Sol_140L5721Q0048.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LUA

SALT LAKE CITY UT 84101

440 WEST 200 SOUTH, SUITE 500

BLM UT-STATE OFC ADM SVCS BR(UT952)

0004276650 CODE 16. ADMINISTERED BYCODE

X

X

X

562991

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORLUA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/31/2021 1500 MD

08/11/2021

(435)781-4445Tori Blunt Mayes (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L5721Q0048

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 16 0040544139OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

WEST VALLEY CITY UT 84119

2370 S Decker Lake Blvd

BLM-UT SALT LAKE FIELD OFFICE*

15. DELIVER TO

SALT LAKE CITY UT 84101

440 WEST 200 SOUTH, SUITE 500

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$8.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

BLM UT-STATE OFC ADM SVCS BR(UT952)

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

SLFO Vault Toilet Pumping - Tooele & Utah Counties Delivery: 09/30/2022 Period of Performance: 10/01/2021 to 09/30/2022

00010 Base Year - SLFO Vault Toilet Pumping - Tooele & Utah Counties in accordance to attached documents.

Product/Service Code: S222 Product/Service Description: HOUSEKEEPING- WASTE

TREATMENT/STORAGE

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Tori Blunt Mayes

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

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30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00020 Option Year 1 - SLFO Vault Toilet Pumping -

Tooele & Utah Counties in accordance to attached documents.

(Option Line Item)

08/30/2022

Product/Service Code: S222

Product/Service Description: HOUSEKEEPING- WASTE

TREATMENT/STORAGE

Period of Performance: 10/01/2022 to 09/30/2023

00030 Option Year 2 - SLFO Vault Toilet Pumping -

Tooele & Utah Counties in accordance to attached documents.

(Option Line Item)

08/30/2023

Product/Service Code: S222

Product/Service Description: HOUSEKEEPING- WASTE

TREATMENT/STORAGE

Period of Performance: 10/01/2023 to 09/30/2024

00040 Option Year 3 - SLFO Vault Toilet Pumping -

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

16 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 16

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140L5721Q0048

Tooele & Utah Counties in accordance to attached documents.

(Option Line Item)

08/30/2024

Product/Service Code: S222

Product/Service Description: HOUSEKEEPING- WASTE

TREATMENT/STORAGE

Period of Performance: 10/01/2024 to 09/30/2025

00050 Option Year 4 - SLFO Vault Toilet Pumping -

Tooele & Utah Counties in accordance to attached documents.

(Option Line Item)

08/30/2025

Product/Service Code: S222

Product/Service Description: HOUSEKEEPING- WASTE

TREATMENT/STORAGE

Period of Performance: 10/01/2025 to 09/30/2026

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

U.S. DEPARTMENT OF INTERIOR

BUREAU OF LAND MANAGEMENT

UTAH STATE OFFICE

440 W 200 S, SUITE 500

SALT LAKE CITY, UT 84101

SOLICITATION NO: 140L5721Q0048

OFFERS ARE SOLICITED FOR: SLFO VAULT TOILET PUMPING - TOOELE & UTAH

IMPORTANT – NOTICE TO OFFEROR:

At a minimum, offeror shall submit the following documents back with their response to this solicitation:

• SF-1449 - solicitation/contract/order for commercial items (complete, date and sign)

• Volume 1 - Technical response as identified in evaluation factors for award

• Volume 2 - Price Quote as identified in evaluation factors for award

• Highlighted Clause responses in Attachment – Commercial Clauses-Services pages 14 & 15

Questions can be emailed to tbluntmayes@blm.gov. Ensure the solicitation number is in the subject line of your email.

Ensure the solicitation number is in the subject of your email and retain a copy of solicitation for your records. Return to: tbluntmayes@blm.gov by August 31, 2021

5:00 pm MT.

