Sol_140P5423R0015_Attach__001-_SOW.pdf

SAN JUAN NATIONAL HISTORIC SITE

OLD SAN JUAN, PUERTO RICO

Rehabilitate El Morro Grounds

PMIS 312849

STATEMENT OF WORK

JUNE 2023

NATIONAL PARK SERVICE

SOUTHEAST REGION

SOUTH MAJOR ACQUISITION BUYING OFFICE

TABLE OF CONTENTS

Table of Contents 2

1 BACKGROUND 3

2 OBJECTIVES 3

3 PLACE OF PERFORMANCE 3

4 PERIOD OF PERFORMANCE 4

5 SCOPE AND GENERAL REQUIREMENTS 4

6 DELIVERABLES: 7

7 GOVERNMENT FURNISHED PROPERTY: 8

8 SAFETY: 8

9 SECURITY CONSIDERATIONS: 9

10 TRAVEL: 10

11 SPECIAL MATERIAL REQUIREMENTS: 10

12 OTHER UNIQUE REQUIREMENTS & CONSIDERATIONS: 10

13 QUALITY ASSURANCE REQUIREMENTS 11

14 PERFORMANCE REQUIREMENTS 11

1 BACKGROUND

San Juan National Historic Site is one of the over 400 parks of the National Park Service. It includes Castillo San Felipe del Morro, Castillo San Cristóbal, most of the city walls, the San Juan Gate, and Fort San Juan de la Cruz just across the entrance to the bay. The park’s mission is to protect, preserve, and interpret natural, cultural, and historical resources for the benefit and inspiration of present and future generations. There are over 1.5 million visitors annually.

The El Morro grounds need renovation for three main reasons: aesthetics, visitor experience, and safety. The area is heavily trafficked by visitors due to its prime location and breathtaking views.

Over 1.5 million visitors annually traverse the Castillo San Felipe del Morro grounds as they make their way between the Old San Juan Historic District and Castillo San Cristobal. The current state of the turf areas no longer supports the park's vision and has degraded to the point where it no longer enhances the landscape. In addition to improving the visual appeal of the grounds, this project will also address safety concerns. The high foot traffic and the occasional vehicle have led to the development of tripping hazards, which can pose a significant liability to the park.

By renovating the grounds, the liability from tripping hazards will be reduced, and visitors will be able to enjoy a safer and more pleasant experience. The new grass that will be planted will grow slower, which will lead to a reduction in operational costs related to grass cutting and clipping disposal. The goal of this renovation project is to create an aesthetically pleasing and safe environment that visitors can enjoy for years to come.

2 OBJECTIVES

The objectives of the renovation project for El Morro grounds are threefold: to improve the aesthetics of the area, enhance the visitor experience, and address safety concerns. The project aims to reduce the liability from tripping hazards by improving the condition of the turf areas, while also reducing operational costs related to grass cutting and clipping disposal.

3 PLACE OF PERFORMANCE

Street Address: San Juan National Historic Site, NPS 511 Calle Norzagaray, San Juan, Puerto Rico, 00901

El Morro Grounds General Location (18.46961°N, 66.12185°W).

4 PERIOD OF PERFORMANCE

The work in this SOW shall be completed by the following schedule:

The contractor shall complete on-site work during normal business hours of 6:30 am to 3:00 pm, Monday through Friday, excluding Federal holidays or Government shutdowns. Any work outside of normal business hours shall be pre-approved by the Contracting Officer and COR.

5 SCOPE AND GENERAL REQUIREMENTS

Archaeological Study and Assessment Report: An archaeological assessment is part of the scope of the contract and is required prior to the removal of existing soil and sod. The contractor is responsible to identify an archaeologist that meets the criteria below. The archaeological contractor must be certified under the Institute of Puerto Rican Culture Terrestrial Archaeological Council (“Lista de Arqueólogos del Consejo de Arqueología Terrestre del Instituto de Cultura Puertorriqueña”). The list can be found online at https://www.icp.pr.gov/wp-content/uploads/2022/07/Listado-de- personas-calificadas-para-estudios-arqueologicos-rev-4-i- 2022.pdf . Before conducting work on Parcel A of the project site, the contractor shall obtain an Archaeological Resources Protection Act (ARPA) permit through the National Park Service Southeast Archaeological Center (NPS SEAC). The COR will provide a point of contact information and procedures after the award.

