Sol_140P2124Q0078.pdf

140P2124Q0078

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

05/06/2024 0040651845

1 42

P.O.Box 25287 MS WCP Denver CO 80225

NPS, WASO - WCP Contracting 06/03/2025

National Park Service

1849 C Street NW

Washington

DC 20240

202 354-3981Richard Burns

05/24/2024 1500 ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This procurement is being issued under the Commercial Test Program Procedures, FAR 12.5.

This announcement constitutes the only solicitation; proposal are being requested and a written solicitation will not be issued.

Solicitation 140P2124Q0078 is being issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-03, effective February 23, 2024. This acquisition is set aside for small businesses. The applicable North American Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P2124Q0078

Industry Classification System (NAICS) Code is

541930 and the small business size standard is

$22.5M. The attached SOW will provide the necessary information describing the agency need as well as delivery dates, places and FOB point.

Provisions and clauses at 52.212-1, 52.212-2, 52.212-3, 52.212-4, and 52.212-5 and addenda to these provisions and clauses are applicable to this acquisition and are identified in the

Request for Quotation Information document.

Questions are due to Richard Burns via email no later than 3:00 PM Eastern Time Friday May 16, 2024. Quotes are due via email to the Contract

Specialist at Richard_burns@nps.gov, no later than 3:00 PM Eastern Time Friday, May 24, 2024.

All contractors must be registered in www.SAM.gov. Evaluation of the quotes will be done as a trade-off to determine best value to the government. The evaluation criteria and instructions are included in the solicitation package.

The primary point of contact for this solicitation is:

Richard Burns

Contracting Specialist

Richard_burns@nps.gov

Period of Performance: 06/04/2024 to 06/03/2025

00010 NAGPRA Subject Matter Expert

Base Period

Labor hour CLIN

June 4, 2024 - June 3, 2025

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Delivery: 06/03/2025

00011 NAGPRA Subject Matter Expert

Option Period One

Time and Material CLIN

June 4, 2025 - June 3, 2026

(Option Line Item)

Anticipated Exercise Date 06/04/2025

Product/Service Code: R499

Product/Service Description: SUPPORT-

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P2124Q0078

PROFESSIONAL: OTHER

Period of Performance: 06/04/2025 to 06/03/2026

00012 NAGPRA Subject Matter Expert

Option Period Two

Labor Hour CLIN

June 4, 2026 - June 3, 2027

(Option Line Item)

Anticipated Exercise Date 06/04/2026

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 06/04/2026 to 06/03/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Request for Quote 140P2124Q0078 NAGPRA Subject Matter Expert Services

SECTION B -- SUPPLIES OR SERVICES AND PRICES

B.1 SECTION B, SUPPLIES OR SERVICES & PRICES

SECTION B, SUPPLIES OR SERVICES AND PRICES (SCHEDULE)

Base Period CLIN # Labor Category Type Hourly Rate /

Price Extended Total

0001 Subject Matter Expert 1900 hours $ $ 0002 Expenses, supplies including digital Firm fixed price $ $

0003 Travel Reimbursable $ $ Final Base Period Total

Option Period 1 CLIN # Labor Category Type Hourly Rate /

Price Extended Total

0004 Subject Matter Expert 1900 hours $ $ 0005 Expenses, supplies including digital Firm fixed price $ $

0006 Travel Reimbursable $ $ Final OP1 Period Total

Option Period 2 CLIN # Labor Category Type Hourly Rate /

Price Extended Total

0007 Subject Matter Expert 1900 hours $ $ 0008 Expenses, supplies including digital Firm fixed price $ $

0009 Travel Reimbursable $ $ Final OP2 Period Total

B.2 MAXIMUM LABOR RATES

Labor rates contained in Section B, Supplies or Services and Prices (Schedule), are the maximum allowable hourly labor rates permissible under this contract.

Offerors define the maximum allowable hourly labor rates permissible in the solicitation's Section B.1, Supplies or Service and Prices (Schedule).

All labor rates must meet the minimum rates as defined in the wage determination rates under the Service Contract Act.

