Sol_140R1722Q0011.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R17

Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region Bureau of Reclamation

0009906770 CODE 16. ADMINISTERED BYCODE

X

X

X

562211

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR17

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

11/11/2022 1700 PS

09/22/2022

5096339327Terry Mest (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R1722Q0011

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 73 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Grand Coulee WA 99133

TELEPHONE NO.

17a. CONTRACTOR/

Grand Coulee WA 99133 Industrial Area Hwy 155 - Warehouse B - Door 6 Grand Coulee - Receiving Bureau of Reclamation-PN-GCPO

15. DELIVER TO

Grand Coulee WA 99133 Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$41.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

500KV Transformer KX26A-C Phase Disposal pursuant to attached Performance Work Statement.

Site Visit is scheduled for October 19, 2022 at 10:00 AM, Pacific Time. Site visit is not mandatory. If you plan to attend, send an email to tmest@usbr.gov no later than October 11, 2022 at 1:00 PM, Pacific time. Email shall include the following information:

Name of Company:

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Terry Mest

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Name of Persons(s) Attending:

UEI number of Company:

Phone Number:

After the site visit, please email all questions to tmest@usbr.gov no later than October 26, 2021 at 1:00 PM, Pacific Time. Questions after this date will not be addressed. Answers will be posted in an amendment to the solicitation by

November 02, 2022. Quotes are due by November 11, 2022 at 1700 Pacific Time.

Delivery: 11/10/2023

00010 500KV Transformer KX26A-C Phase Disposal pursuant to attached Performance Work Statement

Product/Service Code: P999

Product/Service Description: SALVAGE- OTHER

Period of Performance: 11/11/2022 to 11/10/2023

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

73 2 of

Continuation of 1449 Block 20, Schedule of Supplies/Services

Grand Coulee Dam 500KV Transformer Disposal

Performance Work Statement

1.0 General: This is a non-personnel services contract to provide services to dismantle and dispose/recycle of transformer KX26A-C Phase which failed in service at the Grand

Coulee 230-kilovolt (kV) Switchyard. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: KX26A3-C failed in service in March 2017. The oil was removed immediately after failure. The oil tested at 3-ppm of polychlorinated biphenyls (PCBs).

The transformer was removed from its pad and placed on cribbing to prepare for disposal.

1.2 Scope of Work: Contractor shall dismantle and dispose/recycle of transformer KX26A-

C phase in accordance with all applicable laws, regulations and in accordance with this

Performance Work Statement to include spill prevention, cleanup, proper storage, disposal, and documentation.

1.3 Location: Work is located at Grand Coulee 230-kilovolt (kV) Switchyard located at

Highway 174 just north of Grand Coulee, Washington, approximately 90-miles west of

Spokane.

1.4 Type of Contract: The Government will award a Firm Fixed Price contract.

1.5 Hours of Operations: The Contractor is responsible for conducting business, between the hours of 0700 and 1700 Pacific Time, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6 Staging Area: Grand Coulee Power Office will assign a staging area for Contractor’s equipment if required. Contractor shall supply security measures deemed necessary to secure staging area.

1.7 Warning: There are energized 500-kV overhead lines and high voltage equipment nearby, as shown in the pictures in APPENDIX B. Be aware of clearance issues when planning work.

Estimated Clearance Distance from Transformer to Energized Line

Horizontal Distance to energized line 13 to 15 ft.

Energized Line Minimum Height (sag) 50 ft.

Edge of transformer to fence line. Approximately 5 feet

1.8 Warning: Do not mobilize to the site prior to the deliverables in section 4.1 through

4.7 being approved.

2.0 Tasks: Contractor shall provide personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to dismantle and dispose/recycle transformer KX26A-C Phase, as defined in this

140R1722Q0011

Performance Work Statement (PWS). The Contractor shall perform to the standards in this PWS.

2.1 Initial Inspection of Work Site:

Contractor and USBR representative will walk through and document initial condition of work site prior to start of work.

2.2 Dismantle and Remove:

Dismantle, remove, and dispose of the transformer KX26A-C phase to an approved PCB Disposal facilities that handles PCBs. There are three conservators, that are part of the transformer (Figure B-2), which also contained oil. The oil in the conservators was not tested but was removed and disposed of.