Applications for a permit must be submitted at least by the investigator/ archeologist, 60 business days before field activities are proposed to begin. The contractor will need the permit to proceed with Phase 1A (literature assessment) and 1B (shovel test pit) research for the area.

Phase 1A research shall be conducted in local repositories about the project, including the 12 acres in Parcel A of El Morro grounds, its construction, site development and uses, cartographic studies, and any previous archaeological work conducted on-site. The contractor shall conduct Phase 1B research on areas of possible archaeological significance determined in Phase 1A by performing a minimum of one shovel test pit every 5 meters in an area of 192 m² of the 12 acres.

A written archaeological assessment report detailing the shovel test pit findings and providing recommended sod and topsoil replacement areas take into consideration any identified areas of historical significance.

Site Assessment and Preparation: Remove existing sod in sections and level grounds as necessary on the north side of the front of El Morro castle. The contractor must take into consideration the need to minimize disruption to visitors and adhere to the recommendations of the Archaeological Study and Assessment Report. The project spans approximately 12 acres, with 6.87 acres designated for sod and topsoil replacement as part of the base offer. If the base offer area contains any sites identified in the Archaeological Assessment as archeologically significant, the contractor shall descope the archaeological significant portion and adjust the work to cover an equivalent area to the east, incorporating the additive area to ensure a total of

6.87 acres are completed as part of the base offer. The remaining acreage shall be considered part of the additive item.

Prepare the soil by removing sod and the top 2 inches of topsoil, then grading the surface to ensure proper drainage. No more than 4 inches of topsoil will be removed unless approved by the COR. Archaeological monitoring provided by the National Park Service must be present during sod and soil removal, unless removal without monitoring is authorized by the CO or COR. If archaeological resources are damaged at the project site all work directly affecting the discovery must stop immediately, and the damage must be reported to the COR. The contractor shall move on to work on other portions of the scope that do not directly affect the archaeological discovery with the approval of the COR.

Soil and Sod Installation: Add topsoil as necessary, a minimum of 2 inches, to areas with removed sod and topsoil, ensuring proper drainage and root growth. For the installation of Zoysia Manila sod, the government will furnish 6.87 acres of sod, while the contractor will provide up to the remaining 5.13 acres of Zoysia Manila sod if the additive offer item is funded.

The contractor is responsible for verifying the quality of both government-furnished and contractor-provided sod, ensuring it meets acceptable standards before installation. The contractor shall sign delivery slips for the delivered sod, and maintain records of delivery slips, including verifying the quality and quantity of the sod delivered. The contractor shall provide these records for payment applications and allow the government to inspect the records at any time. If the sod furnished by the government is found to be of poor quality, the contractor must inform the COR and recommend appropriate actions to address the issue. The contractor is responsible for maintaining and repairing the sod as necessary, and for ensuring that the sod is properly cared for.

Install the sod in sections, ensuring a smooth transition for visitors. Trim the edges of the sod to fit the area. Establish a perimeter around the newly sodded area to protect the roots from visitors. Lay the sod in a staggered, "brick" pattern to minimize gaps and reduce weed encroachment. Trim the edges of the sod to fit the area. Install the perimeter around the newly sodded area in sections to minimize the impact on the visitor experience.

Irrigation and Maintenance: Maintain and water the new sod thoroughly to ensure proper root establishment. Water will be supplied by the National Park Service from El Polvorin.

Provide a regular watering schedule to ensure proper establishment of the new sod. The contractor shall be responsible for providing maintenance for proper grass growth after installation.

The contractor shall provide all labor, equipment, and materials necessary to complete the scope of work as described. The contractor shall ensure that all work is performed to industry standards and best practices. The contractor shall be responsible for all cleanup and debris removal associated with the work. The contractor shall provide a written warranty for the work performed, including the Zoysia Manila sod and any other materials installed.

The contractor shall be responsible for ensuring that the site is safe and secure during the construction process and shall provide all necessary safety equipment and signage. The contractor shall be responsible for coordinating with any other contractors or subcontractors that may be working on the project.