An award will be made from this solicitation when the evaluation of offers has been completed which is anticipated to occur shortly after the closing date of the solicitation. In order to be considered for any award, it is required that contractors be registered, active and valid in the system for award management (SAM.gov) database at the time that award will be made. Reference far 52.204-7 system for award management. It is recommended that if you are a contractor that will be responding to this solicitation and not currently registered, active and valid in the SAM database, that you immediately begin the process.

Contractors must also meet the small business size standard of the NAICS’s code that this solicitation is issued under 562991, $8.0M.

All solicitations shall be issued through beta.sam.gov (beta.SAM.gov).

It is the quoter’s responsibility to watch for any and all amendments to the solicitation, which shall be issued electronically through the beta.SAM.gov website.

mailto:tbluntmayes@blm.gov mailto:tbluntmayes@blm.gov http://www.beta.sam.gov/

STATEMENT OF WORK: TOILET VAULT PUMPING

SERVICES FOR RECREATION SITES IN BLM SALT LAKE

FIELD OFFICE – TOOELE, UTAH COUNTIES

Part A - General Information

I. Introduction

The Bureau of Land Management (BLM)-Utah, Salt Lake Field Office (SLFO) administers four

(4) developed recreation sites with a total of 25 vaults (in 15 restroom facilities) on public lands in northern Utah in Tooele and Utah County:

a. Clover Spring Campground

b. Simpson Springs Campground

c. Knolls Off-Highway Vehicle (OHV) Special Recreation Management Area (SRMA)

d. Fivemile Pass OHV Area

The SLFO is responsible for pumping the toilet vaults in the restroom facilities at these recreation sites. Table 1 lists the restroom facilities in, and the location coordinates of, each recreation site. Recreation site location and site maps are provided in Part E.II.

Table 1. Recreation Sites and Restroom Facilities Requiring Vault Pumping Services

Recreation Site County Restroom

Facilities

Google Earth Coordinates

(Latitude/Longitude)

Clover Spring

Campground Tooele

2 buildings:

2 vaults

40°20'48.74"N

112°33'2.33"W

Simpson Springs

Campground & Pony

Express Interpretive Site

Tooele 4 buildings:

5 vaults

40° 2'18.98"N

112°47'17.59"W

Fivemile Pass OHV

Area Tooele- Utah

6 buildings:

12 vaults

40°14'11.55"N

112° 9'45.88"W

4 Knolls OHV SRMA Tooele 3 buildings:

6 vaults

40°43'11.14"N

113°17'6.54"W

Total Restroom Facilities 15 buildings:

25 vaults

II. Scope of Work

The scope of the contract is to provide all labor, equipment, transportation, supplies, materials, and tools to pump 25 toilet vaults in 15 restroom facilities (single and double-vault buildings) at four (4) recreation sites for one or two service visits (see attached bid schedule) over a 12-month period, beginning when the contract is awarded (See Part C.I.). Contract includes 4 option years.

A Notice of Intent to exercise option years will be sent to contractor 30 days prior to current contract expiration date.

Each restroom facility consists of one or two below-ground vault(s) in which sewage is contained. BLM acknowledges that physical and biological elements (e.g., spiders, insects, rodents, reptiles, birds, bacteria, and viruses) may be present at these sites; the Contractor must ensure the safety of their employees and provide adequate personal protective equipment that meets industry standards for protection against these elements. In addition, the Contractor will provide certification they are qualified and licensed to provide the required pumping services.

Any changes to the scope of work will need to be approved by the Contracting Officer (CO).

Most toilet vaults will need to be pumped once annually. Depending on the amount of use, some toilet vaults may need to be pumped twice in one year, and some may not need to be pumped at all. BLM will determine pumping schedule on an as-needed basis and will contact the Contractor when service is needed. On average, 22-23 vaults will need to be pumped each year. This contract does not bind BLM to pump all 23 toilet vaults during any one 12-month service year.

