Sol_140P2123R0058.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number 140P2123R0058 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2023-04, effective June 2, 2023.

This is a small business set-aside. The North American Industry Classification System (NAICS) code is 541490, Other Specialized Design Services, and the related small business size standard is $13.5M.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary for the fabrication, audio description, and installation of new wayside exhibits for Sleeping Bear Dunes National Lakeshore in Michigan in accordance with the specifications as detailed in this solicitation and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2123R0058. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

• Questions shall be sent via email to sheila_spring@nps.gov by 10:00 AM ED August 28, 2023.

Questions submitted using any other method will not be entertained. Questions received after this date and time will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on September 14, 2023. The proposal shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2123R0058 –Wayside Exhibit Fabrication, Audio Description, and Installation Sleeping Bear Dunes National Lakeshore.” Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

All offerors must be registered in the System for Award Management (SAM) through the website SAM.gov to be considered eligible for award and shall be considered a small business for the size standard associated with the NAICS code.

mailto:sheila_spring@nps.gov mailto:sheila_spring@nps.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

541490

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/14/2023 1000 ED

08/14/2023

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2123R0058

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 60 0040626560OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$13.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Sleeping Bear Dunes National Lakeshore Wayside Exhibit Design/Fabricate

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary for the fabrication, audio description and installation of new wayside exhibits for Sleeping Bear Dunes National Lakeshore in Michigan. Work shall be performed in accordance with the attached Scope of Work and its attachments.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

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UNIT

21.

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SCHEDULE OF SUPPLIES/SERVICES

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ITEM NO.

00010 SLBE_WE DESIGN, FAB, AD, INSTALL

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 09/01/2023 to 09/25/2024

00020 SLBE_WE TRAVEL

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 09/01/2023 to 09/25/2024

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

60 2 of

Solicitation Number 140P2123R0058

WAYSIDE EXHIBIT DESIGN, FABRICATION,

AUDIO DESCRIPTION, and INSTALLATION SERVICES

SLEEPING BEAR DUNES NATIONAL LAKESHORE

1. PROJECT BACKGROUND

Sleeping Bear Dunes National Lakeshore (SLBE) is a diverse landscape with quiet rivers, sandy beaches, beech-maple forest, clear lakes, and massive perched sand dunes towering up to 460 feet above Lake Michigan. Two offshore wilderness islands offer tranquility and seclusion. The many historic sites include a lighthouse, life-saving service stations, and agricultural landscapes.

There are three distinct districts in the park: Manitou Islands District, Platte River District, and Port Oneida Rural Historic District. The goal of this project is to fabricate and install waysides in all three districts. The Manitou Islands District consists of North Manitou Island and South Manitou Island. The islands are only accessible by boat. The Platte River District and the Port Oneida Rural Historic District are part of the mainland portion of the park. The mainland districts are drivable from Empire, Michigan and several nearby towns.

Due to weather and lake conditions, access to the Manitou Islands District is limited to April through early October. Depending on the conditions and boat logistics during the site visit and/or installation, work on the islands may require an overnight trip. If it is determined that the team needs to remain on the islands overnight, the park will provide park housing on the islands. Contractor would be responsible for their own bedding, food, and personal items.

2. SCOPE AND OBJECTIVES

The project shall be the fabrication, audio description, and installation of new wayside exhibits for Sleeping Bear Dunes National Lakeshore in Michigan. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to perform the work in accordance with the specifications as detailed in this contract and its attachments.

2.1 General Requirements

2.1.1 Project Management

The Project Manager shall schedule, coordinate, oversee, and manage work produced under this contract.

The Project Manager shall be the single point of contact between the contractor and the COR. The Project Manager shall be in contact with the COR on no less than a bi-weekly basis.

In addition, the Project Manager shall perform the following work:

1. Quality Control

Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications. Provide routine inspections of in-house work and subcontracted work. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

2. Schedule

The contractor shall prepare an overall project schedule including milestone dates for all submittals, fabrication, installation, and submit to the COR for approval. The contractor shall track all work progress to ensure that the project is completed according to the schedule. The contractor shall coordinate and confirm the dates for all work with the COR. The contractor shall notify the COR in advance, in writing when work shall not be completed by the dates in this contract and provide an updated schedule for completion.