BASE OFFER – ARCHAEOLOGICAL ASSESSMENT REPORT AND PERMIT

CONTRACT LINE-ITEM NO. 1 – ARCHAEOLOGICAL STUDY AND ASSESSMENT

REPORT: This item includes the cost of obtaining an ARPA permit, conducting Phase IA research and IB research and preparing a written archaeological assessment report for the 12 acres of the project area. The contractor shall provide all necessary labor, tools, equipment, and materials for this work. Payment will be made according to the contract's payment schedule.

BASE OFFER – 6.87 ACRES OF SOD AND SOIL REPLACEMENT

CONTRACT LINE-ITEM NO. 2 – REMOVE SOD & TOPSOIL: This item includes the cost of removing 6.87 acres of existing sod and soil, grading the surface for proper drainage, and providing all necessary labor, tools, equipment, materials, transportation, and disposal offsite.

The contractor must also ensure compliance with industry standards, obtain any necessary permits or approvals, and complete all preparatory work and other necessary tasks for the project. Payment will be made according to the contract's payment schedule. Additionally, the line item covers mobilization, site facilities, traffic control, and any other work required to complete the project.

CONTRACT LINE-ITEM NO. 3 – INSTALL TOPSOIL: This item includes the cost of adding topsoil as necessary, a minimum of 2 inches, and grading the surface of 6.87 acres from Contract Line-Item No. 2 to ensure proper drainage while ensuring a smooth transition for visitors. The contractor shall provide all necessary labor, tools, equipment, and materials for this work, including the topsoil. Payment will be made by the contract's payment schedule. The contractor shall also provide a written warranty for the work performed under this line item. This item also includes mobilization, costs of preparatory work and operations, including but not limited to, those necessary for the movement of personnel, equipment, supplies, materials, and incidentals to the project site, site facilities necessary for the work on the project, traffic control, all other work necessary for the completion of the project.

CONTRACT LINE-ITEM NO. 4 – INSTALL GOVERNMENT-FURNISHED SOD: This item includes the cost of the installation of government-furnished property, Zoysia Manila grass, onto the topsoil while ensuring a smooth transition for visitors. The contractor shall provide all necessary labor, tools, and equipment for this work,. Payment will be made by the contract's payment schedule. The contractor shall also provide a written warranty for the work performed under this line item. This item also includes proper maintenance of the new sod, including thorough watering and care, to ensure proper root establishment. The contractor shall be responsible for the proper care of the sod until it is fully established. This item also includes mobilization, costs of preparatory work and operations, including but not limited to, those necessary for the movement of personnel, equipment, supplies, materials, and incidentals to the project site, site facilities necessary for the work on the project, traffic control, all other work necessary for the completion of the project.

ADDITIVE – 5.13 ACRES OF SOD AND SOIL REPLACEMENT

ADDITIVE LINE-ITEM 5 – REMOVE SOD & TOPSOIL: This item includes the cost of removing existing sod and soil, grading the surface for proper drainage, and providing all necessary labor, tools, equipment, materials, transportation, and disposal offsite. The contractor must also ensure compliance with industry standards, obtain any necessary permits or approvals, and complete all preparatory work and other necessary tasks for the project. Payment will be made according to the contract's payment schedule. Additionally, the line item covers mobilization, site facilities, traffic control, and any other work required to complete the project.

ADDITIVE LINE-ITEM 6 – INSTALL TOPSOIL: This item includes the cost of adding necessary minimum 2 inches of topsoil and grading the surface to ensure proper drainage while ensuring a smooth transition for visitors. The contractor shall provide all necessary labor, tools, equipment, and materials for this work. Payment will be made by the contract's payment schedule. The contractor shall also provide a written warranty for the work performed under this line item. This item also includes mobilization, costs of preparatory work and operations, including but not limited to, those necessary for the movement of personnel, equipment, supplies, materials, and incidentals to the project site, site facilities necessary for the work on the project, traffic control, all other work necessary for the completion of the project.