Disposal of the transformer includes the three conservators. Dispose of oil in the bottom of the transformer and in pumps that could not be drained. See Figure

B-3.

Construct Temporary Containment Storage Area for removed transformer

Follow Grand Coulee Power Office’s Spill Prevention, Control, and

Countermeasures (SPCC) Plan to prevent Oil leakage, Reporting, Cleanup, and

Disposal.

2.2.3.1 Post on site an emergency notification phone number for spills or leaks. Include notification phone numbers for Reclamation:

• 509-633-9207 or 509-633-9208.

2.2.3.2 Post a copy of Grand Coulee Power Office’s SPCC on site during work.

2.2.3.3 A copy of the Grand Coulee Power Office’s SPCC Plan will be provided at time of contract award.

Provide handling equipment.

Storage and shipping containers shall meet the requirements of 49 CFR 178.

Contractor is responsible for waste handling, marking, labeling, packaging, transportation, and disposal of hazardous and non-hazardous waste. Load and secure hazardous and non- hazardous waste for transportation. Provide labels and placards required to transport the load(s). Have a valid EPA identification number(s) for transporting of the hazardous material.

When stored on-site, mark, and label containers in accordance with waste category.

Coordinate with COR to allow a visual evaluation of removed transformer internals before removal. The purpose of the visual inspection is to determine the cause of failure if possible.

Acceptable Quality Level (AQL):

- Transformer is 100 percent removed from GCPO property, recycled, and disposed of in accordance with the PWS.

- Follow Grand Coulee Power Office’s SPCC Plan 100 Percent.

2.3 Shipping Documentation (Manifests and Bills of Lading):

Prior to transporting Hazardous Material:

2.3.1.1 Provide the “Generator” copy of the "Uniform Hazardous Waste

Manifest Form" 8700-22 and Bills of Lading at the time of the materials pickup. A certified representative of the USBR will sign as the Generator. This manifest copy shall include Generator, Transporter(s), and the Treatment, Storage and Disposal Facility

(TSDF) EPA identification numbers. Obtain the appropriate signatures and number of copies as required by Washington

Department of Ecology (WDOE) per WAC 173-303-180.

2.3.1.2 Comply with 40 CFR 260.4, Manifest submission requirements for certain interstate hazardous waste shipments. See also EPA website for individual state additional manifest requirements when shipping interstate: https://www.epa.gov/hwgenerators/websites-and-contacts-hazardous-waste-manifest-programs-us-state-environmental. Comply with the states' regulations.

2.3.1.3 Contractor may use paper manifests or use EPA’s e-manifest system.

If EPA’s e-manifest system is used, the contractor is responsible for paying any fee per EPA requirements. See Appendix C for EPA e-

Manifest Fact Sheet: Generators.

Note: EPA launched e-Manifest on June 30, 2018. EPA established the e-

Manifest system according to the Hazardous Waste Electronic

Manifest Establishment Act, enacted into law on October 5, 2012. The

“e-Manifest Act” authorizes the EPA to implement a national electronic manifest system and required that the costs of developing and operating the new e-Manifest system be recovered from user fees charged to those who use hazardous waste manifests to track off-site shipments of their wastes. In January 2018, EPA published its final methodology for setting user fees based on the costs of processing manifests. EPA updates these user fees every two fiscal years.

2.3.1.4 The selected transporters and TSDF's shall have no relevant outstanding violations with local, state, or Federal Government agency.

2.3.1.5 USBR’s EPA identification number will be provided by the COR.

2.3.1.6 Mark and label containers in accordance with WAC 173-303-190 and

49 CFR Part 172.

2.4 Final Inspection of Work Site:

Contractor and USBR representative will walk through staging and work area to confirm work is completed and site is cleaned up to original condition at start of work. See paragraph 2.1 above.

