Sol_140R1723Q0019.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R17

Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region Bureau of Reclamation

0009906770 CODE 16. ADMINISTERED BYCODE

X

X

X

811210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR17

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/12/2023 1700 PD

02/09/2023

5096336132Paula Gross (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R1723Q0019

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 91 0040603914OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Grand Coulee WA 99133

TELEPHONE NO.

17a. CONTRACTOR/

Grand Coulee WA 99133 Industrial Area Hwy 155 - Warehouse B - Door 6 Grand Coulee - Receiving Bureau of Reclamation-PN-GCPO

15. DELIVER TO

Grand Coulee WA 99133 Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$30.0

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 04/01/2023 to 03/31/2028

00010 Summer and Winter Monitoring Hungry Horse (Flathead) Base Year 2023-2024

Summer - April 1 to September 30

Winter - October 1 to March 31

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Paula Gross

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 03/31/2024

00020 Summer Monitoring Grand Coulee (Columbia) Base

Year 2023-2024

Summer - April 1 to September 30

Delivery: 12/31/2024

00030 Winter Monitoring Grand Coulee (Columbia) Base

Year 2023-2024

Winter - October 1 to March 31

Delivery: 12/31/2024

00040 OPTION YEAR 1 - 2024-2025

Summer and Winter Monitoring Hungry Horse

(Flathead)

Summer - April 1 to September 30

Winter - October 1 to March 31

(Option Line Item)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

91 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 91

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1723Q0019

03/31/2024

00050 OPTION YEAR 1 - 2024-2025

Summer Monitoring Grand Coulee (Columbia)

Summer - April 1 to September 30

(Option Line Item)

03/31/2024

00060 OPTION YEAR 1 - 2024-2025

Winter Monitoring Grand Coulee (Columbia)

Winter - October 1 to March 31

(Option Line Item)

03/31/2024

00070 OPTION YEAR 2 - 2025-2026

Summer and Winter Monitoring Hungry Horse

(Flathead)

Summer - April 1 to September 30

Winter - October 1 to March 31

(Option Line Item)

03/31/2025

00080 OPTION YEAR 2 - 2025-2026

Summer Monitoring Grand Coulee (Columbia)

Summer - April 1 to September 30

(Option Line Item)

03/31/2025

00090 OPTION YEAR 2 - 2025-2026

Winter Monitoring Grand Coulee (Columbia)

Winter - October 1 to March 31

(Option Line Item)

03/31/2025

00100 OPTION YEAR 3 - 2026-2027

Summer and Winter Monitoring Hungry Horse

(Flathead)

Summer - April 1 to September 30

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 91

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1723Q0019

Winter - October 1 to March 31

(Option Line Item)

03/31/2026

00110 OPTION YEAR 3 - 2026-2027

Summer Monitoring Grand Coulee (Columbia)

Summer - April 1 to September 30

(Option Line Item)

03/31/2026

00120 OPTION YEAR 3 - 2026-2027

Winter Monitoring Grand Coulee (Columbia)

Winter - October 1 to March 31

(Option Line Item)

03/31/2026

00130 OPTION YEAR 4 - 2027-2028

Summer and Winter Monitoring Hungry Horse

(Flathead)

Summer - April 1 to September 30

Winter - October 1 to March 31

(Option Line Item)

03/31/2027

00140 OPTION YEAR 4 - 2027-2028

Summer Monitoring Grand Coulee (Columbia)

Summer - April 1 to September 30

(Option Line Item)

03/31/2027

00150 OPTION YEAR 4 - 2027-2028

Winter Monitoring Grand Coulee (Columbia)

Winter - October 1 to March 31

(Option Line Item)

03/31/2027

If FAR 52.217-8 is exercised, the prices for the

Option to Extend Service's term will be calculated based on the prorated term and prices that are in effect at the time the option is

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 91

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1723Q0019 exercised.

WAGE DETERMINATION NO. 2015-5559, REVISION NO.