SECTION C -- DESCRIPTIONS AND SPECIFICATIONS

C.1 SCOPE OF WORK PROVIDED AT SECTION J, ATTACHMENT 1

STATEMENT OF WORK

U.S. National Park Service

NAGPRA Subject Matter Expert Cultural Resources, Partnerships and Science Directorate

Project Title: The National NAGPRA Program requires specialized support services of a subject matter expert to prepare and analyze the official records of the Native American Graves Protection and Repatriation Review Committee.

1.0 Background

The National NAGPRA Program requires specialized support services of a subject matter expert (SME) to prepare and analyze the official records of the Native American Graves Protection and Repatriation Review Committee (Review Committee).

The Review Committee was established by the Native American Graves Protection and Repatriation Act (NAGPRA or the Act, 25 U.S.C. 3006) as an advisory committee for the Secretary of the Interior, subject to the requirements of the Federal Advisory Committee Act (FACA, 5 U.S.C. Appendix). The Review Committee’s legislated responsibilities include making findings of fact, facilitating the resolution of disputes, consulting with Indian tribes and Native Hawaiian organizations, and making official recommendations to the Secretary and to Congress.

All official records and findings made by the Review Committee may be admissible in any legal action brought under the Act (25 U.S.C. 3006(d) and 25 U.S.C. 3013). To ensure the official records of the Review Committee meet this standard and are in compliance with applicable laws, the Manager of the National NAGPRA Program requires specialized support services of a SME.

In addition, the Act assigned implementation responsibilities to the Secretary of the Interior, and staff support is provided by the National NAGPRA Program, National Park Service. In 2024, changes to the regulations implementing NAGPRA increased the workload of certain administrative tasks. To carry out these responsibilities, the Manager of the National NAGPRA Program requires specialized support services of a SME.

2.0 Scope

The SME will serve as a traveling transcriptionist, official recorder, and meeting coordinator for Review Committee meetings.

Meetings dates and locations are to be determined and will include virtual meetings. The SME will provide additional support services to the Review Committee and to the National NAGPRA Program staff as requested. The SME will work within existing databases and document files to update, improve, and validate the digital records of the Review Committee and the National NAGPRA Program.

3.0 Objectives

1. Attend four (4) Review Committee meetings.

2. Coordinate all aspects of conference venue and teleconference arrangements.

Services3. Provide administrative support for meeting attendees.

4. Produce meeting materials, agendas, and other documents.

5. Prepare complete and accurate recordings, written transcripts, and official meeting minutes.

6. Provide analysis the official records and transcripts of the past 56 meetings of the Review Committee.

4.0 Tasks

The SME will:

1. Attend two (2) in-person Review Committee meeting to include at least one (1) day of on-site preparation, one (1) day of training events, two (2) days of meetings, and one (1) day of staff meetings;

2. Attend two (2) Review Committee meeting to be held by teleconference, to include at least two (2) hours of preparation, four

(4) to six (6) hour meeting, and one (1) hour staff meeting;

3. Coordinate all aspects of conference venue and teleconference arrangements to include audio and visual technology, recording equipment, room setup, registration, handouts, table arrangements and staging, other details as requested, and identifying and evaluating equipment needs for rental on site;

4. Provide for all administrative needs of the meeting for attendees, including preparing and collecting registration, providing copies of materials, and ensuring effective communication between the staff and the public;

5. At least 30 days prior to each meeting, produce meeting materials, agendas, and other documents to ensure logical and comprehensive flow for the meeting;

6. Within 90 days of each meeting, prepare complete and accurate recordings, full and indexed written transcripts, and official meeting minutes;

7. Assist the National NAGPRA Program by tracking Review Committee action items, requested deliverables, and requests for information;

8. As requested and on short notice, prepare executive summaries, timelines, historical reports, oral reports, and other documents using the official records and transcripts of the past 56 meetings of the Review Committee;

9. As requested, write, contribute to, and/or copyedit reports and correspondence for the National NAGPRA Program related to the Review Committee; and

