Sol_140R1724Q0004.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R17

Grand Coulee WA 99133

PO BOX 620, MS-7810

Bureau of Reclamation, CPN

0009906770 CODE 16. ADMINISTERED BYCODE

X

X

X

333996

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR17

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/28/2024 1700 PD

05/29/2024

5096336132Paula Gross (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R1724Q0004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 75 0040578074OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

See Schedule

15. DELIVER TO

Grand Coulee WA 99133

PO BOX 620, MS-7810

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,250

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation, CPN

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

DELIVER TO:

Bureau of Reclamation-PN-GCPO Grand Coulee - Receiving Hwy 155 - Warehouse B - Door 6 Industrial Area Grand Coulee WA 99133 US Delivery: 07/31/2029 Period of Performance: 08/01/2024 to 07/31/2029

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Paula Gross

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

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30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

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32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 Grand Coulee Pump and Motor Remanufacture IDIQ, per the attached statement of work.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

75 2 of

Solicitation No. 140R1724Q0004 Governor Pump & Motor Refurbishment IDIQ

Solicitation No. 140R1724Q0004 Commercial Item Acquisition

IDIQ – Governor Pump & Motor

Refurbishment – Grand Coulee, WA

U.S. Department of the Interior Bureau of Reclamation Pacific Northwest Region Grand Coulee, WA

Governor Oil Pump and Motor Assembly Re-manufacture

Grand Coulee Power Office

Solicitation 140R1724Q0004

1.0 INTENT

The following specifications pertain to the re-manufacture of up to thirty-six (36) 150 GPM@ 250 PSI, Type

XX Herringbone oil pumps and associated motors for use on Main Unit Generator Governor oil systems at the

Grand Coulee Dam and Powerplant.

2.0 SCOPE

Grand Coulee Dam and Powerplant requires a contract for the mechanical remanufacture and upgrade of up to thirty-six (36) Woodward XX Governor Oil Pump assemblies. The governor oil pumps are required for the governor oil systems on main unit generator governor systems at Grand Coulee Dam and Powerplant. Each

Governor has two (2) pump and motor assemblies. The governor oil pumps will be available for overhauls during the main unit work. The contractor shall provide all equipment and labor required to safely perform the work associated with the remanufacturing of the Governor Oil Pump/Motor assemblies.

Motors to be remanufactured: Westinghouse, wound rotor, 440 Volts, 51 Amps, 3 phase, 40hp.

Pumps to be remanufactured: Woodward XX Herringbone Gear Type oil pump, 230-270 psi operating pressure, 870 RPM, approximately 150 GPM flowrate at 250 psi.

Assembly dimensions: 48” x 48” x 44”

Estimated assembly weight: 2,000 lbs (includes shipping crate)

The main unit work to be completed in the following time frames:

Unit G18 – #1 & #2 9/30/2024 thru 1/31/2025

Unit G16 – #1 & #2 2/1/2025 thru 4/30/2025

Unit G4 – #1 & #2 5/1/2025 thru 7/30/2025

Unit G2 – #1 & #2 8/1/2025 thru 10/30/2025

Unit G3 – #1 & #2 11/1/2026 thru 1/31/2026

Unit G7 – #1 & #2 2/1/2026 thru 4/30/2026

Unit G1 – #1 & #2 5/1/2026 thru 7/30/2026

Unit G9 – #1 & #2 8/1/2026 thru 10/30/2026

Unit G8 – #1 & #2 11/1/2026 thru 1/31/2027

Unit G5 – #1 & #2 2/1/2027 thru 4/30/2027

Unit G15 – #1 & #2 5/1/2027 thru 7/30/2027

Unit G14 – #1 & #2 8/1/2027 thru 10/30/27

Unit G10 – #1 & #2 11/1/27 thru 1/31/28

Unit G6 – #1 & #2 2/1/2028 thru 4/30/2028

Unit G11 – #1 & #2 5/1/2028 thru 7/30/2028

Unit G12 – #1 & #2 8/1/2028 thru 10/30/2028

Unit G13 - #1 & #2 11/1/2028 thru 1/31/2029

Unit G17 – #1 & #2 2/1/2029 thru 4/30/2029

This is an estimated schedule only and is not a guarantee of work. After award, the Government will coordinate and provide updated time frames as necessary. The work is to be completed in an acceptable timeframe such that the pumps are returned from refurbishment to support the main unit work. It is estimated that three (3) units

(#1 & #2) will be shipped each year at minimum, with the possibility of a partial unit (#1 OR #2) shipment being sent as it is available.

