Sol_140L4325Q0032.pdf

PRINEVILLE PEST CONTROL SERVICES SOLICITATION NO. 140L4324Q0032

BLM PRINEVILLE DISTRICT OFFICE Page 1 of 74

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation no. 140L4325Q0032 has been issued as a Request For Quotation, for a firm fixed price commercial items services contract for FY25 Pest Control Sevices at one lump sum price. For services, The scope of work includes the description of all work contained below. The performance period is from 04/01/2025 – 3/31/2026 with two Option Years.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective January 17, 2025. The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition and additional provision below. The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition.

The following factors shall be used to evaluate offers: 1. Technical, 2. Past Performance, and 3. Price. Vendors are advised to submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition, see additional applicable clauses below. The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes Or Executive Orders - Commercial Items applies to this acquisition, see below for applicable clauses.

This requirement is set-aside for SMALL BUSINESS.

The North American Industry Classification System (NAICS) code is 561710, Exterminating & Pest Control Services, with a size standard of $17.5 Million.

The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, technical, past performance, and price considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1. Responses shall be received via email at blm_or_so_952_mail@blm.gov and dgjeffers@blm.gov by the response due date and time of March 14, 2025 @ 1000 PT.

Please ensure your quote is valid for 60 days.

Please provide the following information with your quote:

Business Name: ___________________________

SAM UEI Number: _________________________

Point of Contact:_________________________ mailto:blm_or_so_952_mail@blm.gov mailto:dgjeffers@blm.gov

BLM PRINEVILLE DISTRICT OFFICE Page 2 of 74

SECTION B - SERVICES AND PRICES

This requirement is for one Firm Fixed Price Commercial Services Contract for Pest Control Service for BLM Prineville District Office, Oregon, on seven facilities managed and operated withing the Prineville Distict. The contract will contain a one-year Base plus Two Option Periods.

Bid Schedule

Base Year: April 1, 2025 - March 31, 2026.

ITEM

NO. DESCRIPTION EST.

QTY. UNIT UNIT PRICE TOTAL

1. Dayville Admin Site (Fire Station):4 buildings equaling 5,542 SQFT 6 Visits

2. Prineville Wareyard Compound:5 buildings equaling 10,330 SQFT 6 Visits

3. Bakeoven Admin Site, Maupin:2 buildings equaling 5,024 SQFT 6 Visits

4. Section Foreman’s House, Maupin 2 building equaling 1,100 SQFT 6 Visits

5. Grass Valley Work Site (Fire Station): 2 buildings equaling 3,700 SQFT 6 Visits

6. McDonald’s Ferry: 1 Building 3,490 SQFT 6 Visits

7. Madras Station/Jefferson County Rural Fire: 1 Building 2000 SQFT 6 Visit

Total =

Option Period 1: April 1, 2026 - March 31, 2027

ITEM

NO. DESCRIPTION EST.

QTY. UNIT UNIT PRICE TOTAL

1. Dayville Admin Site (Fire Station):4 buildings equaling 5,542 SQFT 6 Visits

2.

Prineville Wareyard Compound:5 buildings equaling 10,330 SQFT 6 Visits

3. Bakeoven Admin Site, Maupin:2 buildings equaling 5,024 SQFT 6 Visits

4. Section Foreman’s House, Maupin 2 building equaling 1,100 SQFT 6 Visits

5. Grass Valley Work Site (Fire Station): 2 buildings equaling 3,700 SQFT 6 Visits

6. McDonald’s Ferry: 1 Building 3,490 SQFT 6 Visits

7. Madras Station/Jefferson County Rural Fire: 1 Building 2000 SQFT 6 Visit

BLM PRINEVILLE DISTRICT OFFICE Page 3 of 74

Option Period 2: April 1, 2027 - March 31, 2028

ITEM

NO. DESCRIPTION EST.