10. Assist with training events, outreach efforts, newsletter campaigns, and social media strategies.

4.1 To accomplish these tasks, the SME must:

1. Be able to travel for at least two (2) weeks per year;

2. Have extensive knowledge of recording and transcription equipment for both in person and teleconference meetings;

3. Possess the ability to prepare an accurate transcript and professional meeting minutes independently;

4. Be able to locate translations for various Native American languages;

5. Have familiarity with the technical and legal terms in the NAGPRA law and regulations;

6. Be able to prepare prompt and accurate transcripts and minutes at a consistent and high-quality level, as any records produced may be admissible in a court of law and need to meet Federal standards as official records;

7. Have experience meeting the standards of admission into court as text of proceedings;

8. Demonstrate a complex understanding of the Federal Advisory Committee Act (FACA) and the established meeting requirements under FACA; and

9. Be able to quickly locate and provide portions of transcripts from any of the previous 65 meetings of the Review Committee.

5.0 Travel and Other Direct Costs

Any travel required must be authorized by the Contracting Officer, through the Contracting Officer’s Representative no sooner than two (2) weeks prior to the date of travel. All pre-approved travel and other pre-approved direct costs (ODCs) will be reimbursed to the contractor. All travel shall be reimbursed as per the current Federal Travel Regulations in effect at the time of travel. These rates can be found at: http://www.gsa.gov/portal/category/100120. Local travel will not be reimbursed.

6.0 Delivery

The SME will:

1. At least 30 days prior to each meeting, deliver meeting materials, agendas, and other documents;

2. Within 90 days after each meeting, deliver recordings, transcripts, and meeting minutes in format requested by National NAGPRA Program;

http://www.gsa.gov/portal/category/100120

Services3. Provide bi-weekly status reports on tasks and accomplishments; and

4. As requested, deliver all other research, reports, and other services by the deadlines established by the Government officials.

All work products will be prepared for review by Government officials and be of sufficient quality for public presentation and retained as part of the official record. Transcripts must meet the standards for admission into court as text of proceedings. AQL’s are set in the QASP (separate attachment).

7.0 Government-Furnished Property

The National Park Service will provide a laptop for access to Government information systems. FAR 52.245-1 is incorporated into this contract and all Government property must abide by this clause. The National Park Service will provide the contractor with all transcripts from previous meetings.

The Government will furnish one laptop to the successful vendor. The model of this laptop will be determined after award from the available government property. The estimated cost of the laptop is $2,500.00.

8.0 Place of Performance

The SME will perform work at the SME’s facility and at meeting venue in Norman, OK.

9.0 Period of Performance

The government anticipates awarding a contract with a base period of twelve months and two, twelve-month option period.

The entire period of performance will not exceed three years and six months.

Except when specifically noted, work shall not be required or reimbursed on the following Government observed holidays, observed in lieu of thereof:

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

Any additional days proclaimed as federal holidays during the course of the period of performance shall be included in the above list.

10.0 Contract Type

The government anticipates awarding a time and materials type contract.

11.0 Data

The Government has unlimited rights to all deliverables including intellectual property rights.

All supporting documentation, manuals, reports, and other documentation materials produced by the Contractor as part of this contract shall become the property of the Government.

12.0 Quality Assurance

According to the Inspection of Services clause, Federal Acquisition Regulation (FAR) 52.246-4, dated Aug 1996, the Government will evaluate the Contractor's performance under this contract.

The Contractor shall provide highly qualified and motivated individuals who possess the skills, knowledge and training to perform the services required by this contract. The personnel shall be capable of working independently and be fluent when both speaking and writing in the English language.

13.0 Invoicing

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Internet Payment Platform (IPP).

“Payment Request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt

Payment clause included in the contract, or the clause 52.212-04 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website is https://www.ipp.gov

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment.

14.0 Final Invoice

The contractor shall submit, with the final invoice, a release of claims.

15.0 Security Requirements

In order to access the Government equipment or facilities either electronically or physically, the contractor personnel must be able to comply with Homeland Security Presidential Directive 12 (the Common Identification Standard for Federal Employees and contractors), commonly known as HSPD-12 (see HSPD-12 Clause listed below). All contractor personnel shall be briefed on site security operating procedures prior to or upon commencement of contract award and shall be debriefed upon termination. The Government will be responsible for all briefings and continuing security training of the contractor personnel.