3.0 REQUIREMENTS

3.1 Mechanical Requirements – FIRM FIXED PRICE

The Woodward XX Pump shall be remanufactured with direct replacement rebuild kits comprised of replacement parts that meet or exceed Woodward original standards. The remanufacture shall include the disassembly, cleaning and inspection of the pump and unloader, replacement of pump bearings (5 per pump) and motor end bearings (1 per pump), inspection and dressing of herringbone gears, installation of new gaskets, seals, shims, and O-rings, and reassembly and adjustment of end clearance to OEM specs. New bearings shall be maximum capacity type bearings in accordance with OEM specifications.

The unloader assembly shall be completely disassembled for inspection and testing. The main shaft will be verified for straightness by performing a detailed inspection. Total Indicated Runout (TIR) for the length of the shaft shall be recorded. The unloader assembly shall have the main safety spring inspected and the unloader spring replaced. All set screws, drive pins and cotter pins will be replaced. The Safety Disc, Unloader Sleeve, and Unloader Disc surfaces shall be inspected for wear.

Magnetic particle inspection of pump shafts and gears shall be performed.

Minor surface imperfections may be removed by lapping. Damaged mating surfaces shall be repaired by machine grinding only.

3.2 Electrical Requirements – FIRM FIXED PRICE

Prior to Disassembly:

Work and testing to be performed to the motor prior to disassembly shall be in accordance with the following sections of IEEE 1415-2006:

4.2.1 External Inspections

4.3.17 Insulation Resistance

4.3.22 Polarization Index

4.3.40 Winding Resistance

After Disassembly:

Work and testing to be performed to the motor after disassembly shall be in accordance with IEEE 1415-

2006.

The contractor shall at a minimum; Replace the stator Leads and extend as needed.

The rotor shall be balanced. Rotor shaft shall be repaired if oil lip seal surface is damaged.

The contractor shall clean the rotor, stator, and repair minor damage to insulation. The stator shall be double dipped with varnish and baked.

After Reassembly:

Testing to be performed to the motor after reassembly shall be in accordance with the following sections of

IEEE 1415-2006:

4.3.17 Insulation Resistance

4.3.22 Polarization Index

4.3.40 Winding Resistance

4.3.1 AC High Potential Testing (reduced testing at 135%)

4.5 Test and Inspection Reports:

The contractor shall provide an inspection and condition report and any recommendations for additional repairs (see section 3.5) to the Contracting Officer (CO) and Contracting Officer Representative (COR) within five business days of completing the inspections. An inspection and condition report shall be submitted for each pump/motor assembly with the serial numbers used to identify each unit. Inspection and condition report shall be provided in Adobe PDF format. The contractor shall provide test reports for all specified pump and motor testing. Test reports shall be provided in Adobe PDF format and shall be submitted to the CO and the COR. Pump and motor test reports shall be submitted for each pump/motor assembly with the serial numbers used to identify each unit.

3.3 Final Bench Testing – FIRM FIXED PRICE

After reassembly, the governor oil pumps shall be test-run to verify acceptable operation, and shall meet the following:

The relief pressure setting for the 250 psi pumps will be set at 280 psi.

The relief valve gap setting will be adjusted to prevent any rise in pressure or oil tank fluid level above 300 psi and does not drop below 185 psi during a period of a continuous 3-minute run time.

Verify pump runs without excessive noise, without galling of pump metal-to-metal parts, and without excessive heat build-up in pump due to insufficient pump gear end clearance.