3. Meetings

The project manager shall be present at all project meetings. The contractor shall coordinate with the COR to schedule the following meetings:

Meeting Purpose Location or Type Required Contractor

Attendees Duration/Days on site

Post-award call Microsoft Teams Meeting

Project Manager 1 hour

Site Visit At Park Project Manager and Audio Describer

Four (4), 8-hour days

Shop Inspection Contractor’s facilities or photo/video documentation to be determined by the Government

Project Manager One (1) 8-hour day

Installation At Park Project Manager and installers

TBD by Contractor

Comment discussion and reconciliation

Microsoft Teams Meeting

Project Manager Five (5), 1-hour meetings And as needed

4. Design-Intent Drawing File Review

The Project Manager shall receive InDesign files and tactile element STL files and inspect them to ensure that the quality is suitable. The Project Manager shall notify the COR immediately if drawings are not received in sufficient time to meet critical milestones, if damaged, or when use of the material would result in an unsatisfactory product.

5. Submittals

At any point in the planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR for distribution.

Forward all submittals to the COR for distribution, review, and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR.

1) Approved Submittals

Ensure that all changes, revisions, or additions are noted, and shop drawings, shop drawings, and instructions are revised, updated and forwarded to the COR.

2) Rejected Submittals

When submittals are rejected, the COR shall notify the Project Manager, in writing, identifying the reasons for rejection. The Project Manager shall revise and/or correct and resubmit, identifying changes.

2.1.2 Accessibility

Wayside exhibits planned, designed, and fabricated for the National Park Service (NPS) shall follow the latest published version of Attachment B, Programmatic Accessibility Guidelines. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed exhibits. If design decisions pose particular challenges to accessibility (such as inaccessible location of outdoor exhibit), additional attention shall be paid to a full description of the accessibility solutions. See Attachment B, Programmatic Accessibility Guidelines requirements addressed under specific disabilities.

3. PLANNING AND DESIGN SERVICES

Work shall include editing Government-Furnished production ready InDesign files and tactile element STL files, and creating audio description text of wayside exhibit elements.

3.1 Layouts

Revise and edit all Government-Furnished layout files as needed for panel production, and adjust for tactile elements.

3.2 Tactile Elements

Revise and edit all Government-Furnished tactile element STL files, including raised lettering and braille, as needed to fabricate four (4) bronze tactile elements.

Contractor shall provide final prismatic Braille translation in accordance with 2010 ABAAS Standards. Use braille code as specified from the Braille Authority of North America, Unified English Braille. All raised domed characters must have a 5/8” height. All raised lettering and braille shall be on a smooth background.

3.2.1 Birch bark, 6” x 6” for Ex 210

3.2.2 Millipede, 6” x 6” for Ex 211

3.2.3 Rosen rye, 6” x 6” for Ex 212

3.2.4 Dragonfly stages of life, 6” x 6” for Ex 217

Contractor shall revise and edit the millipede to smooth its body segments and legs of errors, and enhance its legs and antennae for durability.

3.3 Audio Description

Create audio description script for thirty-three (33) wayside exhibits. Audio description content shall describe each wayside exhibit, images/items within the wayside exhibit, tactile elements, all text within the wayside exhibit, and what the sighted visitor sees in the surrounding vistas related to the subject being interpreted.

4. FABRICATION AND INSTALLATION

Work shall include fabrication and on-site installation of panels, bases, and tactile elements.

4.1 Fabricate the following High-Pressure (HPL) panels as described in Attachment D, Wayside Exhibit Package and in accordance with Attachment A, Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications. All panels shall have a 10-year warranty against fading, warping, and delaminating. Exact trim sizes to be determined by contractor to meet structural requirements.