140R1722Q0011 https://www.epa.gov/hwgenerators/websites-and-contacts-hazardous-waste-manifest-programs-us-state-environmental https://www.epa.gov/hwgenerators/websites-and-contacts-hazardous-waste-manifest-programs-us-state-environmental

2.5 Recycling and Disposal of Hazardous Material:

Note: PCBs greater than or equal to 2-ppm shall be disposed of in accordance with WAC 173-303-9904, waste code of WPCB and WAC 173-303-071(3)(k), and 40 CFR 761 Subpart D.

Dielectric fluid (transformer oil): Liquid shall be disposed of per 40 CFR

761.60(a) by any of the following methods:

• In an EPA approved incinerator that complies with 40 CFR 761.70.

• High efficiency boiler that complies with 40 CFR 761.71.

Contractor will recycle the transformer parts (core, coils, tank, other internal components, external coolers, cooling pumps, conservators, etc.) in accordance with 40 CFR 761.60(b)(6)(ii) via any of the following methods:

• In accordance with 40 CFR 761.79, Decontamination standards and procedures

• Scrap metal recovery oven or smelter, as specified in 40 CFR 761.72.

• In an EPA approved incinerator that complies with 40 CFR 761.70.

• Porous (e.g. paper, pressboard, wood, etc.) non-recycle materials that cannot be decontaminated in accordance with 40 CFR 761.79 shall be incinerated in accordance with 40 CFR 761.70 or processed through a scrap metal recovery oven in accordance with 40 CFR 761.72.

Provide the final signed manifest copy showing that the materials were delivered to the TSDF. This TSDF returned signed manifest shall be sent to the COR no later than 7-days after delivery to the TSDF. If this manifest is not received within

30-days from initial material acceptance for transport by the Contractor, USBR will notify EPA, WDOE and other appropriate State(s).

A certificate or Notice of Acceptance and disposal is required from the TSDF declaring, at minimum:

• In accordance with 40 CFR 761.218, Certificate of disposal,

• The Uniform Hazardous Waste Manifest number under which the waste was initially transported from Reclamation property for disposal.

• The name and address and EPA identification number of the TSDF.

• The method of final disposal or destruction.

• The date of disposal or destruction,

• Process number, and

• The following statement of certification signed and dated by the representative of the TSDF: “Under civil and criminal fraudulent statements or representations, I certify that the information contained in or accompany this document is true, accurate and complete.”

Acceptance of the hazardous waste at a properly permitted TSDF does not meet the definition of final treatment nor final disposal under the proposed contract. It is the Contractor's responsibility to obtain necessary documentation to prove that the final treatment or final disposal of items as defined in this PWS and Section

2.5 has been accomplished. Attach this documentation to the certificate of disposal.

Acceptance Quality Level (AQL): 100 Percent of documents submitted on time.

3.0 Reference Standards:

3.1 Washington Administrative Code (WAC):

• WAC 173-303, Dangerous Waste Regulations.

• WAC 173-071, Excluded Categories of Waste.

• WAC 173-303-120, Recycled, reclaimed, and recovered wastes.

• WAC 173-345, Recycled Materials - Transporter and Facility Requirements.

• WAC 173-350, Recycling.

3.2 Code of Federal Regulations (CFR):

• 29 CFR 1910.145, Specifications for Accident Prevention Signs and Tags.

• 29 CFR 1910.1000, Occupational Safety and Health Standards.

• 29 CFR 1910.120, Hazardous waste operations and emergency response

(HAZWOPER).

• 40 CFR 112, Oil Pollution Prevention.

• 40 CFR 260.4, Manifest copy submission requirements for certain interstate waste shipments.

• 40 CFR 761, Polychlorinated Biphenyls (PCBs) Manufacturing, Processing, Distribution in Commerce, and Use Prohibitions.

• 49 CFR 100-110, Hazardous Material and Oil Transportation.

• 49 CFR 171 - 185, Hazardous Materials Regulations.

• 49 CFR 383, Commercial Driver's License Standards; Requirements and

Penalties.

• 49 CFR 391, Qualifications of Drivers and Longer Combination Vehicle (LCV)

Driver Instructors.

3.3 Reclamation Safety and Health Standards

Reclamation Safety and Health Standards are available online at https://www.usbr.gov/safety/rshs/index.html.