The pump motor amperage draw shall not exceed the Full Loaded Amperage rating listed on the motor data plate, while running loaded with the oil relief valve lifted. Verify and record amperage draw.

3.4 Final Test and Inspection Reports – FIRM FIXED PRICE

The Contractor shall provide an inspection and condition report in Adobe PDF format and shall be submitted to the CO and the COR within five business days of completing the inspections.

3.5 Additional Factory Repairs – TIME AND MATERIALS

Allows for contract modification due to items requiring replacement that are damaged beyond the point that repairs cannot be performed. May include items that can be purchased separately for a lower cost or irreplaceable items damaged beyond repair capabilities and additional items required to repair excessive damage to drive, and idler gears, inboard and outboard plates, or additional internal clearances required to obtain factory recommended operating clearances.

The main shaft of the unloader assembly shall be replaced if runout exceeds factory specifications and gear shafts and herringbone gears that do not pass magnetic particle inspection shall be replaced, after receipt of CO approval. Motors shall be rewound if the windings and brushes are below minimum factory specs. Pricing for these items shall be provided in the price schedule with the submitted quote.

If existing defects or adverse conditions are discovered during the inspection and testing of the pump for any issues not being corrected with the firm-fixed-price services that indicate reliability issues, the contractor shall document the findings and provide recommendations of required repairs to the CO and

COR within five business days of discovery.

4.0 COORDINATION AND QUALITY CONTROL

Post-Award Coordination Meeting: The contractor shall attend a post award coordination meeting. The meeting may take place telephonically, shall last no longer than three hours and shall be scheduled within five calendar days after contract award. The purpose of this meeting is for the Government and Contractor to review the contract requirements, discuss coordination details, and for the Contractor to outline its proposed work schedule for a pump and motor assembly. The contractor shall furnish to the CO an electronic copy of their schedule for review during the post-award coordination meeting.

Post-Award Weekly Update Meeting: The Contractor shall provide a weekly status update when there is an active Task Order in place. The purpose of this meeting is for the Government and Contractor to review and provide updates on the work progression. This meeting may take place telephonically or by e-mail.

Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this scope of work.

Government Quality Assurance: The Government will monitor the contractor's performance under this contract using quality assurance procedures developed by the Government. Typical procedures might include random sampling, checklists, customer complaints, and observations.

The Government reserves the right to inspect all work performed under the contract at any time during the term of the contract. The Government will perform inspections in a manner that will not unduly delay the work.

If any of the services do not conform to contract requirements, the Government will request the contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the contractor to take necessary action to ensure future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

If the contractor fails to promptly re-perform the services or to take the necessary action to ensure future performance in conformity with contract requirements, the government may by contract, or otherwise (1) perform the services and charge to the contractor any cost incurred by the government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

Key Contractor Personnel: The management of contractor activities and any required subcontractors and suppliers is the responsibility of the contractor. The contractor shall provide the name and contact information for a contract manager who will regularly coordinate with the Government representative.

5.0 WARRANTY

Each system shall be covered by a standard warranty on all parts, labor, and workmanship from defects.

Warranty information shall be provided with the solicitation quote.

6.0 TRANSPORTATION - SHIPMENT AND DELIVERY

Site Access: The contractor’s pick-up and delivery resource shall comply with the Bureau of Reclamation projects’ security policies. The Government project sites are secured areas and access onto the projects is restricted. The security measures affect all of the contractor's vehicles and personnel. There will be delays when entering projects due to locked gates, vehicle inspections, and personnel checks. Inspections and checks may include inspection of toolboxes, briefcases, lunch boxes, and other containers. The Contractor shall be responsible for coordination with CO and/or COR prior to arrival.

Packaging: The Government will package the pump and motor assembly in a wooden crate for shipment to the refurbishment facility.