The Contractor will submit a brief work plan that demonstrates how the Contractor will provide all labor, supervision, tools, equipment, supplies, and transportation necessary to provide toilet vault pumping services, including: charging with water, pumping out sewage, removing trash, cleaning up any spills, adding sewage treatment, recharging empty vault with water, disposing of sewage and sewage-contaminated trash, and any other related work in compliance with the terms, conditions, specifications, and provisions of this contract (Part B.III.). The Contractor will provide Safety Data Sheets (SDS) for all chemical products used, including cleaning materials and sewage treatment product. If products change, the Contractor will supply new SDS sheets to the Contracting Officer’s Representative (COR) or Project Inspector (PI).

Part B – Work Requirements

I. Contractor Furnished Materials and Property

a. Pumping Equipment and Supplies

Contractor will furnish all needed materials, supplies, tools, and equipment sufficient and appropriate to perform the required vault pumping services. This includes and is not limited to:

sewage pump truck, water truck, suction hoses, shovels, wrenches, heavy-weight/industrial strength garbage bags, flashlights, brooms, mops, pails, disinfectant, sewage treatment product, and any other needed tools and equipment. All equipment will be in conformance with federal, state, and local regulations. All cleaning materials must be of a type that will not have an immediate or extended detrimental effect on any of the surfaces being cleaned, with use of

“green” or “bio-based” products to the maximum extent possible. In addition, cleaning and other products must comply with the EPA’s Comprehensive Procurement Guidelines and USDA’s

BioPreferred Designated Products.

The Contractor also must provide necessary equipment and supplies to ensure the safety of their workers. This includes, but is not limited to, personal protective equipment that conforms to industry standards and any recommended vaccinations.

b. Motor Vehicles

Contractor is responsible for supplying vehicles suitable for pumping and transporting sewage, delivering water, and transporting staff, equipment, and supplies to perform the required services at each of the four recreation sites.

Access roads to restroom facilities are graded, graveled and/or well-used dirt roads. Four-wheel drive vehicles are recommended during periods of inclement weather due to potentially adverse road conditions.

II. Government Furnished Materials and Property

The BLM SLFO will provide maps of each recreation site with the locations of the restroom facilities. Each restroom facility has one or two toilet vault cleanout hatches located at the back of and on the outside of the restroom building with a cover that is padlocked or bolted in place for visitor safety. For those hatch covers with padlocks, the BLM will furnish keys to the padlocks on the vault cleanout hatch covers. All other hatch covers will require the use of a wrench. Restroom facility doors are kept unlocked, except when locked by BLM for safety concerns; BLM will notify the Contractor if restroom doors are locked for any reason.

Pumping services will be performed from the vault cleanout hatches and on the outside and at the back of the restroom building. The Contractor is responsible for unlocking/unbolting the cover to gain access to the cleanout hatch and replacing the cover and securing it in place with the bolt or padlock immediately after servicing is complete. At no time shall the Contractor leave an uncovered cleanout hatch unattended. Cleanout hatch covers are to be secured for public safety.

In some instances, with COR or PI approval, pumping services may be performed through the toilet riser on the inside of the restroom building. Pre- and post-charging with water may be performed through the toilet riser on the inside of the restroom building, without the need for

COR or PI approval.

Clean water for the pre- and post-charging tasks is available only at one of the four recreation sites from approximately April through November and may be used for this purpose. Clean water is available at Simpson Springs Campground and also may be available at the BLM Vernon Fire

Station, with prior approval from the COR or PI. For recreation sites where water is not available on-site or at sites where the water is not turned on, the Contractor will bring water to the recreation site to accomplish the task.

III. Contractor Tasks and General Deliverables

a. Pre-Work Coordination Meeting

Pre-work coordination meeting will be held within 15 days of the contract award and the start of option years. BLM and the key Contractor staff (Project Manager, at a minimum, and core staff, as appropriate) will attend one pre-work coordination meeting to review required work, invoicing, and other provisions of the contract. The pre-work coordination meeting will be via

Microsoft Teams (or another teleconferencing format) or held at the Salt Lake Field Office in

West Valley City, Utah and is anticipated to last 2 hours.