4.0 Deliverables:

4.1 High Voltage Line Outage: After award Contractor will coordinate with COR to submit a

High Voltage Line Outage request.

140R1722Q0011 https://www.usbr.gov/safety/rshs/index.html

4.2 Safety Plan due to USBR for review and approval at least 10-business days prior to commencement of work. See Section 4, Work Safety Planning, and Appendix B, Contractor Safety Program, in Reclamation Safety and Health Standards for guidance and outline of plan elements. Reclamation Safety and Health Standards are available online at https://www.usbr.gov/safety/rshs/index.html.

4.3 Job Hazardous Analysis due for review and approval at least 10-business days prior to commencement of work. See Section 4, Work Safety Planning, and Appendix 4B, Job

Hazard Analysis Form (sample form) in Reclamation Safety and Health Standards.

Reclamation Health and Safety Standards are available online at https://www.usbr.gov/safety/rshs/index.html.

4.4 Work Schedule due at least 10-business days prior to commencement of work. Work schedule will provide a detailed schedule of the work to be accomplished.

4.5 PCB Removal and Disposal Plan due for review and approval at least 10-business days prior to commencement of work. The following will be included;

Identification and estimated quantity of PCB waste.

Sketch showing proposed location for PCB storage.

4.6 EPA identification numbers and qualifications for Hazardous Waste Transporter, TSDF, Recycling Facility, Recycled materials transporter, if different from Hazardous Waste

Transporter.

4.7 Manifest signed by the TSDF and Transporter to be returned to COR within 30-days after initial acceptance by the Contractor at the USBR site. See Section 2.5.4 for additional time limitations.

4.8 Certificate of disposal from the TSDF – See Section 2.5.5 above.

4.9 Recovered, recyclable, material from the transformer has a monetary value (i.e.

copper). The contractor shall provide evidence to Reclamation of the total value of the recovered material. Reimbursement shall be made to Reclamation for 85% of the total value of the recovered material. Reimbursement shall be made in the form of a check made payable to Bureau of Reclamation. No credit to the awarded amount of the contract will be accepted. The check shall be mailed to the attention of:

Bureau of Reclamation

Attention: Misty Gates

Mail Code: C-PN 7000

1150 Curtis Rd, Boise, ID 83706

5.0 Documentation:

5.1 The Contractor shall provide and maintain copies of shipping documents. Records must be maintained for a minimum of three years.

5.2 The Contractor shall provide disposal and recycling documentation for materials removed from site. See Sections 2.3 and 4.0.

5.3 USBR will maintain a copy of disposal documentation for materials removed from site.

See Section 2.3.

6.0 Submittals to be Provided with Proposal in accordance with provision 52.212-1

Instructions to Offerors-Commercial Products and Commercial Services (Nov 2021)

6.1 Technical description of the services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, PWS and Section 3.0.

6.2 Names and qualifications of personnel who will be working but PCB waste on site.

6.3 Name and qualifications of TSDF that will be used.

6.4 Name and qualifications of PCB Transporter that will be used.

7.0 Acronyms

• CFR: Code of Federal Regulations.

• COR: Contracting Officer's Representative.

• EPA: U.S. Environmental Protection Agency.

• HAZWOPER: Hazardous Waste Site Operations.

• kV: kilovolt.

• ppm: parts per million or milligram per Kilogram.

• PRS: Performance Requirement Summary:

• PWS: Performance Work Statement.

• SPCC: Spill Prevention, Control, and Countermeasures.

• TSCA: Toxic Substances Control Act.

• TSDF: Treatment, Storage, or Disposal Facility.

• USBR: United States Bureau of Reclamation.

• WAC: Washington Administrative Code.

• WPCB: Wastes that designate as state-specific PCB Sources.

Table 7-1. Performance Requirement Summary (PRS).

Statement AQL Remedy

2.0 Tasks:

• 2.1 Initial Inspection of

Work Site

• 2.2 Dismantle and Remove

• 2.4 Final Inspection of

Work Site

• 2.5 Disposal of Hazardous

Materials

Transformer is 100

Percent removed from

GCPO property and disposed of in accordance with PWS.