Loading & Unloading Support: The Government can provide support to the contractor for the loading of the pump assemblies onto the contractor’s transport vehicle at time of initial pick-up at Grand Coulee Dam. The

Government will provide support to the contractor for the unloading of the pump assemblies from the contractor’s transport vehicle at time of final delivery to Grand Coulee Dam. Government equipment (forklift, crane, etc.), equipment operator, rigging equipment, and rigging personnel will be available for the initial loading and final unloading activities described in this section. The contractor shall provide the COR written notice (email) at least 72-hours prior to the pick-up and delivery dates in order to schedule loading and unloading support.

Transport of Equipment: The contractor shall furnish the transportation services required for pick-up at Grand Coulee Dam, delivery to the refurbishment facilities, and for final delivery to Grand Coulee Dam. The contractor shall be responsible for all shoring, blocking, bracing, strapping, dunnage, tarps, etc. required to secure and protect the Government equipment on the transport vehicle. If the contractor intends to use a box van type transport vehicle (equipped with walls and roof), the contractor is responsible for furnishing a pallet jack or similar equipment for maneuvering the pump assemblies inside the transport vehicle cargo area.

Preparation for Return Shipping: Each refurbished pump shall be free of visible contamination and all openings shall be plugged prior to shipment. Each refurbished pump shall be placed and returned in the crate it was shipped with unless damaged. Refurbished pumps shall be protected from physical damage and weather exposure during transportation.

Physical Address:

Grand Coulee Dam

Hwy 155, Warehouse B, Door 6 Grand Coulee, WA 99133

Technical Point of Contact: To Be Determined at Award

The contractor shall be responsible for shipping the components in a manner that will ensure undamaged and complete arrival to their facility and Grand Coulee Dam. Shipments are only allowed during normal business hours of Monday – Thursday 7:00am to 4:00pm, Pacific Time. No shipments shall be scheduled or accepted on

Federal Holidays.

7.0 PLACE OF PERFORMANCE

The work under this contract will be accomplished at the contractor’s facility.

8.0 PERIOD OF PERFORMANCE

The duration of the contract is 5 years from the date of award. The period of performance for each pair of pump and motor assembly is to be 8 weeks starting with the date the equipment ships from Grand Coulee Dam. The tentative schedule is provided for when the governor pumps would be ready for shipment.

The dates provided above are not binding and subject to change. The Government will coordinate closely with the contractor on scheduling and provide ample notification on availability of equipment for shipment. No changes to the contract price will be made for scheduling updates within the duration of the contract.

9.0 GOVERNMENT FURNISHED PROPERTY (GFP)

Pursuant to Clause 52.2451-1, Alternate 1 titled “Government Furnished Property,” the Government will issue to the Contractor on an as-is basis, the following equipment for use only in the performance of this contract:

Government-Furnished Property

Property Control No. Description Year New Unit of Issue Cost

No Control Number Pump and Motor

Assembly described in

Section 2.0

Multiple Years 36 each $71,500.00 each

Except for those items specifically stated to be Government Furnished Property, the contractor shall furnish all items (equipment, supplies, materials, etc.) required to perform the tasks in this PWS.

PERFORMANCE REQUIREMENTS SUMMARY

Desired Outcome: Refurbishment to successfully re-store each pump and motor assembly to a safe, like-new, working condition

Task

No.

Performance

Requirement

Method of

Surveillance

Acceptable

Quality Level

Performance

Standards

Performance

Measurement

Remanufacture Governor

Oil Pump and Motor

Assembly to like-new condition

COR

Successful

Testing and

Operation of motor;

contractor will provide all complete testing forms to GCPO

O&M

Engineering

Tasks described in

PWS Section

3.0.

COR report that

100% of task has been achieved.

This procurement is being solicited and awarded using the procedures set forth in FAR Part 12

Acquisition of Commercial Items. A single Indefinite Delivery, Indefinite Quantity with a five

(5) year term shall be awarded.

The Contractor shall furnish the items identified in this specification, in accordance with the terms and conditions contained in the contract.

Offers will be considered for award on the following price quote breakdown as identified in this pricing tables, but no offer will be considered for award for only a part of the price quote breakdown.

Definitions: CLIN – Contract Line Item Number

Price Schedule

(a) Quotes will be considered for award on the following price schedule, but no quote will be considered for award on only a part of the price schedule.

