Sol_140P2122R0036.pdf

THIS IS A NOTICE OF INTENT FOR REQUEST FOR PROPOSAL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 140P2122R0036 is issued as a Request for Proposal (RFP) constitutes the entire solicitation.

Offers and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2022-07, effective August 10, 2022.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) code is 512191, Teleproduction and Other Postproduction Services, and the related small business size standard is $34.5M. This requirement is a 100% total small business set-aside.

REQUIREMENT: The contractor shall provide all labor, supplies, materials, facilities, equipment, deliverables, documentation, and travel necessary to write and verify the accuracy of the script, create a tour route, place and test proximity beacons, upgrade AV systems to provide audio description and assistive listening services, in accordance with the specifications as detailed in this solicitation and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2122R0036. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions are due via email by 10:00 AM ED on September 1, 2022. Questions submitted using any other method will not be entertained. Questions received after this date and time will not be considered. All questions concerning this request for proposal should be referred to Dee Dee Bender, Contracting Officer via email at dee_dee_bender@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on September 12, 2022, to dee_dee_bender@nps.gov.

Proposal submissions must reference the solicitation number in the email subject line.

All offerors shall be registered in the System for Award Management (SAM) through the website SAM.gov to be considered eligible for award and shall be considered a small business for the size standard associated with the NAICS code.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

512191

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/12/2022 1000 ED

08/26/2022

3045356227Shelia Bender (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2122R0036

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 57 0040583145OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Wrangell-St. Elias National Park & Preserve

The contractor shall provide all labor, supplies, materials, facilities, equipment, deliverables, documentation, and travel necessary to write and verify the accuracy of the script, create a tour route, place and test proximity beacons, upgrade AV systems to provide audio description and assistive listening services, in accordance with the specifications as detailed in this solicitation and its attachments.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Shelia Bender

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 WRST_AD

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 09/12/2022 to 12/31/2023

00020 WRST_AD - TRAVEL

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 09/12/2022 to 12/31/2023

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

57 2 of

Request for Proposal 140P2122R0036

INTERIOR EXHIBIT AUDIO DESCRIPTION FOR A MOBILE APPLICATION

WRANGELL-ST. ELIAS NATIONAL PARK AND PRESERVE

I. BACKGROUND AND PURPOSE

Wrangell-St. Elias National Park & Preserve (WRST) is working with Harpers Ferry Center to develop the Wrangell-St. Elias National Park & Preserve Mobile Application (App) to provide interpretive, logistical, and accessibility functions on a mobile platform. Wrangell-St. Elias NP&P is America’s largest national park at 13.2 million acres. Due to the size of the park, the remoteness of sites, and the complexity of things to see and do in the park, orientation information and site navigation is extremely important to provide visitors with an enjoyable and accessible experience. For visitors who are blind or have low vision, providing access to information and interpretation is an ongoing challenge. The integration of Audio Description into the National Park Service (NPS) Mobile App for offers a solution to these challenges.

The purpose of this contract is to write audio description scripts for interior exhibits at the Copper Center Visitor Center Complex, Slana Ranger Station, and Chitina Ranger Station, transfer the script information to the Audio Description Tour (ADT) Interior Exhibit Module (IEM) application spreadsheets utilizing the National Park Service (NPS) software framework, and provide and install the completed ADT-IEM App on delivery devices for use by visitors who are blind or have low vision. This contract shall also include equipment, programming, and installation of delivery devices for existing ADT scripts at three locations within the Kennecott Mines National Historic Landmark.

II. SCOPE AND OBJECTIVES

The offeror shall equip and install a complete and working Audio Description Tour Interior Exhibit Module (ADT-IEM) App for Wrangell-St. Elias National Park and Preserve.