19, DATED 12/26/2022, MAY FORM A PART OF ANY

CONTRACT RESULTING FROM THIS SOLICITATION.

WAGE DETERMINATION NO. 2015-5401, REVISION NO.

19, DATED 12/26/2022, MAY FORM A PART OF ANY

CONTRACT RESULTING FROM THIS SOLICITATION.

WAGE DETERMINATION NO. 2015-5537, REVISION NO.

19, DATED 12/27/2022, MAY FORM A PART OF ANY

CONTRACT RESULTING FROM THIS SOLICITATION..

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Performance Work Statement - Field Maintenance Contract for Reclamation

Fixed Monitoring Station Locations

1. Introduction Reclamation has established the need for long-term, continuous daily monitoring of total dissolved gas, temperature, barometric pressure at each of its three sites on the mid-Columbia

River and seasonal monitoring at a fourth site (tailrace at Hungry Horse Dam), with potential for year-round monitoring when forced winter spill is required. The provisional monitoring mandate has existed since 1997 and has only been invoked recently (2001). The northern-most fixed monitoring station (FMS) on the Columbia River is located on the east bank, four miles south of the US-Canadian Border and eight miles north of Northport WA and is called the ‘Reclamation

Boundary site’ (as opposed to sites operated by the US Geological Survey (USGS) and US Army

Corp of Engineers (USACE) on the Boundary Dam pool on the Pend’Oreille). The Grand Coulee forebay site is located on the face of Grand Coulee Dam near the Third Powerhouse.

The tailrace / downstream location from Grand Coulee Dam is called the ‘Barry’ monitoring site, and is approximately six miles southeast of Grand Coulee Dam on the east bank of the Columbia

River. Reclamation must meet quality assurance and quality control standards developed by the

USACE and USGS, and interagency Water Quality Team (created under a previous FCRPS

Biological Opinion and mediated by NMFS and EPA).

2. Background

The National Marine Fisheries Service (NMFS) 1995 Biological Opinion3 directed Columbia and Lower Snake River hydropower authorities (including USACE), US Bureau of Reclamation

(hereafter referred to as ‘Reclamation’), and Public Utility Districts (PUDs)) to provide adequate spill over dams during juvenile salmonid out-migration season (typically April to September) to allow or encourage fish passage over spillways rather than through power generation paths. In conjunction with the implementation of this program, the Columbia River Operation Hydromet

Management System (CROHMS) was developed by USACE to allow researchers, project managers, regulatory agencies, and others to access real time data for all of the Projects of the region. Federal and State environmental protection agencies also developed water quality criteria to regulate temperature, total dissolved gas, and minimum flow to protect salmonid fish in regional waterways in the early 1990’s under the Clean Water Act.

As river management agencies began comparing water quality methodology and data, problems associated with inconsistent field monitoring equipment maintenance were identified and quality assurance / quality control (QA/QC) protocols were developed to improve data confidence. As required in the most recent Federal Columbia River Power System (FCRPS) Biological Opinion

(December 2000), minimum data quality objectives were defined and QA/QC lab and field protocols proposed in March 2002 by hydropower authorities. Reclamation intends to adopt the draft Data Quality Objectives (DQO) and is interested in improving data confidence at each

Reclamation fixed monitoring site.

3. Scope

FMS Hydro Location Service Period Calibration Frequency

CIBW

FDRW

GCGW

HGHM

Boundary Site

Grand Coulee

Grand Coulee

Hungry Horse

Northport, WA

GCL Forebay

GCL Tailrace

HGH Tailrace

Full year

Full year

Full year

Seasonal

Spill

2x month

2x month

2x month

2x month

Off Season

1x month

1x month

1x month

Conditional

Table 1. Summarizes the locations and calibration frequencies used in the development of this proposal.

Table 2. Shows relative travel distances between urban centers and fixed monitoring stations

(FMS).