The BLM will notify the Contractor in advance of the pre-work coordination meeting date, time, and place; provide an agenda; and provide meeting notes afterwards. The Contractor will submit

SDS sheets at the meeting for all chemical products to be used during toilet vault pumping services.

Deliverable Due Date

Pre-Work Coordination Meeting Attendance Within 15 business days after the contract is awarded and the start of option years

b. Annual Work Plan

Within 10 business days after the contract is awarded, the Contractor will submit a brief work plan that demonstrates how the Contractor will provide all labor, supervision, tools, equipment, supplies, and transportation necessary to provide toilet vault pumping services, including:

charging with water, pumping out sewage, removing trash, cleaning up any spills, adding sewage treatment product, recharging empty vault with water, disposing of sewage and sewage-contaminated trash, and related work in compliance with the terms, conditions, specifications, and provisions of this contract (Part B.III.c-d.). The Contractor will provide pumping services only when requested by the COR or PI.

1) Notification: The COR or PI will notify the Contractor of the recreation site location(s) and the vaults requiring pumping services. This initial notification will be by phone, email, or text.

a. Within 48 hours of this initial notification, the Contractor will schedule and respond to the COR or PI with the date and time of the requested pumping service by phone, text, or email.

2) Scheduling: The Contractor will schedule the requested pumping service within 14 days of the notification for service.

a. Response time for emergency pumping services will be by mutual agreement between the BLM and the Contractor.

b. Any changes to already scheduled pumping service dates will be submitted by text or email for approval to the COR or PI.

3) Days of work: All vault pumping services, unless otherwise authorized, will be scheduled and performed on non-holiday weekdays (i.e., Monday through Friday) in order to avoid interference with, and disturbance of, recreation site visitors on the weekends. Contractor may obtain exceptions (with prior approval from the COR or PI) if needed for emergency pumpings, inclement weather, equipment or vehicle failures, staff shortages, or other unforeseen circumstances.

4) Hours of work: Work will be scheduled so that it is generally accomplished during daylight, from sunrise to one hour after sunset. Any pumpings scheduled on Friday generally will be completed no later than noon.

a. Exceptions for working outside of these hours may be obtained with prior approval from the COR or PI for emergency pumpings, inclement weather, equipment or vehicle failures, staff shortages, or other unforeseen circumstances.

The draft annual work plan should be provided before or during the annual pre-work coordination meeting described above. The BLM will review and request any necessary edits within 5 business days. The Contractor will have an additional 5 business days to incorporate requested edits and submit the final annual work plan to the BLM. The preferred format for the annual work plan is either a Microsoft Excel, Microsoft Word, or an Adobe PDF document.

Draft annual work plan (BLM will have 5 business days to review and comment)

Within 15 business days after the contract is awarded and the start of option years

Final annual work plan Within 5 business days after BLM returns the draft annual work plan

Safety Data Sheets (SDS) for all sewage treatment or cleaning products used

Before application of sewage treatment or cleaning products at BLM sites

c. Vault Toilet Pumping Service Tasks

The Contractor is responsible for completing all toilet vault pumping service tasks for the 25 toilet vaults (15 restroom facilities) at the four (4) recreation sites by the scheduled date after the initial notification from the COR or PI or the rescheduled date within the constraints of the annual work plan (Part B.III.b.). BLM must have the opportunity to witness all tasks, if requested.

Vault toilet pumping service tasks are the eight (8) tasks specified below. These are to be performed as described and in accordance with the work performance standards in Part C.III.

1) Charge with water: Prior to pumping sewage, Contractor shall fill the vault with sufficient water to facilitate removal of all sewage and trash in the vault.

a. Contractor may perform water charging task through the toilet riser on the inside of the restroom building or through the vault cleanout hatch on the outside and at the back of the restroom building. If the vault cleanout hatch is used, the cover will need to be unbolted or unlocked and rebolted or locked after the task is completed.