4.1.1 Twenty-four (24) original 36” x 24”

4.1.2 Four (4) original 36” x 48”

4.1.3 Two (2) duplicate 36” x 48”

4.1.4 Three (3) original 42 x 24”

4.2 Fabricate the following painted aluminum bases as described in Attachment D, Wayside Exhibit Package and in accordance with Attachment A, Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications and Attachment C, VIS and Wayside Hardware Specification Manual. Paint color shall be NPS Dark Brown. All bases shall have a 10-year warranty against structural failure. Powder coating is not acceptable.

4.2.1 One (1) – 36” x 48” tri-sided kiosk to hold three (3) 36” x 48” panels, in-ground.

4.2.2 One (1) – 36” x 48” tri-sided kiosk to hold three (3) 36” x 48” panels, deck-mounted.

4.2.3 Twenty-one (21) – 36” x 24” low profile, in-ground.

4.2.4 Three (3) – 36” x 24” low profile, deck-mounted.

4.2.5 Three (3) – 42” x 24” low profile, in-ground.

Prior to fabrication, the contractor shall confirm and evaluate each installation site and confirm that the appropriate base and mount shall be fabricated for each site.

Ex 216 and Ex 220 may require either stabilizer bars or fins.

4.3 Fabricate the following bronze tactile elements with raised letters and Braille as described in Attachment D, Wayside Exhibit Package and in accordance with Attachment A, Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications. All tactile elements shall have a 10-year warranty against structural failure.

4.3.1 Birch bark, 6” x 6” for Ex 210

4.3.2 Millipede, 6” x 6” for Ex 211

4.3.3 Rosen rye, 6” x 6” for Ex 212

4.3.4 Dragonfly stages of life, 6” x 6” for Ex 217

Prototypes shall be produced for the millipede and the dragonfly stages of life tactiles. All prototypes shall be produced at 50 percent of actual size. Contractor shall determine prototype material that can be shipped and reviewed for accuracy.

4.4 Installation of all fabricated panels, bases, and tactile elements in accordance with

Attachment A, Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications. All items shall be packaged, shipped to the park, unpackaged, assembled, and installed according to approved fabrication/shop drawings.

Contractor is responsible for removing and recycling shipping containers and packing materials. All installed elements shall withstand normal weather conditions for the state of Michigan for a minimum of ten years. The general installation site shall remain open to visitors during the installation period. The immediate area where the work is occurring shall be closed off by contractors’ stanchions, caution tape, and “Do Not Enter” signs.

Any damage to paint on base structures shall be touched up. All wayside exhibit structures shall be thoroughly cleaned to remove dirt, prints, and smears from all surface areas.

Due to weather and lake conditions, access to the Manitou Islands District is limited to April through early October. For the installation, if it is determined that the installation team needs to remain on the islands overnight, the park will provide park housing on the islands. The contractor would be responsible for their own bedding, food, and personal items.

For the installation work in the Manitou Islands District, the park will provide boat transportation and the use of the park’s trailer, tractor, and forklift. Contractor shall provide all additional equipment and hardware necessary to install all items fabricated. For boat transportation logistics, Contractor will need to provide a list of additional equipment that they will bring to the islands for the installation.

For the installation work in the mainland’s Platte River District and Port Oneida Rural Historic District, Contractor shall provide all equipment and hardware necessary to install all items fabricated. Contractor shall provide and be responsible for all equipment and transportation needs. Contractor shall not use Government equipment.

Exceptions on the mainland:

-Ex 220 is located along the Empire Bluffs Trail. The park will provide a UTV to transport the wayside up the trail.

-Ex 221 and Ex 222 will be delivered to the park but not installed by Contractor.

The park will install them at a later date.

5. PACKAGING AND DELIVERY

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified below. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

5.1 Deliverables Shall Include the Following

5.1.1 Post-award Conference Call, uploaded to NPS file-sharing site

-Word document of notes -Excel spreadsheet of draft schedule.

5.1.2 Trip Report, uploaded to NPS file-sharing site

-Word document describing what was discussed at each site noting any proposed deviations from the contract, if any -All photos from site visit

- Excel spreadsheet of updated schedule

5.1.3 Wayside Exhibit package, uploaded to NPS file-sharing site

-PDF of layouts showing any changes to text and/or layouts.