QTY. UNIT UNIT PRICE TOTAL

1. Dayville Admin Site (Fire Station):4 buildings equaling 5,542 SQFT 6 Visits

2. Prineville Wareyard Compound:5 buildings equaling 10,330 SQFT 6 Visits

3. Bakeoven Admin Site, Maupin:2 buildings equaling 5,024 SQFT 6 Visits

4. Section Foreman’s House, Maupin 2 building equaling 1,100 SQFT 6 Visits

5. Grass Valley Work Site (Fire Station): 2 buildings equaling 3,700 SQFT 6 Visits

6. McDonald’s Ferry: 1 Building 3,490 SQFT 6 Visits

7. Madras Station/Jefferson County Rural Fire: 1 Building 2000 SQFT 6 Visit

CLIN Description Amount 00010 Base Period $ 00020 Option Period 1 $ 00030 Option Period 2 $

TOTAL BASE PERIOD $

TOTAL OPTION PERIODS $

TOTAL BASE PLUS OPTION PERIODS $

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

(End of Supplies/Services and Prices/Costs)

BLM PRINEVILLE DISTRICT OFFICE Page 4 of 74

SECTION C – STATEMENT OF WORK

PROJECT IDENTIFICATION

Project Title: Prineville BLM District Pest Control Service

Agency: Bureau of Land Management (BLM), Oregon/Washington

State Office, Prineville District

Agency Location: Prineville, Crook County, Oregon

I. GENERAL

The Bureau of Land Management (BLM), Prineville District office is inquiring Pest control services on seven (7) facilities managed and operated within the Prineville BLM District.

Pest control services is to achieve long-term, environmentally sensitive pest suppression through the use of monitoring, physical, cultural, biological, and procedural modifications to reduce the food, water, harborage, and access used by pests. Chemical controls shall be used only after considering non-toxic options.

II. PERFORMANCE AND EMPOYEE REQUIREMENTS

The Contractor shall adequately control all the following pests:

1. Rodents and other Mammals, including but not limited to, Mice, Rats, Skunks, Cats, etc. on interior and exterior of facilities.

2. Insects including but not limited to, Roaches, Earwigs, Millipedes, Centipedes, Silverfish, Gnats, Scorpions, Potato Bugs, Pill Bugs, Alder bugs, House Crickets, Clothes Moths, Paper Wasps Nests, Yellow Jackets/Hornets Nests, Ants, Carpenter Ants, Termites, Indoor Tick Control, Indoor Flea Control, Black Widow Spiders, Hobo Spiders, House Spiders, etc. on interior and exterior of facilities

3. Reptiles and other Amphibians, including but not limited to, Snakes, Lizards, etc. within interior of structures.

Contractor shall monitor and treat pests in and around listed facilities/buildings, using nonchemical methods wherever possible.

The Contractor shall not respond to any correspondence regarding the contract or requirement to complete the task unless it is directly from the Contracting Officer (CO) and Contracting Officer’s Representative (COR) for the Prineville BLM District, Oregon/Washington BLM State Office Region.

Site visits for the following sites shall occur every other month, starting the 1st of the month after contract award, and continuing for a total of 6 visits in a year:

1. Dayville Admin Site (Fire Station)

2. Prineville Wareyard Compound

3. Bakeoven Admin Site, Maupin

4. Section Foreman’s House, Maupin

5. Grass Valley Work Site (Fire Station)

6. McDonald’s Ferry

7. Madras Lease – Jefferson County Rural fire

BLM PRINEVILLE DISTRICT OFFICE Page 5 of 74

Contractor shall provide detailed, site-specific recommendations for any building/facility modifications needed to aid in pest prevention.

Contractor shall include treatment to the interior and exterior of the buildings at the initial visit to each site. Treatments shall include the use of monitoring, physical, cultural, biological, and procedural modifications to reduce the food, water, harborage, and access used by pests. Chemical controls shall be used only after considering non-toxic options.

Contractor shall chemically spray the exterior of all buildings for insects at a minimum twice annually (April and October)

If conditions warrant the use of interior or exterior traps, all traps shall be checked during each site visit and replaced as needed. Notification to occupants by the COR will be necessary at the facilities being used as temporary housing prior to Contractor entering the facility. Contractor shall provide the COR a seven [7] day notice prior to site visits so tenants can be notified.

Contractor shall provide a report of services performed at each visit, including treatment methods, pests treated, and any products applied. Contractor shall recommend any site maintenance or procedural changes that the Government could perform to reduce the food, water, harborage, and access used by pests. A copy of the report of services shall be left at each site after each visit, unless directed by the COR on copies left or sent after each service.

Contractor shall perform duties of contract without disturbing or interfering with BLM employees’ tasks or the visiting public at all locations. Contractor shall at all times exhibit to the public a favorable image of general conduct, appearance, and on-the-job behavior.

