Sol_140R4021Q0084.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R40

125 South State Street, Room 8100 Regional Office Upper Colorado Region Bureau of Reclamation

0009910025 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR40

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/16/2021 1700 MS

09/02/2021

801-524-3818Ryan Taylor (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R4021Q0084

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 67 0040529680OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Salt Lake City UT 84138

TELEPHONE NO.

17a. CONTRACTOR/

Dutch John UT 84023 575 South Blvd Flaming Gorge Warehouse Bureau of Reclamation-UC

15. DELIVER TO

Salt Lake City UT 84138 125 South State Street, Room 8100 Regional Office Upper Colorado Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Wage Determination 2015-5497 Revision 07/21/2021 is hereby incorporated into the solicitation.

Legacy Doc #: BOR Delivery: 09/30/2022

00010 Base Year- Janitorial Services for Flaming Gorge Warehouse and CShop pre attached Statement of Work.

Product/Service Code: S201 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Jennifer G. Handy

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 10/01/2021 to 09/30/2022

00020 Option Year 1 - Janitorial Services for Flaming

Gorge Warehouse and CShop per attached Statement of Work.

(Option Line Item)

09/30/2022

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 10/01/2022 to 09/30/2023

00030 Option Year 2 - Janitorial Services for Flaming

Gorge Field Division per attached Statement of

Work

(Option Line Item)

09/30/2023

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 10/01/2023 to 09/30/2024

Contact Information: Ryan Taylor, rtaylor@usbr.gov

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

67 2 of

Schedule B

(a) Offers will be considered for award on the following schedule, but no offer will be considered for award on only a part of the schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) Definitions:

CLIN- Contract Line Item Number.

Company Name DUNS Point of Contact Name/Contact Number

Flaming Gorge Janitorial Services for Warehouse and Carpenter Shop Offices

CLIN Line Item Break Down Quantity and Unit

Unit Price

Total

Base Year for Janitorial Services for the FG Warehouse and Carpenter Shop Offices October 1, 2021 through September 30, 12 MO

Per Month

20 Yearly Cleaning for Base Year 1 EA

30 Option Year One ~ Janitorial Services for the FG Warehouse and Carpenter Shop October 1, 2022 through September 30, 40 Yearly Cleaning for Option Year 1 1 EA

50 Option Year Two ~ Janitorial Services for the FG Warehouse and Carpenter Shop October 1, 2023 through September 30, 60 Yearly Cleaning for Option Year 2 1 EA

Schedule Total

STATEMENT OF WORK

JANITORIAL SERVICES FOR THE FLAMING GORGE WAREHOUSE

AND CARPENTER SHOP OFFICES

GENERAL

The Contractor shall clean the Bureau of Reclamations (BOR) Warehouse and Carpenter Shop offices, restrooms, exercise room, breeze way and break areas once a week including a yearly cleaning.

The BOR Warehouse and Carpenter Shop are located at 575 South Blvd, Dutch John, Utah which is located approximately 48 miles NE of Vernal, Utah on Hwy 191.

Dutch John is an isolated area with little or no housing and limited population and 48 miles away from the nearest community. Offerors should consider the remoteness of the location when preparing their request for quotations.

WORKING HOURS AND SCHEDULES

Regular cleaning activities for the warehouse and carpenter shop shall be done once a week between Thursday-Sunday after business hours. Government business hours are from 7:00 AM until 5:00 PM, Monday thru Friday. Yearly cleaning is required to be done between November and March of the year. The contractor shall arrange his/her work so as not to cause interference with normal operation of government business. Any work scheduled outside of designated cleaning hours shall be approved by Contracting Officer (CO) or Contracting Officer Representative (COR).

The Contractor and all employees will be required to comply with PIV (Personal Identify Verification) procedures. Contractor shall not allow any cleaning personnel in the warehouse or Carpenter Shop after hours without PIV credentials. If the Contractor has an emergency or an occasional employee fill in, prior arrangements must be made for the cleaning services to take place during business hours with CO or COR.

If the Contractor does not have PIV credentials at the time of award cleaning will be scheduled with CO during BOR business hours until the PIV credentials are received.

Obtaining PIV credentials requires the Contractor to go to a designated enrollment office in Salt Lake City, Utah.

