING PROCEDURES

1. IDIQ CONTRACT ORDERING PERIOD - The period of performance for each order placed under the IDIQ contract shall be specified in the individual order.

2. All the following conditions apply:

a) Under no circumstances may an order be placed under the IDIQ contract if the IDIQ contract has expired, been terminated or placed in a dormant status;

b) No Order may exceed the term of the IDIQ contract, inclusive of options from the date that the order is placed;

c) Order options, if included at initial issuance of the order, may be exercised after the IDIQ contract expires. However, the exercise of such options shall occur within 15 days of the IDIQ contract's expiration.

d) In the event an IDIQ contract Period of Performance ends prematurely (e.g., decision not to exercise an IDIQ contract option), an order Option that was originally awarded with an order, may be exercised for a period not to exceed 12 months. No further Order options may be exercised.

e) As directed by the Contracting Officer’s Representative (COR) and the Contracting Officer (CO), the Contractor shall continue performance in emergency or mission essential conditions. Additionally, the Contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR.

f) The Ordering CO is responsible for conducting price analysis and establishing that the specific price quoted on each order for Furniture, Fixtures, and Equipment (FF&E) are found to be fair and reasonable at the order level.

g) The Ordering CO is responsible for ensuring all Buy American Act and Trade Agreement Act requirements are met, if applicable to their order.

B.4 CONTRACTING AND ADMINISTRATIVE AUTHORITY

The IDIQ contract will be administered by the U.S. Department of Labor’s Office of the Senior Procurement Executive (OSPE).

OSPE is the solely authorized to approve changes or modify any of the requirements contained within this IDIQ contract and/or within any subsequent order placed against the IDIQ contract.

B.5 EXPECTATION FOR IDIQ CONTRACT HOLDER

The IDIQ contract holder shall collaboratively share ideas and work together with the Government, for the purpose of determining best courses of action for the sake of the DOL. Synergy and problem solving on a collective level should benefit all stakeholders.

While having this expectation for the IDIQ contract holder, the Government will continue to adhere to appropriate protections for intellectual property and other proprietary information.

B.6 ORDERING PROCEDURES

All orders under the IDIQ contract shall be issued in accordance with the terms and conditions described here, along with all applicable federal acquisition regulations, DOL acquisition regulations, and DOL manual series. Procuring COs shall use appropriate standard forms for order placement and award, while ensuring that all orders clearly reflect the IDIQ contract award number. All orders issued shall be within the scope of the IDIQ contract. The issuance of orders will be subject to the procedures below: ·

- Work performed under this IDIQ contract is subject to the terms and conditions of the IDIQ contract, and each subsequent order. The vendor shall notify the CO in the event of a conflict between the terms and conditions of the IDIQ contract, and any subsequent orders.

- In its response to RFQs issued under this IDIQ contract, the vendor shall use only those labor categories, service categories, and/or supplies listed in schedule B

- As the Government identifies specific requirements, the CO will solicit a quotation from the vendors. Personnel proposed to work on the order shall be available on the start date specified in the RFQ for that subsequent order.

- The vendor shall submit a quotation in response to the RFQ.

- The vendor shall not be obligated to provide any support services and/or supplies without written (electronic, facsimile, or paper) authorization from a CO.

- When responding to a RFQ for a subsequent order, the vendor must address whether an organizational conflict of interest (OCI) may or may not exist. Should the vendor determine that an OCI may exist, it must identify the potential conflict and how it will mitigate or avoid that conflict during performance of the order or decline to submit a quote.

- All instructions for services are subject to the terms and conditions of the IDIQ contract and each subsequent order. In the event of conflict between the direction provided by the IDIQ contract and the subsequent order, the IDIQ contract takes precedence.

Additional Price and Discount Terms: The Government may secure additional discounts at the order level. On the spot discounts are authorized and encouraged.

B.7 DELIVERY AND PLACE OF PERFORMANCE

The delivery and/or place of performance will be defined at the order level.

B.8 INVOICING PROCEDURES

Invoices shall be submitted in accordance with DOL 2023-03 Submission of Invoices (July 2023) Clause. Specific direction related to invoice submission requirements, frequency, etc. shall be included within each order.