3.1 FMS Maintenance Frequency.

Reclamation recognizes that scheduling conflicts may require deviations from this itinerary, and as such, it is presented for estimation purposes only.

3.1a. Annual Winter Schedule (Monthly site visits, October 1 to March 31) (Note: when river and power management conditions require changes in monitoring season activities, the contractor may be required, upon notice from Reclamation, to maintain fixed monitoring site(s) at Hungry Horse year-round).

Day One. Travel from contractor base to Grand Coulee Dam. Perform inspection, calibration, and maintenance on FDRW and GCGW FMS.

Day Two. Travel to Northport, Washington. Perform inspection, calibration, and maintenance on

CIBW FMS. Return to contactor base.

Day Three. (Conditional) Travel from contractor base to Hungry Horse Dam. Perform inspection, calibration, and maintenance on HGHM FMS.

Day Four. (Conditional) Return to contactor base.

3.1b. Beginning-of-Season visit (March 15) Calibrate and make operational probe at HGHM

FMS (if conditional off-season monitoring was not required at HGHM).

3.1c. Annual Summer Schedule (twice monthly site visits, April 1 to September 30)

Week One and maintenance on FDRW and GCGW FMS. Travel to Northport, Washington.

Perform inspection, calibration, and maintenance on CIBW FMS.

Day Two. Travel to Hungry Horse Dam. Perform inspection, calibration, and maintenance on

HGHM FMS.

Day Three. Return to Contractor base.

Week Three and maintenance on FDRW and GCGW FMS. Travel to Northport, Washington.

Perform inspection, calibration, and maintenance on CIBW FMS.

Day Two. Travel to Hungry Horse Dam. Perform inspection, calibration, and maintenance on

HGHM FMS.

Day Three. Return to contractor base.

3.1d. End-of-Season visit: (September 30) Final calibration event for HGHM FMS probe is left in place over winter in case off-season monitoring is required at HGHM FMS.

4. Calibration and Quality Assurance Protocols.

Calibration and maintenance procedures will be conducted at the frequency outlined in Section 2.

The protocol to be followed is set forth in U.S. Army Corp of Engineers Plan of Action for

Dissolved Gas Monitoring 2010-2014.

These procedures have been used by the US Army Corp of Engineers and US Geological Survey personnel during the last several years for the maintenance of the Lower Columbia and Lower

Snake River TDG-FMS. To assure continuity in regulatory compliance throughout the Columbia

River Basin and Hungry Horse Reservoir Project, Reclamation now requires the selected field contractor to integrate QA/QC procedures that support proposed Data Quality Objectives

(DQO’s) for operation and maintenance of our fixed monitoring stations.

The contractor shall provide National Institute of Standards and Technology (NIST)-traceable temperature and barometric pressure calibration instruments before the onset of work performed under this contract and shall provide Reclamation with copies of NIST certification at the start of the contract period no later than (NLT) October 15th of the current contract year. (NOTE: For the initial year it would be NLT 10 days after receipt of order.)

4.1. FMS Instrument Calibration and Maintenance Protocol.

The proposed DQOs for FMS operation include, but are not limited to, the following items:

Laboratory calibration, field instrument post calibration; field performance check; and general criteria.

4.1.1. Laboratory calibration: There are four data quality criteria associated with laboratory calibration, including calibration of the following: the secondary TDG standard; the secondary barometric pressure standard; the field instrument TDG sensor; and secondary standard temperature standard. Each is described as follows:

4.1.1.1. Calibration of Secondary TDG Standard. Calibrate the TDG sensor at two points using the primary NIST pressure standard (manometer). The TDG pressure must be +/- 2 mm Hg at both pressures; otherwise the secondary standard is recalibrated. Pressures at which the sensor is calibrated must bracket the expected range of field measurements.