The offeror shall provide all labor, supplies, materials, facilities, equipment, deliverables, documentation, and travel necessary to write and verify the accuracy of the script, create a tour route, place and test proximity beacons, upgrade AV systems in the Copper Center theater to provide audio description and assistive listening services. The contractor shall test and verify for acceptance all functions of the compiled and completed ADT-IEM App, and Wi-Fi streaming using the equipment manufacturers application.

For the purpose of this contract, the terms ADT app and IEM are interchangeable. Sites included in this requirement are listed in Attachment A, WRST AD Site List.xlsx.

This project includes three phases of work for a successful completion of the project as follows:

• Phase 1 is the creation and acceptance of the ADT script;

• Phase 2 is separating and transferring the script to three spreadsheets; and

• Phase 3 is installation of equipment, testing and verification of the app and required hardware.

The three spreadsheets for Phase 2 include Exhibits, Rooms, and Details. Attachment I, the Exhibit spreadsheet contains the physical location of the exhibits. Attachment J, the Rooms spreadsheet contains content group titles and overviews. Attachment K, the Details spreadsheet contains panel overviews, titles, and text.

Audio Description Tours for people who are blind or have low vision are arranged and grouped by proximity to better enable the user to self-guide through the space and to avoid long run-on descriptions. In large spaces, each grouped area is sorted in the ADT App via Bluetooth Low- Energy (BLE) iBeacons. Bluetooth Low-Energy iBeacons shall be incorporated in the Kennecott Mines exhibit spaces but shall not be utilized at Copper Center, Slana, or Chitina.

At Kennecott, prior to finalizing sort locations, the contractor shall perform signal testing to ensure there is no interference from outside sources and to ensure iBeacon fidelity to the designated description group. Due to the unavailability of stable public Wi-Fi in most parks, the contractor shall initialize and configure equipment at the contractor’s facility.

Floorplan drawings for Kennecott spaces, including planned iBeacon locations, are provided as Attachment E_Kennecott floor plans with beacons.pdf. Final scripts and completed IEM spreadsheets for the Kennecott sites shall be provided at the post-award call.

Wi-Fi audio streaming in the theater at the Copper Center Visitor Complex is accomplished by routing AD and program audio from the existing theater audio distribution system to the contractor-provided and installed Wi-Fi server and router. The theater requires a 4-Channel server.

The offeror shall meet the following specific requirements:

A. The contractor shall write and submit to the COR for acceptance, an Audio Description Tour script of the exhibits to ensure the script is accurate and complete. Multiple submittals may be required. The script shall be machine read utilizing the contractor provided and configured delivery devices.

The ADT script shall:

1. Include a Table of Contents (ToC) that includes the exhibit title of each segment and individual sections congruent with Scenes and Content Groups.

2. Include an overview description of each Scene and Content Group that, in general terms, describes the layout and content.

3. Provide basic navigational assistance within the exhibit space and the VC at large, such as the location of the restrooms and gift shop.

4. Provide a logical order and flow of information by first conveying the critical “big picture” visual elements of the site, and then providing the most relevant detail.

5. Transcribe all text appearing on exhibit panels and signs.

6. Describe the relevant features of each site in a way to enable visitors who are blind or have low vision to make connections to park resources through the same messages delivered to sighted visitors.

7. Be straightforward in its creative and technical approach.

8. Include vivid, succinct descriptions of exhibit panels, objects, maps, dioramas, tactile elements, interactive devices, computer interactive programs, exhibit audiovisual programs, and other elements as necessary.

9. Use plain language appropriate for a general audience (not greater than an eighth-grade level); use active, objective, and descriptive vocabulary to accurately convey the meaning and experience of the site; and avoid flowery language, scientific terminology, and jargon.

10. Describe and identify the artifacts, models, and other objects on display in cases that cannot be touched by visitors.

11. Sections and subsections in the script belonging to different spreadsheets shall be readily identifiable using bold, color coding, etc. or any other consistent method to enable ease of transfer from the script to the spreadsheets.