(b) Quotes are subject to the terms and conditions of this solicitation.

(c) Quantities in the price schedule are estimated quantities for comparison of quotes and planning estimates only and do not imply a guaranteed quantity. Complete unit cost section in pricing schedules including lines with estimated quantity of zero.

(d) Minimum contract amount guarantee

The minimum guarantee amount for this award is $35,000 for the entire duration of the contract.

Once the minimum guarantee is met there is no further guaranteed minimum (e.g. if the guaranteed minimum is met during the first year of the contract, there is no guarantee for the remainder of the contract period).

(e) Maximum contract value

Total contract value will not exceed $1,375,000.00 for all task orders placed.

PRICE SCHEDULE

Footnote: The pricing for CLINS 160, 170, and 180 should be for the total value of the labor and the parts required to complete the work. The TOTAL PRICE above for each schedule should exclude any standard shop rate costs. See 52.212-2 (page 52) for discussion on how the proposed Standard Shop

Rate will be used in calculating the total evaluated price.

Schedule 1 – Year 1 August 1, 2024 to July 31, 2025

Clin

Description Quantity Unit of Issue Unit Cost Total Cost

10 Inspect, Clean, Bake, Dip/Paint, & Test, Rebuild assembly per PWS

(Firm Fixed Price Line Item)

(estimated qty only)

EACH $ $

20 Assembly Refurbishment per testing results and PWS.

Standard Shop Rate. (fully burdened) (Time & Materials Line Item)

1 Hour $ $

30 Additional Materials required per testing results and PWS.

(Time & Materials Line Item)

6 Lump Sum $5,000.00 Ceiling for each assembly

$30,000.00

40 Component Pricing:

Unloader stem (main shaft)

(Firm Fixed Price Option Line Item)

1 EACH $ $

50 Component Pricing:

40 HP XX pump – double-helical cut drive and idler gear/shaft set (Firm Fixed Price Option Line Item)

1 EACH $ $

60 Component Pricing:

40 hp-870RPM – XX Motor Rewind

(random wound) (Firm Fixed Price Option Line Item)

1 EACH $ $

TOTAL SCHEDULE 1

Schedule 2 – Year 2 August 1, 2025 to July 31, 2026

70 Inspect, Clean, Bake, Dip/Paint, & Test, Rebuild assembly per PWS

(Firm Fixed Price Line Item)

(estimated qty only)

EACH $ $

80 Assembly Refurbishment per testing results and PWS.

Standard Shop Rate. (fully burdened) (Time & Materials Line Item)

1 Hour $ $

90 Additional Materials required per testing results and PWS.

(Time & Materials Line Item)

8 Lump Sum $5,000.00 Ceiling for each assembly

$40,000.00

100 Component Pricing:

Unloader stem (main shaft)

(Firm Fixed Price Option Line Item)

1 EACH $ $

110 Component Pricing:

40 HP XX pump – double-helical cut drive and idler gear/shaft set (Firm Fixed Price Option Line Item)

1 EACH $ $

120 Component Pricing:

40 hp-870RPM – XX Motor Rewind

(random wound) (Firm Fixed Price Option Line Item)

1 EACH $ $

TOTAL SCHEDULE 2

Footnote: The pricing for CLINS 160, 170, and 180 should be for the total value of the labor and the parts required to complete the work. The TOTAL PRICE above for each schedule should exclude any

Schedule 3 – Year 3 August 1, 2026 to July 31, 2027

130 Inspect, Clean, Bake, Dip/Paint, & Test, Rebuild assembly per PWS

(Firm Fixed Price Line Item)

(estimated qty only)

EACH $ $

140 Assembly Refurbishment per testing results and PWS.

Standard Shop Rate. (fully burdened) (Time & Materials Line Item)

1 Hour $ $

150 Additional Materials required per testing results and PWS.

(Time & Materials Line Item)

8 Lump Sum $5,000.00 Ceiling for each assembly

$40,000.00

160 Component Pricing:

Unloader stem (main shaft)