4.1.1.2. Calibration of Secondary Barometric Pressure Standard. Calibrate the secondary standard barometer at ambient barometric pressure to the NIST standard. The barometer must be

+/- 1 mm Hg of the primary standard (NIST certified instrument) otherwise the secondary standard shall be recalibrated.

4.1.1.3. Calibration of Field Instrument Pressure Sensor. Two-point TDG sensor calibrations must agree within +/- 2 mmHg at both pressures, otherwise, the sensor shall be recalibrated.

Calibration points for the TDG sensor must bracket the expected range of field measurements.

4.1.1.4a. Calibration of Secondary Standard for Temperature (thermistor or other thermal-sensing device). The instrument's thermal sensor must agree within +/- 0.2 degrees C over the typical operating range with the primary NIST temperature standard (thermometer), using a two point calibration test (typically obtained by duplicated, equilibrated probe emersion in ice and hot-water baths).

4.1.1.4b. Thermal sensor operability / replacement. Thermal sensor variance shall be monitored by the contractor and if the probe performs outside this range, it shall be removed from the probe and either a replacement immediately installed or a stand-by instrument deployed at the FMS.

The defective thermal sensor shall be returned by the contractor, with concurrence by

Reclamation, to the manufacturer for maintenance. A check or verification of sensor operability constitutes a calibration action and shall be documented in records maintained by the contractor and supplied to Reclamation as directed elsewhere in this document.

4.1.2. Field Instrument Calibration. There are three data quality criteria associated with instrument operability pre- and post-membrane maintenance: two fixed points; two point TDG sensor calibrations; and suspected parameters. Each is described as follows:

4.1.2.1. Two Fixed Point Calibration: In order to reduce TDG calibration variability, two fixed points should be chosen and incorporated in the TDG calibration protocol. For example, calibrate the first point to ambient barometric pressure and the second point to 200 mm Hg over barometric pressure. The calibrated range for this example brackets 100-126 percent TDG saturation. Using a secondary field pressure standard (digital pressure gage), the contractor gradually adds sufficient pressure to the TDG sensor to bracket the expected in-situ pressures

(about 200 mm Hg). The TDG sensor should report pressures equivalent to the ambient BP

(zero) plus the additional pressure, e.g. at BP=760 mm Hg, the sensor should report 960 mm Hg.

This procedure ensures the same calibration curve is established each time for every instrument.

The contractor is advised NOT to overpressure the TDG sensor membrane beyond the material elastic limit (about 300 mm Hg).

4.1.2.2. Two-Point TDG Sensor Calibration: Following a two-week deployment, a two point

TDG sensor calibration check must agree within +/- 5 mm Hg at both high and low pressure check points. The pressure check range must bracket the expected range of field measurements.

If the pressure is not +/- 5 mm Hg of the standard, the data shall be reviewed and contact made with the Reclamation contract specialist so that USACE Reservoir Control Office in Portland may be notified of fixed monitoring station operational errors. Pressure sensor variance shall be monitored by the contractor and if the probe performs outside this range, it shall be removed from the probe and either a replacement immediately installed or a stand-by instrument deployed at the FMS. The defective pressure sensor shall be returned by the contractor, with concurrence by Reclamation, to the manufacturer for maintenance. A check or verification of sensor operability constitutes a calibration action and shall be documented in FMS records maintained by the contractor and supplied to Reclamation on a regular basis (stipulated elsewhere in this document).

4.1.2.3. Suspected Parameters: If any parameter is considered suspect following these calibration checks, Reclamation shall be immediately notified of sensor inconsistencies or mis-operation.

Reclamation and the contractor will agree to meet, discuss, and document at end of season problems associated with instrument sensor mis-operation. Data collected during the mis-operation time period will be reviewed and if applicable, data flagged in CROHMS, and corrections made if possible.