2) Pump out sewage: Contractor shall pump vaults as close to empty as possible, with no more than six (6) inches of sewage left in the vault.

a. Contractor will pump out sewage from the vault cleanout hatch on the outside and at the back of the restroom building. The cover will need to be unbolted or unlocked and rebolted or locked after the task is completed.

b. Contractor may perform the task through the toilet riser on the inside of the restroom building only under special circumstances with the prior approval of the

COR or PI.

c. Contractor will hose down (i.e., wash) the interior walls of the vault and the cleanout hatch with sufficient pressure to remove any clinging sewage or trash.

3) Remove trash: Contractor shall remove trash from the vaults, collect it in heavy duty/industrial strength trash bags or other containers, and haul it away for proper disposal.

a. Trash will be mixed in with the sewage and may include: cans, bottles, rocks, sticks or logs, animals or animal parts, clothing, plastic bags and containers, metal products, food products, cardboard and paper products, unused rolls of toilet paper, tools, diapers and sanitary napkins, and other miscellaneous garbage, litter, or debris.

4) Clean up spills: Contractor shall immediately clean up any spills or contamination that occur inside the restroom building or outside on the surrounding cement, vegetation, and/or soil during the pumping or trash removal tasks. This includes cleaning to disinfect walls, floors, ceiling, window, door, handles, toilet seat and riser, and any other fixtures and replacement of toilet paper, if necessary, at the Contractor’s expense.

5) Add sewage treatment product: Contractor shall add sewage/septic tank treatment bacteria and/or enzymes to the empty vault after pumping, trash removal, and spill cleanup tasks are completed.

a. Contractor shall use 2.5 gallons of the “Port Septic Tank Treatment” product made by Southland Organics in every vault after every pumping. See website:

https://www.southlandorganics.com/products/septic-tank-treatment?variant=13439969732.

b. A substitute product may be used, only after approval by the COR or PI. The substitute must be an organic microbial culture that facilitates the breakdown of raw sewage; digests difficult compounds toxic to naturally occurring bacteria or existing sewage bacteria; contain bacterial strains that break down difficult fats, oils, tissue, hydrocarbons, and phenols; reduces corrosion resulting from leaching hydrogen sulfide; and controls odor without perfumes or fragrances. In addition, the substitute must be biodegradable in water, harmless to animal and human life, noncorrosive and nonpathogenic; safe to handle and store; promote the natural composting process; and increase microbial activity after use.

6) Recharge with water: Contractor shall charge each vault with 200 to 300 gallons of clean water after pumping, trash removal, cleanup, and sewage treatment tasks have been completed.

a. Contractor will perform this task as described under task 1) Charge with water.

7) Dispose of sewage and trash: Contractor shall transport and properly dispose of sewage and sewage-contaminated trash removed from the toilet vaults.

a. Contractor shall transport sewage in licensed containers and/or vehicles and sewage-contaminated trash in heavy-duty/industrial trash bags or other containers to a licensed/permitted disposal facility and pay all fees associated with disposal.

Sewage and sewage-contaminated trash handling and disposal will conform with all federal, state, and local laws and ordinances, including applicable health regulations.

8) Notify of completed service: Contractor will notify the COR or PI via phone, text, or email after all scheduled vault pumping service tasks have been completed.

a. Notification generally will occur on the same business day or on the next business day after vault pumping services have been completed.

https://www.southlandorganics.com/products/septic-tank-treatment?variant=13439969732 https://www.southlandorganics.com/products/septic-tank-treatment?variant=13439969732

Vault Toilet Pumping Service Tasks As described in the section above and scheduled with the COR or PI

d. Notifications of Service Completed or Service Delayed

1) All notifications must be by text message or email. The Contractor may call with information or questions, but must follow up with a brief, written record of the completed or re-scheduled vault pumping service visit. The BLM will confirm any re-scheduled toilet vault pumping service date in writing (via email or text). BLM will generally respond during regular business hours.

2) Contractor will notify the COR or PI on either the same business day or on the next business day after all toilet vault pumping service duties have been completed for the scheduled service date. This includes notification after re-scheduled toilet vault pumping service dates and for completing or re-performing toilet vault pumping service duties for deficient or unperformed work (see Part D.II.).