The most common site-specific pests currently known at the individual sites are as follows:

1. Dayville Admin Site (Fire Station): Fungus Gnats, Mice, Rats, Bees, Wasps, Hornets, Spiders, and Skunks

2. Prineville Wareyard Compound: Fungus Gnats, Mice, Rats, Spiders, Flies, Bees, Wasps, and Hornets.

3. Bakeoven Admin Site, Maupin: Boxelder Bugs, Fungus Gnats, Mice, Rats, Skunks, Bees, Wasps, Hornets, and Spiders.

4. Section Foreman’s House, Maupin: Boxelder Bugs, Fungus Gnats, Mice, Rats, Bees, Wasps, Hornets, and Spiders.

5. Grass Valley Work Site (Fire Station): Boxelder Bugs, Fungus Gnats, Mice, Rats, Bees, Wasps, Hornets, Spiders, and skunks

6. McDonald’s Ferry: Boxelder Bugs, Fungus Gnats, Mice, Rats, Bees, Wasps, Hornets, Spiders, and skunks

7. Madras Station/Jefferson County Rural Fire: Boxelder Bugs, Fundus Gnats, Mice, Rats, Bees, Wasps, Hornets, Spiders, and skunks

III. PRESERVATION OF HISTORICAL PROPERTIES

Section Foreman’s House, Maupin, Oregon, no physical alterations shall be performed on this Facility.

No direct oil base insect or repellant spray contact on siding on this facility to reduce staining or discoloration. Concrete foundation if exposed can apply direct spray contact.

BLM PRINEVILLE DISTRICT OFFICE Page 6 of 74

IV. MANAGEMENT and REPORTING

The Contractor shall be responsible for maintaining a pest control logbook for each site specified in this contract. These records shall be kept and maintained on each visit by the Contractor. The logbook shall contain the following items:

1. Pest Control Plan of Work: A copy of the Pest Control Plan of Work, including the labels and SDS sheets and service schedule.

2. Work request and inspection forms: Work request and inspection forms will be used to advise the Contractor of routine service requests and to document the performance of all work, including emergency work. All work shall be documented in the logbook then signed and dated by the Contractor.

3. The Contractor shall provide workorders for each site visit too each of the facilities in a cycle of service. Workorders shall provide Contract Number, BLM Contract Name, Contact Information, Service Location, BLM COR name. Service Date, and phone number, and Total Amount for that facility. It shall include Treatment Type, Description of work, Service Date, Time In, Weather conditions, and Product used and or left at location.

4. The Contractor shall provide all records of service to the COR at or before each billing cycle.

5. At end of contract, the contractor shall turn over all required documents to the COR at or before conclusion and last billing cycle.

V. TECHNICAL ASSISTANCE

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

VI. PLACE OF PERFORMANCE

Services shall be performed at the following locations:

a. Dayville Admin Site (Fire Station), 45473 Highway 26, Dayville, OR 97825, 4 buildings, approximately 5,542 square feet. The approximate latitude and longitude coordinated for the site are 44° 27.827’N, 119° 30.297’W at an elevation of 2386’

FT.

b. Prineville Wareyard Compound, 885 NW Locust St, Prineville, OR 97754, 5 buildings, approximately 10,330 square feet. The approximate latitude and longitude coordinated for the Prineville BLM Wareyard Admin Site 44° 18.474’N, 120° 51.532’W at an elevation of 2857’ FT.

c. Bakeoven Admin Site, 85331 Bakeoven Rd, Maupin, OR 97032, 2 buildings approximately 5024 square feet. The approximate latitude and longitude coordinated for the site are 44° 10.517’N, 121° 4.236’W at an elevation of 4230’ FT.

d. Section Foreman’s House, 601 Upper Access Rd, Maupin, OR 97032, 2 buildings, approximately 1,100 square feet. The approximate latitude and longitude coordinated for the site are 45° 10.101’N, 121° 5.069’W at an elevation of 846’ FT.

BLM PRINEVILLE DISTRICT OFFICE Page 7 of 74

e. Grass Valley Work Site (Fire Station), 408 NW 3rd St, Grass Valley, OR 97029, 2 buildings, approximately 3,700 square feet. The approximate latitude and longitude coordinates for the site are 45° 21.891'N, 120° 47.239'W at an elevation of 2255’ FT.

f. McDonald’s Ferry, 99990 McDonald Ferry Road, Moro, OR 97039, 1 building approximately 3490 square feet. The approximate latitude and longitude coordinates for the site are 45° 35.429’N, 120° 24.877’W at an elevation of 412’ FT.

g. Madras Station, Jefferson County Rural Fire, 765 South 5th, Madras, OR 97741, 1 building approximately 2000 square feet. The approximate latitude and longitude coordinated for the site are 44° 37.869’N, 121° 8.198’W at an elevation of 2255’ FT.