4.1.3. Field Performance Check: There are four data quality criteria associated with field performance check:

-probe extant condition (site damage / vandalism, broken data cables, weed or algal film occlusion of submerged probe, frozen state of probe extraction pipe / equipment, power status of probe, operating condition of digital command protocol (DCP) / data broadcast equipment, etc.)

and overall FMS inspection for functionality;

- pressure sensor value compared to secondary standard;

- thermal sensor compared to secondary standard; and

- field barometer compared to secondary standard.

4.1.3.1. Verification of extant FMS operability: The contractor shall inspect the FMS / probe and

DCP units for functionality, document equipment and power supply problems (see examples of site / equipment problems, above). The contractor shall verify operability of thermal sensors, and

TDG and barometric pressure sensors to determine if impairment has occurred during the previous two-week interval and assess the extent of impairment. If any sensor fails to meet operability guidelines (TDG +/- 5 mm Hg for TDG, +/- 2 mm Hg for barometric pressure, +/- 0.4 degrees C for the thermal sensor when extant FMS sensor readings are compared against secondary standard instrument readings), the contractor shall immediately notify Reclamation’s contact person as soon as possible.

4.1.3.2. TDG Pressure compare to Secondary Standard. After deployment and sufficient time for equilibration, the TDG pressure must be +/- 5 mm Hg of the secondary standard; otherwise the membrane shall be replaced with a previously unused or completely dried membrane that has been visually examined and pressure-tested for suitability before reuse. The contractor shall maintain service use records for each TDG membrane unit employed at each FMS site for the contract year (October 1 – September 30th) including conditional monitoring period corresponding to the ‘off-spill season’, October 15th – March 15th.

Acceptable TDG pressure sensing membrane use life shall be limited to no greater than 7 months

(two TDG membranes deployed in alternating cycle of use at each sites, plus one new stand-by membrane unit, alternating cycles of corresponding to ‘in-service use’ and ‘drying-out / not in-service’). Each membrane shall be permanently marked with paint in a color that corresponds to first date of in-service use so that membranes are retired on a regular basis. This action is required of the contractor to prevent post deployment failure (24-36 hrs. after servicing) that occurs when aged membranes are stressed past elastic tolerance limits and to improve data confidence.

4.1.3.3. Thermal Sensor Compared to Secondary Standard: During initial deployment of the new instrument, the thermal sensor will be +/- 0.4 degrees C of the secondary standard, corrected for calibration, or the instrument shall be replaced with a standby.

4.1.3.4. Field Barometer Compared to Secondary Standard: At each visit, the field barometer reading should be within operability limits when compared against the secondary standard; if the readings fail to meet this requirement, the field barometer shall be calibrated or replaced if necessary.

4.1.4. Criteria for Fixed Monitoring Station Operation: The contractor shall record and report

GPS position on the first FMS location visit, and shall regularly document visit time/date, site condition anomalies (downed power lines, vandalism or storm damage, etc), equipment condition (including probe, cabling, DCP, DC power supply, back-up battery, etc.) for all site servicing visits on the field sheet. The field sheet shall be supplied to Reclamation within 7 calendar days of regularly scheduled site visits and within 5 business days of unscheduled emergency visits. Specific criteria for FMS field operation includes the following:

4.1.4.1. Depth of Sensor: The contractor shall ensure that each FMS TDG sensor is deployed by submerged probe to a depth greater than the compensation depth (typically > 15 feet from surface datum to accurately measure maximum anticipated TDG, eg. 150% saturation). The

FDRW FMS sensor is maintained at a depth of approximately 60 feet (below area of reservoir stratification). If the site does not accommodate maintaining the probe at a greater depth than the compensation point for more than 95 percent of the measurements (eg., conditions expected during basin drought benchmarked in water year 2001), Reclamation may elect to have the contractor make an emergency trip to the FMS to install a second probe at nearby temporary location to meet probe depth requirements. The contractor shall gather comparative data using survey instrument, for purposes of site correlation, at the time of stand-by probe deployment.

Reclamation may elect to permanently relocate the FMS to meet sensor depth requirements, if necessary.