(Firm Fixed Price Option Line Item)

1 EACH $ $

170 Component Pricing:

40 HP XX pump – double-helical cut drive and idler gear/shaft set (Firm Fixed Price Option Line Item)

1 EACH $ $

180 Component Pricing:

40 hp-870RPM – XX Motor Rewind

(random wound) (Firm Fixed Price Option Line Item)

1 EACH $ $

TOTAL SCHEDULE 3

Footnote: The pricing for CLINS 160, 170, and 180 should be for the total value of the labor and the parts required to complete the work. The TOTAL PRICE above for each schedule should exclude any standard shop rate costs. See

52.212-2 (page 52) for discussion on how the proposed Standard Shop Rate will be used in calculating the total evaluated price.

Schedule 4 – Year 4 August 1, 2027 to July 31, 2028

190 Inspect, Clean, Bake, Dip/Paint, & Test, Rebuild assembly per PWS

(Firm Fixed Price Line Item)

(estimated qty only)

EACH $ $

200 Assembly Refurbishment per testing results and PWS.

Standard Shop Rate. (fully burdened) (Time & Materials Line Item)

1 Hour $ $

210 Additional Materials required per testing results and PWS.

(Time & Materials Line Item)

8 Lump Sum $5,000.00 Ceiling for each assembly

$40,000.00

220 Component Pricing:

Unloader stem (main shaft)

(Firm Fixed Price Option Line Item)

1 EACH $ $

230 Component Pricing:

40 HP XX pump – double-helical cut drive and idler gear/shaft set (Firm Fixed Price Option Line Item)

1 EACH $ $

240 Component Pricing:

40 hp-870RPM – XX Motor Rewind

(random wound) (Firm Fixed Price Option Line Item)

1 EACH $ $

TOTAL SCHEDULE 4

Footnote: The pricing for CLINS 160, 170, and 180 should be for the total value of the labor and the parts required to complete the work. The TOTAL PRICE above for each schedule should exclude any

Schedule 5 – Year 5 August 1, 2028 to July 31, 2029

250 Inspect, Clean, Bake, Dip/Paint, & Test, Rebuild assembly per PWS

(Firm Fixed Price Line Item)

(estimated qty only)

EACH $ $

260 Assembly Refurbishment per testing results and PWS.

Standard Shop Rate. (fully burdened) (Time & Materials Line Item)

1 Hour $ $

270 Additional Materials required per testing results and PWS.

(Time & Materials Line Item)

6 Lump Sum $5,000.00 Ceiling for each assembly

$30,000.00

280 Component Pricing:

Unloader stem (main shaft)

(Firm Fixed Price Option Line Item)

1 EACH $ $

290 Component Pricing:

40 HP XX pump – double-helical cut drive and idler gear/shaft set (Firm Fixed Price Option Line Item)

1 EACH $ $

300 Component Pricing:

40 hp-870RPM – XX Motor Rewind

(random wound) (Firm Fixed Price Option Line Item)

1 EACH $ $

TOTAL SCHEDULE 5

Footnote: The pricing for CLINS 160, 170, and 180 should be for the total value of the labor and the parts required to complete the work. The TOTAL PRICE above for each schedule should exclude any standard shop rate costs. See

52.212-2 (page 52) for discussion on how the proposed Standard Shop Rate will be used in calculating the total evaluated price.

Total for all Schedules

Total Year 1 From: August 1, 2024 to July 31, 2025

Total Year 2 From: August 1, 2025 to July 31, 2026

Total Year 3 From: August 1, 2026 to July 31, 2027

Total Year 4 From: August 1, 2027 to July 31, 2028

Total Year 5 From: August 1, 2028 to July 31, 2029

Grand Total:

Performance Period – Base Contract

Performance period will be a five (5) year term commencing upon contract award.

Delivery Order Performance Periods

Each individual delivery order will specify a performance period for the work covered under that delivery order. Delivery orders may be issued under this contract until the final day of the contract term. Delivery order’s not completed by the time the final contract term has expired will continue until completion as if the contract term is still active. The Delivery order may not be modified to add work not within the original scope of the task order during this period.