-PDF of fabrication drawings for tactile elements -PDF of fabrication/shop drawings for bases -Word document of sample draft audio description for five (5) exhibits

5.1.4 Final Wayside Exhibit package, uploaded to NPS file-sharing site

-PDF of layouts showing any changes to text and/or layouts -PDF of models in development for tactile elements, consisting of screen shots and/or video of three-dimensional files of tactile elements from all angles -JPEG of each tactile element at 100% size from their source file -PDF of fabrication/shop drawings for bases -Word document of draft audio description for all exhibits

5.1.5 Production-Ready Files

-Two sets of full-size color prints of each wayside exhibit. One set mailed to the COR and one set mailed to the park.

-Two sets of Sample Materials. Each set shall contain one (1) base section, aluminum, painted NPS Dark Brown, one (1) HPL panel, and one (1) tactile element section in bronze finish. All samples shall be larger than 2” x 2” but not larger than 12” x 12”. One set mailed to the COR and one set mailed to the park. Samples shall be representative of final product to be delivered.

-Word document of revised audio description for all exhibits, emailed to

COR

- Excel spreadsheet of updated schedule, emailed to COR

5.1.6 Prototypes mailed to the park

-One complete Wayside Exhibit. Including base and HPL panel.

-One ½ scale model for each tactile element identified for prototype.

5.1.7 Fabricated wayside exhibit elements and five (5) 1/2 pints of touch up paint for the bases mailed to the park.

-Wayside elements shall be grouped, packaged, and labeled for each destination: North Manitou Island, South Manitou Island, Platte River District, Port Oneida, Warehouse.

Waysides destined for North Manitou:

-Ex 200A/B/C -Ex 202 -Ex 203 -Ex 204 -Ex 205 -Ex 206

Waysides destined for South Manitou Island:

-Ex 207A/B/C -Ex 209 -Ex 210 -Ex 211 -Ex 212 -Ex 213 -Ex 214

Waysides destined for Platte River District:

-Ex 215 -Ex 216 -Ex 217 -Ex 218 -Ex 219 -Ex 220

Waysides destined for Warehouse:

-Ex 221 -Ex 222

Waysides destined for Port Oneida:

-Ex 223 -Ex 224 -Ex 225 -Ex 226 -Ex 227 -Ex 228 -Ex 229 -Ex 230

5.1.8 Trip Report for Installation, uploaded to NPS file-sharing site -Word document identifying deviations to proposed locations, if any.

-Photos of all installed exhibits.

5.1.9 Close-out package, uploaded to NPS file-sharing site

-Final InDesign files with linked images and fonts.

-Final production PDFs for each layout -Final source files for three-dimensional tactile elements -PDF of maintenance manual -PDF of cutsheets of all off the shelf items indicating where each was purchased and purchase price -Component Inventory Schedule spreadsheet for FMSS of replacement cost for each unique panel size, base, and tactile element. The spreadsheet form will be provided after award.

-PDF of instructions for removing tactile elements.

-PDF of instructions for touching up the paint on installed bases.

-PDF of instructions for installing Ex 221 and Ex 222.

-Word document of final audio description.

-High-quality photography of all installed exhibits clearly showing each overall exhibit, with additional photos of each exhibit area and close-up photos that show the details of the exhibit and tactile elements.

5.2 Deliverables Shall Be Sent to the Following:

5.2.1 Items 5.1.1 through 5.1.5 (only one set of full-size prints), 5.1.8, and 5.1.9 shall be sent to:

COR

Harpers Ferry Center 67 Mather Place Harpers Ferry, WV 25425

5.2.2 Item 5.1.5 (only one set of full-size prints) shall be sent to:

Sleeping Bear Dunes National Lakeshore 9922 Front Street (M-72) Empire, MI 49630

5.2.3 Items 5.1.6 and 5.1.7 shall be sent to:

Sleeping Bear Dunes National Lakeshore The Dune Center 6748 Dune Highway Glen Arbor, MI 49636

6. PERIOD OF PERFORMANCE

All work, including review and approval, shall be competed on or before September 25, 2024.