4.1.4.2. Data Set Completeness: As a goal, data collected at each site will be 95 percent of the data that could have been collected during the defined monitoring period. The calculation of data set completeness is based on temperature and percent TDG, encompassing barometric pressure and TDG pressure, not the completeness of each parameter measured. The contractor shall maintain field records of equipment /probe / membrane failure, damage, or calibration failure.

4.1.4.3. Stand-by Probe Deployment: During initial deployment of a new instrument (an event expected to occur when replacing fixed monitoring instruments due to emergency repair, instrument upgrade or during standard replacement), and after sufficient time for equilibration

(typically a period of no less than 0.5 -1 hr), the TDG pressure must be +/- 5 mm Hg of the secondary standard otherwise a back-up (redundant or standby instrument) probe is deployed.

During initial deployment of the new instrument, the thermal sensor will be +/- 0.4 degrees C of the secondary standard, corrected for calibration, or the instrument shall be replaced with a standby instrument, purchased by Reclamation and maintained by the contractor.

4.2 Remote FMS Evaluation.

In addition to routine field maintenance and calibration, the performance of each site will be monitored remotely. The contractor will be asked to work jointly with Reclamation to remotely monitor (on a daily basis, by Internet address supplied by Reclamation personnel) FMS instrument data broadcasts for misoperation. The contractor shall also ensure that each FMS location is fully operable after leaving the site when contractor visits are made for maintenance or emergency repair. Problems with equipment operation shall be reported immediately to

Reclamation and USACE personnel (Roberto Cruz Romero, Reclamation, and Laura Hamilton, CROHMS contact at the USACE Reservoir Control Center, Portland OR).

4.3. Emergency Site Response.

4.3.1 In the event that TDG FMS instruments exhibits problems, e.g. data are not updated, data are outside of acceptable parameters, no reports available, etc., contract personnel shall be dispatched within 48 hours of the problem’s identification and repairs or instrument replaced with stand-by (fully calibrated, and calibration verified post-deployment). If possible, the instrument will be repaired on-site by contract personnel.

4.3.2 When making scheduled and unscheduled field visits, the Contractor shall supply repair equipment (tools, replacement probes, TDG membrane cartridges, data cables, etc, calibration instrumentation, and ancillary field and safety equipment, etc). as necessary. If repairs that require return of the instrument to the manufacturer are necessary, the contractor may be asked to provide a temporary instrument to be deployed and maintained while repairs on the Reclamation-owned equipment are being made. When vandalism or electrical disruption occur that disrupt instrument or DCP broadcast for extended periods (more than one month), the contractor shall work with Reclamation and the instrument manufacturer to provide back-up recording equipment when longer periods are necessary for station repair.

4.3.3 The contractor shall notify Reclamation of anticipated or unscheduled (emergency) maintenance timing and anticipated costs and shall itemize billing for replacement parts and instrument field repairs (scheduled or emergency) when needed. Every reasonable effort shall be taken by the contractor to minimize the duration of data lapses. The existing CROHMS system, as operated by USACE RCO, is unable to incorporate interim data. Therefore, the Reclamation contact must be notified of FMS broadcast failure.

4.3.4 The contractor shall supply primary and alternate contact information, including names, voice, fax, and cell phone, at the beginning of each contract year and when contractor contact information changes. The contractor shall be available for emergency response within a minimum period of 24-hours and a maximum of 48-hours after discovery of data discontinuity, equipment failure, or mis-operation by the contractor, Reclamation, or USACE RCO in Portland

OR. The contractor shall provide emergency site visits at no cost to Reclamation in the case of contractor-error following a regular maintenance visit that results in mis-operation or failure of monitoring site equipment.

4.3.5 When real-time data reporting is not feasible (e.g., in the case of lightning strike damage or vandalism that renders GEOS data transmission inoperative), the contractor shall work with

Reclamation, through use of recording instrumentation installed temporarily at FMS locations.