ADDITIVE LINE-ITEM 7 – INSTALL SOD: This item includes the cost of the installation of Zoysia Manila grass sod onto the topsoil while ensuring a smooth transition for visitors. The contractor shall provide all necessary labor, tools, equipment, and materials for this work, including the sod. Payment will be made by the contract's payment schedule. The contractor shall also provide a written warranty for the work performed under this line item. This item also includes proper maintenance of the new sod, including thorough watering and care, to ensure proper root establishment. The contractor shall be responsible for the proper care of the sod until it is fully established. This item also includes mobilization, costs of preparatory work and operations, including but not limited to, those necessary for the movement of personnel, equipment, supplies, materials, and incidentals to the project site, site facilities necessary for the work on the project, traffic control, all other work necessary for the completion of the project.

ADDITIVE LINE-ITEM 8 – SUPPLYING ADDITIONAL SOD: This item includes the cost of supplying and transporting any additional Zoysia Manila grass sod required for the project beyond the government-furnished sod. The contractor shall provide all necessary materials for this work, including the extra sod. Payment will be made by the contract's payment schedule.

This item also includes costs of operations, including but not limited to, those necessary for the movement of supplies, materials, and incidentals to the project site, transportation of the additional sod to the site, and all other work necessary for the completion of the project.

ADDITIVE LINE-ITEM 9 – CORROSION-RESISTANT MANHOLE RINGS AND COVERS:

This item includes replacing existing manhole covers with industry-standard corrosion-resistant alternatives and installing manhole rings on approximately 10 manholes to make the covers flush with the newly installed sod and soil for accessibility compliance. The work also includes providing culvert extension materials, cement patching, painting of manholes after removal, and coordinating necessary communications with local water, wastewater, and electrical agencies.

The contractor will be responsible for all necessary labor, tools, equipment, and materials, and payment will be made by the contract's payment schedule.

6 DELIVERABLES:

A. Product Submittals (with product literature such as data, cut sheets, and information) B. Special Inspections C. A detailed plan outlining the steps and procedures for removing and installing sod and soil on the project site. The plan will include a timeline for each phase of the project, identification of all necessary resources and equipment, and specific instructions for the safe and efficient execution of the work. The plan will also address any potential challenges or obstacles that may arise during the project and provide contingency measures to address them. The removal and installation plan will be provided to the CO and COR for review and approval before the start of the work.

D. Manhole cover materials submittals.

An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer before the first progress payment is processed.

7 GOVERNMENT FURNISHED PROPERTY:

The government will provide approximately 6.87 Acres of Zoysia Manila sod as government-furnished property. The sod will be delivered on-site in coordination with the contractor's installation schedule. The contractor shall adhere to the requirements and responsibilities outlined in these FAR clauses for the proper management, use, and protection of the provided government property.

8 SAFETY:

Accident Prevention Program: Before the project initiation meeting, the contractor must submit a tailored accident prevention plan. The plan must be accepted by the NPS before any on-site work can begin. The plan shall comply with OSHA and project requirements. Please include the name of the responsible supervisor to carry out the plan; monthly safety meetings; first aid procedures;

outline of each phase of work, hazards associated with each phase, and methods proposed to ensure property protection and safety of the public, National Park Service staff and Contractor employees; training; planning for possible emergencies; housekeeping and fire protection.

Accident Reporting: Reportable accidents, defined as death, occupational disease, traumatic injury to contractor’s personnel, NPS employees, or the public, property damage of any accident more than $100, and fires, must be reported immediately to the Contracting Officer and park’s

COR.

Ensure that all employees are physically qualified to perform their assigned duties safely. Do not allow employees to work if their abilities are impaired. Operators of all equipment shall be able to understand signs, signals, and operating instructions, and be capable of operating such equipment.

The contractor shall ensure compliance with the following requirements:

A. First aid facilities.

B. Personnel protective equipment: Meet requirements of NIOSH and MSHA.

C. Emergency instructions, including telephone numbers and reporting instructions for the ambulance, physician, hospital, fire department, and park police. Place in conspicuous locations at the worksite

Waste Management - Employ processes that ensure the generation of as little waste as possible.