B.9 POST AWARD EVALUATION OF VENDOR PERFORMANCE

Vendor Performance Evaluations: Interim and final Vendor performance evaluations will be prepared in the Department of Defense’s Contractor Performance Assessment Reporting System (CPARS) per Federal Acquisition Regulation (FAR) Subpart 42.15.

An interim vendor performance evaluation is prepared and completed as determined by the CO (known as the assessing official in (CPARS). The final performance evaluation is prepared and completed within 120 days after completion of each order over the simplified acquisition threshold.

B.10 IDIQ PRICING TABLE

The Service Contract Labor Standards, formerly the Service Contract Act (SCA), apply to this contract for applicable labor categories.

Wage Determination 2015-4281 is provided (Attachment D) for the Washington, DC area. However, vendors shall provide pricing on orders in accordance with the Wage Determination for the place of performance at the order level.

ATTACHMENT A - IDIQ Pricing Sheet Vendor's Name: Fully Burdened Rates (Hourly)

Labor Categories Proposed Alternate Labor Category

Base Period

Option Period 1 Option Period 2

Option Period 3

Option Period 4

Furniture, Fixtures, and Equipment (FF&E) IDIQ Not-to-Exceed Value for FF&E to be Established at Time of Award

Project Manager

Sr Interior Designer

Interior Designer

Sr. Relocation Manager

Transition Planner / Move Coordinator

Installation Supervisor

Installer

Moving Supervisor

Mover

Truck Driver

General Labor

Cost Estimator

Senior Planning Lead

Process/Design Facilitator

Analyst

Administrative Handling and Administrative Rate (Maximum)

Other Direct Costs (ODCs)

Travel (Not-to-Exceed)

IDIQ Not-to-Exceed Value for Travel to be Established at Time of Award

Please propose any other direct costs anticipated for this IDIQ

(1) The vendor may propose alternate labor categories for this IDIQ contract based on the RFP requirements.

(2) Furniture, Fixtures, and Equipment (FF&E) will be priced at the order level and must represent the best rates available and cannot exceed the GSA price (if applicable).

(3) The Contractor is authorized to place orders under the GSA Multiple Award Schedule program as an alternative source in procuring equipment and supplies for services for the exclusive use and ownership of the Government.

C - Description/Specifications

Performance Work Statement (PWS) Furniture and Relocation Services Indefinite Delivery/Indefinite Quantity (IDIQ)

PART 1 - General Information

1.1 Description of Services/Introduction:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to supply Furniture, Fixtures, and Equipment (FF&E) and to perform FF&E related services including but not limited to project management/ coordination/ budgeting; design/ programming/ test-fitting/ specification; inventory/ documentation; transition/ relocation planning and coordination services;

procurement/ delivery/ installation; modification/ disassembly/ reassembly to fulfill DOL agency’s relocation, refresh or renovation projects as defined in this Performance Work Statement, except as Specified in section C- 3 as government furnished property and services. The contractor shall perform to the standards of this contract action.

1.2 Background:

DOL Headquarters provides oversight of the planning, programming, budgeting, and execution of the program for the Agencies. DOL’s goal is to maintain the existing space in a quality state, acquire new space or reconfigure existing space to meet each Agency’s mission, provide space in a consistent manner, comply with statutory and regulatory guidance for use and accountability of space, and to provide responsive services to our agencies.

1.3 Objectives:

To be considered successful, the project must achieve the following objectives:

Provide a nation-wide, scalable and economical Turn-Key Solution with the ability for multiple manufacturers and vendors.

Provide DOL with sound management advice regarding all services to be performed. The project goals are to achieve the best quality and value (including consideration of life-cycle costs), while controlling the project schedule and budget.

Take all reasonable measures to anticipate problems and delays to minimize or eliminate their adverse impact to the project schedule, budget, and approved design.

Promptly resolve conflicts, mitigate circumstances that could lead to claims, and keep DOL advised of any potential disputes and program delays.

Exercise due diligence to ensure that all aspects of this program meet client requirements as well as codes, regulations, standards, and construction documents.