Successful completion/adjudication of a National Agency Check (NAC) and National Agency Check with written Inquiries (NACI) is required for performance of this task order. The contractor shall be required to obtain the required contractor identification badge and sign any releases and participate in any training required to use Government equipment and operate Government hardware and software. The Government will retain rights to all intellectual property produced in the course of this task order. If violated, the Government reserves the right to require dismissal of the contractor.

16. Contracting Officer’s Representative (COR)

(a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's Representative (COR) to perform functions under the contract such as review or inspection and acceptance of supplies, services, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five (5) working days after contract award. The designation letter will set forth the authorities and limitations of the COR under the contract.

(b) The Contracting Officer cannot authorize the COR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer.

SECTION E -- INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

Clause Title Date 52.212-4 Contract Terms and Conditions – Commercial Items Oct 2018 52.212-4 Contract Terms and Conditions – Commercial Items, Alt. I Jan 2017 52.246-6 Inspection – Time and Materials and Labor Hour May 2001

SECTION F -- DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUGUST 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of ninety (90) days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either--

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, https://www.ipp.gov/

Servicesclause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if--

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

F.2 DELIVERY SCHEDULE

Delivery shall be made according to the statement of work.

F.3 EFFECTIVE PERIOD OF CONTRACT-TIME AND

MATERIALS, LABOR HOUR, OR INDEFINITE

DELIVERY/INDEFINITE QUANTITY FIXED-RATE

SERVICES CONTRACT

(a) The effective period of this contract is from: 4 June 2024 through 3 June 2025.

(b) The "Effective Period of the Contract" clause may be modified as follows if the options are exercised:

Start Date End Date

Option Period I 4 June 2025 3 June 2026 Option Period II 4 June 2026 3 June 2027

SECTION G -- CONTRACT ADMINISTRATION DATA

G.1 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (Sep 2011)

A. The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

B. The Contracting Officer will designate a Contracting Officer’s Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor’s performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

C. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed; and

(5) Obligate in any way, the payment of money by the Government.

D. The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority.

E. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR’s appointment, within three days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in Paragraph C prior to receipt of the Contracting Officer’s response issued under Paragraph E of this clause.

F. The Contracting Officer shall respond in writing within 30 days to any notice made under Paragraph D of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

G. The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

H. Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

G.2 TRAVEL

All travel to be performed in connection with the services to be rendered under this Contract shall be included in the price for each period; base and all option periods.

However, if additional travel by the contractor becomes necessary and when authorized in writing by the Government, the contractor will be reimbursed for such travel per the rates authorized under the Federal Travel Regulations in effect at the time of travel.

Note: Overhead and Profit or G&A shall not be allowed for travel.

Travel costs shall be reimbursed in accordance with the FTR. Travel is only funded to the extent specified within the travel CLIN.

The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer.

G.3 CONTRACT OMBUDSMAN

In accordance with FAR 16.505(b) (8), the Contract Ombudsman will review complaints from contractors regarding contracts awarded under this solicitation.

G.4 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

FAR 42.1502 direct all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(a) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(b) We request that you furnish the Contracting Officer with the name, position, title, phone number and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the

Servicesreport and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing

Official. The report information must be protected as source selection sensitive information not released to the public.

(c) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for Online Training for Contractor Representatives, and a practice application may be found at this site.

(d) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the cause and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 – 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating “No comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the Contractor on (date). The Contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPARS.

(e) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(f) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(g) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

G.5 INCREMENTAL FUNDING OF TIME & MATERIAL/LABOR HOUR CONTRACTS

(a) The parties estimate that performance of this contract will not cost the Government more than (1) the total price specified in the Schedule. The Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within the total.

(b) The Schedule specifies the amount presently available for payment by the Government and allotted to this contract, the items covered, and the period of performance it is estimated the allotted amount will cover. The parties contemplate that the Government will allot additional funds incrementally to the contract up to the full estimated cost to the Government specified in the Schedule. The Contractor agrees to perform, or have performed, work on the contract up to the point at which the total amount paid and payable by the Government under the contract approximates but does not exceed the total amount actually allotted by the Government to the contract.