Waste disposal in landfills shall be minimized. All material unsuitable for recycling must be disposed of, legally, at public or private dumping areas outside the park by Federal disposal regulations. Develop and implement by ASTM E1609 and as required in the contract documents.

The plan shall include (but not be limited to) the following:

List of the recycling facilities, reuse facilities, municipal solid waste landfills, and other disposal area(s) to be used. Include name, location, and phone number.

List of proposed materials to be reused or recycled.

List of materials that cannot be recycled or reused.

Storage and collection methods of waste and recyclables, handling procedures.

Air and Water Pollution Control - Air quality impacts are expected to be temporary and localized. To reduce tailpipe emissions, construction equipment shall not be left idling any longer than is necessary for safety and mechanical reasons. Take all necessary reasonable measures to reduce air and water pollution by any material or equipment used during construction. Keep volatile wastes in covered containers.

Cultural Resources - An archaeological monitor may be present at the work site. If archaeological resources are damaged at the project site all work directly affecting the discovery must stop immediately, and the damage must be reported to the COR. The contractor shall move on to work on other portions of the scope that do not directly affect the archaeological discovery with the approval of the COR.

9 SECURITY CONSIDERATIONS:

Staging is limited in or near the construction area. Construction equipment and material storage shall be in previously disturbed areas near the construction site. All staging areas shall be returned to pre-construction conditions once construction is complete.

Site Access – Contractor-properly identified employees will be the only ones allowed on site and shall comply with the Federal Code of Conduct during work hours.

Construction zones shall be fenced with approved construction barrier fencing, plastic, or portable fencing, before any construction activity. The fencing shall define the construction zone and confine activity to the minimum area required for construction. Workers will be instructed to avoid conducting activities beyond the construction zone as defined by the construction zone fencing.

Parking of vehicles shall be limited to existing roads, in legally designated areas, and within approved staging area(s). Confine all operations to the work limits of the project. Prevent damage to natural surroundings. Restore damaged areas outside the work limits, repairing or replacing damaged grass at no additional expense to the National Park Service. Vehicles shall not be parked and running simultaneously on grass areas of the Outworks for more than 5 minutes consecutively.

10 TRAVEL:

N/A

11 SPECIAL MATERIAL REQUIREMENTS:

N/A

12 OTHER UNIQUE REQUIREMENTS & CONSIDERATIONS:

Disruptions of services shall be kept to a minimum. All disruptions shall be arranged at least 48 hours in advance with National Park Service and must be approved by Contracting Officer.

Construction procedures will prevent accidental disruptions to facilities outside the project limits by investigating existing utilities and protection during construction: accidental disruptions shall be remedied at no cost to National Park Service.

Hauling Restrictions - Comply with all legal load restrictions in the hauling of materials.

Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent.

Cleaning - Before scheduling the final inspection, remove all tools, equipment, surplus materials, and rubbish. Restore or refinish surfaces that are damaged due to work of this contract to original condition. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces.

Thoroughly clean building interiors. Pick up and remove all construction debris from the site. At the time of final inspection, the project shall be thoroughly clean and ready for use.

Operation and Maintenance Data - Provide electronic copies to the COR for review, before the final inspection. Data shall include the manufacturer's standard literature, equipment data sheets, as-constructed drawings; custom-written data not included in the manufacturer’s standard literature; schedules, warranties, parts lists, test results, and subcontractor lists.

Substantial Completion and Final Inspection - Submit written certification to the CO and COR that the project, or designated portion of the project, is substantially complete, and request a final inspection. Upon receipt of a written request that the project is substantially complete, the Contracting Officer will proceed with an inspection within 10 days of receipt of the request or will advise the Contractor of items that prevent the project from being designated as substantially complete.

When work is determined to be substantially complete, a list of deficiencies ("Punch List") to be corrected before final acceptance might be prepared. The Contracting Officer will issue a Letter of Substantial Completion. If work is not determined to be substantially complete, the Contracting Officer will notify the contractor in writing. After completing work, the contractor shall resubmit certification and request a new final inspection.

Acceptance of the work - After all, deficiencies have been corrected, the Contracting Officer will issue a Letter of Final Acceptance.