Delivery Order Issuance Procedures

(a) General

(1) Work under this contract will be ordered by individual Delivery Orders issued to the

Contractor by any Pacific Northwest Region Contracting Officer having the appropriate warrant authority. This IDIQ may be used only by the Bureau of Reclamation, Pacific Northwest Region.

Only Federally Warranted Contracting Officers assigned to the Pacific Northwest Region are authorized to solicit and award task orders against this IDIQ.

(2) The Government will not be obligated to reimburse the Contractor for work performed, items delivered, or any costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by a Pacific Northwest Region

Contracting Officer having the appropriate warrant authority.

(3) Delivery Orders will be firm fixed-priced for the clearly defined specific items overhauled. Delivery orders may also include Time and Material line items to address issues found after vendor inspection.

(4) Delivery Orders may be modified by the Contracting Officer. Modifications to

Delivery Orders will be issued on Standard Form (SF) 30 and cite the Delivery Order Number.

Any additional work being done without a modification approved by a contracting officer (prior to work performed) will not be reimbursed by the Government.

(b) Delivery Order Process

(1) The Contracting Office will issue a Delivery Order to the contractor with a not to exceed dollar limit.

(2)Contractor ships the assembly to the facility where the refurbishment will be completed.

(3) Contractor performs the firm fixed tasks as prescribed in the specification.

(4) Contractor submits a quote to the Contracting Officer for any Time and Material work needed (as prescribed in the specification). Contractor cannot perform any further actions until direction is received from the Contracting Officer.

The quote shall show how many labor hours and materials (with explanation) will be required to bring the pump and motor to ‘like new’ condition. See FAR Clause 52.212-4 Alternate I for description of “materials” costs.

(5) Contracting Officer directs contractor how to proceed.

(6) Contractor proceeds with delivering refurbished pump and motor assembly.

(7) Invoice is processed and paid.

(8) Closeout the delivery order.

(c) Administration: The contracting officer responsible for overall administration of this contract is:

Paula Gross, Contract Officer

Bureau of Reclamation

PO Box 620, MS-7810

Grand Coulee, WA 99133-0620

Phone No.: 509-633-6132

E-mail: pgross@usbr.gov

Signatory contracting officer on each delivery order is responsible for the overall administration of the delivery order.

mailto:pgross@usbr.gov

Clauses

A: 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2023)

Addendum to 52.212-4, Sub-clause (o), Warranty, is tailored to read as follows: (o) Warranty: Manufacturer’s Standard

Warranty, or better, is required.

T: 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES -

ALTERNATE I (NOV 2021)

Addendum to 52.212-4, Sub-clause (o), Warranty, is tailored to read as follows: (o) Warranty: Manufacturer’s

Standard Warranty, or better, is required.

(a) Inspection/Acceptance. (1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the

Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the

Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The

Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.

(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor’s employees selected or retained by the Contractor after any of the Contractor’s managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(e) Definitions. (1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause-

(i) "Direct materials" means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

(ii) "Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are-

(A) Performed by the contractor;

(B) Performed by the subcontractors; or

(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

(iii) "Materials" means-

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(D) The following subcontracts for services which are specifically excluded from the hourly rate: N/A;

and

(E) Indirect costs specifically provided for in this clause.

(iv) "Subcontract" means any contract, as defined in FAR subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(i) Payments. (1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:

(i) Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis.

https://www.acquisition.gov/far/part-52#FAR_52_202_1 https://www.acquisition.gov/far/part-2#FAR_Subpart_2_1

(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.

(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.

(D) When requested by the Contracting Officer or the authorized representative, the

Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.

(E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.

(1) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated.

(2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.

(3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer.

(ii) Materials.

(A) If the Contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor’s established catalog or market price, adjusted to reflect the-

(1) Quantities being acquired; and

(2) Any modifications necessary because of contract requirements.

(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor-

(1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or

(2) Makes these payments within 30 days of the submission of the Contractor’s payment request to the

Government and such payment is in accordance with the terms and conditions of the agreement or invoice.