12. Include instruction to access live streaming of audio.

B. Following acceptance of the final approved scripts, the contractor shall transfer the scripts to spreadsheets that are then uploaded by the government to protected servers. Transfer of the script to the IEM spreadsheets is crucial to the success of the project.

Data formatting shall meet the following criteria:

1. Every description shall begin with the word count of the description and end with "End of Description".

2. Every hard return translates into a different section when viewed on the App. This feature is especially useful to create the feel of drilldowns and to sectionalize long descriptions.

The accompanying overview shall state there are multiple sections, the number of sections, and instruction that it may be necessary to page down to hear other sections.

Each section shall end with "End of Section", the last section shall end with "End of Description".

3. Special characters do not transfer to the spreadsheets and shall not be used. Specifically, em dash (elongated hyphens) translates as question marks on the spreadsheets.

4. Words that include accent or diacritical marks shall be replaced by alternate spellings.

C. The spreadsheet shall be saved as .csv UTF8. Files names shall begin with IEM, files shall not include the attachment letter.

The contractor shall populate the spreadsheets as follows:

1. Attachment I - IEM v2 - Exhibits.csv is the spreadsheet that is used to describe the separate physical locations within the IEM App. The contractor shall populate this spreadsheet based on locations identified during creation of the script as follows:

Spreadsheet IEM v2 - Exhibits:

Fields for this spreadsheet are ID, TITLE, SUMMARY, and DESCRIPTION as follows:

A. ID field is numbered 0 through the number of Visitor Centers or physical locations with 1 used as the General Description of how to use the app.

B. TITLE field is the name of the tour.

C. SUMMARY field is a purpose statement.

D. DESCRIPTION field is body text of the tour description.

2. Attachment J - IEM v2 - Rooms.csv is the spreadsheet that identifies and describes the separate content groups or sections associated with the locations named in the Exhibits spreadsheet. The contractor shall populate this spreadsheet based on groupings identified in the accepted script as follows:

Spreadsheet IEM v2 - Rooms:

Fields for this spreadsheet are ID, EXHIBIT ID, SITE ID, BEACON MINOR, BEACON

MAJOR, ACCURACY THRESHOLD, 3FEET ZONE ACCURACY THRESHOLD, 10

FEET ACCURACY THRESHOLD, NOT BEACON ID, NEAR BEACON ID, AND

OVERVIEW.

1. ID field is numbered starting with 1 through the total number of TITLEs. The ID is what the program uses to sort the information on screen. It is recommended that numbers are skipped throughout to enable additions to content were it ever needed.

2. TITLE field are the Main titles taken directly from the script.

3. EXHIBIT ID field is the corresponding ID number from the Exhibits spreadsheet.

4. BEACON MAJOR field is numbered sequentially starting with 1.

5. BEACON MINOR field is not accessed in the current app. A number “1” is to be placed in all cells.

6. UUID field is a 28 alpha numeric code used by the content management system.

It does not change. Always set field as “12345678-aaaa-bbbb-cccc- 123456789012".

7. ACCURACY THRESHOLD, 3FEET ZONE ACCURACY THRESHOLD, and 10 FEET ACCURACY THRESHOLD fields are designed to increase the accuracy of the activation zone of the individual iBeacons. Recommended starting point for all iBeacons are 0.6, 0.9, and 2.5 respectively.

8. NOT BEACON ID and NEAR BEACON ID fields are not used and are left blank.

9. OVERVIEW field is the description associated with the TITLE field. Content in this field is duplicated in the Details spreadsheet and is the first description for each main title.

