Sol_140R4025Q0081.pdf

This Solicitation is Set aside for Total Small Business.

Solicitation Closing Date: Friday August 15, 2025 Solicitation Closing Time: 14:00 (2:00 PM) Mountain Daylight Time

ONLY ELECTRONIC PROPOSALS will be accepted for this requirement. Quotes must be electronically delivered to:

Mr. Russ Oaks E-mail: rdoaks@usbr.gov

E-mailed quotes must be in the following format: One (1) PDF document for full quote.

E-mailed Quotes must be received by the Contracting Officer via e-mail no later than 14:00 hours (2:00 PM) MDT Friday August 15, 2025 to be considered for award.

E-mail subject line must contain the following naming scheme:

*Quote – Company Name* 140R4025Q0081 – FG Warehouse Carpenter Shop Janitorial*

Inquiries regarding this Solicitation should be made to:

Mr. Russ Oaks, Contract Specialist E-mail: rdoaks@usbr.gov Phone: 801-524-3825

All correspondence regarding this Solicitation should reference FG Warehouse Carpenter Shop Janitorial - Solicitation No. 140R4025Q0081 in the subject line.

DEADLINE FOR QUESTIONS: Questions must be submitted to the Contract Specialist at least 72 hours prior to the closing date/time. Any questions submitted after the deadline will not be answered.

*Site visit to be held at the location on 8/5/2025. Meet at the Warehouse 575 South Blvd. Dutch John, Ut 84023 at 10:00 a.m.

mailto:rdoaks@usbr.gov mailto:rdoaks@usbr.gov

Combined Synopsis / Solicitation

FG Warehouse Carpenter Shop Janitorial

(a) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation to be issued; quotes are being requested and a written solicitation using the Standard Form 1449 will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.

(b) Offers will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

(1) Offerors shall complete the Price Schedule.

(c) Offers are subject to the terms and conditions of this solicitation.

(d) CLIN – Contract Line-Item Number

Price Schedule

*In the event of the execution of an Option to Extend Services in accordance with 52.217-8, the services will be extended at the rate of the current option year for up to a maximum of 6 months.

TOTAL PRICE: $_______________

CLIN Item Description Date Total Amount

0010 Janitorial Services Base Period 10/1/2025- 9/30/2026 $

0020 Janitorial Services Option Period 1 10/1/2026- 9/30/2027 $

0030 Janitorial Services Option Period 2 10/1/2027- 9/30/2028 $

0040 Janitorial Services Option Period 3 10/1/2028- 9/30/2029 $

Vendor Name UEI Point of Contact Name Contact Information

Physical address, phone, email

STATEMENT OF WORK

JANITORIAL SERVICES FOR THE FLAMING GORGE WAREHOUSE AND

CARPENTER SHOP OFFICES

GENERAL

The Contractor shall clean the Bureau of Reclamations (BOR) Warehouse and Carpenter Shop offices, restrooms, exercise room, breeze way and break areas once a week including a yearly cleaning.

The BOR Warehouse and Carpenter Shop are located at 575 South Blvd, Dutch John, Utah which is located approximately 48 miles NE of Vernal, Utah on Hwy 191.

Dutch John is an isolated area with little or no housing and limited population and 48 miles away from the nearest community. Offerors should consider the remoteness of the location when preparing their request for quotations.

WORKING HOURS AND SCHEDULES

Regular cleaning activities for the warehouse and carpenter shop shall be done once a week between Thursday-Sunday after business hours. Government business hours are from 7:00 AM until 5:00 PM, Monday thru Friday. Yearly cleaning is required to be done between November and March of the year. The contractor shall arrange his/her work so as not to cause interference with normal operation of government business. Any work scheduled outside of designated cleaning hours shall be approved by Contracting Officer (CO) or Contracting Officer Representative (COR).

The Contractor and all employees will be required to comply with PIV (Personal Identify Verification) procedures. Contractor shall not allow any cleaning personnel in the warehouse or Carpenter Shop after hours without PIV credentials. If the Contractor has an emergency or an occasional employee fill in, prior arrangements must be made for the cleaning services to take place during business hours with CO or COR.

If the Contractor does not have PIV credentials at the time of award cleaning will be scheduled with CO during BOR business hours until the PIV credentials are received. Obtaining PIV credentials requires the Contractor to go to a designated enrollment office in Salt Lake City, Utah.