3) Snow and/or impassable road conditions during inclement weather may prevent access to the recreation sites and/or specific restroom facilities. This is especially a concern during the winter months (December through March/April); and generally, vault pumping services will not be requested or scheduled during this period of time. If weather conditions prevent a scheduled vault pumping service visit, the Contractor must notify the COR or PI one day in advance or on the same business day as the scheduled service to reschedule. The toilet vault pumping service visit should be rescheduled as soon as practicable, weather and road conditions permitting. Contractor will notify the COR or PI by text or email on either the same business day or on the next business day after the rescheduled vault pumping service has been completed.

4) BLM acknowledges that occasionally there will be other needs for rescheduling vault pumping service dates. Such reasons may include but are not limited to: equipment and vehicle failures, staff shortages, and other unforeseen circumstances. When reasons other than weather cause a delay to the scheduled service date, the Contractor must notify the

COR or PI one day in advance or on the same business day as the originally scheduled service date to reschedule as soon as practicable. The Contractor should attempt to complete the toilet vault pumping service within two weeks of the initially scheduled service date. Contractor will notify the COR or PI on either the same business day or on the next business day after the rescheduled vault pumping service has been completed.

5) For the purposes of bidding, the BLM assumes that Notifications of Service Completed will take place a maximum of 22 times during the contract service year: a maximum of

15 service visits per year plus up to 7 notifications for rescheduled pumping service visits.

6) Service Completed Notifications are a critical component of the invoice/billing payment process and the inspection process. BLM will use the notifications to confirm the scheduled toilet vault pumping service duties were completed and for post-service inspections. The COR or PI will compare the pumping service invoice dates with the

Service Completed Notification dates and also schedule inspections accordingly. The

Contractor may not be paid for invoice dates that do not have a corresponding Service

Completed Notification email or text, unless completion of vault pumping service tasks can be confirmed otherwise. See Part C.IV.

Notification of Service Completed (by text or email)

Within one business day after completing the scheduled pumping service visit

Notification of Service Delayed (by text or email) Within one business day before or on the same business day as the scheduled pumping service date

Part C – Contract Administration

I. Period of Performance: Delivery Timeframe

Contract Service Start Work Date is as soon as the contract is awarded and will extend for twelve

(12) months. For any exercised option year, the contract will start as soon as the prior contract year ends. Contractor will be notified by the COR or PI when and where toilet vault pumping services are needed. The frequency and exact dates when services will be required cannot be pre-determined but generally will occur in the spring and/or fall. An average of 22-23 vaults will need to be pumped each year at the four (4) recreation sites; not all vaults will require pumping every year (see attached bid schedule).

II. Place of Performance

Work primarily will take place at the four developed recreation facilities (shown in Table 1 in

Part A.I. and on the overview map in Part E.II.), with the potential for occasional travel to the

BLM Utah State Office (UTSO) and Salt Lake Field Office (SLFO) (located in Salt Lake City and West Valley City, Utah, respectively) for the purpose of attending meetings with the CO, COR and/or PI.

III. Work Performance Standards

The BLM is the final authority on all contract and work reviews and deliverables.

a. Continuous Performance

Contractor will continue performance under the specifications of the contract without delay or interruption, except by causes beyond his/her control (such as inclement weather, equipment or vehicle failures, staff shortages, or other unforeseen circumstances) or by the receipt of a "Stop

Work Order" issued by the BLM.

b. Contract Management

The BLM will coordinate with the Contractor to schedule dates for toilet vault pumping services.