(c) The Contractor shall notify the Contracting Officer in writing whenever it has reason to believe that the costs it expects to incur under this contract in the next 60 days, when added to all costs previously incurred, will exceed 75 percent of the total amount so far allotted to the contract by the Government. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the Schedule.

(d) Sixty days before the end of the period specified in the Schedule, the Contractor shall notify the Contracting Officer in writing of the estimated amount of additional funds, if any, required to continue timely performance under the contract or for any further period specified in the Schedule or otherwise agreed upon, and when the funds will be required.

(e) If, after notification, additional funds are not allotted by the end of the period specified in the Schedule or another agreed-upon date, upon the Contractor’s written request the Contracting Officer will terminate this contract on that date in accordance with the provisions of the Termination clause of this contract. If the Contractor estimates that the funds available will allow it to continue to http://www.cpars.csd.disa.mil/ http://www.cpars.csd.disa.mil/

Servicesdischarges its obligations beyond that date, it may specify a later date.

(f) Except as required by other provisions of this contract, specifically citing and stated to be an exception to this clause—

(1) The Government is not obligated to reimburse the Contractor for costs incurred in excess of the total amount allotted by the Government to this contract; and

(2) The Contractor is not obligated to continue performance under this contract (including actions under the Termination clause of this contract) or otherwise incur costs in excess of the amount then allotted to the contract by the Government.

(g) The estimated price shall be increased by the amount allotted by the Government when a modification for incremental funding is executed.

(h) No notice, communication or representation in any form other than that specified in paragraph (f)(2) of this clause, or from any person other than the Contracting Officer, shall affect the amount allotted by the government to this contract. In the absence of the specified notice, the Government is not obligated to reimburse the Contractor for any costs in excess of the total amount allotted by the Government to this contract, whether incurred during the course of the contract or as a result of termination.

(i) When and to the extent that the amount allotted by the Government to this contract is increased, any costs the Contractor incurs before the increase that are in excess of the amount previously allotted by the Government, shall be allowable to the same extent as if incurred afterward, unless the Contracting Officer issues a termination or other notice that directs that the increase is solely to cover termination or other specified expenses.

(j) Change orders shall not be considered an authorization to exceed the amount allotted by the Government specified in the Schedule, unless they contain a statement increasing the amount allotted.

(k) Nothing in this clause shall affect the right of the Government to terminate this contract. If this contract is terminated, the Government and the Contractor shall negotiate an equitable distribution of all property produced or purchased under the contract, based upon the share of costs incurred by each.

SECTION H -- SPECIAL CONTRACT REQUIREMENTS

H.1 HOLD HARMLESS

(a) The Contractor agrees to indemnify and hold harmless the United States of America against any claims of any nature whatsoever by third persons arising from the negligent activities of the Contractor or any of its subcontractors, employees, agents or assigns in the performance of this contract.

H.2 CONSULTANT SERVICES AND CONSENT

(a) The Contractor shall obtain the consent of the Contracting Officer prior to using any consultant on this contract. The Contractor shall determine whether any consultant that is used has in effect an agreement with another Federal agency for similar or like services and, if so, shall notify the Contracting Officer.

H.3 KEY PERSONNEL

(a) The Contractor shall assign to this contract the following key personnel:

Project Manager.

(b) During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer as least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. This clause will be modified to reflect any approved changes of key personnel.

H.4 TECHNICAL DIRECTION

(a) The Contracting Officer's Representative will provide technical direction on contract performance. Technical direction includes:

(1) Direction to the Contractor which assists in accomplishing the Scope of Work.

Services(2) Comments on the approval of reports or other deliverables.

(b) Technical direction must be within the contract Statement of Work. The Contracting Officer's Representative does not have the authority to issue technical direction which (1) institutes additional work outside the scope of the contract; (2) constitutes a change as defined in the "Changes" clause; (3) causes an increase or decrease in the estimated cost of the contract; (4) alters the period of performance; or (5) changes any of the other express terms or conditions of the contract.