Contractor shall return and complete cleanup to COR satisfaction at no additional cost to the Government

Section 2.2.3

Follow Grand Coulee

Power Office’s SPCC

Plan 100 Percent.

Cleanup needed will be accomplished at no additional cost to the Government.

2.3. Shipping Documentation

(Manifests and Bills of

Lading):

100 Percent of documents submitted on time.

E-manifest submitted on time and any EPA required fees paid.

If documents submitted late a 10% reduction in payment will be assessed.

Page A-1

APPENDIX A LAB OIL REPORT

Figure A-1. Laboratory Analytical Report for Transformer Oil.

Page B-1

APPENDIX B PHOTOGRAPHS

Figure B-1. Nameplate.

Page B-2

Figure B-2. Locations of the three conservators

Note: This is a file photograph. The H1 and X1 bushings have been removed.

Conservator

No. 1 Conservator

No. 2

Conservator

No. 3

(Diverter for tap changer)

Page B-3

Figure B-3. Right rear manhole – Remains of oil in the bottom of the transformer.

Figure B-4. Tap changer compartment.

Page B-4

Figure B-5. 230-kV Switchyard at Grand Coulee, WA.

Figure B-6. Transformer KX26A-C Phase after removal from the transformer yard.

Page B-5

Figure B-7. View of transformer KX26A-C.

Figure B-8. View of transformer KX26A-C.

Page B-6

Figure B-9. Google Earth View of Transformer Location (Transformer is enclosed in red box in image.)

Page B-7

Figure B-10. Transformer Tank Outline Drawing

Page B-8

Figure B-11. Top View of Transformer Coils

Page B-9

Figure B-12. Elevation View of Transformer Coils

Page B-10

Figure B-13. Elevation View of Transformer Coils

Page C-1

APPENDIX C EPA e-Manifest Fact Sheet: Generators

Page C-2

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

---Addendum to 52.212-4---

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far

Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV

2021)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48

CFR Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

140R1722Q0011 http://www.acquisition.gov/far http://www.acquisition.gov/diar

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's

Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4

Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

The Contractor shall also submit an electronic copy of the IPP invoice to tmest@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment

Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR

42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System

(PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the

Assessing Official (AO). Information in the report must be protected as source selection sensitive

140R1722Q0011 http://www.ipp.gov/ mailto:tmest@usbr.gov mailto:IPPCustomerSupport@fiscal.treasury.gov information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the

Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

http://www.cpars.gov/ http://www.cpars.gov/

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS

-- BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the

Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the

COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the

Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting

Officer is authorized to determine if a change is within the scope of the contract; therefore, the

COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting

Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting

Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the

Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the

Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a

Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access

Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the

Government-issued identification card at all times they are on Government facilities.

Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S.

For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives

(including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the

Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and

552a of Title 5, United States Code: the Freedom of Information Act and the Privacy Act.

Sensitive information is generally categorized as CONTROLLED UNCLASSIFIED

INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by

Reclamation shall be handled and protected in accordance with Reclamation Directives and Standards SLE 02-01 Identifying and Safeguarding Controlled Unclassified

Information (CUI), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the http://www.usbr.gov/recman/DandS.html#sle

Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the contracting officer may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the

Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the contracting officer.

Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release. The Contractor shall maintain, and furnish upon request of the contracting officer, records of the names of individuals who have access to sensitive material in its custody and the sensitive material to which the individuals had access. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the contracting officer has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases. Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the contracting officer ten business days before the proposed date for release.

Subcontractors shall submit requests for authorization to release through the prime Contractor to the contracting officer.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S. Government authority. Executive Order 13526, Classified

National Security Information (December 29, 2009), Section 1.1.(c) states, "Classified Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information." Although the

Department has taken steps to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(iv) The contractor shall not, while using unclassified Government computers or other devices

(such as phones or tablets) access documents that are marked classified

(including classified documents made publicly available by a third party), as doing so risks that material still classified will be placed onto unclassified systems. This requirement does not restrict contractor access to unclassified, publicly available news reports (and other unclassified material) that may in turn discuss classified material, as…