DEFINITIONS:

"Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

“Disinfect” Cleaning to destroy any harmful microorganisms which cause disease or illness in humans.

“Spot cleaning” is defined as the removal of dirt, soil, stains, smudges, liquids, scale, and any other foreign material, where adequate cleanliness can be accomplished by cleaning only the immediately affected area and where the cleaning of the entire area would not be necessary.

When properly spot cleaned, cleaning shall completely remove any evidence of the soiling which necessitated the cleaning and return the finish of the area affected to its previous condition.

WORK REQUIREMENTS

Carpenter Shop Area Office is approximately 950 square feet and consists of two bathrooms, office area, and an exercise room.

Warehouse is approximately 3,600 square feet and consists of three offices and two bathrooms.

All furniture and furnishings shall be restored to their proper place after a shift has been performed. All locked spaces shall be properly secured upon completion of service.

WEEKLY CLEANING REQUIREMENTS

The following services shall be performed at the Warehouse and Carpenter Shop once a week, Thursday-Sunday, after business hours:

1.0 Empty all wastebaskets and garbage cans, wash inside and outside if dirty and stained, replace liner each time.

1.1 Vacuum all carpet and rugs in offices and exercise room.

1.2 Dust mop concrete floor in warehouse.

1.3 Sweep and mop floors in conference room and offices

1.4 Clean and disinfect microwaves, counters, tables, water dispensers, doorknobs, light switches and stair railing.

1.5 Clean and service restrooms

All restroom fixtures, sinks, counters, mirrors, urinals and toilets shall be cleaned and disinfected and shall be free of stains and odors.

Floors and floor drains shall be cleaned and disinfected.

All metal fixtures and hardware shall be cleaned and disinfected.

The Contractor shall inspect all walls, ceilings, partitions or stalls, doors, and door frames at the beginning of each cleaning shift and spot clean and disinfect soiled areas.

Servicing restrooms shall include inspecting, replenishing, and cleaning supply dispensers. Restroom supplies shall include, but are not limited to toilet tissue, paper towels and plastic liners. Ensure the restrooms are stocked with sufficient supplies to ensure that the supplies will last until the next scheduled service.

1.6 Clean all window edges

1.7 Clean floors in the breeze way between Warehouse and Carpenter Shop

1.8 Empty glue or mouse traps

1.9 Maintain all vacuums.

YEARLY CLEANING REQUIRMENTS

The following shall be performed once a year between the November and March at the Warehouse and Carpenter Shop.

2.0 Wash all walls, ceilings, partitions or stalls, light switches, doors and doorframes in bathrooms

2.1 Clean windows and blinds

2.2 Clean and wax all the concrete floors in Warehouse #1- It is not required to move any large furniture or cabinets to complete this task. This needs to be schedule at a minimum of a week in advance with CO or COR before the yearly cleaning is done.

Defective, Damaged or Inoperable Items: The contractor shall report to the Contracting Officer without delay, all damaged, clogged, leaking or inoperable fixtures: all damaged and/or inoperable dispenser, holders and containers, and any other defective, damaged or inoperable equipment or surfaces.

EMERGENCY SERVICE

In case of an emergency condition requiring immediate correction while janitorial services are being performed, the contractor shall notify the Contracting Officer or Contracting Officer Representative (COR) immediately.

SUPPLIES, UTILITIES AND SPACE FURNISHED BY THE GOVERNMENT

The government will supply the contractor with paper towels, toilet tissue, hand soap, deodorant spray, trash bags, wax and cleaners. The government has cleaning equipment available such as a broom, mop, bucket, dust mop, and vacuums. It is the responsibility of the Contractor to maintain cleaning equipment particularly the vacuum assuring the dirt cannister is emptied and filters are regularly rinsed and cleaned. If the vacuum is broken due to neglect of the contractor, the contractor could be held liable for replacement. The Bureau of Reclamation will provide cleaning supplies that are available from the Warehouse we will not order special equipment or cleaning supplies for this service. In addition, the government will supply water, electric power and storage space within the building.

Equipment and materials shall be checked out and monitored at Warehouse #1 in Dutch John, Utah.

SAFETY: The contractor is responsible for the health and safety of contractor employees and any sub-contract employees.