3. Attachment K - IEM v2 - Details.csv is the spreadsheet that identifies and describes the panel content of the groups or sections named in the Rooms spreadsheet. The contractor shall populate this spreadsheet from the accepted script as follows:

Spreadsheet IEM v2 - Details:

Fields for this spreadsheet are ROOM ID, TITLE, and DESCRIPTION

1. ROOM ID field value is the corresponding ID number from the ROOMS spreadsheet.

2. TITLE field is the subheading title from the script.

3. DESCRIPTION field is the description associated with the TITLE field.

When the spreadsheets are populated, the contractor shall perform the following tasks:

1. Create a folder and name it “Indoor Exhibition”.

2. Move the three files (IEM v2 - Exhibits.csv, IEM v2 - Rooms.csv, IEM v2 - Details.csv) to the folder,

3. Zip the folder and final script, and name the new file with the park acronym, an underscore, and IEM v2 (ex. PARK_IEM v2.zip).

4. Email file to the COR.

When the file has been uploaded to the server and it is ready for the contractor to download and test, the COR will send a verification email to the contractor.

D. The contractor shall provide and install Wi-Fi servers and routers the theater at Copper

Center. The contractor shall:

1. Provide, install, configure, and test streaming audio equipment consisting of a Wi-Fi server, router, and associated cabling and audio distribution devices. Due to the unavailability of stable public Wi-Fi in most parks, the contractor shall initialize and configure equipment that requires an internet connection at the contractor’s facility.

2. Name Wi-Fi channels so visitors can intuitively recognize the program offered.

3. Include the equipment manufactures app on the shortcut section of the delivery device.

E. The contractor shall provide, assemble, configure, test, and verify the following equipment in the quantities identified for each of the four (4) sites, unless otherwise noted:

1. Portable handheld device with Wi-Fi, Bluetooth, vibrate capability, and 6.1” screen size minimum (Quantity 2 each x 4 sites)

2. Ruggedized case for media player. (Quantity 2 each x 4 sites)

3. Hardened screen protector for device (Quantity 2 each x 4 sites)

4. Lanyard, 5/8", breakaway, cell phone loop / keyring, black (Quantity 2 each x 4 sites)

5. Manufacturer’s charger and cable (Quantity 2 each x 4 sites)

6. Lightning to 3.5 mm Headphone Jack Adapter (Quantity 2 each x 4 sites)

7. Induction neck loop. (Quantity 1 – Copper Center Only)

8. Headphones, lightweight. (Quantity 5 each x 4 sites)

9. Earbuds, disposable (Quantity 20 each x 4 sites)

10. Location triggers, iBeacon. (Quantity 20 – Kennecott Only)

11. 4-channel Wi-Fi server, router, and associated cables and equipment (Quantity 1 – Copper Center Only)

The contractor shall provide a storage case at each location that holds all equipment safely from physical and environmental damage. The case shall include an airtight seal and individual cutouts for the various equipment types.

F. During initial fielding of the ADT-IEM, the contractor shall use Apple products as they are the only compatible delivery devices due to the application's internal programming. The contractor shall:

1. Delete all unnecessary apps from the delivery devices and move and group all others off the main page.

2. Place the NPS Audio Description Tours app on the shortcut bar.

3. Place the Wi-Fi manufacturer’s app on the shortcut bar.

G. The contractor shall provide an electronic copy in Word and accessible .pdf formats and four hard copy sets of Operations Manuals in permanent 3-ring binders (no binder shall be larger than 2” thick) sectioned by tabs and labeled by section, and an electronic version on electronic drives. The operations manual’s purpose is to provide operation and simple troubleshooting of the audiovisual systems specified in the task order. This manual shall be reviewed and accepted by the COR prior to shipping the final submittal. The user manual shall include detailed drawings and photos and basic descriptions and purpose of system components showing control functions, control settings, and user connections. The manual layout as a minimum shall include:

1. Cover / Title

2. Table of Contents

3. Contact data consisting of a page listing names, addresses, phone and fax numbers, and any other relevant contact information, for both the contractor and the COR.

4. System Operation

a. System Procedures (e.g.: startup/shutdown procedures); provide typical procedures to activate each system function

b. Show Start operation

c. Device Settings and Adjustments

5. Troubleshooting Guide

6. Systems Overview description(s)

7. Equipment list, for each line item, show the quantity provided, the manufacturer's name, the full model number, a brief functional description, and serial numbers.