The Contractor will plan, supervise, and track work to ensure labor, supplies, material, tools, and equipment are available to complete work requirements within the specified timeframes and/or limits and in conformance with contract requirements.

c. Contractor Support: Key Personnel

Contractor will provide and maintain an adequate work force with the necessary expertise to acquire necessary materials, supplies, tools, and equipment and perform the required vault pumping service tasks in a timely, safe, and efficient manner.

d. Camping

Overnight camping within any of the four recreation sites serviced under this contract may be authorized by the COR or PI if needed to complete the contracted work.

e. Interaction with Public

During the performance of toilet vault pumping service tasks, the Contractor will, at all times, be courteous to the public. Contractor will perform vault pumping service tasks so as to cause the least interference with, and disturbance to, recreation site visitors. In those cases where some interference may be essentially unavoidable, the Contractor will be responsible for minimizing any inconvenience and/or discomfort to recreation site visitors.

f. Protection of Government Property

During execution of vault pumping service duties, the Contractor will take special care to protect

Government property from unintended uses or substances, including sewage, sewage-contaminated trash, and cleaning fluids. Government property includes and is not limited to:

restroom facilities, buildings, walkways, and cement pads; picnic tables; fire rings and grills;

signs; fences; and any other structures within the four recreation sites.

g. Restroom Damage and Repairs

Contractor is responsible for any damage to restroom or recreation site facilities, structures, developments, roads, areas, or land caused as a result of, or during, work duties or tasks under this contract and will restore the damaged item or area to its original condition. This restoration will include any action needed, including but not limited to: painting, refinishing, repair, reconstruction, replacement, or rehabilitation. Contractor will report and provide photos of such damages and repairs to the COR or PI on the day of or the day after such damages have been repaired.

h. Notification of or Assistance with Problems

The Contractor will notify the COR or PI of any unusual damage, vandalism, pests, or possible public hazards in restroom facilities or recreation sites

The Contractor will immediately turn over any articles or items of apparent value found at the work site to the COR, PI, or BLM law enforcement officer.

The Contractor will immediately report any articles of a suspicious nature, or persons conducting themselves in a suspicious manner or in need of help to BLM law enforcement officer or the

Tooele or Utah County Sheriff.

IV. Invoicing/Billing

As work is completed for this contract, the Contractor will submit invoices, bills, or statements.

Invoices must include total charges, date of billing, dates of service, and an itemization of services completed (as described in Part B.III.c.), including: the cost per recreation site for water pre- and post-charging, pumping, trash removal, spill cleanup, sewage treatment, sewage and sewage-contaminated trash disposal, and any other applications. To ensure prompt payment and proper contract administration, the Contractor is encouraged to submit bills within 10 days of completion of pumping services.

Part D - Performance Evaluation

I. Inspections

Contract work will be inspected by the BLM to check for satisfactory work completion.

Inspections generally will be completed within 3-5 business days of the date on which the vault pumping services were completed.

II. Performance Evaluation

Toilet vault pumping service tasks will be evaluated on whether they are performed according to the specifications.

Contract work tasks specified in Part B (including the annual work plan and notifications for completed service) that are not performed or not performed in accordance with the criteria in

Part B and the work performance standards in Part C will be reported as deficient or unperformed, as defined below:

Deficient: Work that is only partially completed, or unsatisfactory or inadequate work that does not meet the standards defined in Parts B & C.

Unperformed: A scheduled pumping service visit that was not performed and not rescheduled (with approval from the COR or PI).

a. Deficient or Unperformed Work

If the BLM finds a service visit to be deficient or unperformed, the COR or PI will notify the

Contractor immediately. The Contractor will generally have three to five business days in which to complete or re-perform the work at no additional cost to the government.

After completing or re-performing the work, the Contractor will notify the COR or PI as soon as practicable, and generally on the same day the work is completed.