(SEE MAP BELOW)

Access to facilities will be Monday through Friday, 8 AM through 4 PM. Contractor shall coordinate access with the COR a minimum of seven (7) days prior to site visits.

VII. PERIOD OF PERFORMANCE

April 1, 2025, through March 31, 2028

VIII. CONTRACTOR - FURNISHED ITEMS

The Contractor shall furnish all labor, supervision, transportation, materials, equipment, and incidentals necessary in performance the task of the contract. The Contractor shall provide a Safety Data Sheets (SDS) for any products applied or using at each location. Requirements for SDS of products applied or used, a copy shall be left at each location and a digital copy sent to COR. If products applied or used changes at any time during contract a new SDS shall be left at location and digital copy sent to COR. This requirement includes any brand or type of product.

IX. LICENSE REQUIREMENT

The Contractor (and Sub-Contractor) shall hold required license for the State of Oregon for more than 5 years. This includes Oregon Pesticide Operator License, Oregon Pesticide Applicator License. State of Oregon requirement for both licenses the Contractor shall have valid State of Oregon Construction Contractor Board License.

X. GOVERNMENT TRAVEL

No travel for government personnel is required for this project.

XI. GOVERNMENT FURNISHED EQUIPMENT

Government provided access Keys to gate for certain facilities, and access codes on facilities with required access codes.

XII. GOVERNMENT CONTACTS

Contracting Officer: Doris Jeffers

BLM PRINEVILLE DISTRICT OFFICE Page 8 of 74

Contracting Officer Representative:

Jeffery Griffith Prineville Bureau of Land Management 3050 NE Third Street Prineville, OR 97754 Phone: (541) 548-9914 Email: jgriffith@blm.gov

Alternative Contracting Officer Representative:

David R. Blakeney Prineville Bureau of Land Management 3050 NE Third Street Prineville, OR 97754 Phone: (541) mailto:jgriffith@blm.gov

BLM PRINEVILLE DISTRICT OFFICE Page 9 of 74

BLM Facilities within the Prineville BLM District Boundary – Red outline is Prineville District Boundary.

Travel distance from Prineville, Oregon:

• Prineville, Oregon, to Madras, Oregon, is 29.5 miles, travel time 36 minutes.

• Prineville, Oregon to Dayville, Oregon, is 84.8 miles, travel time 1 hour, 35 minutes.

• Prineville, Oregon to Maupin, Oregon, is 76.8 miles, travel time 1 hour, 29 minutes.

• Prineville, Oregon to Grass Valley, Oregon, is 95.3 miles, travel time 1 hour, 44 minutes.

• Prineville, Oregon to McDonald’s Ferry, Oregon, is 127.9 miles, travel time 2 hours, 30 minutes.

Travel time to Prineville, Oregon from:

• Prineville, Oregon, to Bend, Oregon, is 35.9 miles, travel time 51 minutes.

• Prineville, Oregon, to Redmond, Oregon, is 19.5 miles, travel time 28 minutes.

• Portland, Oregon, is 149.3 miles, travel time 2 hours, 55 minutes.

• Salem, Oregon, is 148.5 miles, travel time 2 hours, 54 minutes.

• Eugene, Oregon, is 145.5 miles, travel time 2 hours, 51 minutes.

• Baker City, Oregon, is 195.2 miles, travel time 3 hours, 45 minutes

• Pendleton, Oregon, is 228.8 miles, travel time 3 hours, 51 minutes

(End of Statement of Work)

BLM PRINEVILLE DISTRICT OFFICE Page 10 of 74

SECTION D – PACKAGING AND MARKING

NONE

(End of Packaging and Marking)

BLM PRINEVILLE DISTRICT OFFICE Page 11 of 74

SECTION E – INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

(End of Inspection and Acceptance)

BLM PRINEVILLE DISTRICT OFFICE Page 12 of 74

SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from 4/01/2025 up to three years if options are exercised.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

52.242-15 STOP WORK ORDER AUG 1989

(End of Deliveries or Performance)

BLM PRINEVILLE DISTRICT OFFICE Page 13 of 74

SECTION G – CONTRACT ADMINISTRATION DATA

G.1.0 In accordance with FAR clause 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts, the Contractor is required to annually report the product types and dollar value of any USDA-designated biobased products purchased during the previous fiscal year (October 1- September 30) through the System for Award Management (SAM). The report is due no later than October 31 of each year during contract performance and at the end of contract performance. Failure to submit the report into SAM in a timely manner may result in contractual remedies.