8. Consumables list (e.g.: headset, earpiece cushions, batteries, etc.) required to keep the system operating over time, along with sources of supply (if not readily available).

9. A recommended maintenance schedule followed by preventive maintenance and user-maintenance procedures, along with details on how to obtain service; include copies of sections from the applicable manufacturer's product manuals maintenance sections (or reference the page(s) if they cannot be extracted from the rest of the manual), along with any other maintenance procedures recommended by the contractor; clearly highlight any maintenance procedures required by the manufacturer to keep the manufacturer's warranty in force; include a troubleshooting guide detailing the more common malfunctions;

10. Operating instructions for custom-fabricated or configured equipment.

11. A manufacturer's warranty certificate for each unique piece of equipment; if warranties are required to be registered, supply a warranty registration form for each piece of equipment to be registered; failure to provide warranty registration materials, at a minimum, binds the contractor to the same terms and conditions as the manufacturer would have had to meet had the warranty been registered; this in no way reduces any other warranty obligations of the contractor under the contract.

12. Floorplan of exhibit space showing beacon locations, Wi-Fi server and router and streaming audio locations if used.

13. A reference table that includes iBeacon location numbers, serial numbers, and settings.

14. A reference table that includes Wi-Fi IP numbers, channel numbers, and settings.

15. Programming source files, compiled files, and documentation. Provided on the electronic drives.

16. Photographs of installed system to include wide shots and close-ups of all equipment.

The photographs shall be of a quantity and quality to document the installation and allow a service technician to remotely talk a park employee through initial troubleshooting. The contractor shall ensure all photos are relevant and good quality to document the system.

Provide on the electronic drives.

17. The final approved audio description script as Microsoft Word and as an accessible pdf.

III. PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting in August 2022 and ending December 31, 2023.

IV. REVIEW AND APPROVAL

The COR shall notify the contractor, in writing, of approval or rejection of each deliverable within 15 calendar days. Any additions or corrections shall be completed and returned to the government within 15 calendar days.

In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-for-day extension in the final completion.

V. DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped Free On Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

The contractor shall furnish the following deliverables:

A. Deliverables to COR shall include:

1. Post-award call report

2. Post-award site visit report, site photos, and schedule

3. Audio description scripts, including drafts as required and final approved.

4. Populated IEM Spreadsheets for acceptance and upload.

5. Equipment specification sheets for acceptance.

6. Closeout package which includes all project resources, photographs of installation, operations manuals, and equipment manuals shall be sent to the following:

National Park Service Harpers Ferry Center Attn: COR 67 Mather Place Harpers Ferry, West Virginia 25425

B. Delivery and Installation:

Wrangell-St. Elias National Park & Preserve:

1. Copper Center Visitor Center Complex (Mile 106.9 Richardson Hwy)

2. Slana Ranger Station (beginning of Nabesna Road)

3. Chitina Ranger Station (beginning of McCarthy Road)

4. Kennecott Visitor Center (5 miles beyond the Kennicott River footbridge at the end of McCarthy Road)

VI. GOVERNMENT-FURNISHED PROPERTY

The contractor shall be responsible for security and protection of government-furnished property or materials provided in connection with this contract (See FAR 52.245-2). Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

VII. CONTRACTING OFFICER AUTHORITY

The Contracting Officer is responsible for administration of this contract. The Contracting Officer may appoint a Contracting Officer’s Representative (COR), in accordance with Section XIX, Contracting Officer’s Representative, to perform specifically delegated functions. The Contracting Officer is the only individual who has the authority on behalf of the Government to take the following actions under this contract. This list is not all-inclusive.

A. Assign additional work within the general scope.

B. Issue a change to the contract in accordance with the appropriate FAR clause.

C. Change the cost or price of the contract, keeping in mind that –

1. The contract shall be firm-fixed price.

2. Changes to meet design or performance requirements shall be at no additional cost to the ordering office, unless agreed to in advance by the ordering office; and

3. Changes in contractor cost due to ordering office changes to the requirements will be negotiated by the ordering office.