Complete the project with no security violations or safety incidence Establish and maintain positive relations with the tenant(s), public authorities, jurisdictions and neighborhood Ensure a safe work environment during installation for workers and authorized visitors

Manage the completion of the project with the spirit of partnering and without litigation Provide timely reports and communications Ensure that all sensitive documents are handled, distributed, archived and destroyed according to established project procedures Follow all security requirements in the delivery of this project Comply with all applicable Federal, State, and local laws, regulations, codes, technical manuals, manufacturer’s guidelines, and DOL policy and directives.

Comply with the DOL COVID-19 Workplace Safety Plan, Executive Order 13991: Protecting the Federal Workforce and Requiring Mask-Wearing, Frances Perkins Building Contractor Staff Vaccination Status, and any other applicable guidance in effect or issued during the performance of this contract.

1.4 Scope:

The Department of Labor requires a vendor with the expertise to provide a nation-wide, scalable and economical Turn-Key Solution that includes, but is not limited to: Furniture, Fixtures, and Equipment (FF&E), interior design services, transition planning and coordination, storage, physical relocation services, project management, Audio-Visual (AV) technology equipment and services, delivery and installations services, signage, and other ancillary services/ products related to DOL requirements within the scope provided in this document and as detailed in the individual Task Orders. FF&E may include lease or purchase options but is not limited to office furniture, systems furniture, conference room furniture, mailroom furniture, lounge furniture and other ancillary furniture (Break, Touchdown and Wellness Rooms), as well as audio visual equipment, signage, delivery, installation and removal of all FF&E.

Furniture, Fixtures, and Equipment (FF&E) which may include, but is not limited to items such as systems and modular furniture, workstations, seating, storage, filing, visual display items, signage, accessories, artwork, command graphics, training and conference furniture, soft window treatments, audio visual equipment, fitness equipment, appliances, specialized furnishings and other ancillary products to be provided to create a safe, secure, and productive work environment for the Department of Labor and all associated agencies. The Contractor shall have the ability to provide furniture from multiple vendors and manufacturers such as Allsteel, Knoll Miller, Haworth, Steelcase, Teknion, etc. to meet DOL’s requirements.

Additionally, this Contractor provide services include data gathering and analysis, space planning and design, policy recommendations, change management, and implementation assistance regarding relocation/moving services, space optimization, enhanced organizational effectiveness and employee experience, as well as consolidating and co-locating program areas in order to provide modern, highly functional and efficient, office space that will allow for increased workforce density, acoustic comfort, and enhanced productivity, increase the recruitment and retention of personnel and increase employee effectiveness through improved collaboration and communication spaces and technologies. Architectural design, engineering, move oversight, change management leadership and building program services to outline moves including renovation and space modernization of proposed space.

The contractor shall accomplish all tasks to the standards in this contract and all applicable building codes and regulations. Provide materials and associated accessories that are easily maintained, durable, and suitable in accordance with industry standards for the architectural surface being finished.

1.5 Period of Performance:

The period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month option periods.

The Period of Performance reads as follows:

Base Period: June 9, 2024 – June 8, 2025 Option Period I: June 9, 2025 – June 8, 2026 Option Period II: June 9, 2026 – June 8, 2027 Option Period III: June 9, 2028 – June 8, 2029 Option Period IV: June 9, 2029 – June 8, 2030

1.6 General Information

1.6.1 Quality Control:

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the quality control plan, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. The Quality Control Plan is to be delivered with the technical quote for each Task Order.

1.6.2 Quality Assurance:

The government shall evaluate the contractor’s performance under this contract action in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Reference Quality Assurance Plan and surveillance methodology to be used to ensure quality assurance.

1.6.3 Government Remedies:

The Contracting Officer shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.4 Recognized Holidays:

The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.5 Hours of Operation

Normal business hours are between 6am and 6pm Monday through Friday, excluding Federal holidays and when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work will be performed mainly during business hours; however, the Contractor may be required at times to work outside these hours. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces will not be allowed during Government operational Hours.