G.2.0 In accordance with FAR clause 52.223-11, Ozone-Depleting Substances and High Global Warming

Potential Hydrofluorocarbons the Contractor is required to track and report on an annual basis the amount in pounds of hydrofluorocarbons (HFCs) or refrigerant blends containing HFCs contained in the equipment and appliances delivered under this contract. You must submit the information to the System for Award Management (SAM).

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be https://www.cpars.gov/ https://www.cpars.gov/ https://www.cpars.gov/ https://www.cpars.gov/

BLM PRINEVILLE DISTRICT OFFICE Page 14 of 74 annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Invoice billed according to contract line items and rates.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

BLM PRINEVILLE DISTRICT OFFICE Page 15 of 74

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

3.0 ENVIRONMENTAL INTERRUPTION OF WORK

3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the Contracting Officer immediately in writing giving the location and nature of the findings.

4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses Section of this contract.

4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16

BLM PRINEVILLE DISTRICT OFFICE Page 16 of 74

U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

6.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

7.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

8.0 RESTORATION OF RESOURCES

8.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

8.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

BLM PRINEVILLE DISTRICT OFFICE Page 17 of 74

9.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

10.0 OREGON FARM/FOREST LABOR CONTRACTOR'S LICENSE

If the State of Oregon requires an Oregon Farm/Forest Labor Contractor's License, then the contractor awarded this contract and all first-tier subcontractors shall be required to obtain and maintain, during the term of this contract, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within ten (10) days after receipt of written notification of contract award. Failure to obtain, keep and maintain a current license during the term of this contract or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from:

Bureau of Labor and Industries Contact: Licensing Unit Wage and Hour Division Telephone: (503) 373-1463 3865 Wolverine St. NE; E-1 Fax: (503) 373-7636 Salem, OR 97305-1268

11.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

FIRE REQUIREMENTS PROCEDURES OUTLINE

This outline covers the fire protection requirements of a contractor or private party who performs service or construction contracts on BLM land. In western Oregon, the BLM allows Oregon Forest Law (ORS) and Oregon Administrative Rules (OAR) to apply to these operations on BLM lands rather than develop similar rules applicable only to BLM lands.

1. CLOSED FIRE SEASON

The closed fire season means that fire season has been declared. ORS 477.505 gives the State Forester the authority to establish the fire season. The authority has been delegated to the District Foresters around the state who issue public notices through the newspapers and radio when fire season will be closed for their individual districts.

Closed fire season depends upon the drying of forest fuels, rainfall, and time of year. During the closed fire season, the following requirements must be met:

• Fire tools must be on site;

• Fire extinguisher must be in all vehicles;

• Chainsaws must have a .023-inch mesh screen installed in the exhaust;

• Only unmodified saws are to be used in the forest;

• Approved spark arresters must be on all internal combustion engines;

• Watchman service must be provided for 3 hrs after shutdown of power equipment for the day;

• No smoking is permitted while working or traveling through any operations area in the forest;

BLM PRINEVILLE DISTRICT OFFICE Page 18 of 74

• No use of explosives is permitted unless approved by the State Forester's representative;

• Permits to burn are required unless waived by a representative of the State Forester.

• Permits to operate power-driven machinery shall be obtained by the Contractor prior to commencing operations unless waived by a representative of the State Forester (ORS 47.625).

Changes or modifications to the above requirements are possible depending upon changes in State of Oregon law and requirements of the State Districts and Protective Associations.

2. FIRE PRECAUTION LEVELS

There are 4 fire precaution levels that begin with level 1 at the start of the closed fire season and can go through level 4 if conditions warrant. The fire precaution levels restrict certain forest operations as the fire danger increases.

It is the responsibility of the individual operating on forest land to know the precaution level for the day and take the correct fire precautions. There are no precaution levels prior to the closed fire season. Each fire precaution level requires adherence to the restrictions applicable to all lower levels in addition to the limits placed by that level.