DAMAGE: The contractor is responsible for damage caused by contractor employees or sub-contractor employees.

CONTRACTOR CONFERENCE

Prior to commencing work, the contractor shall meet in conference with the Contracting Officer and Contracting Officer Representative to discuss and develop mutual understandings relative to scheduling and administration of the work.

QUALITY ASSURANCE SURVEILLANCE PLAN

Reclamation recognizes the responsibility of the contractor to carry out performance and quality control of the Tasks in the Performance Work Statement. The QASP focuses on the level of performance required by the Performance Work Statement rather than the methodologies used by the contractor to complete the Tasks.

Reclamation intends to use measurable performance standards, including timeliness, to measure/monitor the contractor’s performance. In conduct of this QASP, Reclamation will utilize COR random inspection and employee feedback. The performance standards are as follows:

Task Daily Task Description Performance Indicator Required Performance Standards

Weekly Cleaning

1.0 Empty all wastebaskets and garbage cans, wash

inside and outside if dirty and stained, replace liner each time.

Contents and timeliness Each Wastebasket and Garbage Can shall contain a clean plastic liner and be empty of refuse. Task is performed in accordance with the schedule in this PWS.

1.1 Vacuum all carpet and rugs in offices and exercise

room

State of cleanliness and timeliness

Floors shall be free of dirt and refuse. Task is performed in accordance with the schedule in this PWS.

1.2 Dust mop concrete floor in warehouse State of cleanliness and timeliness

Floors shall be free of dirt and refuse.

Task is performed in accordance with the schedule in this PWS.

1.3 Sweep and mop floor in conference room, offices

and bathrooms

State of cleanliness and timeliness

Floors shall be clean and free of dirt and refuse. Task is performed in accordance with the schedule in this PWS.

1.4 Clean and disinfect microwaves, counters, tables, water dispensers, doorknobs, light switches, and chairs

State of cleanliness and timeliness

All fixtures shall be free from dirt, dust, waste, refuse, streaks, mineral deposits and foreign objects. All fixtures are free from germs that cause disease in humans.

Task is performed in accordance with the schedule in this PWS.

1.5 Clean and service restrooms

All restroom fixtures, sinks, counters, mirrors, urinals and toilets shall be cleaned and disinfected and shall be free of stains and odors.

Floors and floor drains shall be cleaned and disinfected.

All metal fixtures and hardware shall be cleaned and disinfected.

State of cleanliness, timeliness and content of the dispensers.

All fixtures shall be free from dirt, dust, waste, refuse, streaks, mineral deposits and foreign objects. All fixtures are free from germs that cause disease in humans.

All dispensers including toilet paper, paper towels, soap and deodorant shall have supplies in them and enough to get to the next cleaning. Task is performed in accordance with the schedule in this PWS.

The Contractor shall inspect all walls, ceilings, partitions or stalls, doors, and door frames at the beginning of each cleaning shift and spot clean and disinfect soiled areas.

Servicing restrooms shall include inspecting, replenishing, and cleaning

Solicitation # 140R4025Q0081 BUREAU OF RECLAMATION FG Warehouse Carpenter Shop Janitorial UPPER COLORADO BASIN supply dispensers. Restroom supplies shall include, but are not limited to toilet tissue, paper towels and plastic liners. Ensure the restrooms are stocked with sufficient supplies to ensure that the supplies will last until the next scheduled service

1.6 Clean all window edges State of cleanliness and

timeliness

All window edges shall be free from dirt.

Task is performed in accordance with the schedule in this PWS.

1.7 Clean floors in the breeze way between Warehouse

and Carpenter Shop

State of cleanliness and timeliness

Floors shall be free of dirt and refuse. Task is performed in accordance with the schedule in this

PWS.

1.8 Empty glue or mouse traps State of content Mouse traps shall be empty. Task is performed in accordance with the schedule in this PWS.

1.9 Maintain all vacuums. State of cleanliness and

content.

Vacuum dirt container shall not be full, and filters shall be clean. Task is performed in accordance with the schedule in this PWS.

YEARLY CLEANING

2.0 Wash all walls, ceilings, partitions or stalls, doors

and doorframes in bathrooms State of cleanliness and timeliness

All walls shall be free from dust/dirt/streaks/smudges/marks.

Task is performed in accordance with the schedule in this PWS.