13 QUALITY ASSURANCE REQUIREMENTS

The contractor shall develop and maintain a written quality control plan to ensure services are performed by commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the critical areas identified in this statement of work. The government will periodically evaluate the contractor’s performance by the statement of work. All new equipment must conform to the manufacturer’s instructions and guidelines for installation and start-up.

While performing work, the contractor shall comply with the latest applicable versions of the following:

Federal, State, and Local Codes, Standards, and Policies for Environmental Protection Authority requirements.

Occupational Safety and Health Administration (OSHA) requirements.

Shall meet Secretary of Interior Standards for Historic Preservation and follow Section 106 National Historic Preservation Act (NHPA)

NPS Reference Manual 10A and 10B

The quality of all work shall be the responsibility of the Contractor. Inspect and test all work as needed to ensure that the quality of materials, workmanship, construction, finish, and functional performance is following applicable specifications. All affected areas must be restored to their original condition from before the work began. Any damages will be fixed and repaired at no cost to the government. Any damage to the floor or walls will be the contractor’s responsibility to repair to match existing materials.

PERSONNEL

Contracting Officer: Noelli Medina

Contracting Officer Representative (COR): TBD

Park Facility Manager: TBD

14 PERFORMANCE REQUIREMENTS

The project involves removing existing sod and soil, grading the surface for proper drainage, and installing Zoysia Manila sod in sections with a perimeter to protect the roots from visitors.

Archaeological Monitoring provided by the National Park Service will be present during sod and soil removal at a minimum unless authorized by the CO or COR. The contractor is responsible for ensuring that all work is performed in compliance with industry standards and best practices, providing all necessary labor, equipment, and materials, and providing a written warranty for the work performed, including the sod and any other materials installed. The contractor must also maintain and water the new sod thoroughly to ensure proper root establishment and ensure the site is safe and secure during construction while coordinating with any other contractors or subcontractors working on the project.

14.1 Delivery, Storage, and Handling

The contractor shall be responsible for ensuring that all materials, including the Zoysia Manila sod and topsoil, are of good quality and meet the specifications required for the project. The contractor shall not accept any shipment of damaged or substandard materials. The contractor shall be responsible for the proper storage and handling of materials on-site to prevent damage and deterioration. The contractor shall ensure that all materials are delivered to the project site promptly to avoid delays in the construction schedule. The contractor shall also be responsible for any necessary transportation of materials to and from the project site. The contractor must make sure that the driver and operator of the vehicles have proper licenses and certifications provided by the Commonwealth of Puerto Rico. The contractor must follow all traffic rules when operating a vehicle inside the Park’s premises and within Old San Juan. The contractor’s truck must be in good condition. It cannot have any oil leaks when entering Federal premises.

14.2 Accessibility

In compliance with the Architectural Barriers Act (ABA), the contractor must ensure that the installed sod is level with adjacent surfaces, such as roads. If the Additive Line-Item 10 is funded, the contractor is responsible for ensuring that the manholes are flush with the newly installed sod and soil.

14.3 Detailed requirements and specifications:

Soil:

The soil mix for the project should be 80% sand and 20% organic matter with no more than 5% fine gravel and <10% silt + clay or 2-5% very fine sand, 2-5% silt, and 2-5% clay. Soil and sand must meet USGA and ISTRC guidelines, and amendments must be added based on soil tests.

The soil must be free of extraneous materials and viable plants such as common bermudagrass, quack-grass, johnsongrass, nutsedge, poison ivy, or Canada thistle. Soil should be well mixed and show less than 5% variability.

Sod:

The project requires commercially grown Zoysia Manila grass sod meeting TPI GSS specifications. Sod must be of commercial grade quality, disease, and insect-free, and have a thickness of attached soil layer of ¾-inch to 1-inch thick. It should also have an overall total sod thickness of 1-3/4-inch to 2-inches thick, no weeds or patches of foreign grasses exceeding 5% of each sq. yd. of sod, and a minimum of 90% soil coverage. The sod must be delivered within 24 hours of cutting and meet all state and Federal regulations governing shipment. Sod farms must provide information on their current acreage and maximum production capacity.

14.4 Arial map of the project area

El Morro grounds General Location (18.46961°N, 66.12185°W)