Due to vandalism potential and the proclivity for electrical storm events in the upper Columbia and Flathead Basins, emergency visits, particularly to Reclamation’s Boundary FMS, are anticipated during contract period. Emergency visit costs shall be estimated by the contractor on a per site basis or per visit basis at the start of the first contract year, and may be renegotiated as necessary in following contract years. Billable visits and charges incurred for extra parts/equipment for emergency service shall be pre-approved by Reclamation before repairs are performed.

4.4 Contractor Requirement to Meet Agency Safety Standards.

The contractor shall use safety equipment at each site when physical conditions require such equipment use. Reclamation Safety and Health Standards (2009 edition) shall apply to any order resulting from this solicitation. A prework safety meeting shall be held prior to beginning work under this order. The COTR will make arrangements for the date and time.

4.5. Documentation.

The contractor shall provide Reclamation every-other-weekly calibration reports for all sites during the regular spill season and monthly reports during the off-spill season within two calendar weeks of each site visit and shall evaluate and supply Reclamation with statistical data to meet DQO’s by the end of each monitoring season (March 31st for the winter / off-season and

October 15th for the spill / summer season).

The contractor shall work with Reclamation to summarize and evaluate monitoring site performance for compliance with proposed draft DQO’s, and State or Federal water quality standards. A year-end report will be prepared jointly between Reclamation and the contractor, documenting the overall performance of the monitor with respect to both data reliability and quality. This report will be supplied to USACE for inclusion in the Action Agency TDG end-of-season monitoring evaluation meeting (typically held in late October in Portland OR) and follow-up report published by USACE RCO Divisional Office. The contractor and Reclamation will meet to discuss equipment performance and plan for monitoring and reporting equipment changes or upgrades, and QA/QC protocol revisions as necessary at the end of each monitoring year (before the USACE RCO meeting). All reports prepared by the contractor, or prepared cooperatively between the contractor and Reclamation for end-of-season evaluation, will become the property of Reclamation.

4.6 Additional requirements.

4.6.1 Contractor shall also accommodate Reclamation’s needs if and when equipment change-out is needed for purposes of repair or when complete change of equipment is necessary at all sites.

4.6.2 Contractor familiarity with gas and thermal sensing instrumentation and field repair of instrumentation, and use and operability monitoring of digital control equipment. The contractor shall be knowledgeable with standard operation, repair, and maintenance of (a) Alpha Design

Model 500 and Model 300E WQ Meter, or Model T500-02 WQ Probe; (b) Hydrolab MiniSonde;

and (d) standard Sutron DCP equipment (operation only; contractor will not be responsible for

DCP repair but must notify the designated Reclamation contact if DCP failure is discovered during a routine or emergency visit).

4.6.3 Contractor shall accommodate Reclamation if and when equipment change-out is needed for purposes of repair or when complete change of equipment is necessary at all sites. The contractor shall supply technical assistance in the design and construction or alteration of existing probe deployment equipment or devices. The contractor agrees to meet with the

Reclamation contract contact to review each FMS site for operability and procedural review after equipment changeover.

4.6.4 Contractor access to Dam and other FMS sites.

4.6.4a For purposes of dam safety and security, the contractor must restrict all dam FMS maintenance visits to regularly scheduled hours of operation (6:30-4:30pm, M-F). A prework meeting shall be scheduled by the COTR with the contractor, field staff and necessary

Reclamation officials within two weeks of contract start-up. The contractor is required to register with Reclamation Dam Security as a contractor and shall obtain all necessary identification materials necessary for security purposes. The contractor shall receive, care for, and shall surrender to Reclamation, in good condition equipment and access materials provided by

Reclamation for access, review, repair, and other maintenance actions at FMS and facilities, when the contract formally ends.