The Contractor shall submit a proposed schedule and gain the COR/PM approval at least 72 hours before proceeding with any work. Adjustments to the schedule is at government discretion. The contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6.6 Place of Performance

The work to be performed under this contract action will be defined at the task order level. Areas of services will involve the Department of Labor (DOL) Frances Perkins Building (FPB) which is headquartered at the National Office in Washington D.C, lease spaces in the National Capital Region, and other Regional Offices in the following areas: Boston, MA; New York, NY; Philadelphia, PA; Atlanta, GA; Chicago, IL; Dallas, TX;

Kansas City, Mo; Denver, CO; San Francisco, CA; and Seattle, WA in addition to other DOL field offices nationally. Work may also be required in other locations throughout the continental U.S. and U.S. Territories if deemed necessary.

1.6.7 Type of Contract

The government anticipates award of a single award, Indefinite-Delivery/ Indefinite-Quantity (IDIQ) contract in which individual Task Orders may be awarded as: Firm-Fixed-Price, Labor Hour, or a hybrid of both Firm Fixed-Price and Labor Hour.

1.6.8 Security Requirements:

The level of security required shall be identified in the detailed task orders, if applicable.

1.6.8.1 Physical Security.

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.2 Key Control.

The contractor shall establish and implement methods of making sure all. Keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the government shall be duplicated.

The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8.3 Lost Keys

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or rekeying or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government and the total shall replace all locks and keys for that system cost deducted from the monthly payment due the contractor.

1.6.8.4 Key Use

The contractor shall prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.5 Lock Combinations

The contractor shall establish and implement methods of ensuring that not all lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

1.6.8.6 Conservation of Utilities

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.6.9 Special Qualifications

The Contractor is responsible for ensuring all employees possess all required licenses in the execution of this contract action.

1.6.10 Post Award Conference/Periodic Progress Meetings

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer’s Representative:

A COR will be delegated separately at the IDIQ and order level.

1.6.12 Key Personnel

The Government shall designate persons as key personnel and essential for the successful completion of all work assigned under this contract at the order level. To demonstrate qualifications of the key personnel selected to perform on this contract, the Contractor shall provide the Contracting Officer with resumes for the key personnel positions as listed below, along with their technical and cost/price proposals during the solicitation.

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract action.

The Contractor shall provide staff that is fully qualified in their respective labor categories to provide all service requirements specified in this Performance Work Statement (PWS) and tailored to each specific orders. A Project Directory shall be submitted 14 business days after the Notice to Proceed with the entire project team, including all pertinent program stakeholders as identified by the COR and the Contractors. This initial directory shall include team member names, agency/company, role/responsibility, phone numbers, and emails. The Contractor shall provide to the COR updates to the Project Directory on an as needed basis (minimally, whenever a stakeholder enters or leaves the project).

All Contractor staff assigned to perform in accordance with this contract are subject to Government review and approval. The Contractor is required to remove any employee whose conduct or performance is such that retention would not be in the best interest of the Government. In addition to Key personnel, the Contractor may propose the following labor categories, but not limited to the following table:

The COR shall accept or reject personnel proposed by the Contractor. The Contractor shall make a timely and prompt re-submittal to provide other personnel required to replace any that are rejected by the COR, both at initial submittal or any subsequent rejection or substitution of personnel.

The IDIQ Contractor shall exclusively utilize the Key Personnel named and/or otherwise identified in the Contractor's quote submission materials to perform services required under this contract. In the event that any personnel named in the Contractor's Technical Qualifications Statement are unable to perform their duties due to death, illness, resignation from the Contractor's employment, the Contracting Officer's request for removal, or similar reasons, the Contractor shall, within five working days, submit to the Contracting Officer in writing, the name and qualifications of proposed replacement with equal or superior qualifications. No substitution shall be made without prior approval of the Contracting Officer. Any approved substitutions shall be made at no increase in the overall contract/order price.

Key personnel shall be identified at the order level.