(C) To the extent able, the Contractor shall-

(1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and

(2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.

(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: Freight expense and incidental services for which there is no labor rate specified in the contract.

(2) Indirect Costs (Material Handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: None

(2) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule and the Contractor agrees to use its best efforts to https://www.acquisition.gov/far/part-2#FAR_2_101 perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate payments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Officer giving a revised estimate of the total price to the Government for performing this contract with supporting reasons and documentation. If at any time during the performance of this contract, the Contractor has reason to believe that the total price to the Government for performing this contract will be substantially greater or less than the then stated ceiling price, the Contractor shall so notify the Contracting Officer, giving a revised estimate of the total price for performing this contract, with supporting reasons and documentation. If at any time during performance of this contract, the Government has reason to believe that the work to be required in performing this contract will be substantially greater or less than the stated ceiling price, the Contracting Officer will so advise the Contractor, giving the then revised estimate of the total amount of effort to be required under the contract.

(3) Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract. When and to the extent that the ceiling price set forth in the

Schedule has been increased, any hours expended and material costs incurred by the Contractor in excess of the ceiling price before the increase shall be allowable to the same extent as if the hours expended and material costs had been incurred after the increase in the ceiling price.

(4) Access to records. At any time before final payment under this contract, the Contracting Officer (or authorized representative) will have access to the following (access shall be limited to the listing below unless otherwise agreed to by the Contractor and the Contracting Officer):

(i) Records that verify that the employees whose time has been included in any invoice meet the qualifications for the labor categories specified in the contract;

(ii) For labor hours (including any subcontractor hours reimbursed at the hourly rate in the schedule), when timecards are required as substantiation for payment-

(A) The original timecards (paper-based or electronic);

(B) The Contractor’s timekeeping procedures;

(C) Contractor records that show the distribution of labor between jobs or contracts; and

(D) Employees whose time has been included in any invoice for the purpose of verifying that these employees have worked the hours shown on the invoices.

(iii) For material and subcontract costs that are reimbursed on the basis of actual cost-

(A) Any invoices or subcontract agreements substantiating material costs; and

(B) Any documents supporting payment of those invoices.

(5) Overpayments/Underpayments. Each payment previously made shall be subject to reduction to the extent of amounts, on preceding invoices, that are found by the Contracting Officer not to have been properly payable and shall also be subject to reduction for overpayments or to increase for underpayments. The

Contractor shall promptly pay any such reduction within 30 days unless the parties agree otherwise. The Government within 30 days will pay any such increases, unless the parties agree otherwise. The Contractor’s payment will be made by check. If the Contractor becomes aware of a duplicate invoice payment or that the Government has otherwise overpaid on an invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6)(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury, as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, and then at the rate applicable for each six month period as established by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final Decisions. The Contracting Officer will issue a final decision as required by 33.211 if-

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt in a timely manner;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in

FAR 32.608-2 in effect on the date of this contract.

(viii) Upon receipt and approval of the invoice designated by the Contractor as the "completion invoice" and supporting documentation, and upon compliance by the Contractor with all terms of this contract, any outstanding balances will be paid within 30 days unless the parties agree otherwise. The completion invoice, and supporting documentation, shall be submitted by the Contractor as promptly as practicable following completion of the work under this contract, but in no event later than 1 year (or such longer period as the Contracting

Officer may approve in writing) from the date of completion.

(7) Release of claims. The Contractor, and each assignee under an assignment entered into under this contract and in effect at the time of final payment under this contract, shall execute and deliver, at the time of and as a condition http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-33#FAR_33_211 https://www.acquisition.gov/far/part-32#FAR_32_607_2 https://www.acquisition.gov/far/part-32#FAR_32_608_2 precedent to final payment under this contract, a release discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under this contract, subject only to the following exceptions.

(i) Specified claims in stated amounts, or in estimated amounts if the amounts are not susceptible to exact statement by the Contractor.

(ii) Claims, together with…