D. Change any of the terms, conditions, specifications, or services required by the contact.

E. Accept non-conforming work under the contract; and

F. Waive any requirement of the contract. The NPS anticipates awarding a firm-fixed price contract.

VIII. PAYMENT SCHEDULE

Upon completion and acceptance of all work, the contractor shall be paid a firm-fixed price of $______ in accordance with the following schedule:

A. Upon Completion and acceptance of the post-award site visit report, site photos, and schedule.

B. Upon Completion and acceptance of the Draft ADT scripts $___________

C. Upon Completion and acceptance of the Final Scripts, populated spreadsheets, and floorplan drawings that show beacon locations.

D. Upon Completion, inspection, and acceptance of the complete and working audio description tour system at the park.

E. Upon Completion and acceptance of the As-Built drawings, closeout documentation, all programming files, and any project-specific software and/or encoding/security devices required to modify, read, or compile control programming and/or device configuration.

*** The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment. All pricing shall be rounded to the nearest dollar.

TOTAL FIXED PRICE: $____________

TRAVEL COSTS: $____________

PROJECT TOTAL: $____________

IX. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

The following listed documents are attached and incorporated into this contract:

1. Attachment A - WRST_AD site list.xlsx (1 pg)

2. Attachment B - WRST map.pdf (1 pg)

3. Attachment C - KeltaeniParkGuide2022.pdf (12 pgs)

4. Attachment D - Kennecott Mill Town Map.pdf (1 pg)

5. Attachment E - Kennecott floor plans with beacons.pdf (2 pgs)

6. Attachment F - Kennecott Mines exhibit plans as built.pdf (47 pgs)

7. Attachment G - Copper Center Exhibit Plan.pdf (15 pgs)

8. Attachment H - Slana and Chitinia.docx (5 pgs)

9. Attachment I - IEM.v2-Exhibits.csv (1 pg)

10. Attachment J - IEM.v2-Rooms.csv (1 pg)

11. Attachment K - IEM.v2-Details.csv (1 pg)

12. Attachment L - NPS2021StyleGuide.pdf (35 pgs)

13. Attachment M - NPSProgrammaticAccessibility.docx (38 pgs)

14. Attachment N - Pricing Sheet.xlsx (1 pg)

15. Attachment O - Past Performance Questionnaire.pdf (4 pgs)

X. TRAVEL

The contractor shall be responsible for all travel necessary to perform the work as outlined in the scope of work.

A. Travel to Site

1. The contractor shall coordinate all travel with the COR.

2. The contractor’s workdays while on travel shall be eight-hour days.

3. The contractor shall bring all equipment they require while on travel and at the job site.

4. The contractor shall provide their own transportation while on travel.

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a Contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

XI. MEETINGS AND SITE VISITS

A. Post-Award Conference Call

The Contractor shall participate in a post-award conference call with the CO, COR, HFC AV Equipment Tech, and WRST park rep. Time and date shall be determined between the COR and contractor after award.

The post-award conference call shall include:

a. Orientation to key team members,

b. Review of the Scope of Work and all requirements for the contract

Within five business days after the post-award call, the contractor shall submit detailed call notes to the COR via email.

B. Post-Award Site Meeting

The contractor shall attend a three-day post-Award site visit at the park with the COR. This visit shall only include the Copper Center, Slana, and Chitina sites. The Post-Award meeting shall be attended by the Project Manager and Audio Describer. Schedules and dates shall be determined by the COR, park, and contractor after award. Anticipated for September/October 2022.