4.6.4b Access to Dam specified FMS locations under non-typical conditions. In the event of emergency repair to dam or remote FMS facilities that prohibits contractor access to these locations, Reclamation and the contractor shall agree to conditional access for site visits as scheduled or shall negotiate alternative site visit scheduling. The contractor shall not bill

Reclamation for regularly scheduled FMS visits during periods of restricted access to dams (eg., under condition of security restriction, emergency dam repairs, accidental damage or removal or access equipment, etc.) if the Reclamation contact has provided advanced notice to the contractor of access prohibitions.

4.7 Security

1. The Contractor shall be required to prepare a Safety Management Plan (SMP) including

Environmental Management Plan (EMP) specific to the scope of work outlined in their Contract.

THE SMP shall include details on how the Contractor will manage safety for all of its operations and personnel on site during the course of the Contract (Reclamation Safety and Health

Standards Section 3-Contract Requirements)

A copy of the SMP may be requested to be provided to the USBR Contract for comment and approval prior to the Contract works commencing. The SMP shall include how the Contractor will ensure training and personnel competence as well as ensuring the equipment used is “fit for service”.

• Other relevant procedures could include, but may not be limited to:

• Confined Space Entry-Confined Space Entry Procedure

• Working at Heights-Working at Heights Procedure

• Energy Isolation-Electrical Lockout Procedure

• Electrical Safety-Electrical Exclusion Zones, ect;

• Working Near or Over Water-Working near Water Procedure

• Identification, assessment and control of the hazards associated with remote or isolated work: Remote or Isolated Work

2. All people’s conduction work at as per Contract must have completed a general construction/service induction prior to start of contract.

3. The Contractor shall provide SDS’s and Chemical Risk Assessment for all chemicals/products they intend to use onsite for approval prior to introduction to site.

4. The Contractor shall prepare a JHA or comparative risk assessments for all its operations which have a pre-task classification of “medium risk” or “high risk”.

All prepared JHAs shall be reviewed and approved by Contracting Office prior to the commencement of any work. Where possible, JHAs should be submitted with the SMP.

5. Incident Reporting and Investigations; Contractors shall report all incidents that occur onsite to the Contract Office immediately. In the event of an incident, the scene shall be preserved as far as reasonably practicable until a workplace health and safety inspector arrives.

Notes:

1. Marsh, M.C. and F.P. Gorham. 1905. Gas disease in fishes. Report of the United States

Bureau of Fisheries. 1904:343-376.

2. Beiningen, K.T. and W.J. Ebel. 1970. Effect of John Day Dam on dissolved nitrogen concentrations and salmon in the Columbia River. Trans. Amer. Fisheries Soc. 99:664-671.

3. National Marine Fisheries Service, Northwest Region. 1995. “Reinitiation of Consultation on

1994-1998 Operation of the Federal Columbia River Power System and Juvenile Transportation

Program in 1995 and Future Year.” Endangered Species Act-Section 7 Consultation, FCRPS

NMFS Biological Opinion.

4. US Army Corps of Engineers. Corps of Engineers Plan of Action for Dissolved Gas

Monitoring. 2010-2014.

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEC 2022)

---Addendum to 52.212-4---

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far

Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV

2021)

DIAR 1452.237-70 INFORMATION COLLECTION - DEPARTMENT OF THE INTERIOR (JUL

1996)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within

15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

http://www.acquisition.gov/far http://www.acquisition.gov/diar

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR

Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The

COR will be responsible for technical monitoring of the contractor's performance and deliveries. The

COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The

Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the

Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice

Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor.

To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and

Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

http://www.ipp.gov/

The Contractor shall also submit an electronic copy of the IPP invoice to PGROSS@USBR.GOV once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment

Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR

42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating

"No comment" in the space provided, and then selecting “Accept the Ratings and Close the

Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the

Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to mailto:PGROSS@USBR.GOV mailto:IPPCustomerSupport@fiscal.treasury.gov http://www.cpars.gov/ http://www.cpars.gov/ view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS --

BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the

Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the

Contractor on all technical matters relating to the contract. The COR will supervise or oversee all

Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the…