PROFESSIONAL CATEGORIES

Labor Category Minimum Experience Senior Project Manager 10 Years or more Assistant Project Manager 5 Years or more Senior Relocation Manager 5 Years or more

Senior Interior Designer 10 Years or more Interior Designer 5 Years or more Transition Planner/ Move Coordinator

2 Years or more

Installation Supervisor 2 Years or more

Senior/ Project Manager Minimum of ten (10) years of Project Management experience, successfully coordinating office relocation with multiple customers. Coordination experience should include managing projects that have required furniture, fixtures and equipment (FF&E), interior design services, transition services/move planning and coordination, and floor covering/carpet services and other ancillary services/products. Outstanding interpersonal and communication skills focused on multiple levels of project management. Extensive knowledge of supply chain, logistics, workforce and finance management issues and strategies. Demonstrated experience successfully managing a team of service providers experienced in providing relocation services. Through knowledge of office relocation logistics concerning people, property, and all services required.

Functional Responsibility: Use best practices to implement solutions to address DOL’s business objectives and priorities as they relate to the services requested. Review the proposals from individual contributors, their specifications, and schedules to ensure that all needs are met.

Prepare an overall schedule to coordinate all contributors, while meeting DOL’s deadlines. Provide overall project leadership with respect to resource allocation and utilization, scope control, risk analysis and other relevant issues specific to each Orders. Facilitate incremental project update meetings, as involved parties deem appropriate. Support and facilitate working group and associated board meetings.

Assistant Project Manager Minimum of five (5) years of experience in Project Management. Extensive knowledge of office relocation including furniture, fixtures and equipment (FF&E), interior design services, transition services/move planning and coordination, floor covering/carpet services and other ancillary services/products. Through knowledge of office relocation logistics concerning people, property, and all services required. Strong interpersonal and communication skills.

Functional Responsibility: Participate in the implementation of solutions to address DOL’s business objectives and priorities as they relate to the services requested. Maintain the project schedule and participate in coordination efforts to keep all parties on schedule. Participate in project update meetings and working group board meetings.

Senior Relocation Manager Minimum of five (5) years of experience specific to relocation. Skills shall include experience in all services required to plan an office move from one location to another. Experience with planning a move, vacating office space, and setting up new office space is required. The following services are all services the Relocation Manager should have experience in coordinating: furniture, fixtures and equipment (FF&E), interior design services, transition services/move planning and coordination, floor covering/carpet services and other ancillary services/products. Knowledge of relocation logistics, workforce and finance management issues and strategies are desired.

Functional Responsibility: Responsible for working with a team of service providers from the planning of an office move through final occupancy in a new location.

Transition Planner/ Move Coordinator Minimum of two (2) years transition planning/move coordination experience. Skills shall include experience in the coordination of the planning for and coordination of the following services: furniture, fixtures and equipment (FF&E), interior design services, transition services/move planning and coordination, and other ancillary services/ products.

Functional Responsibility: Responsible for working with a team of Project and Relocation Managers in addition to service providers to coordinate all efforts required to achieve the tasks related to each Orders.

Senior Interior Designer Minimum of ten (10) years practicing Interior Design. Knowledge of building and accessibility codes, commercial furniture as it pertains to office space, and commercial finishes. Through understanding of space planning and implementing space standards, specifying appropriate finishes to maintain standards and building aesthetics as well as to promote the health and wellbeing of occupants as well as durability for anticipated use.

Functional Responsibility: Participate in meetings with the customer to evaluate and establish needs and propose solutions in the form of floor plans, elevations, renderings, etc. The Sr. Interior Designer should work with the customer to reach the desired solution as it pertains to reuse of existing furniture and/or the purchase of new furniture, layouts that make the most efficient use of the space while providing for functional needs of the agency or agencies affected, all while adhering to appropriate codes and standards. The Interior Designer should provide all drawings and specifications required for approval, procure the furniture and all services required to ensure that it is functional, and coordinate installation and inspection. In concurrence with the furniture aspect of each project, the Interior Designer should also coordinate finishes. It is required that the Interior Designer work with the larger project team to ensure all services are coordinated and adhere to the schedule set forth by the Project Manager.

Installation Supervisor Minimum of two (2) years’ experience supervising office space installations. Knowledge of furniture, fixtures and equipment (FF&E), interior design services, transition services/move planning and coordination, and other ancillary services/products.

Functional Responsibility: Participate in all project planning meetings to ensure a complete understanding of the schedule and services required. Be present at the project site to oversee all installation efforts and to coordinate work between trades on site. Be aware of all access requirements and coordinate prior to the time of work.