Part E—Additional Information

I. Definitions

As used throughout this contract, the following terms will be defined as set forth below.

a) Business Day: A day of the week, Monday through Friday, on which the BLM SLFO office is open for business, excluding federal holidays. A “business day” starts at 8:00 am and ends at 4:30 pm. There are 10 federal holidays that typically fall on a week day:

Martin Luther King Day (January), Presidents Day (February), Memorial Day (May), Independence Day (July 4th), Labor Day (September), Columbus Day (October), Veterans Day (November), Thanksgiving (November), Christmas (December), New

Year’s Day (January).

b) Calendar Day: Any day of the week.

c) Contracting Officer (CO): The person with the authority to enter into, administer, amend, and terminate the contract. The CO may also make contract-related determinations and findings.

d) Contracting Officer’s Representative (COR): The BLM employee designated to administer the technical aspects of this contract. This includes clarifying technical requirements in Part B Work Requirements, Part C Contract Administration, and Part D

Performance Evaluation. The COR reviews and approves work which is clearly within the scope of work. The COR is not authorized to issue any changes to the contract or to modify the scope of work in any way.

e) Contractor: The individual or organization to whom the contract has been awarded. The

Contractor will ensure that their subcontractors and/or employees comply with all the provisions of this contract.

f) Disinfect: a) to make visibly free of dirt, dust, fecal matter, streaks, stains, smudges, litter, debris, and other residue; and b) to destroy any harmful microorganisms, including blood-borne pathogens, by application of an appropriate and approved chemical agent.

g) Project Inspector (PI): One or more BLM employees that assist the COR with contract execution and work inspection and evaluation. The PI may provide clarification of technical requirements only with the approval of the COR. As with the COR, the PI is not authorized to issue any changes to the contract or to modify the scope of work in any way.

h) Sewage: Liquid, semi-liquid, and solid waste matter, including toilet paper, contained in the toilet vault of the restroom building.

i) Trash: All other refuse found in the toilet vault including, but not limited to, such items as: cans, bottles, rocks, stick and logs, animals or animal parts, clothing, plastic bags and containers, metal products, food products, cardboard and paper products, unused rolls of toilet paper, tools, diapers and sanitary napkins, and other miscellaneous garbage, litter, or debris.

II. Attachments

Attachment 1 – Schedule of Items

Attachment 2 – PORT Product Overview-Southland Organics

Attachment 3 – PORT Septic Treatment SDS

Attachment 4 – Maps SLFO Vault Toilet Pumping Tooele County

Attachment 5 – Commercial Clauses-Services

Attachment 6 – Wage Determination 2015-5489

EVALUATION FACTORS

Recreation Site Toilet Vault Pumping Services for

BLM Salt Lake Field Office: Tooele and Utah Counties

The Government intends to award a contract resulting from this solicitation to the responsible contractor offering the lowest priced, technically acceptable offer.

The Government will evaluate quotes submitted in response to this solicitation in accordance with the factors listed below.

Minimum Technical Capability/Requirements (Pass/Fail)

• Technical capability will be assessed on a pass/fail basis based on the respondent team’s experience providing septic tank or vault toilet pumping services for municipal, state or other federal agencies.

The contractor must demonstrate staff experience in pumping vault toilets in high-use recreation facilities, public parks, or similar facilities.

• The Contractor must demonstrate their experience on recent projects of similar scope and size to the work described in the Statement of Work. The Contractor must provide a list of all contracts or subcontracts and associated references related to vault toilet pumping services for municipal, state or federal government agencies completed within the last three years. The Contractor will provide a phone number or email address for the appropriate point-of-contact on prior contracts so that the

BLM may conduct reference checks.

• In lieu of prior contracted experience with municipal, state or federal agencies, the Contractor may submit a detailed business plan for this contract that includes: operating costs (including labor, equipment and supplies); staff (positions, expertise and training, and recruitment of any subcontractors); funding sources (including initial capital and any partnerships or other funding sources); a description of their motor vehicle fleet, including septic pumping trucks and water trucks;

and addresses the requirements for operating a commercial business, including business license, insurance, articles of incorporation and any other applicable requirements.

• The Contractor must submit a brief, written narrative that demonstrates the ability to assemble a team and complete all tasks listed in Part B.III – Work Requirements of the Statement of Work.

Price

The Contractor must provide a price for each task listed in Part B.III – Work Requirements of the

Statement of Work (see blank bid schedule in solicitation package). Price must include all labor, materials, travel, overhead, etc.

Determination of technical capability is at the discretion of the Government.