Due to weather and lake conditions, the site visit shall occur by early October 2023 and installation on the islands shall occur May 2024.

7. REVIEW AND APPROVAL

Review and approval of the deliverables shall be completed within 21 calendar days. The COR shall notify the Contractor, in writing, of approval or rejection of the work.

8. PAYMENT SCHEDULE

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as shown below:

A. Completion and acceptance of Trip Report. $*** B. Completion and acceptance of Wayside Exhibit Package $*** C. Completion and acceptance of Final Wayside Exhibit Package $*** D. Completion and acceptance of Production Files $*** E. Completion and acceptance of Prototypes $*** F. Completion and acceptance of all Fabricated elements shipped to the park $*** G. Completion and acceptance of Installation and Trip Report for installation $*** H. Completion and acceptance of Closeout $***

***The contractor shall propose as part of their quote. Payment amounts shall be whole, unique amounts. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $______________

TRAVEL COSTS (FFP) $______________

PROJECT TOTAL: $______________

9. ATTACHMENTS

The following listed documents are attached and incorporated into this contract:

1. Attachment A, Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications, June 29, 2023, PDF, 154 pages

2. Attachment B, Programmatic Accessibility Guidelines, Version 2.4, October 2019, PDF, 92 pages

3. Attachment C, VIS and Wayside Hardware Specification Manual, Revision 4, September 9, 2022, PDF, 187 pages

4. Attachment D, Wayside Exhibit Package, June 6, 2023, PDF, 75 pages

5. Attachment E, SLBE Waysides Spreadsheet, June 6, 2023, Excel, 1 page

6. Attachment F, Cost Estimate Form, excel.

10. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

11. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (May 2016)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Invoice to be on company letterhead with stated contract number.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (End of Local Clause)

12. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

13. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

https://www.ipp.gov/ https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two business days of the date the equipment has been lost, stolen, or damaged.

14. CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is:

National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry

Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

15. DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEPT 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes

Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting

Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum.

The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk. (End of clause)

16. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

NOTICE TO CONTRACTORS

Contractor Performance Assessment Reporting System (December 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO).

Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

https://www.cpars.gov/ https://www.cpars.gov/

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

G. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

H. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized. (End of Local Clause)

17. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

18. CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisiton.gov.

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.204-13 System for Award Management Maintenance OCT 201 8 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment

NOV 2021

52.212-4 Contract Terms and Conditions – Commercial Items DEC 2022 52.217-8 Option to Extend Services NOV 1999 52.217-14 Right in Data – General MAY 2014 52.227-17 Rights in Data – Special Works DEC 2007 52.229-12 Tax on Certain Foreign Procurements – Notice and Representation JUN 2020 52.232-23 Assignment of Claims MAY 2014 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 http://www.acquisiton.gov/

CLAUSES INCORPORATED BY REFERENCE

52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023 52.237-1 Site Visit APR 1984 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 52.242-15 Stop-Work Order AUG 1989 52.245-1 Government Property SEP 2021 52.245-9 Use and Charges APR 2012

19. CLAUSES INCORPORATED BY FULL TEXT

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS

(FAR 52.212-5) (JUN 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5)52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_(8) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

_X (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

_X (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (11) [Reserved].

__ (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) (15 U.S.C. 657a).

__ (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (14) [Reserved] _X_ (15)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (16)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

X_ (17) 52.219-8, Utilization of Small Business Concerns (Oct 2022) (15 U.S.C. 637(d)(2) and (3)).

__ (18)

(i) 52.219-9, Small Business Subcontracting Plan (Oct 2022) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.209-9#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/52.219-3#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/52.219-4#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-8#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Sep 2021) of 52.219-9.

X (19) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

_X (20) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 637s).

__ (21) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (Oct 2022) (15 U.S.C. 657f).

_X_ (23)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (Mar 2023) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (24) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C. 637(m)).

__ (26) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

_X (27) 52.219-33, Nonmanufacturer Rule (Sep 2021) (15U.S.C. 637(a)(17)).

X (28) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

_X (29) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Dec 2022) (E.O.13126).

_X (30) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X (31)

(i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

_X (32)

(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020)…