DEFINITIONS:

"Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

“Disinfect” Cleaning to destroy any harmful microorganisms which cause disease or illness in humans.

“Spot cleaning” is defined as the removal of dirt, soil, stains, smudges, liquids, scale, and any other foreign material, where adequate cleanliness can be accomplished by cleaning only the immediately affected area and where the cleaning of the entire area would not be necessary. When properly spot cleaned, cleaning shall completely remove any evidence of the soiling which necessitated the cleaning and return the finish of the area affected to its previous condition.

WORK REQUIREMENTS

Carpenter Shop Area Office is approximately 950 square feet and consists of two bathrooms, office area, and an exercise room.

Warehouse is approximately 3,600 square feet and consists of three offices and two bathrooms.

All furniture and furnishings shall be restored to their proper place after a shift has been performed. All locked spaces shall be properly secured upon completion of service.

WEEKLY CLEANING REQUIREMENTS

The following services shall be performed at the Warehouse and Carpenter Shop once a week, Thursday-Sunday, after business hours:

1.0 Empty all wastebaskets and garbage cans, wash inside and outside if dirty and stained, replace liner each time.

1.1 Vacuum all carpet and rugs in offices and exercise room.

1.2 Dust mop concrete floor in warehouse.

1.3 Sweep and mop floors in conference room and offices

1.4 Clean and disinfect microwaves, counters, tables, water dispensers, doorknobs, light switches and stair railing.

1.5 Clean and service restrooms

All restroom fixtures, sinks, counters, mirrors, urinals and toilets shall be cleaned and disinfected and shall be free of stains and odors.

Floors and floor drains shall be cleaned and disinfected.

All metal fixtures and hardware shall be cleaned and disinfected.

The Contractor shall inspect all walls, ceilings, partitions or stalls, doors, and door frames at the beginning of each cleaning shift and spot clean and disinfect soiled areas.

Servicing restrooms shall include inspecting, replenishing, and cleaning supply dispensers. Restroom supplies shall include, but are not limited to toilet tissue, paper towels and plastic liners. Ensure the restrooms are stocked with sufficient supplies to ensure that the supplies will last until the next scheduled service.

1.6 Clean all window edges

1.7 Clean floors in the breeze way between Warehouse and Carpenter Shop

1.8 Empty glue or mouse traps

1.9 Maintain all vacuums.

YEARLY CLEANING REQUIRMENTS

The following shall be performed once a year between the November and March at the Warehouse and Carpenter Shop.

2.0 Wash all walls, ceilings, partitions or stalls, light switches, doors and doorframes in bathrooms

2.1 Clean windows and blinds

2.2 Clean and wax all the concrete floors in Warehouse #1- It is not required to move any large furniture or cabinets to complete this task. This needs to be schedule at a minimum of a week in advance with CO or COR before the yearly cleaning is done.

Defective, Damaged or Inoperable Items: The contractor shall report to the Contracting Officer without delay, all damaged, clogged, leaking or inoperable fixtures: all damaged and/or inoperable dispenser, holders and containers, and any other defective, damaged or inoperable equipment or surfaces.

EMERGENCY SERVICE

In case of an emergency condition requiring immediate correction while janitorial services are being performed, the contractor shall notify the Contracting Officer or Contracting Officer Representative (COR) immediately.

SUPPLIES, UTILITIES AND SPACE FURNISHED BY THE GOVERNMENT

The government will supply the contractor with paper towels, toilet tissue, hand soap, deodorant spray, trash bags, wax and cleaners. The government has cleaning equipment available such as a broom, mop, bucket, dust mop, and vacuums. It is the responsibility of the Contractor to maintain cleaning equipment particularly the vacuum assuring the dirt cannister is emptied and filters are regularly rinsed and cleaned. If the vacuum is broken due to neglect of the contractor, the contractor could be held liable for replacement. The Bureau of Reclamation will provide cleaning supplies that are available from the Warehouse we will not order special equipment or cleaning supplies for this service. In addition, the government will supply water, electric power and storage space within the building. Equipment and materials shall be checked out and monitored at Warehouse #1 in Dutch John, Utah.