The on-site post-award meeting shall include:

1. Orientation to key park staff, and specific resources to be addressed in the project,

2. Visits to Copper Center, Slana, and Chitina sites with team members

3. Contractor shall take photos, measurements, notes, as needed for preparing audio description

Within 14 business days after the site visit, the contractor shall submit a trip report electronically to the COR. The report shall include:

1. Results and principal agreements reached during the site visit (including participating people and locations)

2. Concerns about project performance and suggested remedies

3. Digital photographs of each site (submitted via Sharepoint)

4. Anticipated project schedule and milestones

C. Delivery and Installation

After completion of all approved final audio description scripts and equipment programming and testing, the Contractor shall perform on-site installation and verification of the completed App at all four site locations.

Within 14 business days after delivery and installation, the contractor shall submit a detailed trip report electronically to the COR. The report shall include:

1. Results and accomplishments reached during the site visit (including participating people and locations)

2. Concerns about system performance and suggested remedies

3. Digital photographs of installation at each site (submitted via Sharepoint)

XII. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to attend a briefing on security policies if required by local policy before work begins.

XIII. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition.

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

XIV. TECHNICAL DATA CONFIDENTIALITY

The quote submitted in response to this Request for Quote may contain technical data that the offeror or his subcontractor (s) does not want used or disclosed for any purpose other than for evaluation of the quote. The use and disclosure of any such technical data may be restricted, provided that the offeror marks the cover sheet of the quote with the following legend:

“Technical data contained in pages _______ of this quote shall not be used or disclosed, except for evaluation purposes.”

If a contract is awarded as a result of or in connection with the submission of this quote, the government shall have the right to use or disclose this technical data to the extent provided in the contract. This restriction does not limit the government’s right to use or disclose technical data obtained from another source without restrictions. The government assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for any purpose and may consider that the quote was not submitted in confidence and therefore releasable under the Freedom of Information Act (5 USC 552).

XV. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (May 2016) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior https://www.ipp.gov/ to the contract award date, but no more than 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

XVI. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

XVII. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer.

Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

XVIII. CONTRACT ADMINISTRATION

To promote timely and effective contract administration, correspondence delivered to the Government under this contract shall reference the contract number, title, and subject matter, and shall be subject to the following procedures:

A. Technical correspondence. Technical correspondence shall be addressed to the COR for this contract, and a copy of any such correspondence shall be sent to the Contracting Officer. As used herein, technical correspondence does not include correspondence where patent or rights in data issues are involved, nor technical correspondence which proposes or involves waivers, deviations, or modifications to the requirements, terms or conditions of this contract.

B. Other Correspondence. If no Government Contract Administration Office is designated on

Standard Form 1449, all correspondence (other than technical correspondence and correspondence regarding patent or rights in data) including correspondence regarding waivers, deviations, or modifications to requirements, terms or conditions of this contract, shall be addressed to the Contracting Officer. Copies of all such correspondence shall be provided to the COR.

C. Contact Information. All correspondence related to the administration of the contract shall be sent to:

National Park Service, Harpers Ferry Center Attn: NPS Contracting Officer (or Contracting Officer’s Representative) 67 Mather Place Harpers Ferry, WV 25425 CO Email: dee_dee_bender@nps.gov

COR Email: TBD at Time of Award

XIX. CONTRACTING OFFICER’S REPRESENTATIVE

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (Sep 2011)

A. The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

B. The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

C. The COR is not authorized to perform, formally or informally, any of the following actions:

1. Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

2. Waive or agree to modification of the delivery schedule;

3. Make any final decision on any contract matter subject to the Disputes Clause;

4. Terminate, for any reason, the Contractor's right to proceed;

5. Obligate in any way, the payment of money by the Government.

D. The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers having been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers exceeding the COR's appointment, within THREE (3) days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

E. The Contracting Officer shall respond in writing within thirty (30) days to any notice made under paragraph (d) of this clause. A failure to the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

F. The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

G. Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

XX. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

NOTICE TO CONTRACTORS

Contractor Performance Assessment Reporting System (December 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

https://www.cpars.gov/ https://www.cpars.gov/

b. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and…