2.1 Clean windows and blinds State of cleanliness and

timeliness

All blinds and window shall be free from dust and windows shall be streak free. Task is performed in accordance with the schedule in this

PWS.

2.2 Clean and Wax all the concrete floors in

Warehouse #1.

State of cleanliness and timeliness

Floor shall be free from dirt, refuse and have a noticeable shine from new wax.

Task is performed in accordance with the schedule in this

PWS.

The Contractor is responsible to complete the above tasks if the contractor fails to meet the performance standard the CO or COR will notify the Contractor and allow a 24-hour period for the contractor to meet the standard. If the Contractor consistently fails to meet performance standards the following is price reduction schedule will apply:

Price Reduction

a. More than 2 violations in any month 3 % of Monthly Price

b. More than 4 violations in any month 10% of Monthly Price

A three percent deduction will be added for every violation above the four.

Clauses and Provisions:

The provision at 52.212-1, Instructions to Quoters-Commercial applies to this acquisition. Addendum to 52.212-1 substitutes the term “quote” where the term “offer” appears in the provision.

52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Capability- Key Personnel (Onsite performing the work)

2. Past Performance, the vendor shall provide 3 references of the same/similar work completed in the last 5 years. Past performance can also be evaluated on personal knowledge of the contractor's work as well as surveys of CPARS and FAPIIS for contract work done in the past.

3. Price

Technical and past performance, when combined, are more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following Provisions Apply to the Solicitation Process of this Procurement:

52.252-1, Provisions Incorporated by Reference (FEB 1998). Any Provisions incorporated by Reference can be found in full text at: https://www.acquisition.gov/far and Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar 52.212-1 – Instructions to Quoters – Commercial Items (SEP 2023)

52.212-3 - Quoter Representations and Certifications – Commercial Items (May 2024) - must be completed and be active online at http://www.sam.gov. Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the System for Award Management registry.

52.204-7 – System for Award Management (SAM) (NOV 2024)

52.204-16 – Commercial and Government Entity Code Reporting (AUG 2020) https://www.acquisition.gov/far https://www.acquisition.gov/diar http://www.sam.gov/

The Following Provision must be Completed by and Signed by the Submitting Entity with their quotation package.

The following Clauses Apply to the Solicitation and Any Subsequent Award for this Procurement:

52.252-2, Clauses Incorporated by Reference (FEB 1998). Any Clauses incorporated by Reference can be found in full text at: https://www.acquisition.gov/far and Department of the Interior Acquisition Regulation:

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items applies. The following addenda apply to this solicitation and the following selected clauses at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, apply to this acquisition.

52.204-13 – System for Award Management Maintenance (OCT 2018)

52.204-10 – Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

52.209-6 – Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

52.217-8 – Option to Extend Services (NOV 1999)

52.217-9 – Option to Extend the Term of the Contract (MAR 2000)

52.219-6 – Notice of Total Small Business Set Aside (NOV 2020)

52.222-3 - Convict Labor (June 2003)

52.222-21 - Prohibition of Segregated Facilities (Apr 2015).

52.222-26 - Equal Opportunity (SEPT 2016)

52.222-36 - Equal Opportunity for Workers with Disabilities (JUN 2020)

The following wage determination(s) apply to this contract and shall be included with any award.

Vendors are expected that any quoted price for their services under this contract shall include at a minimum these wages for any personnel performing services under this contract:

Wage Determination No.: 2015 – 5497, Rev 26 Dated 7/08/2025

52.222-50 - Combating Trafficking in Persons (NOV 2021)

52.225-13 – Restrictions on Certain Foreign Purchases (FEB 2021) https://www.acquisition.gov/far

52.232-33 – Payment by Electronic Funds Transfer – System for Award Management (OCT 2018)

52.242-15 – Stop Work Order (AUG 1989)

DIAR 1452.201-70 Authorities and Delegations (SEP 2011)

DOI-AAAP-0028 – Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP)

(APR 2013)

WBR1452.201-80 – Contracting Officer’s Representative’s Authorities and Limitations – Bureau of Reclamation (MAY 2018)

WBR 1452.223-81 - Safety and Health -- Bureau of Reclamation (OCT 2022) WBR 1452.237-80 - Security Requirements (Mar 2022) -- Bureau of Reclamation - Alternate III(Mar 2022)