SAFETY: The contractor is responsible for the health and safety of contractor employees and any sub-contract employees.

DAMAGE: The contractor is responsible for damage caused by contractor employees or sub-contractor employees.

CONTRACTOR CONFERENCE

Prior to commencing work, the contractor shall meet in conference with the Contracting Officer and Contracting Officer Representative to discuss and develop mutual understandings relative to scheduling and administration of the work.

REQUIRED SUMBITTALS

Please include the following with quote:

• Contractor shall submit experience information that shows at a minimum, two years of experience in this field of work, to include recent and relevant contract/jobs for the same or similar type of work. All listed experience shall include at a minimum contract number if applicable, points of contact with telephone numbers, email address and description of the work and any other relevant information.

• Contractor shall state how they will overcome the obstacles of the minimal housing and employee base in the remote area of Dutch John, Utah.

• Contractor shall state whether they can start services as October 1, 2021 or the earliest date they can provide services after October 1, 2021.

• This will be a best value buy considering experience, knowledge of the area, schedule is equal to price.

If the Contractor fails to include the above required information in their quote the quote can be found nonresponsive and not be considered for award.

Updated COVID Procedures for Onsite Activity at Reclamation Facilities

In order to take steps to prevent the spread of COVID-19 and to protect the health and safety of all Federal employees, onsite contractors and visitors to Federal buildings or Federally controlled indoor workspaces and other individuals interacting with the Federal buildings or Federally controlled indoor worksites are required to comply with COVID-19 Certification of Vaccination requirements. Please see attached referenced letter and form.

QUALITY ASSURANCE SURVEILLANCE PLAN

Reclamation recognizes the responsibility of the contractor to carry out performance and quality control of the Tasks in the Performance Work Statement. The QASP focuses on the level of performance required by the Performance Work Statement rather than the methodologies used by the contractor to complete the Tasks.

Reclamation intends to use measurable performance standards, including timeliness, to measure/monitor the contractor’s performance. In conduct of this QASP, Reclamation will utilize COR random inspection and employee feedback. The performance standards are as follows:

Task Daily Task Description Performance Indicator Required Performance Standards

Weekly Cleaning

1.0 Empty all wastebaskets and garbage cans, wash inside and outside if dirty and stained, replace liner each time.

Contents and timeliness Each Wastebasket and Garbage Can shall contain a clean plastic liner and be empty of refuse. Task is performed in accordance with the schedule in this PWS.

1.1 Vacuum all carpet and rugs in offices and

exercise room

State of cleanliness and timeliness

Floors shall be free of dirt and refuse.

Task is performed in accordance with the schedule in this PWS.

1.2 Dust mop concrete floor in warehouse State of cleanliness and timeliness

Floors shall be free of dirt and refuse. Task is performed in accordance with the schedule in this

PWS.

1.3 Sweep and mop floor in conference room, offices and bathrooms

State of cleanliness and timeliness

Floors shall be clean and free of dirt and refuse. Task is performed in accordance with the schedule in this

PWS.

1.4 Clean and disinfect microwaves, counters, tables, water dispensers, doorknobs, light switches, and chairs

State of cleanliness and timeliness

All fixtures shall be free from dirt, dust, waste, refuse, streaks, mineral deposits and foreign objects. All fixtures are free from germs that cause disease in humans. Task is performed in accordance with the schedule in this PWS.

1.5 Clean and service restrooms

All restroom fixtures, sinks, counters, mirrors, urinals and toilets shall be cleaned and disinfected and shall be free of stains and odors.

Floors and floor drains shall be cleaned and disinfected.

All metal fixtures and hardware shall be cleaned and disinfected.

State of cleanliness, timeliness and content of the dispensers.

All fixtures shall be free from dirt, dust, waste, refuse, streaks, mineral deposits and foreign objects. All fixtures are free from germs that cause disease in humans. All dispensers including toilet paper, paper towels, soap and deodorant shall have supplies in them and enough to get to the next cleaning.

Task is performed in accordance with the schedule in this PWS.

The Contractor shall inspect all walls, ceilings, partitions or stalls, doors, and door frames at the beginning of each cleaning shift and spot clean and disinfect soiled areas.