Report any on-site issues or delays to the project team in a timely manner.

1.6.13 Identification of Contractor Employees:

All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

All personnel in this contract shall comply with all building security provisions and facility access requirements. Prior to the start of work, the Contractor shall provide a personnel list to the COR with a minimum of five (5) business days in advance to obtain building and loading dock access to include the following information:

i. Full name, Citizenship status, Company name

ii. (Loading Dock Access Only) Vehicle info: Make, Model, Year, Color, License plate number

If additional personnel are added to the project by the Contractor after the start of work, the Contractor shall immediately provide the above information to the COR/ DOL Project Manager.

The Contractor (and all subcontractors) shall anticipate showing a valid photo ID (i.e. driver's license or Government issued photo ID) to access the site each workday.

No extensions for schedule will be given for failure to get personnel credentialed in a timely manner.

All Contractor personnel shall be escorted at all times in compliance with the HSPD-12 escorting requirements.

The Contractor shall only enter the facility or building with continuous escort service during their work hours, and they will depart the facility or building prior to the end of the work hours. Upon entering and departing the facility or building, each contractor must sign in and out as required at the site. All Contractor personnel not authorized to be unescorted shall be 'escorted' at all times in compliance with the HSPD-12 escorting requirements.

1.6.14 Organizational Conflict of Interest

Contractor and subcontractor personnel performing work under this contract action may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI), as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 Phase In/Phase Out Period

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board during the (30) day phase in/phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract action start date.

1.6.16 Building Access

Loading Dock

Use of the loading dock may or may not be available. Loading dock activities shall be coordinated with the

DOL Building Manager a minimum of 72 hours in advance.

Parking

The Contractor shall make their own arrangement for parking off site. Parking passes may be made available for the Contractor’s use, any requests must be submitted to the DOL COR/Project Manager a minimum of 72 hours in advance.

Staging and Storage

The Contractor may be provided a staging area within the building, contingent upon DOL approval, and provided that its use will not interfere with operations of the Government. No DOL employees will assist with unloading/loading of vehicles(s). The Contractor shall provide all personnel and equipment needed for unloading, moving, and assembling the materials.

The Contractor may need to anticipate providing storage off-site while coordinating the delivery and installation of products at no additional costs to the government. The need for off-site storage and the period of time shall be identified at the Task Order level.

Disposal of Debris and Dumpsters

The Contractor shall provide all personnel and equipment necessary for disposal of any debris generated by the project including off-site disposal of debris and packing materials delivered at all DOL locations nationwide.

The Contractor shall repair, patch, restore or refinish, to new condition surfaces that are damaged due to the work of this contract. Refinish match existing areas. The Contractor shall replace any ceiling tiles broken during the course of this work.

The Contractor shall arrange a separate dumpster for the disposal of the debris; use of the existing building dumpster and trash bins is strictly prohibited. The Contractor’s dumpster shall not be allowed to remain on-site at any sites without permission of the COR or DOL Project Manager. The Contractor shall coordinate with DOL Project Manager or designated representative to arrange specific size, location, times or all related activities for a dumpster for removal of debris. For planning purposes, no storage of construction debris shall be made available for the Contractor outside the area where work is being performed. The Contractor shall provide DOL disposal weight tickets for all construction debris with invoicing.

The Contractor shall manage, dispose and recycle all debris in accordance with all necessary Federal and State Guidelines including but not limited to FAR Part 23.103 Sustainable Acquisitions.

Freight Elevator

A Freight elevator may or may not be available for use at the project site. Freight elevator activities shall be coordinated with the DOL COR/ PM a minimum of 7 days in advance.

1.6.17 Miscellaneous

Existing Conditions All Government property or systems displaced, altered, or damaged during the performance of this contract other than stated in this SOW shall be restored to its original condition at no cost to the Government. These repairs, if needed, shall be executed immediately when the Contractor is notified by the Contracting Officer that such repairs are required due to action by the contractor or his/her subcontractors. It is the responsibility of the IDIQ contractor to ensure Government properties or systems are not displaced, altered, or damaged and the cost of any repairs needed will be the responsibility of the IDIQ contractor, at no additional cost to the Government.

Asbestos…