(c) Technical direction will be issued in writing by the Contracting Officer’s Representative or confirmed by him/her in writing within five (5) calendar days after verbal issuance.

H.5 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict or interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) Remedies - The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an organizational conflict or interest. If the Contractor was aware of a potential organizational conflict or interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor further agrees to insert in any subcontract or consultant agreement hereunder, provisions which shall conform substantially to the language of this clause, including this paragraph (d).

H.6 HSPD-12 SECURITY REQUIREMENTS: FACILITY ACCESS and INFORMATION TECHNOLOGY (August 2016)

(a) All Contractor employees must have an "Enter on Duty" (EOD) approval issued by the Bureau Personnel Security Office (PSO) before they begin performing work on any Bureau contract. The Contractor must ensure that all employees requesting an EOD are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation and the employee must have resided in the United States for a minimum of 3 years. The EOD may be issued in advance of a completed Background Investigation and may be rescinded by the PSO at any time. However, all contractors who require network access are required to complete the identity proofing process, and must be able to obtain a successfully adjudicated National Criminal History Check (NCHC) and National Agency Check with Inquiries (NACI) or higher to stay on the contract.

(b) Starting Work - Contractor employees with an approved EOD may begin performing unsupervised work on Bureau contracts. To remain on the contract, the Contractor employees will need a completed favorable Background Investigation.

(c) Rescission of EOD - The PSO may rescind the EOD at any time. This may occur as the result of additional information obtained or the final results of the background investigation.

(d) Background Investigation - Contractor employees who will have unsupervised access to Bureau facilities, access to the Department of the Interior (DOI) information technology (IT) systems or DOI data, or will develop custom applications, must have a favorably adjudicated background investigation from the Office of Personnel Management (OPM). Existing clearances at the same or higher level are acceptable upon the PSO’s review and approval. If the employee does not already have a complete investigation, they must apply for one. The employee may begin work with an EOD, but must receive a favorable background investigation to continue working on the contract. The background investigation includes obtaining fingerprints through a USAccess Credentialing Center for an FBI criminal history and a credit report. Once the investigation has been scheduled by OPM, the Bureau will receive advance reports. If those reports are favorable, the Bureau PSO will issue the EOD. The type of background investigation required is based on the risk/sensitivity level designation. Citizenship requirements and guidance for determining the appropriate type of background investigation required for the designated risk/sensitivity level are contained in DOI Departmental Manual (DM) Part 441. The DM is available on the Internet at http://elips.doi.gov/app_home/index.cfm?fuseaction=home.

Services(e) Electronic Questionnaire for Investigations Processing (e-QIP) – The Bureau uses the e-QIP for all background investigations or reinvestigations. To initiate an investigation, the Contractor, in collaboration with the COR, will complete an e-QIP Request Form. This request form is available through the COR. The COR will submit the completed request form to the Bureau PSO. The PSO will enter the information into e-QIP to either establish a new applicant profile or determine if an existing investigation that meets Bureau requirements is on file. The PSO will then contact the applicant to provide additional information and instructions. Generally, the Contractor is required to complete the following forms:

▪ e-QIP application (on-line)

▪ Fair Credit Release

▪ OF-306

▪ Fingerprints via USAccess Credentialing Centers

The Contractor shall complete the required background investigation forms and submit them to the PSO. The PSO shall determine if individuals meet the required background investigation standards and citizenship requirements, and then make a suitability determination. Minimum standards used in suitability determinations are contained in the DOI Departmental Manual Part 441. The Government will pay for any background investigations required for contractor employees. If the Contractor employee’s background investigation is returned as unfavorable, the Government reserves the right to request reimbursement of the actual costs for the investigation from the Contractor.

(f) Reinvestigation - Contractor employees occupying high risk public trust positions must be reinvestigated every 5 years. A reinvestigation may be initiated prior to the normal periodic reinvestigation schedule when an individual’s continued ability to meet the minimum background investigation standards is in question. The electronic fingerprints on file in the USAccess system will be electronically submitted to OPM for the reinvestigation. The PSO shall review the records and documentation and make the suitability determination.