Servicing restrooms shall include inspecting, replenishing, and cleaning supply dispensers. Restroom supplies shall include, but are not limited to toilet tissue, paper towels and plastic liners.

Ensure the restrooms are stocked with sufficient supplies to ensure that the supplies will last until the next scheduled service

1.6 Clean all window edges State of cleanliness and

timeliness

All window edges shall be free from dirt. Task is performed in accordance with the schedule in this PWS.

1.7 Clean floors in the breeze way between

Warehouse and Carpenter Shop

State of cleanliness and timeliness

Floors shall be free of dirt and refuse.

Task is performed in accordance with the schedule in this

PWS.

1.8 Empty glue or mouse traps State of content Mouse traps shall be empty. Task is performed in accordance with the schedule in this PWS.

1.9 Maintain all vacuums. State of cleanliness and

content.

Vacuum dirt container shall not be full, and filters shall be clean. Task is performed in accordance with the schedule in this PWS.

YEARLY CLEANING

2.0 Wash all walls, ceilings, partitions or stalls, doors and doorframes in bathrooms State of cleanliness and timeliness

All walls shall be free from dust/dirt/streaks/smudges/marks.

Task is performed in accordance with the schedule in this PWS.

2.1 Clean windows and blinds State of cleanliness and

timeliness

All blinds and window shall be free from dust and windows shall be streak free. Task is performed in accordance with the schedule in this

PWS.

2.2 Clean and Wax all the concrete floors in

Warehouse #1.

State of cleanliness and timeliness

Floor shall be free from dirt, refuse and have a noticeable shine from new wax. Task is performed in accordance with the schedule in this

PWS.

The Contractor is responsible to complete the above tasks if the contractor fails to meet the performance standard the CO or COR will notify the Contractor and allow a 24-hour period for the contractor to meet the standard. If the Contractor consistently fails to meet performance standards the following is price reduction schedule will apply:

Price Reduction

a. More than 2 violations in any month 3 % of Monthly Price

b. More than 4 violations in any month 10% of Monthly Price

A three percent deduction will be added for every violation above the four.

140R4021Q0084 UNITED STATES BUREAU OF RECLAMATION

CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): FAR Clauses – https://www.acquisition.gov/far/

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL ITEMS (OCT 2018)

ADDENDUM TO 52.212-4

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

ADDENDUM TO 52.212-4

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 7 days.

(End of Clause)

ADDENDUM TO 52.212-4

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years and 6 months.

https://www.acquisition.gov/far/

ADDENDUM TO 52.212-4

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC

2013)

ADDENDUM TO 52.212-4

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

ADDENDUM TO 52.212-4

52.242-15 STOP-WORK ORDER (AUG 1989)

ADDENDUM TO 52.212-4

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

ADDENDUM TO 52.212-4

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Invoice shall include PO Number, Invoice Date, Period of Performance, Quantities, and Total Amount.

The Contractor shall also submit an electronic copy of the IPP invoice to the Contract Specialist/Contracting Officer at rtaylor@usbr.gov and jhandy@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

ADDENDUM TO 52.212-4

WBR 1452.223-82 Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace -- Bureau of Reclamation (Dec 2009)

(a) In performing work under this contract, the contractor shall comply with the requirements of Executive Order 13058, dated August 9, 1997, which prohibits the smoking of tobacco products in all interior space owned, rented, or leased by the executive branch of the Federal Government, and in any outdoor areas under executive branch control in front of air intake ducts.

(b) In addition, pursuant to Federal Management Regulation (FMR) Bulletin 2009-B1, effective December 22, 2008, smoking is prohibited in courtyards and within 25 feet of doorways and air intake ducts on outdoor space under the jurisdiction, custody or control of GSA.

(End of clause)

ADDENDUM TO 52.212-4

WBR 1452.237-80 SECURITY REQUIREMENTS--BUREAU OF RECLAMATION (FEB 2017)

(a) (a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements.

Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the CO. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the CO will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more.

The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S.

citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I- 94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the Contracting Officer (CO). The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from

Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code:

the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as FOR OFFICIAL USE ONLY (FOUO) information or CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation directives and standards for identifying and safeguarding sensitive information (SLE 02-01), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the CO may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the CO.

Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release.

The Contractor shall maintain, and furnish upon request of the CO, records of the names of individuals who have access to sensitive material in its custody. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the CO has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases.

Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the CO ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the CO.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S. Government authority. Executive Order 13526, Classified National Security Information (December 29, 2009), Section 1.1.(c) states, 'Classified Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information.' Although the Department has taken steps to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(v) For contracts that require access to classified information, the contractor is responsible for obtaining the required national security clearance through the Department of the Defense National Industrial Security Program Operating Manual (NISPOM). Any classified contracts will be coordinated through the Reclamation Chief Security Officer, or for IT requirements, the Bureau Chief Information Security Officer.

No contractor shall access classified information unless proper clearances have been obtained and transmitted to Reclamation. For further information, refer to 443 DM 1 or DOD NISPOM 5220.22-M dated February 28, 2006 (incorporating change 2 dated May 18, 2016). \

(vi) Classified information shall not be removed from official premises.

(vii) Classified information shall not be disclosed without proper authorization.

(c) Contractor Employee Suitability and Issuance of Government Identification Cards:

(1) Performance of this contract requires Contractor personnel to have a Federal Government-issued HSPD-12/FIPS-201-1 compliant Personal Identification Verification Card (PIV Card) before being allowed unsupervised access to a Federally-controlled facility or information system. An active PIV Card issued by another Federal Government agency will be accepted by Reclamation if the associated background investigation is sufficient for the work and access to facilities and information systems required under this contract, as determined solely by Reclamation. Physical access means routine, unescorted or unmonitored access to non-public areas of a Federally-controlled facility. Logical access means routine, unsupervised access to a Level 3 or 4 Federally controlled information system.

(2) At the Government’s sole discretion, the Government may issue a temporary identification card or visitor identification badge, in lieu of a PIV Card, under one of the following conditions:

(i) The individual will only be associated with Reclamation for a period of 180 days or less, will not have access to sensitive information, and any access to a sensitive area or Federal-controlled information systems will be fully supervised. The 180 calendar day period begins on the first day of the individual’s affiliation with Reclamation (in this case, the date that the individual’s contract performance begins) and ends exactly 180 days later, regardless of the number of times the individual actually accesses a Government facility or information system.

(ii) The individual will only have sporadic access to Federal facilities and information systems; will not have access to sensitive information; and, any access to a sensitive area or Federal-controlled information system will be fully supervised.

(iii) The individual will work exclusively outdoors, will not have access to sensitive information, and any access to a sensitive area or Federal-controlled information system will be fully supervised.

(iv) In paragraphs (i) through (iii), supervised access means the individual’s access to, and movement within, a facility is monitored and controlled sufficiently to prevent access to any unauthorized areas, equipment, or information; and the individual’s access to an information system is monitored and controlled sufficiently to ensure appropriate use of the system and information, and to prevent access to any unauthorized systems or information. Supervision must be performed by an individual with an active Government-issued PIV Card.

(3) The Contractor shall furnish to the COR an alphabetical list of contract personnel, to include subcontractors, who will require access to a Government facility or information system. The list shall provide the full name, social security number, date of birth, place of birth, purpose or job title, and the estimated duration of access. If the Contractor believes an individual should be issued a temporary identification card or visitor identification badge in lieu of a PIV Card based on the conditions in paragraph (4), then the Contractor must also submit a sufficient written justification as to why the specific individual or individuals will not need a PIV Card. The Contractor shall provide this information before the start of contract performance, or before the start of an individual’s performance when there is a change or addition of personnel, with sufficient time to ensure that performance is not delayed by compliance with credentialing processes.

(4) Any contract employees that will be issued a temporary identification card or visitor identification badge, in lieu of a PIV Card, at the Government’s sole discretion, will be subject to the following credentialing procedures:

[Insert any local identification card or visitor badge issuance procedures that will be used, such as those used at the Denver Federal Center or in Federal Buildings.]

(5) Any contract employees that will be issued a PIV Card will be subject to the following credentialing procedures:

(i) The Government will initiate the e-Qip electronic background investigation process, and give the Contractor instructions for completing the background investigation and PIV Card process. As part of the PIV Card process, each Contractor employee shall be required to appear in person at a Government PIV Enrollment Station to have personal identity verification documents verified, have a photograph taken, be fingerprinted, and to pick up and activate the PIV Card when completed. The Contractor must make its personnel available at the place and time specified by the COR in order to initiate this process.