Level 1 is the lowest level of fire danger usually occurring early in the season and perhaps again after significant rainfall during the season. All requirements listed above apply. Waivers may be issued by the State Districts or Protective Associations and these MUST be approved by the BLM. Waivers will only be considered if the conditions on the work site are not as severe as predicted. The requirements for fire tools on site, screens installed in saws, and fire extinguishers with saws will not be waived.

Level 2 is the partial hootowl where saws can operate from first light in the morning until 1:00 p.m. in the afternoon.

From 1:00 p.m. until the end of the day saws are to be shut down. Waivers for operating beyond the 1:00 p.m.

shutdown will be evaluated on a site-by-site basis.

Level 3 is the partial shutdown of all forest industrial operations and shuts down contractor operations with few exceptions. Waivers may be issued on a site-by-site basis.

Level 4 is the general shutdown of all contractor operations. Waivers will not be issued. Landowners are permitted entry into their lands.

ORS. 477.066 requires that an operator on forest land take immediate action to control and extinguish a fire on forest land. The contractor shall take this action and notify the BLM and the nearest State of Oregon District office immediately.

OAR. 629-43-030 requires watchmen to be:

• Physically capable and experienced in operating any firefighting equipment on site.

• On duty for 3 hours after the shutdown of the last power-driven equipment for the day.

• Furnished adequate facilities for transportation and communications in order to summon assistance if needed.

• Patrolling and visually inspecting all sites where work was done during the day.

3. FIRE TOOLS REQUIRED DURING CLOSED FIRE SEASON

The operator/contractor shall furnish fire tools to all personnel on site using the following combinations.

NUMBER OF PERSONNEL_______________________________

1- 4 5 6 7 8 9 10 11 12 13 14

KIND OF TOOLS NUMBER OF TOOLS REQUIRED_________________________

Pulaskis 1 1 1 1 1 1 2 2 2 2 2

Shovels 2 2 2 3 3 3 3 4 4 5 5

Hazel hoes 1 2 3 3 4 5 5 5 6 6 6

BLM PRINEVILLE DISTRICT OFFICE Page 19 of 74

In addition to the above handtools, the operator/contractor must provide a backpack pump can filled with water located with the tool box in a readily available area.

All shovels are to be size 0 or larger, long handled. All tools shall be sharp and ready for service. Fire extinguishers as follows:

For chainsaws - 8 oz. capacity by weight.

For vehicles - UL rating of at least 4 BC.

4. ADDITIONAL WATER SUPPLY

Contractor shall comply with ORS 477.615 during fire season when inside or within one-eighth of one mile of a state forest protection district and furnish additional water supply and equipment for use in fire suppression in conformity with the rules promulgated by the Oregon State Forester, when directed by the Oregon State Forester in writing. When required, all water supply and equipment components shall be maintained and ready for immediate use.

During fire season when operating a stationary internal combustion engine inside or within one eighth of one mile of a state forest protection district, Contractor shall comply with ORS 477.650 and provide a water supply, with equipment for its use in fire suppression for each engine, in conformity with the rules promulgated by the Oregon State Forester. All water supply and equipment components shall be maintained and ready for immediate use.

(End of Special Contract Requirements)

BLM PRINEVILLE DISTRICT OFFICE Page 20 of 74

SECTION I – CONTRACT CLAUSES

The following provision is incorporated by reference:

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

The following clauses are incorporated by reference:

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS - REPRESENTATION

NOV 2015

52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS

SEPT 2013

52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL

SAFETY DATA

FEB 2021

52.223-10 WASTE REDUCTION PROGRAM MAY 2011

52.223-19 COMPLIANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS MAY 2011

52.232-11 EXTRAS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

MAR 2023

52.242-2 PRODUCTION PROGRESS REPORTS APR 1991

52.245-1 GOVERNMENT PROPERTY SEP 2021

52.245-1 GOVERNMENT PROPERTY – ALTERNATE I APR 2012

52.245-9 USE AND CHARGES APR 2012

52.253-1 COMPUTER GENERATED FORMS JAN 1991

The following clauses are provided in full text:

52.204-21 – BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV

2021)

(a) Definitions. As used in this clause—

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

BLM PRINEVILLE DISTRICT OFFICE Page 21 of 74

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

BLM PRINEVILLE DISTRICT OFFICE Page 22 of 74

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_1 https://www.acquisition.gov/far/part-52#FAR_52_202_1

BLM PRINEVILLE…