(g) Disputes - In the event of a disagreement between the Contractor and the Government concerning the suitability of a particular employee to perform work under this contract, the Government has the right of final determination. Determinations under this requirement are subject to the Disputes Clause, FAR 52.233-1. Failure of the Contractor to comply with the requirements of this clause could constitute grounds for termination for default.

(h) Physical Security Requirements - DOI Access Cards.

(1) Contractor employees must have a DOI Access Card before being given unsupervised access to a Government facility.

(2) To gain unsupervised access to Government facilities, Contractor employees must present their DOI Access Card for examination by the security guard or electronically authenticate their DOI Access Card, as required. Contractor employees must keep their DOI Access Card in a shielded card holder, and visually display the card at all times while in the facility. Refusal or repeated neglect to display the DOI Access Card may result in limiting Contractor employee’s access to Government facilities or revoking of authorized access.

(3) When a Contractor employee is no longer working under this award, the Contractor is responsible for returning all DOI Access Cards, keys, and other Government property issued to that employee. The Contactor shall coordinate all returns with the COR. The COR is responsible for ensuring the Contractor complies with these requirements. However, failure by the Contractor to comply with these requirements may result in the Contractor’s liability for all costs associated with correcting any resultant breech in building security.

(i) Issuance & Maintenance - DOI Access Cards

(1) Process: To obtain a DOI Access Card the COR will use the online DOIAccess System to initiate the access request. Contractor employees will receive email notifications to enroll at a USAccess Credentialing Center with two forms of identification, and after adjudication, a second email notification to pick up and activate their DOI Access Card. The Contractor employee shall schedule an enrollment appointment at a USAccess center at least two weeks prior to the targeted EOD.

(2) Contractor Responsibilities: Contractor employees must complete actions in a timely manner to prepare for on-boarding and access to DOI network resources. The Contractor shall allow their personnel sufficient time to schedule and attend an enrollment appointment at the USAccess center prior to the contract start date. If the Contractor employee’s DOI Access Card becomes lost or stolen, the contractor employee shall notify the COR immediately to request a new DOI Access Card.

(3) COR Responsibilities: The COR (or designated individual) and Contractor shall maintain a listing of all Contractor employees who received a DOI Access Card, the date the card was issued, the date the electronic certificates expire (3 years from issue date), and the date the DOI Access Card expires (5 years from issue date). If the Contractor employee’s DOI Access Card or certificates will expire before the contract is completed, the COR (or designated individual) and Contractor is responsible for ensuring that the Contractor

Servicesemployee visits a USAccess center to update certificates on the existing card or obtain a new DOI Access Card. No later than one week prior to the DOI Access Card’s certificate or card expiration, the COR (or designated individual) shall notify the Contractor that DOI Access Card actions are required. The COR (or designated individual) and the Contractor shall update their listing to reflect the new issue date, certificate expiration date and card expiration date.

(j) Information Technology Security Requirements.

(1) Training – If contractor employees require access to any DOI/IT systems, the Contractor shall ensure its employees complete all Bureau/DOI required IT security training. The Contractor’s employees shall complete this training before being granted access to Bureau/DOI data or being issued network access. The current training requirements are: (i) annual end-user IT Security Awareness, (ii) annual IT Resources Rules of Behavior, and (iii) annual Role-Based Security training for IT professionals. The Contractor shall comply with all Bureau/DOI IT security training requirements in effect during contract performance. The COR will notify the Contractor of all Bureau mandatory IT training. The Contractor shall submit training completion certificates to the COR for all required training. Failure to meet this training requirement may result in removal of the contractor employee from the contract. The Bureau will determine if the contractor can later return to the contract.

(2) Access to Contractor’s Facilities for IT audit purposes - The Contractor shall afford Bureau and the Department of the Interior Office of Inspector General access to the Contractor’s and subcontractors’ facilities, installations, operations, documentation, databases, and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection, investigation, and audit that will safeguard against threats and hazards to the integrity, availability, and confidentiality of Government data or to the function of computer systems operated on behalf of the Government and to preserve evidence of computer crime.