(ii) At least two weeks before start of contract performance, the Contractor must identify all contractor and subcontractor personnel who will require (insert as appropriate physical and/or logical) access for performance of work under this contract. The Contractor must make their personnel available at the place and time specified by the COR or DOI Access Card Sponsor in order to initiate screening and background investigations. The following electronic forms, or their equivalent, shall be used to initiate the credentialing process:

(a) OPM Standard Form 85 or 85P

(b) OF 306

(c) Release to Obtain Credit Information

(d) Fingerprint Card FD-258 or electronic fingerprints (local procedures may require the fingerprinting to be done at a police station; in this case, any charges are to be borne by the Contractor).

(iii) The cost of completing the above processes and submitting the above forms, including any charges for obtaining fingerprints and traveling to a Credentialing Center for card enrollment and activation, shall be borne by the Contractor. The cost of suitability and PIV-related background investigations shall be borne by Reclamation. For contracts that require a national security clearance, the cost of obtaining the national security clearance, including any associated background investigation, will be borne by the Contractor.

(iv) Contractor employees are required to complete all forms and to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the Contractor personnel being investigated in person, by telephone, or in writing, and the Contractor agrees to make them available for such contact.

(v) For each Contractor employee that will be issued a PIV Card, the Government will conduct a background investigation. The tier level of background investigation for each Contractor employee will be determined by the Government based on the risk and sensitivity levels as described in Reclamation’s “Personnel Security and Suitability Directives and Standards,” SLE 01-01, which is available at http://www.usbr.gov/recman/DandS.html#sle. At a minimum, each Contractor employee that will be issued a PIV Card will receive a Tier 1 [previously a National Agency Check with Written Inquiries (NACI)] Background Investigation. The minimum standards which will be used in suitability determinations are contained in the DOI Departmental Manual Part 441, Chapter 5, which is available at http://elips.doi.gov/ELIPS/DocView.aspx?id=3858.

(vi) Each Contractor employee in a position designated as higher than Low Risk Non-Sensitive shall be reinvestigated on a periodic basis as described in Reclamation’s Personnel Security and Suitability Directives and Standards. A reinvestigation may also be initiated when the Contractor or the Government believes that a particular individual’s continued ability to meet the contract’s minimum standards is in question; or if it is determined that the position has changed and a higher level investigation is warranted.

(vii) If a Contractor employee has worked under a Federal agency contract within the past two years, and that contract required a successfully-adjudicated background investigation at the same risk level as (or higher than) this contract, further investigation may not be necessary. The Contractor shall provide the COR with documentation that supports the individual’s previous contract work and any information, including name and social security number, date of birth, and place of birth, needed for Government verification of previous background investigation.

(viii) Contractor employees who have been successfully adjudicated will be issued DOI Access Cards, which must be activated at a USAccess Credentialing Center.

(ix) If the final adjudication is unfavorable on a Contractor employee, or if Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the CO will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring. In the event of a disagreement between the Contractor and the Government concerning the suitability of a particular employee to perform work under this contract, the Government shall have the right of final determination. Determinations under this requirement are subject to the Disputes Clause. Failure of the Contractor to comply with the requirements of this clause could constitute grounds for termination for default.

(x) Reclamation will not allow a Contractor employee access to their investigation files. An individual may request, under the provisions of the Privacy Act and/or Freedom of Information Act, copies of their files from the investigative agency (Office of Personnel Management). Reclamation will not release a copy of any investigative file, in whole or part, to the Contractor or any Contractor representative.

(xi) During performance of the contract, the Contractor must keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes. Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours.

If reissuance of expired credentials is needed, it must be coordinated through the COR.

(xii) At the end of the contract performance, or when a contractor employee is no longer working under this contract, the Contractor must ensure that all identification cards are returned to the COR.

(d) Vessel Exclusion Barriers

(1) Proof of Certification. The contractor shall, for any vessel exclusion barrier proposed for supply and/or installation under this…